Lease of land asset ebx2468l, port of east london, for up to 20 years

The document provides guidelines for port users and tenants to develop an Environmental Management Plan (EMP) tailored to their operations within port limits. The EMP is a tool to ensure awareness of environmental impacts and to plan mitigation measures.

Returnable documents:

• Environmental Management Plan (EMP): must be submitted for approval to TNPA 30 days before the lease agreement commences.

The EMP must be submitted for approval to TNPA 30 days prior to the commencement of the Lease Agreement.

Environmental Management Plan (EMP) requirements:

• The EMP must outline environmental impacts from operations, proposed mitigation measures, and roles and responsibilities for implementation.
• It must consider legal obligations related to operations, including national, provincial, and local legislation and municipal by-laws.
• The EMP should include: name of organisation, detailed scope of operations (including equipment and method statements), location within port limits, list of positive and negative impacts with controls and mitigation measures (covering waste, water, land, air quality, plants, animals), mechanisms for legislative compliance, environmental monitoring programme, list of environmental permits/licenses/authorisations, incident management protocol, environmental awareness programme for employees, and roles and responsibilities for implementation, mitigation, monitoring, and performance assessment.
• It is highly recommended that the EMP be compiled by a qualified Environmental Management Practitioner.

The EMP must detail roles and responsibilities for implementation, specifying how, by whom, by when, what resources are required, and what monitoring measures will be implemented. It must also specify responsibilities for each action in the EMP.

Environmental compliance:

• The EMP must address applicable legislative requirements; failure to meet legal environmental requirements could result in penalties.
• All personnel must be trained on EMP requirements and understand their roles; training methods include induction for new employees, regular awareness sessions, daily toolbox talks, newsflashes, and emails.

Training and environmental awareness are key to EMP implementation. All personnel must be trained on EMP requirements and their specific roles. Methods include induction for new employees, regular awareness sessions, daily toolbox talks, newsflashes, and emails.

The EMP must address environmental impacts, mitigation measures, legal obligations, and compliance with national, provincial, and local legislation (including municipal by-laws). It should include a list of positive and negative impacts with controls and mitigation measures for natural resources (waste, water, land, air quality, plants, animals). It is recommended that the EMP be compiled by a qualified Environmental Management Practitioner.

Long-term projects (beyond 2052):

• TNPA Other land area extends along the river (60 ha).
• Berth T lengthened to provide space for a second dry bulk berth.
• Liquid bulk berth moved to S berth.
• New future automotive berth constructed.
• Second liquid bulk berth constructed via jetty on breakwater or offshore SPM.
• Two new deep berths and a container/MPT terminal become operational on the southern breakwater.
• New northern breakwater constructed.
• East Bank Precinct converts into a maritime commercial boulevard linking Latimer's Landing to Signal Hill, including a dedicated cruise terminal at Berth L/M.

The Port of East London's Port Development Framework Plan (PDFP) outlines the port's role, vision, and objectives, and sets out development projects across three time horizons.

Role of the port:

• Key player in the region's automotive industry.
• Handles containers, general cargo, grain products, and green economy activities.
• Provides ship repair services.

Vision:

• Maintain a leading role in the country's automotive sector.
• Facilitate trade and economic growth through a reliable and cost-effective port system.

Objectives:

• Realise the port expansion project to alleviate logistical and operational inefficiencies.
• Use the strategic location to stimulate growth in automotive, manufacturing, agro-processing, and green economy industries.
• Achieve infrastructural upgrades to promote global competitiveness through increased operational efficiencies.

Short-term projects (by 2032):

• Liquid bulk land area increases from 2 ha to 17 ha (Gately site) due to new port limits and land acquisition.
• Old HFO site converts to multi-purpose terminal (MPT).
• Automotive terminal area increases by 8 ha; Berth N becomes operational after deepening and strengthening.
• Maritime and engineering land around the waterfront at Latimer's Landing converts to maritime commercial.
• Commercial logistics area doubles.
• Marine and Manufacturing slipway area converts to maritime engineering.
• Port limits extend north due to land acquisition behind the MPT terminal, converting to maritime commercial.
• Northern breakwater realigned; entrance channel and turning basin deepened.
• Sandtrap repositioned.
• Bridge connecting East Bank to West Bank constructed (final location to be determined in future studies).
• Potential locations for fishing facilities identified.
• Further studies on bridge feasibility will investigate costs, viability, and constructability, feeding into a multi-criteria analysis to inform the proposal to relocate the MPT terminal to the West Bank.

