Hire and maintenance of flushing chemical toilets for 6 months - lower berg river project, western cape (dws construction south)

Bidding procedure enquiries

• Contact: F. Groenewald / R. de Wee
• Email: [email protected] / [email protected]

Technical enquiries

• Contact: J.W van der Heever
• Email: [email protected]

Submission address

• Bid box at the entrance, 4-6 Alkmaar Street, Dal Josaphat, Paarl

Postal address

• Director-General: Water and Sanitation
• Private Bag X3042
• Paarl 7620

Submission

• Method: deposit in the bid box at the entrance of 4-6 Alkmaar Street, Dal Josaphat, Paarl, or deliver to the Supply Chain Management Office; postal address: Director-General: Water and Sanitation, Private Bag X3042, Paarl 7620.
• Closing: 19 November 2026 at 11:00; late bids will not be accepted.
• Packaging: seal the original bid, covering letter and supporting documents in an envelope endorsed "ORIGINAL BID FOR BID: WTE-0608 CS: HIRE AND MAINTENANCE OF FLUSHING CHEMICAL TOILETS FOR A PERIOD OF 6 MONTHS FOR LOWER BERG RIVER PROJECT IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH." with the bidder's name clearly shown.
• Format: submit on the official forms provided; do not re-type; do not separate or detach pages.
• SBD 1 must be signed with all blanks completed; Section 4 and the Pricing Schedule must be fully completed and priced out, or the bid is invalid.
• Authority to sign: individual or authorised person; companies require a board resolution certified by the Chairman; joint ventures require the constitution document and an authorising certificate.

Returnable forms

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): priced schedule completed and submitted.
• SBD 4 (Declaration of Interest): disclose state employment and connections; mandatory.
• SBD 6.1 (Preference Points Claim): claim specific-goal points under the 80/20 system.
• SBD 7 (Contract Form): to be signed by the successful bidder.

Disqualification risks

• Late delivery, regardless of reason.
• Unsigned or omitted returnable forms.
• Incomplete pricing (SBD 3.1 or Section 4) or detached pages.
• Missing mandatory documents listed under administrative compliance.

Evaluation phases

• Phase 1: Mandatory Requirements — SBD 4 complete and signed with all interests declared; failure makes the bid non-responsive and disqualified.
• Phase 2: Administrative Compliance — CSD registration with CSD report; SARS tax compliance with Tax Clearance letter and PIN; active CIPC/CIPRO registration with certificate; original or certified B-BBEE Status Level Verification Certificate with SBD 6.1 (otherwise preference points are forfeited); letter of appointment or proof of authority to sign (board resolution certified by the Chairman for companies); submission of SBD 1, SBD 3.1 and SBD 6.1; written proof of permission for disposal to a registered disposal site or a municipal pre-approval letter.
• Phase 3: Technical Evaluation and Specification Compliance — compliance with Technical Information Section 3.2.14, indicated and signed under Section 3; failure makes the bid non-responsive.
• Phase 4: Preference Points system — 80/20 system; maximum 80 points for price and 20 points for specific goals.

Specific goals (20 points total)

• Women ownership: 5 points.
• People with disability ownership: 5 points.
• Youth ownership (under 35): 5 points.
• Location of enterprise in Western Cape Province: 2 points.
• B-BBEE level 1 or 2 contributor that is an EME or QSE: 3 points.

Proof of points

• Women, disability and youth: completed Percentage Ownership Affidavit (Annexure 1).
• Western Cape location: completed Location of Enterprise Affidavit (Annexure 2) plus proof of ownership of premises or a valid rental agreement.
• B-BBEE level 1 or 2 EME/QSE: B-BBEE verification certificate from a SANAS-accredited agency or a sworn affidavit on the prescribed form.
• Failure to submit the required proof means specific-goal points are not claimed and are not allocated.

Scope: hire and maintenance of flushing chemical toilets for a period of 6 months for the Lower Berg River Project in the Western Cape for DWS Construction South.

Quantities, service frequency and detailed standards for the toilets are not specified in the document.

SBD 3.1 Pricing Schedule must be fully completed and priced out by the bidder; Section 4 of the bid document must also be fully completed. Failure to price the schedule or complete Section 4 deems the bid invalid. Payments are made by Electronic Fund Transfer.

Pricing: SBD 3.1 Pricing Schedule must be fully completed and priced out by the bidder; Section 4 must also be fully completed; failure to do so deems the bid invalid.

Payment: all payments under the contract are made by Electronic Fund Transfer.

No bid security, bond, retention, guarantee or minimum turnover amount is stated.

CSD: registered on the National Treasury Central Supplier Database; submit CSD report.

Tax: compliant with SARS; attach SARS Tax Clearance letter and PIN (or CSD number where no TCS PIN is available).

CIPC: active registration with the Companies and Intellectual Property Commission; attach CIPC/CIPRO certificate.

B-BBEE: original or certified B-BBEE Status Level Verification Certificate; complete SBD 6.1 (otherwise preference points are forfeited); B-BBEE level 1 or 2 QSE/EME required for specific-goal points.

SBD 4: Declaration of Interest complete and signed, declaring state employment and connections.

Authority: letter of appointment of a duly authorised signatory; for companies, a board resolution certified by the Chairman.

Disposal: written proof of permission for disposal to the specified registered disposal site, or a municipal pre-approval letter to issue a letter on award of contract.

State employment: bidders in the service of the state, or companies or directors or members in the service of the state, are not considered.

Affidavits: Percentage Ownership Affidavit (Annexure 1) and Location of Enterprise Affidavit (Annexure 2) with proof of ownership or a valid rental agreement.

Contract governed by the National Treasury General Conditions of Contract (July 2010).

Successful bidder must complete and sign a written contract form (SBD 7).

Contract period: 6 months.

Payments by Electronic Fund Transfer.

The Department is not liable for bidder expenses and does not bind itself to accept the lowest or any bid.

Four-phase evaluation: Phase 1 mandatory requirements (SBD 4 signed and interests declared); Phase 2 administrative compliance (CSD registration and report, SARS tax clearance letter and PIN, CIPC certificate, B-BBEE certificate with SBD 6.1, signatory authority, SBD 1/3.1/6.1, disposal permission or municipal pre-approval); Phase 3 technical compliance with Technical Information Section 3.2.14; Phase 4 preference points under the 80/20 system (80 price, 20 specific goals). Specific goals: women 5, disability 5, youth under 35 5, Western Cape location 2, B-BBEE level 1-2 EME/QSE 3; total 20. Proof: Annexure 1 ownership affidavit, Annexure 2 location affidavit with premises proof, SANAS B-BBEE certificate or sworn affidavit.