Supply and delivery of 889 security insignia for TRANSNET rail infrastructure manager

The tender is for the procurement of 889 security insignia. The General Bid Conditions apply to this RFQ. Goods must be new and supplied on a Delivered Duty Paid basis unless otherwise specified.

Closing date: 6 November 2026 at 10:00.

No briefing session or site visit is stated in the document.

Submission method: upload the completed bid into the Transnet e-Tender Submission Portal against the tender reference; the bidder guide is on the Transnet Portal at transnetetenders.azurewebsites.net.

Closing time: 10:00 on 6 November 2026. Late bids will not be considered.

Bids must be completed in full on the official Transnet forms; bids on other forms or with the bidder's own terms may be rejected.

Additional information may be submitted on company letterhead only where the official form has insufficient space, and must be cross-referenced in the bid.

All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules or documents results in disqualification; failure to submit other schedules may also result in disqualification.

All prices must be in South African Rand. Prices subject to confirmation will not be considered.

Alterations to bid prices must be made by deleting the incorrect figures and words and inserting the correct ones, initialled by the signatory; failure to do so may exclude the affected items from award.

If samples are required, they must be marked with the bidder's name, address, bid number and item number, and reach the addressee on or before the closing date; late samples may lead to rejection.

Drawings required from the bidder must be submitted before the closing time and date; non-receipt may disqualify the bid.

Bids quoting foreign specifications must include translated copies and details of any departures from the bid specifications; non-compliance may result in disqualification.

Foreign bidders must provide written proof of their South African representative's or agent's authority, and a Power of Attorney meeting Rule 63 of the Uniform Rules of Court where a contract is signed on behalf of a foreign principal.

After the closing date, bidders may communicate only with the contact person listed in the RFX. Unauthorised communication with Transnet officials or other bidders during evaluation may disqualify the bid.

Bidders must state the full names of directors (company), members (close corporation), or partners/individual (partnership or sole trader).

Bidders must specify a domicilium citandi et executandi in South Africa; foreign bidders must name an authorised representative in South Africa.

Evaluation is subject to the preference point system and any functionality criteria set out in the RFX; the General Bid Conditions do not state the scoring split or minimum qualifying score.

No bid will be awarded to a bidder whose name, or that of any member, director, partner or trustee, appears on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if a bidder is later restricted.

Bidders who find contract conditions unacceptable must state which conditions and offer amendments on company letterhead for review by Transnet's Legal Counsel; any deviation found unacceptable must be withdrawn or the bid is disqualified.

Bids must be tendered strictly in accordance with the payment terms in the Terms and Conditions of Contract; failure to do so may preclude the bid from further consideration.

Bids for supply on any delivery basis other than Delivered Duty Paid are liable to disqualification.

Foreign bidders must submit written proof of their representative's or agent's authority; failure to do so disqualifies the bid.

The tender is for the procurement of 889 security insignia.

Goods must be new, unused, neither second-hand nor reconditioned.

Unless otherwise specified, goods must be supplied on a Delivered Duty Paid basis to the delivery point specified in the bid documents.

Transnet does not bind itself to purchase a definitive quantity; the successful bidder must supply quantities ordered against the contract, and Transnet is not liable for materials or stock specially ordered by the bidder.

Estimated planned quantities per annum are furnished in the bid documents; these are estimates and Transnet may order only what it needs for operational requirements.

The bidder may be required to submit periodical progress reports on delivery.

For emergency demands, the supplier gets first right of refusal; if it cannot meet the critical delivery period, Transnet may purchase elsewhere.

Prices must be quoted in the Price Schedule on the following basis:

• Local supplies (manufactured, produced or assembled in South Africa, or imported supplies held in South Africa): Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa, unless otherwise specified.

VAT must be included in quoted prices and shown separately at the standard rate on the tax invoice.

Prices subject to confirmation will not be considered.

All monetary amounts must be in South African Rand.

Prices must be quoted in the Price Schedule on the following basis:

• Local supplies (manufactured, produced or assembled in South Africa, or imported supplies held in South Africa): Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa, unless otherwise specified.

VAT must be included in quoted prices and shown separately at the standard rate on the tax invoice.

The successful bidder, when called upon, must provide security in the form of a Deed of Suretyship furnished by an approved bank, building society, insurance or guarantee corporation in South Africa. The amount, if required, will be stipulated in the bid documents.

The Deed of Suretyship must be completed and returned within 30 calendar days from the date of the letter of acceptance; no payment will be made until it is delivered, and failure to return it may lead to cancellation of the contract.

The successful bidder may be required to furnish a guarantee covering any advance payments.

Bidders may offer alternative payment methods or financing proposals, but must first tender strictly in accordance with the standard payment terms; the financial merits of alternatives will be evaluated.