Medium-term projects (by 2052):

• Automotive terminal area increases by converting a parcel of MPT land; MPT relocates to East Bank.
• Graving dock and repair quay expanded for maritime engineering, with additional ship breaking/recycling services.
• Southern breakwater extended.

Long-term projects (beyond 2052):

• TNPA Other land area extends along the river (60 ha).
• Berth T lengthened to provide space for a second dry bulk berth.
• Liquid bulk berth moved to S berth.
• New future automotive berth constructed.
• Second liquid bulk berth constructed via jetty on breakwater or offshore SPM.
• Two new deep berths and a container/MPT terminal become operational on the southern breakwater.
• New northern breakwater constructed.
• East Bank Precinct converts into a maritime commercial boulevard linking Latimer's Landing to Signal Hill, including a dedicated cruise terminal at Berth L/M.

Closing date: 27 November 2026 at 15:00 (from the tender record).

• Site visit / briefing session: not specified in this document. If indicated as compulsory in the RFX, attendance is mandatory and failure to attend results in disqualification.

Respondents may be required to attend a site visit or briefing session where necessary to view the site or receive further information. If indicated as compulsory in the RFX Document, failure to attend will result in disqualification.

Enquiries before the closing date: upload questions onto the Transnet e-Tender Submission Portal or direct them to the contact person listed in the RFX document.

• After the closing date, communicate only with the contact person listed in the RFX document.
• No specific contact names, emails, or telephone numbers are provided in this document.

Submission method: upload the completed bid onto the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) against the selected tender. The bidder guide is available on the portal.

• Bids must be submitted no later than the closing date and time; late bids will not be considered.
• Complete all bid forms and formats issued by Transnet; do not substitute your own terms and conditions. Non-compliance may lead to rejection.
• Use the original bid forms; additional information may be submitted on company letterhead only if the allocated space is insufficient, and must be cross-referenced in the RFX.
• All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may also result in disqualification.
• Prices must be quoted in Rand (ZAR). Prices subject to confirmation will not be considered.
• Alterations to bid prices must be made by deleting incorrect figures and words and inserting the correct ones, initialled by the signatory.
• Delete items for which no price is tendered or where the price is included elsewhere.
• Bids by or on behalf of foreign respondents require written authorisation for any representative or agent, and a Power of Attorney where applicable.

All returnable documents listed in the RFX Documents must be submitted with the bid. Failure to submit mandatory returnable schedules/documents will result in disqualification; failure to submit other schedules/documents may result in disqualification.

Evaluation stages and scoring split are not stated in this document.

• Bidders must not appear on the Register of Tender Defaulters or the List of Restricted Suppliers kept by National Treasury.
• Bidders must submit all mandatory returnable documents; failure results in disqualification.
• Bidders must be able to enter into a formal contract and provide security when called upon.
• Foreign bidders must provide written proof of authorisation for any representative or agent, and a Power of Attorney if required.
• Bidders must comply with any compulsory site visit or briefing session as indicated in the RFX document.
• After the closing date, communication is restricted to the contact person listed in the RFX document.

This document is the Transnet General Bid Conditions (June 2022) and does not contain the technical scope of the leasing tender. The tender is for the leasing of land asset number EBX2468L, located on a portion of Erf 19720, consolidated into Erf 63584, West Bank, Port of East London, for a period of up to 20 years.

• Goods offered must be new, in unused condition, neither second-hand nor reconditioned, unless otherwise stipulated.
• Samples may be required and retained for checking quality and workmanship.
• Drawings and specifications supplied by Transnet must be strictly adhered to unless officially amended.
• Foreign specifications must be translated and any departures detailed.

Unless otherwise stipulated, goods offered must be new, in unused condition, neither second-hand nor reconditioned. Samples may be required and retained for checking quality and workmanship. Drawings and specifications supplied by Transnet must be strictly adhered to unless officially amended. Foreign specifications must be translated and any departures detailed.

Prices must be quoted in Rand (ZAR). Prices subject to confirmation will not be considered. Alterations to bid prices must be initialled. For goods, prices must be on a Delivered Duty Paid basis (latest ICC Incoterms) unless otherwise specified. Local supplies are quoted on a Delivered RSA named destination basis; imported supplies on a Delivered Duty Paid basis to end destination in South Africa. VAT must be shown separately on tax invoices. Alternative payment methods and financing proposals may be submitted but must be in addition to the standard pricing.

