Supply and delivery of surveying equipment for lsgws canal realignment – eastern cape (dws construction south)

{"closingDate":"20 AUGUST 2026","closingTime":"11:00"}

{"name":null,"email":"[email protected]","phone":null,"department":"of Water and Sanitation,Tender Box,Lion Roars","address":"CONTACT PERSON F Groenewald/R. de Wee PERSON Radzilani R"}

Returnable Documents: 1. SBD 4 form should be complete and signed, and all other interest must, 1 Companies must be registered with National Treasury’s Central Supplier, Database must submit CSD report., 2 Tax compliant with SARS (to be verified through CSD and SARS). Attach, a copy of SARS Tax Clearance letter and PIN., verified through CSD and CIPC). Attach copy of CIPC / CIPRO certificate., Certificate (failure to submit and complete SBD 6.1, the Bidder will, 6 Complete, sign, submit SBD1, SBD 6.1, SBD3.1

Section 1: legalities

• Instructions to bidders
• Declaration of interest (sbd 4)
• Terms of the preferential procurement regulation, 2011 (sbd 6.1)

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant with SARS. They must not be persons in the service of the state, nor have directors who are. For joint ventures, each party must submit separate tax compliance and CSD numbers. Bidders must be registered with CIPC. To claim preference points, bidders must provide supporting documentation (e.g., ownership affidavits, location affidavit, B-BBEE certificate). Foreign suppliers must answer the questionnaire and may need to register for tax if applicable.

For dws construction south.

full name and surname . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

identity number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

hereby declare under oath that

1. I am a member / director / owner of the enterprise:

name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

trading name, if applicable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

registration number: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

physical address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

which is an enterprise which operates from a building together with its land and outbuildings located within the

boundaries of the Eastern Cape Province as at the closing time for submissions;

2. the contents of this statement are to the best of my knowledge a true reflection of the facts;

3. I know and understand the contents of the affidavit and I have no objection to take the prescribed oath binding

on my conscience and on the Owners of the Enterprise which I represent in this matter.

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

CSD report

Central supplier database (csd), a csd

Central Supplier Database must submit CSD report

proof of ownership of premises or a valid rental agreement with the owner of

proof of ownership of premises or a valid rental agreement with the owner of such premises

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

A requirement to register for a tax compliance status

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: all other interest must

be declared

Phase 2:

Administrative Compliance:

Bidders are required to comply with the following listed below:

Table 2

No Criteria Comply Not-

Comply

1 Companies must be registered with National Treasury’s Central Supplier

Database must submit CSD report.

2 Tax compliant with SARS (to be verified through CSD and SARS). Attach

a copy of SARS Tax Clearance letter and PIN.

3 Active registration with Company Intellectual Property Commission (to be

verified through CSD and CIPC). Attach copy of CIPC / CIPRO certificate.

4 An original or certified copy of B-BBEE Status Level Verification

Certificate (failure to submit and complete SBD 6.1, the Bidder will

forfeit the preferential points to be claimed)

5 Letter of appointment of duly authorized person to sign bid. Proof of such

authority must be submitted with the bid.

If by an individual, must be signed by that individual or by someone on his

behalf duly authorised thereto and proof of such authority must be

produced.

If the bid is by a Company, it must be signed by a person duly authorised

thereto by a Resolution of a Board of Directors a copy of which Resolution,

duly certified by the Chairman of the Company is to be submitted with the

bid.

6 Complete, sign, submit SBD1, SBD 6.1, SBD3.1

7. Technical Datasheet/ Brochure for Items: 1, 2, 8, and 9

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No Criteria Comply Not-

Comply

Technical Datasheet/Brochure shall:

• Clearly indicate what item is to be supplied if there are multiple

items on the Datasheet/Brochure

Clearly indicate the Qualifying specification as set out in Technical

Information section 3.2.14 on the Datasheet/Brochure

Phase 3:

Technical Evaluation and Specification Compliance

Only Bidders that passed Phase 1 and 2 shall be considered

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) The 80/20 preference point system will be applicable in this tender. The lowest/

highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

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1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

(a) “tender” means a written offer in the form determined by an organ of state in

response to an invitation to provide goods or services through price quotations,

competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and

includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the

time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form

determined by an organ of state in response to an invitation for the origination of

income-generating contracts through any method envisaged in legislation that will

result in a legal agreement between the organ of state and a third party that produces

revenue for the organ of state, and includes, but is not limited to, leasing and disposal

of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No.