Conditional discounts for early payment are calculated from the date Transnet receives the supplier's month-end statement reflecting the correct tax invoice; incomplete or incorrect invoices reset the period.

Transnet prefers Rand-based agreements and may request forward exchange cover on foreign currency portions.

South African Reserve Bank approval is required before any foreign currency payments are made.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Foreign bidders must provide written proof of their representative's or agent's authority, and a Power of Attorney meeting Rule 63 of the Uniform Rules of Court where applicable.

Bidders must state the full names of directors, members, partners or the individual trading under a trade name.

Bidders must specify a domicilium citandi et executandi in South Africa.

No CSD, tax, B-BBEE, CIDB or CIPC requirements are stated in the General Bid Conditions.

The successful bidder must provide security in the form of a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation in South Africa, within 30 calendar days of the letter of acceptance. No payment will be made until the deed is delivered; failure to return it may lead to cancellation of the contract.

Payment terms are set out in the Terms and Conditions of Contract; bidders may offer alternative payment methods or financing proposals, but must first tender strictly in accordance with the standard terms.

The successful bidder may be required to furnish a guarantee covering any advance payments.

Conditional discounts for early payment are calculated from the date Transnet receives the supplier's month-end statement reflecting the correct tax invoice.

Transnet does not bind itself to purchase a definitive quantity; the supplier must supply quantities ordered against the contract, and Transnet is not liable for materials or stock specially ordered by the bidder.

The supplier may be required to submit periodical progress reports on delivery.

For emergency demands, the supplier gets first right of refusal; if it cannot meet the critical delivery period, Transnet may purchase elsewhere.

Intellectual property rights in plans, drawings, diagrams, specifications and documents compiled by the supplier are governed by the Terms and Conditions of Contract.

After the closing date, bidders may communicate only with the contact person listed in the RFX. Unauthorised communication with Transnet officials or other bidders during evaluation may disqualify the bid. No bid will be awarded to a bidder on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Supply and delivery of 889 security insignia for a period of three (3) months for Transnet Rail Infrastructure Manager.

Closing date: 06 November 2026 at 12:00

Clarification deadline: 05 November 2026 at 12:00 (queries to [email protected])

No formal briefing session will be held.

Technical/SCM enquiries:

• Contact: Princess Zwane
• Email: [email protected]
• Telephone: 011 308 1538

Complaints: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Submission method: Transnet Digital Procurement System (TDPS) Supplier Submission Portal at https://esupplierportal.transnet.net/portal/

• Register or sign in, log intent to bid, then upload bid documents (max 30 MB per upload, multiple uploads allowed).
• All pricing must be completed electronically in the portal; paper pricing schedules are not accepted.
• Submit at least a day before closing to avoid technical issues; late submissions are not accepted.
• Each company must use its own registered profile; submitting via another company's profile leads to disqualification. Joint ventures may submit via any party's profile.
• Returnable documents must be signed, stamped and dated.

Returnable forms (all must be completed and submitted):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• Section 5 (RFQ Declaration, Certificate of Acquaintance and Breach of Law Form): confirms familiarity with all RFQ conditions and discloses any serious breach of law in the past 5 years.
• Section 6 (Specific Goals Claim Form): claims preference points for specific goals.
• Section 7 (Protection of Personal Information): consent to processing of personal information.
• CSD report and tax clearance (TCS PIN or printed certificate).
• Annexure C (Transnet General Bid Conditions), Annexure D (Standard RFQ Terms and Conditions), Annexure E (Supplier Integrity Pact), Annexure F (Non-disclosure Agreement).

Disqualification risks:

• Missing or unsigned mandatory returnable documents.
• Late submission or submission through another company's profile.
• Pricing not completed in the portal or deviating from the price schedule.
• Not pricing all items on the schedule.
• Collusion with other bidders.
• Failure to disclose relationships with Transnet employees or organs of state.

Evaluation stages:

1. Administrative responsiveness: bid lodged on time, all returnable documents completed and signed, material compliance with scope/specification.
2. Technical/functionality threshold: minimum 80% (out of 100) required to proceed. Technical criteria:

• Bidding company experience (25%): at least one reference letter for a similar supply and delivery of insignia or related uniform identification items completed within 24 months before closing. Letter must be on referee's letterhead, dated, signed by client, include client contact details, describe services, confirm satisfactory performance, and state contract period. Scores: 0 (no/fraudulent/non-compliant), 8.33% (one project), 16.67% (two), 25% (three).
• Commitment letter (25%): formal letter on company letterhead, signed, confirming ability to deliver all listed items within 90 calendar days post award. Scores: 0 (no/non-compliant or delivery over 90 days), 25% (compliant).
• Compliance to specifications (50%): schedule of equipment and specifications meeting all 12 requirements in Annexure B. Scores: 0 (0-9 requirements), 16.67% (10), 33.33% (11), 50% (all 12).