Pricing format: prices must be quoted in Rand (ZAR). Prices subject to confirmation will not be considered.

• For goods, prices must be on a Delivered Duty Paid basis (latest ICC Incoterms) unless otherwise specified. Local supplies are quoted on a Delivered RSA named destination basis; imported supplies on a Delivered Duty Paid basis to end destination in South Africa.
• VAT must be shown separately on tax invoices.
• Alternative payment methods and financing proposals may be submitted but must be in addition to the standard pricing.
• Security: the successful respondent must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, within 30 calendar days from the date of the letter of acceptance. No other form of guarantee is accepted. Failure to return the Deed of Suretyship may result in cancellation of the contract.
• Advance payments, if applicable, require a guarantee.
• Conditional discounts: the conditional period is calculated from the date of receipt by Transnet of the correct month-end statement and tax invoice.

Bidders must not appear on the Register of Tender Defaulters or the List of Restricted Suppliers kept by National Treasury.

• Bidders must submit all mandatory returnable documents listed in the RFX; failure results in disqualification.
• Foreign bidders must provide written proof of authorisation for any representative or agent, and a Power of Attorney if required.
• Bidders must state the full names of directors (company), members (close corporation), or partners/individual (partnership or sole trader).
• Bidders must specify a domicilium citandi et executandi in South Africa.
• Bidders must comply with any compulsory site visit or briefing session as indicated in the RFX document.

The contract documents comprise the General Bid Conditions, Terms and Conditions of Contract, and any Special Conditions. Upon acceptance of a bid, the parties are bound by these. The law of South Africa governs the contract. Respondents must specify a domicilium citandi et executandi in South Africa. Foreign respondents must state an authorised representative in South Africa. Unacceptable conditions may be raised for review by Transnet's Legal Counsel. Defaults by respondents may lead to recovery of additional expenses. Securities may be required in the form of a Deed of Suretyship. Payment terms, including conditional discounts and advance payment guarantees, are specified. Contract quantities are estimates; Transnet does not bind itself to a definitive quantity. Delivery periods and progress reports are governed by the Terms and Conditions of Contract.

Transnet General Bid Conditions apply to all Bid Documents and subsequent contracts and orders. These conditions include provisions on submission of bids, use of bid forms, bid fees, validity period, site visits/briefing sessions, clarifications, communication restrictions, returnable documents, defaults by respondents, currency, price alterations, exchange and remittance, acceptance of bid, notice to unsuccessful respondents, terms and conditions of contract, contract documents, governing law, identification, samples, securities, price and delivery basis, export licence, quality of material, deletion of items, VAT, payment, contract quantities and delivery, plans and drawings, foreign respondents, restricted suppliers, and conflict with RFX document.

Bids must be submitted by the closing date and time; late bids will not be considered. Bid documents must be completed in their entirety and submitted via the Transnet portal. Official bid forms must be used; non-compliance may lead to rejection. Respondents must hold their bid valid for the requested validity period and may be asked to extend it. Bids by or on behalf of foreign respondents require written authorisation and a Power of Attorney. Bidders on the Register of Tender Defaulters or List of Restricted Suppliers will not be awarded.

After the closing date, communication is restricted to the contact person listed in the RFX document. Unauthorised communication with the Bid Adjudication Committee or Transnet officials may lead to disqualification.

Tip-Off Anonymous hotline: 0800 003 056

Returnable documents:

• RFX Declaration Form: certify acquaintance with and agreement to the Transnet Supplier Integrity Pact.
• Breach of Law Form: declare any previous transgressions.
• Code of conduct: provide a copy if required by Transnet.

Disqualification risks:

• Failing to sign or comply with the Integrity Pact.
• Appearing on the Register of Tender Defaulters or National Treasury's List of Restricted Suppliers.
• Withdrawing a bid after the closing date and time.
• Failing to sign a contract after notification of acceptance.
• Subcontracting without declaring it to Transnet.
• Making incorrect statements regarding local content or B-BBEE status.