).

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

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3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

or 90/10 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

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(80/20 system) The specific goals allocated

allocated points in terms (80/20 system) (To be completed by the

of this tender tenderer)

(To be completed by the

organ of state)

Women Ownership 5

Disability Ownership 5

Youth Ownership 5

(local equals province) 2

contribution from level 1 to 2 3

which are QSE or EME

Total scored points 20

...............................................................

...............................................................

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Preferencing schedule in terms of the preferential procurement regulations 2022

Nb: before completing this forms, tenderers must study the general conditions, bidders must

Study the conditions: definitions and directives applicable in respect of the tender and

Preferential procurement regulations, 2022

1.1 Ownership by women, people with disabilities and youth

people with disabilities or youth as evidenced by:

a) voting rights that are not subject to any limitation; and

b) economic interest.

where

people with disabilities are people who have a long-term or recurring physical or, mental, intellectual or sensory

impairment which, in interaction with various barriers, may substantially limit their prospects of entry into, or

advancement in, employment

youth are people aged between 14 and 35

1.2 Local enterprise

. . . . . ., . . . . . or . . . . . . Province as at the closing time for submissions

1.2 B-BBEE status level contributors from level 1 or level 2 who are Exempted Micro Enterprises or Qualifying

issued in terms of Section 9(1) of the B-BBEE Act of 2003 at the closing time for submissions.

Note: The Construction Sector Code applies to the B-BBEE compliance measurement of all entities that fall within the

Construction Sector i.e. all enterprises that derive more than 50% of their annual Revenue from Construction Related

which their claims for preferences will be rejected:

Completed Percentage Ownership Affidavit (Annexure 1)

disabilities

Location of enterprise Completed Location of enterprise affidavit (Annexure 2) and proof of

ownership of premises or a valid rental agreement with the owner of

such premises

contributor accredited by the South African National Accreditation System (SANAS)

(see www.sanas.co.za/Pages/index.aspx) or, in the case of an

in terms of the relevant code, a duly completed sworn affidavit on the

relevant and appropriate form obtained from one the following websites:

o www.thedtic.gov.za/wp-content/uploads/BEE_Affidavit-QSE-

o www.thedtic.gov.za/wp-content/uploads/BEE_Affidavit-EME-

o www.abp.org.za/wp-content/uploads/2018/03/Final-CSC-

EME-Affidavit-March-2018-2.pdf

Framework Act of 2022 and claimed by the tenderer are as follows:

points allocation eren

90/10 80/2 ce

prefer 0 clai

ence pref med

point eren (tick

s ce relev

poin ant

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syste ts block

m syst )

em

by women Up to Up to

2 5

by people with Up to Up to

disabilities 2 5

by youth Up to Up to

2 5

Location of [insert provinces 1 2

enterprise where project is

located]

Level 1 or level 2 3 3

contributors who are

status Enterprises or

where points claimed for ownership are calculated separately for each type of ownership in terms of the following

formula:

90 / 10 preference points system: NO = 2 x PS / 100

80 / 20 preference points system: NO = 5 x PS / 100

were

NO = number of points awarded to tenderer claiming a preference for ownership by women, people with disabilities or

youth

PS = percentage shareholding by women, people with disabilities or youth as declared in the Percentage Ownership

understands the conditions under which such preferences are granted and confirms that the tenderer satisfies the

conditions pertaining to the granting of tender preferences which are claimed.

Signature: ..............................................................................................................................................