3. Price and specific goals: Price score (80 points) using formula Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is bid price and Pmin is lowest acceptable bid. Specific goals (20 points) per Section 4.1 of the Specific Goals Claim Form.
4. Price negotiation (if applicable): Transnet may negotiate for market-related price with highest-ranked bidder, then sequentially with 2nd and 3rd, or cancel.
5. Award to highest scoring bidder.

Minimum qualifying score: 80% technical threshold.

Supply and delivery of 889 security insignia for a period of three (3) months.

Items and quantities:

• General Manager (Transnet Group) Epaulette (B10): 1
• General Manager (Operating Division) Epaulette (B9): 1
• Executive Manager Epaulette (C8): 5
• Senior Manager Epaulette (D7): 11
• Security Manager Epaulette (E6): 15
• Depot Manager Epaulette (F5): 65
• Inspector Flashes (G4): 33
• Senior Protection Official Ranking Flash (H03): 121
• Leading Protection Official Ranking Flash (J02): 287
• Protection Official Ranking Flash (K01): 350
• Protection Official High Visibility Vest: 889
• Metal (Platinum) Engraved Top Shield to Fit Outline (Peace Officer): 889

Specifications (12 requirements in Annexure B) include:

• General Manager Epaulette (B10): 2 platinum wings and 4 platinum pips.
• General Manager Epaulette (B9): 1 platinum wing and 4 platinum pips.
• Executive Manager (C8): 1 platinum wing and 3 platinum pips.
• Senior Manager (D7): 1 platinum wing and 2 platinum pips.
• Security Manager (E6): 1 platinum pip and 3 platinum stars.
• Depot Manager (F5): 1 platinum pip and 2 platinum stars.
• Inspector Flash (G4): Gold Peace Officer Badge with rank indicated.
• Senior Protection Official (H03): Peace Officer Badge with rank indicated.
• Leading Protection Official (J02): Peace Officer Badge with rank indicated.
• Protection Official (K01): Peace Officer Badge with rank indicated.
• Metal (Platinum) Engraved Top Shield to Fit Outline (Peak) Peace Officer.
• Visibility Vest (Item 56).

All items must bear the Transnet Logo and Laurel (Peace Officer).

Bidding company experience (25% of technical score):

• Must demonstrate successful completion of at least one similar contract for supply and delivery of insignia or related uniform identification items within the last 24 months before closing.
• Provide at least one reference letter meeting: on referee's official letterhead, dated, signed by client, includes client contact details, brief description of services, confirms satisfactory performance, and states contract period.
• References may be contacted for verification.
• Failure to demonstrate at least one similar contract results in zero for this criterion.

Commitment letter (25% of technical score):

• Formal letter on company letterhead, signed, confirming ability to deliver all listed items within 90 calendar days post award.

Pricing must be completed on TDPS portal. Items and quantities as per price schedule:

• General Manager (Transnet Group) Epaulette (B10): 1
• General Manager (Operating Division) Epaulette (B9): 1
• Executive Manager Epaulette (C8): 5
• Senior Manager Epaulette (D7): 11
• Security Manager Epaulette (E6): 15
• Depot Manager Epaulette (F5): 65
• Inspector Flashes (G4): 33
• Senior Protection Official Ranking Flash (H03): 121
• Leading Protection Official Ranking Flash (J02): 287
• Protection Official Ranking Flash (K01): 350
• Protection Official High Visibility Vest: 889
• Metal (Platinum) Engraved Top Shield to Fit Outline (Peace Officer): 889

Pricing rules:

• All prices in ZAR inclusive of VAT, delivered nominated destination.
• Must price all items; failure leads to disqualification.
• No deviation from schedule format; deviation leads to disqualification.
• Unconditional discounts only considered at final evaluation.
• Transnet may negotiate for market-related price if highest bidder's price is not market-related; if no agreement with top three, RFQ cancelled.

Pricing format:

• Complete pricing electronically on the TDPS portal; no paper schedules.
• Prices in South African Rand, inclusive of VAT, on a "delivered nominated destination" basis.
• Must price all items on the schedule; failure leads to disqualification.
• No deviation from the price schedule format; deviation leads to disqualification.
• Unconditional discounts only considered at final evaluation stage.
• Any disbursement not specifically priced will not be accepted.

No bid security, bonds, guarantees, or retention mentioned.

Tax compliance:

• Submit SARS Tax Compliance Status (TCS) PIN or printed certificate, or CSD number if no TCS.
• Each party in a JV/consortium/subcontracting must submit separate TCS/CSD.
• Self-register on Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers with no local entity exempt).

B-bbee:

• Submit B-BBEE certificate or sworn affidavit (or CIPC certificate for JV, consolidated scorecard accepted).
• Certified copies of owners' ID documents required.
• B-BBEE status level contributes to specific goals points (20 points).