Bidders must not appear on the Register of Tender Defaulters or the National Treasury's List of Restricted Suppliers. Bidders must not have been restricted by another government institution. Bidders must not have committed previous transgressions involving serious breaches of law, including corruption, fraud, theft, or extortion, in the last five years. Bidders must complete and sign the RFX Declaration Form, certifying acquaintance with and agreement to the Integrity Pact. Bidders must provide a copy of their code of conduct if required by Transnet. Bidders must declare any conflicts of interest as specified in the Integrity Pact.

Bidders must not engage in under-pricing or anti-competitive practices. The Integrity Pact aims to enable Transnet to obtain the desired contract at a reasonable and competitive price in conformity with the defined specifications.

Transnet may encash the advance bank guarantee and performance bond or warranty bond if the bidder violates the Integrity Pact, to recover payments made along with interest. If a supplier subcontracts a portion of the bid without declaring it, Transnet may penalise the supplier up to 10% of the contract value.

Bidders must uphold the ten principles of the United Nations Global Compact (UNGC) in human rights, labour, anti-corruption, and the environment. This includes supporting internationally proclaimed human rights, not being complicit in human rights abuses, upholding freedom of association and collective bargaining, eliminating forced and compulsory labour, abolishing child labour, eliminating discrimination in employment, supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, encouraging environmentally friendly technologies, and working against corruption in all forms.

The Integrity Pact between Transnet and the bidder aims to prevent dishonesty, fraud, and corruption in procurement. It includes commitments by Transnet to fair treatment and confidentiality, obligations of the bidder to avoid bribery, collusion, and misrepresentation, and provisions for independent bidding. It also covers disqualification from bidding, restrictions on suppliers, sanctions for violations, conflict of interest disclosure, and dispute resolution. The pact is governed by South African law and includes a hotline for reporting corrupt behaviour.

The plan was prepared for Transnet National Ports Authority. It shows the land including improvements, with a total area of approximately 13,045 m². The plan is preliminary and indicates the area identified for the proposed lease. It was compiled by W. Cerfontein, checked by M. Moodaley, dated 7 August 2024, at a scale of 1:2500.

Contact: Mr. Vuyolwethu Makunga

Telephone: (043) 700 1022

Plan prepared by: Transnet Property, Geo-Spatial: Eastern Cape Region

Address: 502, 5th Floor, PO Box 1030, Gqeberha 6000

Telephone: (041) 507-1331

Fax: (041) 507-2884

Asset: Land asset number EBX2468L

Location: Portion of Erf 19720, consolidated into Erf 63584, West Bank, Port of East London

Total area: approximately 13,045 m²

Improvements on the land: Port Control Building, Ganteaume Crescent

Lease period: up to 20 years

Plan reference: Preliminary plan showing area identified for proposed lease, scale 1:2500, dated 7 August 2024

Contact person: Mr. Vuyolwethu Makunga

Telephone: (043) 700 1022

The document is a draft lease agreement for land at the Port of East London, leased by Transnet National Ports Authority to a lessee for up to 20 years.

Returnable documents: the completed and signed lease agreement, including all annexures (A–F), a Board Resolution authorising the signatory, and any required suretyship or bank guarantee. The Business Plan must be submitted for approval no later than 30 days before the intended signature date. All documents must be submitted in accordance with the tender instructions; late submissions are disqualified.

The lessee must be a juristic entity. The Business Plan must be approved by the Lessor as a condition precedent to the lease. The Lessor may require a suretyship or bank guarantee as security. Compliance with the Regulatory Universe and Lessor's Policies is mandatory. Failure to implement the approved Business Plan is a material breach, subject to penalties and potential termination.

The leased premises are land asset number EBX2468L, located on a portion of Erf 19720, consolidated into Erf 63584, West Bank, Port of East London. The lease is for a period of up to 20 years. The premises may only be used for the Specified Purpose as defined in Annexure A. The lessee must prepare and implement a Business Plan, including a BBBEE Target Plan, Environmental Management Plan and Impact & Aspect Register, Health and Safety Plan, Maintenance Plan, and obtain all regulatory permits and licences.

The lessee must submit a Business Plan for approval, containing operational plans, contingency arrangements, BBBEE targets, environmental management, health and safety, maintenance, regulatory permits, organisational structure, financial statements, and operational methodology. The plan must be updated annually and compliance reported quarterly.