Name: ......................................................................................................................................................

Duly authorised to sign on behalf of: ...................................................................................................

Telephone: ............................................................ Date: .......................................................................

Name of witness: ....................................................... Signature of witness: ..............................................

Note: Failure to complete the declaration will lead to the rejection of a claim for a preference.

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ANNEXURE 1: Percentage Ownership Affidavit

full name and surname . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

identity number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

hereby declare under oath that

1. I am a member / director / owner of the enterprise:

name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

trading name, if applicable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

registration number: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

physical address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

in which the following natural persons who are women, people with disabilities or youth at the time of the

tender submission have

a) voting rights that are not subject to any limitation; and

b) economic interest.

as indicated below

people with disabilities are people who have a long-term or recurring physical or, mental, intellectual or

sensory impairment which, in interaction with various barriers, may substantially limit their prospects of entry

into, or advancement in, employment

Note: The Code of Good Practice on Employment of Persons with Disabilities (2015) considers

“substantially limit” as “if in its nature, duration or effects it substantially limits the person’s ability to perform

the essential functions of the job for which they are being considered” and points out that “some

impairments” are so easily controlled, corrected or lessened that they have no limiting effects.

youth are people aged between 14 and 35

2. the contents of this statement are to the best of my knowledge a true reflection of the facts;

3. I know and understand the contents of the affidavit and I have no objection to take the prescribed

oath binding on my conscience and on the Owners of the Enterprise which I represent in this

matter.

Deponent signature: Date:

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Annexure 2: Location of enterprise affidavit

Deponent signature: Date:

(a) The bid must be signed on the Invitation to Bid form (SBD 1) annexed hereto with all blanks in the

bid and the appendix filled in.

(b) All spaces in the bid forms and other annexures shall be completed in full.

(c) Section 4 in the bid document and the Pricing Schedule must be fully completed and priced out

by the bidder. Failure to do so will deem your bid invalid.

(d) The bid documents shall not be separated in any way nor must any pages be detached from the

original documents.

thereto by a Resolution of a Board of Directors a copy of which Resolution,

duly certified by the Chairman of the Company is to be submitted with the

bid.

6 Complete, sign, submit SBD1, SBD 6.1, SBD3.1

7. Technical Datasheet/ Brochure for Items: 1, 2, 8, and 9

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• Clearly indicate what item is to be supplied if there are multiple

items on the Datasheet/Brochure

Information section 3.2.14 on the Datasheet/Brochure

Phase 3:

All Did the information submitted in Phase 1 meet the

items requirements set out in Technical Information section

3.2.14?

Items: Did the data sheets/brochure that was submitted in

1, 2, 8 Phase 2 meet the requirements set out in Technical

Information section 3.2.14? and 9

Phase 4:

from levels 1 to 2 which are QSE or 3

Eme

Total points for SPECIFIC GOALS 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which may

include contracting with persons, or categories of persons, historically disadvantaged by unfair

discrimination on the basis of race, gender and disability including the implementation of programmes of

the Reconstruction of Development Programme as published in Government Gazette No. 16085 date 23

November 1994.

“Ownership” means the percentage of ownership and control, exercised by individuals within an

enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual, or

sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or

within the range, considered normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as a

primary means of communication;

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch to

assist him/her to move from one place or another;

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act no. ).

"Youth" means, in respect a person younger than 35 years of age.

Location of enterprise” Local equals province. Where a project cuts across more than one province,

the bidder may be located in any of the relevant provinces to claim and be allocated the points.

Section 2: conditions of contract

1. The national treasury - general conditions of contract (nt gcc)

2. National treasuary - general conditions of contract (ntgcc)

The Contract shall be governed by: “National Treasury - General Conditions of Contract”, which is

attached to this bid document.

The only variations from these National Treasury - General Conditions of Contract (NTGCC) shall be

given in the Special conditions of Contract below.