Other:

• Comply with Employment Equity Act, including Section 53.
• Successful bidder may need security clearance to CONFIDENTIAL/SECRET/TOP SECRET level for personnel and subcontractors.
• Disclose any commercial relationship with DPIP/FPPO.
• Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.

No specific OHS requirements stated beyond general compliance with applicable laws. Security clearance may be required for personnel to CONFIDENTIAL/SECRET/TOP SECRET level.

Transnet may request information on Environmental, Social and Governance (ESG) standing at any stage; this is for record and analysis, not for evaluation or disqualification. Due diligence on subcontractors may be conducted to detect fronting.

Contract duration: three (3) months for supply and delivery.

• Successful bidder must keep all returnable documents valid for the contract duration; failure to renew may lead to immediate termination.
• Transnet may cancel the contract and request National Treasury to place the bidder on the Database of Restricted Suppliers for up to 10 years if contract awarded on incorrect information.
• If preferred bidder fails to sign or commence contract, Transnet may award to next ranked bidder at same price.
• Bidders must disclose any serious breach of law in the past 5 years (excluding minor offences).
• Transnet may request audited financial statements for due diligence.
• Legal review of proposed terms by Transnet's Legal Counsel before award.
• Bidders must not canvass Transnet employees between closing and award; collusion leads to disqualification and restriction.
• Bidders must disclose any relationship with Transnet employees or former employees/board members in past 10 years.

Additional evaluation details:

• Price score formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is bid price and Pmin is lowest acceptable bid.
• Specific goals (20 points) per Section 4.1 of Specific Goals Claim Form.
• Transnet may negotiate for market-related price with highest-ranked bidder, then sequentially with 2nd and 3rd, or cancel.
• Final technical scores rounded to 2 decimal places.
• Award to highest scoring bidder.

Supply and delivery of 889 security insignia for a period of three (3) months. The Integrity Pact is an agreement between Transnet SOC Ltd and the bidder/supplier that forms part of the bid and the final contract.

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corrupt behaviour by Transnet employees).

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; such bidders will not be awarded a bid, and Transnet may withdraw an award or cancel a contract if restriction is later established.

Violations of the Integrity Pact's bidder obligations can lead to rejection from the bidding process, removal from Transnet's supplier database, and exclusion from future bidding for up to 10 years, with the period depending on the severity of the transgression.

Suspicious bids may be reported to the Competition Commission for investigation and possible administrative penalties under section 59 of the Competition Act, and/or to the National Prosecuting Authority for criminal investigation, and may lead to restriction from doing business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act.

Transnet may terminate some or all existing contracts with a restricted company, recover sums already paid, cancel the contract without compensation, and encash any advance bank guarantee, performance bond or warranty bond furnished.

If a supplier subcontracted a portion of the bid without declaring it to Transnet, Transnet must penalise the supplier up to 10% of the contract value.

No specific experience or qualification requirements are stated in this document.

No specific pricing format or schedule is stated in this document. Bidders must not engage in under-pricing or anti-competitive practices.

No specific pricing or financial requirements are stated in this document.

Bidders must sign and comply with the Integrity Pact, which forms part of the contract with the successful bidder.

Bidders must certify in the RFX Declaration Form that they have read and agree with the Integrity Pact content.

Bidders must not have committed any serious breach of law (including corruption, fraud, theft, extortion, or contraventions of the Competition Act) in the last 5 years.

Bidders must uphold the ten principles of the United Nations Global Compact in the fields of Human Rights, Labour, Anti-Corruption and the Environment.

Bidders must disclose any conflict of interest (family, business or social relationship between their owners/members/directors/partners/shareholders and a Transnet employee or board member) in the RFX declaration form or notify Transnet in writing.

Bidders must not make incorrect statements regarding Local Content or B-BBEE status; false statements may lead to restriction.

Bidders must uphold the ten principles of the United Nations Global Compact, including supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, and encouraging the development and diffusion of environmentally friendly technologies.

Disputes should be resolved amicably; litigation in bad faith (vexatious proceedings, perjury, scurrilous allegations, abuse of court process) will result in Transnet not doing business with the company.

The Integrity Pact is governed by South African law, remains valid for an indefinite period unless cancelled, and its provisions are severable.

Transnet may reject a bidder, remove them from the database, or exclude them from future bidding for up to 10 years for violations of the Integrity Pact.

Transnet may terminate contracts, recover payments, encash guarantees/bonds, and penalise undeclared subcontracting up to 10% of contract value.

Bidders must not collude with competitors, disclose bid terms to competitors, or engage in any anti-competitive practices. Bids that are suspicious may be reported to the Competition Commission and the National Prosecuting Authority.