The lessee must maintain the leased premises and comply with the Maintenance Plan as part of the Business Plan. The deposit is refunded after the lessee vacates, all obligations are discharged, and a take-back inspection is conducted.

The lessee pays Rental, Operating Costs, Refuse Removal Charges, Sewerage Removal Charges, and charges for water and electricity. Rental escalates annually by the Escalation Rate. A Deposit (Initial and Periodic) is required, and an Administration Fee is payable on the Signature Date.

Rental is payable monthly in advance, escalating annually by the Escalation Rate. An Initial Deposit is payable on the Signature Date, and a Periodic Deposit may be required on rental escalations. An Administration Fee is payable on the Signature Date. The lessee must also pay Operating Costs, Refuse Removal Charges, Sewerage Removal Charges, and charges for water and electricity supply. A bank guarantee may be provided in lieu of the cash deposit. All amounts are subject to VAT unless stated otherwise.

The lessee must be a juristic entity. The lessee must comply with the Regulatory Universe (Annexure B) and Lessor's Policies. A BBBEE Target Plan must be included in the Business Plan. The lessee must provide a Board Resolution authorising the signatory. The lessee may be required to provide a suretyship (Annexure D) or bank guarantee (Annexure E).

The lessee must prepare and implement a BBBEE Target Plan to maintain or improve its B-BBEE status, as part of the Business Plan.

The lessee must prepare and implement a Health and Safety Plan addressing identified hazards and safe work procedures, as part of the Business Plan.

The lessee must prepare and implement an Environmental Management Plan and Impact & Aspect Register, including a Baseline Study for soil and groundwater monitoring, as part of the Business Plan.

The lease commences on the Commencement Date and continues for the Lease Period unless terminated earlier. The Lessor may terminate without cause on 3 months' written notice. The lessee must vacate at the end of the Lease Period; holding over triggers clause 41. The lessee must comply with Lessor's Policies and the Regulatory Universe; non-compliance is a material breach. The lessee may not use the premises for any purpose other than the Specified Purpose without consent. The lessee must obtain and maintain all necessary licences and permits. The lessee must not store explosives, flammable goods, or toxic substances without consent, nor use the premises for residential purposes without consent. The lessee must not cause nuisance or damage. The lessee has no claims against the Lessor for damage, service interruption, or accidents, except for wilful or grossly negligent acts. The lessee must cooperate with any Board of Inquiry.

The RFP is for the leasing of land asset EBX2468L, located on a portion of Erf 19720, consolidated into Erf 63584, West Bank, Port of East London, for a period of up to 20 years. The property is approximately 13,045 m² and is intended for automotive, warehousing, and port-related commercial activities. The property is vacant and leased on an 'as is' basis.

Closing date: 27 November 2026 at 15:00

Briefing session: 30 October 2026 at 12:00 (non-compulsory, via Microsoft Teams)

Closure of clarity-seeking questions: 20 November 2026 at 16:00

Bid validity period: 120 business days from closing date

Site visit: arrangements to be made after the briefing session, at a time to be agreed

Enquiries (property access and RFP queries):

• Email: [email protected]

RFP Clarification Request Form: submit via the Transnet portal by 20 November 2026 at 16:00

Submission portal: https://transnetetenders.azurewebsites.net

Submission method: upload bid response onto the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome). Register and log intent to bid, then upload documents against the tender. Uploads limited to 30 MB per file; multiple uploads allowed. File names must use only alphabetical and/or numerical characters. Submit at least a day before closing to avoid technical issues; late submissions are not accepted.

Returnable documents are classified as:

• Mandatory Returnable Documents: failure to submit by closing date and time results in disqualification. Includes Section 4 (Rental Offer Price).
• Returnable Documents Used for Scoring: failure to submit results in an automatic score of zero for the applicable criterion. Includes valid proof for Specific Goals claims (Section 9), valid B-BBEE certificate or sworn affidavit, Capital Expenditure Plan, Maintenance Expenditure Plan, Company Profile with supporting documents, Business Plan, Reference Letters, and Bank Rating.
• Essential Returnable Documents: failure to submit gives Transnet a further opportunity to submit by a set deadline; failure thereafter may result in disqualification. Includes SBD 1 Form, Certificate of Acquaintance with RFP (Section 6), RFP Declaration and Breach of Law Form (Section 7), Specific Goals Points Claim Form (Section 9), Job Creation and Skills Development (Section 10), Protection of Personal Information (Section 11), and Certificate of Attendance of Briefing (Section 12).