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(i) Draw special attention to certain general conditions applicable to

government bids, contracts and orders; and

(ii) To ensure that clients be familiar with regard to the rights and

obligations of all parties involved in doing business with government.

and words in the masculine also mean in the feminine and neuter.

• The General Conditions of Contract will form part of all bid documents

and may not be amended.

• Special Conditions of Contract (SCC) relevant to a specific bid, should

be compiled separately for every bid (if (applicable) and will supplement

the General Conditions of Contract. Whenever there is a conflict, the

provisions in the SCC shall prevail.

System pin: database

No: MAAA

Representative in supplier for the goodssouth africa for [if yes, answer the

[If yes enclose proof] /services /worksthe goods questionnaire below ]

/Services /works offered?

Offered?

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

13. Rejection of bids

14. Results of bids

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Instructions to bidders

1. Issuing of documents

(a) A complete set of bid documents can be downloaded from the e-tender portal.

(b) Bidders must satisfy themselves that the document is complete and conform to the index of this

document. Should any figures or writing be indistinct or should any pages be missing from this

document or should this document or the drawing(s) contain any obvious errors, the Bidders must

immediately notify the Department in order to have any discrepancy rectified or clarified before

submitting his bid. Such clarification will be valid only if made by the Department by means of

formal amendment as described hereunder prior to the date of submission of bids. The

Department may issue amendments to clarify or modify the Bid Documents. A copy of each

amendment will be issued to each bidder and shall be acknowledged on the form issued with the

amendments. No claim whatsoever will be entertained for faults in the bid price resulting from the

above-mentioned discrepancies.

(c) No alterations, omissions or additions shall be made to this document, but should it be deemed

necessary to do so, the Bidder is at liberty to qualify his bid.

(d) All Bidders shall be deemed to have waived, renounced and abandoned any conditions printed

or written upon any stationery used by them for the purpose of or in connection with the

submission of bids which are in conflict with the conditions laid down in this document.

2. Queries with respect to this bid

Each communication between the Department and a tenderer shall be to or from the Department’s

contact person only, and in a form that can be read, copied and recorded. Writing shall be in the English

language. The employer shall not take any responsibility for non-receipt of communications from or by

a tenderer. The name and contact details of the Department’s contact person are:

Bidding procedure enquiries may be technical information may be

Directed to: directed to:

Department/

PUBLIC ENTITY Water and Sanitation DEPARTMENT Construction South

The evaluation of bids will be conducted in four (4) phases as follows:

• Phase 1: Mandatory Requirements
• Phase 2: Administrative Compliance
• Phase 3: Technical Evaluation and Specification Compliance
• Phase 4: Preference Points system

Phase 1:

Mandatory Requirements

Failure to submit any of the documents as listed and detailed in Table 1 below will render your bid nonresponsive and will be disqualified.

Table 1

No Detail of Document to be submitted Does the document

submitted comply or

not-comply?

Comply Not-

Comply

1. SBD 4 form should be complete and signed, and all other interest must

be declared

Phase 2:

Administrative Compliance:

Bidders are required to comply with the following listed below:

Table 2

No Criteria Comply Not-

Comply

1 Companies must be registered with National Treasury’s Central Supplier

Database must submit CSD report.

2 Tax compliant with SARS (to be verified through CSD and SARS). Attach

a copy of SARS Tax Clearance letter and PIN.

3 Active registration with Company Intellectual Property Commission (to be

verified through CSD and CIPC). Attach copy of CIPC / CIPRO certificate.

4 An original or certified copy of B-BBEE Status Level Verification

Certificate (failure to submit and complete SBD 6.1, the Bidder will

forfeit the preferential points to be claimed)

5 Letter of appointment of duly authorized person to sign bid. Proof of such

authority must be submitted with the bid.

If by an individual, must be signed by that individual or by someone on his

behalf duly authorised thereto and proof of such authority must be

produced.

If the bid is by a Company, it must be signed by a person duly authorised

thereto by a Resolution of a Board of Directors a copy of which Resolution,

duly certified by the Chairman of the Company is to be submitted with the

bid.

6 Complete, sign, submit SBD1, SBD 6.1, SBD3.1

7. Technical Datasheet/ Brochure for Items: 1, 2, 8, and 9

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No Criteria Comply Not-

Comply

Technical Datasheet/Brochure shall:

• Clearly indicate what item is to be supplied if there are multiple

items on the Datasheet/Brochure

Clearly indicate the Qualifying specification as set out in Technical

Information section 3.2.14 on the Datasheet/Brochure

Phase 3:

Technical Evaluation and Specification Compliance

Only Bidders that passed Phase 1 and 2 shall be considered for this phase of the evaluation process.

The bid will be evaluated using the criteria as indicated in Technical Information section 3.2.14. by

comparing it to the information submitted in Phase 2.

Failure to comply with all the technical specifications will render your bid as not to specification and

non-responsive.

The Bid Evaluation Committee will also confirm that the Bidders has indicated compliance with the

technical specification in Technical Information, Section 3.2.14.

Table 3

Item Requirement Did the bidder comply

with the requirement?

Comply Not-

Comply

All Did the information submitted in Phase 1 meet the

items requirements set out in Technical Information section

3.2.14?

Items: Did the data sheets/brochure that was submitted in

1, 2, 8 Phase 2 meet the requirements set out in Technical

Information section 3.2.14? and 9

Phase 4:

Preference Points system

The bid will be awarded in terms of Regulation 4: Preferential Procurement Regulations, 2022 pertaining

to the Preferential Procurement Policy Framework Act, 2000 (Act ).

Bid proposals will be evaluated based on the 80/20 preference points where a maximum of 80 points

will be awarded in respect of price and a maximum of 20 points will be awarded for goals.

Points claimed will be according to a bidder’s specific goals claimed as indicated in Table 4 below.

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Table 4: Specific goals for the tender and points claimed:

Bidder’s points Number of

claimed for specific maximum points The specific goals allocated points in goals

terms of this tender allocated

(To be completed by

(80/20 system) Bidder)

Women 5

People with disability 5

Youth (35 and below) 5

Location of enterprise

Eastern Cape Province

B-BBEE status level contribution

from levels 1 to 2 which are QSE or 3

Eme

Total points for SPECIFIC GOALS 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which may

include contracting with persons, or categories of persons, historically disadvantaged by unfair

discrimination on the basis of race, gender and disability including the implementation of programmes of

the Reconstruction of Development Programme as published in Government Gazette No. 16085 date 23

November 1994.

“Ownership” means the percentage of ownership and control, exercised by individuals within an

enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual, or

sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or

within the range, considered normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as a

primary means of communication;

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch to

assist him/her to move from one place or another;

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act no. ).

"Youth" means, in respect a person younger than 35 years of age.

Location of enterprise” Local equals province. Where a project cuts across more than one province,

the bidder may be located in any of the relevant provinces to claim and be allocated the points.

Women, disability, and youth will be measured by calculating the pro-rata percentage of ownership of

the bidding company which meets the criterion. E.g., Company A has five shareholders each of whom

owns 20% of the company. Three of the five shareholders meet the criterion, i.e., they are

women/disabled/youth. Therefore, this bidder will obtain 60% of the points allowable for this goal.

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Table 5: Documents required for verification of Bidder’s claimed points

Table 5

Specific Goal Requires Proof Documents

Ownership by Women

Ownership by people with Completed Percentage Ownership Affidavit (Annexure

disabilities 1)

Ownership by Youth

Location of enterprise – Completed Location of Enterprise Affidavit (Annexure 2)

Eastern Cape Province and proof of such premises

B-BBEE status level1 or B-BBEE verification certificate issued by a verification

level 2 contributor who are agency accredited by South African National

Exempted Mico Enterprise Accreditation Agency (SANAS0 or in the case of an

or Qualifying Small EME or a QSE, if permitted in terms of the relevant

Enterprise cade, a duly completed sworn affidavit on the relevant

and appropriate form.