All returnable sections must be signed, stamped, and dated by the bidder. Sign and date the bottom of each page. The signatory must be legally authorised; proof of authority (e.g., company resolution) must be submitted.

Disqualification risks:

• Late or incorrectly loaded bids.
• Missing any Mandatory Returnable Document.
• Unsigned or undated documents.
• Alterations to RFP documents without authorisation.
• Collusion with other bidders.

Evaluation is sequential but Transnet may run steps in parallel. Stages:

Stage 1 – Test for Responsiveness:

• Step 1 (Administrative): bid lodged on time, documents duly signed by authorised bidder. Must pass to proceed.
• Step 2 (Substantive): bid contains a priced rental offer as prescribed in Section 4. Must pass to proceed.

Stage 2 – Minimum Threshold (Step 3): Functionality/Technical criteria. Minimum threshold: 66.67/100. Bidders scoring below are eliminated. Criteria and weights:

• Previous Experience (10 points): minimum 2 years' experience in proposed use, with company profile and supporting evidence (lease agreement, licence, or verifiable document).
• Reference Letters (15 points): minimum 2 reference letters not older than 5 years, including customer/company name, address, contact details, email, project scope, and duration.
• Bank Rating (15 points): bank rating issued by a financial institution confirming the entity as a going concern, not older than 3 months. Ratings A, B, or C score; D or below scores 0.
• Business Plan – Alignment to Port Development Framework Plan (PDFP) (10 points): operations must address use of premises, prove port-related use, and support port business.
• Market Analysis (10 points): must address 5 elements – status quo, potential market, gap analysis, SWOT, and economic spin-offs.
• Value to Port Operations (10 points): vision/mission, strategic objectives, innovation, and short/medium-term value.
• Capital Expenditure Plan (10 points): detailed WBS and project schedule for refurbishment/upgrades, for the duration of the lease term.
• Maintenance Expenditure Plan (10 points): detailed maintenance plan aligned to property and proposed use, for the lease term.
• Financial Viability (10 points): cashflow projections over the proposed lease period, signed off by a finance professional, with assumptions and mitigations for negative cashflows.

Stage 3 – Final Weighted Scoring (Step 4):

• Rental Offer Price: 80/90 points (formula based on highest acceptable bid, inclusive of taxes).
• Specific Goals (SBD 6.2): 20/10 points.
• Total: 100 points.

Stage 4 – Objective Criteria (Step 5): Transnet may award to a bidder other than the highest scorer based on objective criteria, including rotation of lessees, specialised operations, poor past performance, breach of Integrity Pact, probity risks, negative impact on ROI, restrictions, insolvency, lack of legal capacity, or conflicts of interest.

Stage 5 – Post-Tender Negotiations (Step 6): Transnet may negotiate rental if the highest scorer's offer is not market-related, or cancel the RFP.

TNPA requires the lease of land asset EBX2468L, located on a portion of Erf 19720, consolidated into Erf 63584, West Bank, Port of East London.

Property details:

• Extent: approximately 13,045 m²
• Proposed use: automotive, warehousing, port-related commercial activities
• Available from: immediately
• Precinct: West Bank
• Lease term: up to 20 years
• The property is leased on an "as is" (voetstoots) basis, as per the Site/Lease Plan (Annexure 1).
• The property is currently vacant.

Bidder responsibilities:

• The premises are known to be vegetated. The successful bidder is solely responsible for all costs, risks, and liabilities related to identification, assessment, management, abatement, encapsulation, removal, and lawful disposal of vegetation, in compliance with all applicable laws including the Occupational Health and Safety Act, 1993.
• The bidder must undertake all necessary refurbishment, repairs, upgrades, and capital improvements at its own cost to make the premises fit for purpose and compliant with all laws.
• Beneficial occupation may be considered and negotiated, subject to motivation in the Business Plan and approval by TNPA governance structures. The bidder is liable for all property holding costs during beneficial occupation.
• Bidders must inspect the property before submitting a bid. TNPA accepts no liability for failure to inspect.

Environmental commitments: Transnet requires bidders to state their position on environmental commitments, including waste disposal, recycling, and energy conservation.