Failure on the part of a bidder to submit proof of documentation required in terms of this

tender to claim for specific goals with the bid, will be interpreted to mean that preference

points for specific goals are not claimed and will not be allocated

13. Rejection of bid

Bids not complying with the above-mentioned requirements and specifications may be regarded as

incomplete and may not be considered.

14. Results of bids

Results of non-acceptance of bids will be sent to individual unsuccessful bidders.

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Compulsory documents to be completed by the bidder:

• Declaration of interest (sbd 4)
• Terms of the preferential procurement regulation, 2022 (sbd 6.1)

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Sbd4

Bidder’s disclosure

1. Purpose of the form

1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa, 1996 (Constitution),

and further expressed in the various applicable legislation, it is required for the bidder

to make this declaration in respect of the details required hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Declaration on employment by organ of state

2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of

the bidder employed by an organ of state, as defined in section 239 of the Constitution?

Yes/no

2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:

Full Name Identity Number Name of organ of state

2.3 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

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2.3.1 If so, furnish particulars:

...............................................................................................................

...............................................................................................................

.........................................................

2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any

person having a controlling interest in the enterprise have any interest in any other

related enterprise, whether or not they are bidding for this contract?

Yes/no

2.4.1 If so, indicate all companies registered in the CSD in the table below:

Supplier registration number Status (active/inactive/deleted)

(Maaa)

Failure to disclose all CSD-registered active companies linked to all Directors will

lead to disqualification.

3 general declaration

I, ............................................................................................., the undersigned, in

submitting the accompanying bid, do hereby make the following statements that I certify

to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure.

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to

be false.

3.3 The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor.

3.4 In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications, prices,

including methods, factors or formulas used to calculate prices, market allocation, the

intention or decision to submit or not to submit the bid, bidding with the intention not to

win the bid and conditions or delivery particulars of the products or services to which

this bid invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor, prior to the date and time of the official

bid opening or of the awarding of the contract.

3.6 There have been no consultations, communications, agreements or arrangements

made by the bidder with any official of the procuring institution in relation to this

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procurement process prior to and during the bidding process except to provide

clarification on the bid submitted where so required by the institution; and the bidder

was not involved in the drafting of the specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, bids that are suspicious

will be reported to the Competition Commission for investigation and possible imposition

of administrative penalties in terms of section 59 of the Competition Act, 1998 (Act No.

) and or may be referred to law enforcement agencies for criminal

investigation and or may be restricted from conducting business with the state for a

period not exceeding 10 years in terms of the Prevention and Combating of Corrupt

Activities Act, 2004 (Act No. ) or any other applicable legislation.

I certify that the above is correct.

I accept that the procuring institution may reject the bid or take

Appropriate action against me if this declaration is false.

.................................... ................................................

Signature Date

.................................... ................................................

Designation Name of bidder

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Sbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the

General conditions, definitions and directives applicable in

Respect of the tender and preferential procurement

Regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) The 80/20 preference point system will be applicable in this tender. The lowest/

highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

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1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in

response to an invitation to provide goods or services through price quotations,

competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and

includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the

time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form

determined by an organ of state in response to an invitation for the origination of

income-generating contracts through any method envisaged in legislation that will

result in a legal agreement between the organ of state and a third party that produces

revenue for the organ of state, and includes, but is not limited to, leasing and disposal

of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No.

).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

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3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

or 90/10 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

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Number of points Number of points claimed

(80/20 system) The specific goals allocated

allocated points in terms (80/20 system) (To be completed by the

of this tender tenderer)

(To be completed by the

organ of state)

Women Ownership 5

Disability Ownership 5

Youth Ownership 5

Location of enterprise

(local equals province) 2

Eastern Cape

B-BBEE status level

contribution from level 1 to 2 3

which are QSE or EME

Total scored points 20

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

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proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due to

such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

Department...............................................................OF Water and sanitation

...............................................................

...............................................................

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Preferencing schedule in terms of the preferential procurement regulations 2022

Nb: before completing this forms, tenderers must study the general conditions, bidders must

Study the conditions: definitions and directives applicable in respect of the tender and

Preferential procurement regulations, 2022

1 Preference

Preferences shall be granted in respect of the following:

1.1 Ownership by women, people with disabilities and youth

The percentage shareholding of an enterprise as at the closing time for submissions of natural persons who are women,

people with disabilities or youth as evidenced by:

a) voting rights that are not subject to any limitation; and

b) economic interest.

where

people with disabilities are people who have a long-term or recurring physical or, mental, intellectual or sensory

impairment which, in interaction with various barriers, may substantially limit their prospects of entry into, or

advancement in, employment

youth are people aged between 14 and 35

1.2 Local enterprise

An enterprise which operates from a building together with its land and outbuildings located within the boundaries of the.

. . . . . ., . . . . . or . . . . . . Province as at the closing time for submissions

1.2 B-BBEE status level contributors from level 1 or level 2 who are Exempted Micro Enterprises or Qualifying

Small Enterprises

The status of an enterprise is measured in accordance with the provisions of an applicable code of good practice

issued in terms of Section 9(1) of the B-BBEE Act of 2003 at the closing time for submissions.

Note: The Construction Sector Code applies to the B-BBEE compliance measurement of all entities that fall within the

Construction Sector i.e. all enterprises that derive more than 50% of their annual Revenue from Construction Related

Activities.

2 Conditions associated with the granting of preferences

Tenderers who claim a preference shall provide in support of their claim the following in relation to their claim, failing

which their claims for preferences will be rejected:

Preference applied for Verification document

Ownership by women

Ownership by people with

Completed Percentage Ownership Affidavit (Annexure 1)

disabilities

Ownership by youth

Location of enterprise Completed Location of enterprise affidavit (Annexure 2) and proof of

ownership of premises or a valid rental agreement with the owner of

such premises

B-BBEE status level of B-BBEE Verification Certificates issued by a verification agency

contributor accredited by the South African National Accreditation System (SANAS)

(see www.sanas.co.za/Pages/index.aspx) or, in the case of an

Exempted Micro Enterprise or a Qualifying Small Enterprise, if permitted

in terms of the relevant code, a duly completed sworn affidavit on the

relevant and appropriate form obtained from one the following websites:

o www.thedtic.gov.za/wp-content/uploads/BEE_Affidavit-QSE-

Gen.pdf

o www.thedtic.gov.za/wp-content/uploads/BEE_Affidavit-EME-

Gen.pdf

o www.abp.org.za/wp-content/uploads/2018/03/Final-CSC-

EME-Affidavit-March-2018-2.pdf

3 Preferences points offered and claimed

The preference points offered by the Employer in accordance with the provisions of the Preferential Procurement Policy

Framework Act of 2022 and claimed by the tenderer are as follows:

Preference claimed Number of preference Pref

points allocation eren

90/10 80/2 ce

prefer 0 clai

ence pref med

point eren (tick

s ce relev

poin ant

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syste ts block

m syst )

em

by women Up to Up to

2 5

by people with Up to Up to

Ownership

disabilities 2 5

by youth Up to Up to

2 5

Location of [insert provinces 1 2

enterprise where project is

located]

Level 1 or level 2 3 3

contributors who are

B-BBEE Exempted Micro

status Enterprises or

Qualifying Small

Enterprises

where points claimed for ownership are calculated separately for each type of ownership in terms of the following

formula:

90 / 10 preference points system: NO = 2 x PS / 100

80 / 20 preference points system: NO = 5 x PS / 100

were

NO = number of points awarded to tenderer claiming a preference for ownership by women, people with disabilities or

youth

PS = percentage shareholding by women, people with disabilities or youth as declared in the Percentage Ownership

Affidavit