Bidders must submit a Business Plan that includes: alignment to the Port Development Framework Plan (PDFP), market analysis, value to port operations, capital expenditure plan (WBS and project schedule), maintenance expenditure plan, and financial viability (cashflow projections signed by a finance professional). The plans must cover the duration of the lease term. The methodology for capital and maintenance costs should be concise, with activities detailed to level 3, calendar/Gantt representation, numbered activities, and clear sequencing.

Bidders must have a minimum of 2 years' experience in the proposed use, supported by a company profile and evidence (lease agreement, licence, or verifiable document). Submit at least 2 reference letters not older than 5 years, including customer/company name, address, contact details, email, project scope, and duration. Provide a bank rating not older than 3 months confirming the entity as a going concern. Ratings A, B, or C score; D or below scores 0.

The Rental Offer must be submitted in Section 4, providing monthly and annual rental (excl. VAT) for each of the first 5 years, then total excl. VAT, add 15% VAT, and total incl. VAT. Annual escalation must be included. TNPA will verify calculations. If the highest scoring bidder's rental is not market-related, Transnet may negotiate with that bidder or the next ranked bidders, or cancel the RFP.

Pricing format: Rental Offer must be submitted in Section 4, providing monthly and annual rental (excl. VAT) for each of the first 5 years, then total excl. VAT, add 15% VAT, and total incl. VAT.

• Annual escalation must be included in the overall rental offer.
• TNPA will verify the correctness of calculations.
• If the highest scoring bidder's rental offer is not market-related, Transnet may negotiate a market-related rental with that bidder, or with the second or third highest scoring bidders, or cancel the RFP.
• No bid security, bonds, or guarantees are specified.
• Transnet will not reimburse any bidder for preparatory costs.

CSD registration: Bidders must self-register on the National Treasury's Central Supplier Database (CSD) prior to submitting bids. Business will not be awarded to a bidder who has not registered. Foreign bidders without a local entity need not register but must incorporate a South African company before concluding a lease.

Tax compliance: Bidders must be tax compliant and submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate, or provide a CSD number. Each party in a consortium/JV/sub-contractor must submit separate TCS/CSD. Failure to comply may render the bid invalid.

B-BBEE: Bidders must submit a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to claim preference points. Specific Goals Points Claim Form (SBD 6.2) must be submitted.

Employment Equity Act: Bidders must comply with the Employment Equity Act, including Section 53.

Security clearance: Successful bidder and personnel may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level, at the bidder's responsibility.

Joint Ventures: Must submit a signed JV agreement or written intent with percentage split and responsibilities. JV evaluated on consolidated B-BBEE scorecard.

Integrity Pact: Bidders must not be in breach of the Integrity Pact (Annexure 6).

Foreign bidders: Must complete the questionnaire for foreign bidders in SBD 1.

The successful bidder must comply with the Occupational Health and Safety Act, 1993, particularly regarding vegetation management on the premises. The bidder is responsible for all costs and liabilities related to vegetation identification, assessment, management, abatement, encapsulation, removal, and lawful disposal. The bidder must ensure the premises are fit for purpose and compliant with all applicable laws. Security clearance may be required for personnel.

Transnet requires bidders to state their position on environmental commitments, including waste disposal, recycling, and energy conservation. The premises are vegetated; the successful bidder is responsible for vegetation management and disposal in compliance with environmental laws. Annexure 2 provides an Environmental Plan Guideline.

The lease agreement is subject to Transnet's standard terms and conditions (Annexure 3). Any changes to standard terms require review and acceptance by Transnet's Legal Counsel. The successful bidder must comply with all applicable laws and regulations. Transnet reserves the right to cancel the agreement and request placement on the National Treasury's Database of Restricted Bidders for up to 10 years if the agreement was awarded on incorrect information. Transnet may award to the next ranked bidder if the preferred bidder fails to sign or commence the agreement within a reasonable period. The bidder must implement security measures as required. The bidder is responsible for all costs related to vegetation removal and property refurbishment. Beneficial occupation may be negotiated. The lease term is up to 20 years.

Additional evaluation details: Technical/functionality criteria include previous experience (10), reference letters (15), bank rating (15), business plan alignment to PDFP (10), market analysis (10), value to port operations (10), capital expenditure plan (10), maintenance expenditure plan (10), and financial viability (10). Minimum threshold is 66.67/100. Final weighted scoring: Rental Offer Price (80/90) and Specific Goals (20/10).