Cleaning services for selected kwazulu-natal health facilities – 3‑year multi‑award contract

Provision of cleaning services for buildings and offices at 34 selected health facilities across 10 districts in KwaZulu-Natal for a 3-year multi-award contract. Compulsory site inspections at each facility on 12 November 2026 at 11:00. Bids close 30 November 2026 at 11:00 at Old Boys Model School, Pietermaritzburg.

Closing date: 30 November 2026

Closing time: 11:00

Compulsory site inspection meetings: 12 November 2026 at 11:00

Site inspection venues: All selected facilities as listed (one certificate per facility required).

Attendance at each relevant site inspection is compulsory; bidder must print certificate for each facility and have it signed and stamped by departmental official.

SCM / Technical enquiries:

• Contact: Demand Management
• Telephone: 033-8158361 / 033-8158356
• Email: [email protected]
• Alternative email: [email protected]

Submission / delivery address:

Old Boys Model School (OBMS)

310 Jabu Ndlovu Street

Pietermaritzburg, 3201

Service delivery: Cleaning services to be rendered at the listed facilities across 10 districts in KwaZulu-Natal (see technicalSpecifications for facility list).

Submission method: Physical delivery to bid box only. No electronic, fax, or postal submissions accepted.

Submission address: Old Boys Model School (OBMS), 310 Jabu Ndlovu Street, Pietermaritzburg 3201.

Closing: 30 November 2026 at 11:00. Late bids rejected.

Bid must be in a sealed envelope marked with bid number, closing date, and bidder details.

Original signatures required on all forms; photocopies allowed but must bear original signature.

Bidder must initial every page of the bid document.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): cover page with bidder details and offer.
• SBD 4 (Declaration of Interest): discloses state employment connections.
• SBD 5 (National Industrial Participation Programme): applicable if imported content exceeds threshold.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under 80/20 or 90/10.
• SBD 7 (Contract Form): signed by successful bidder after award.
• Authority to Sign the Bid: board resolution authorising signatory.
• CSD Declaration: certifies CSD information is correct and up to date.
• Compulsory Site Inspection Certificate: one per facility, printed by bidder, signed and stamped at each site briefing.

Disqualification risks: missing or unsigned returnable forms; late submission; failure to attend compulsory site inspections; non-registration on CSD at closing time; tax non-compliance; bidder or directors in service of the state.

Evaluation process not fully detailed in extracted text. Document references evaluation criteria at Section C (page 83) but content not provided.

Known mandatory gates:

• CSD registration at closing time (failure disqualifies).
• Valid SARS Tax Compliance Status PIN (or CSD number if PIN unavailable).
• B-BBEE status level verification certificate or sworn affidavit (EMEs/QSEs) required to claim preference points.
• No bids from persons in service of the state, or entities with directors/members in service of the state.

Preference point system: 80/20 or 90/10 per PPPFA 2022 (not specified which applies).

Minimum qualifying score: not stated in extracted text.

Evaluation stages: not stated in extracted text.

Functionality/technical criteria: not stated in extracted text.

Scope: Provision of cleaning services for buildings and offices at selected health facilities across KwaZulu-Natal for a 3-year contract period.

Contract type: Multi-award bid (multiple facilities may be awarded to different bidders).

Facilities: 34 facilities across 10 districts:

• Amajuba: Niemeyer Memorial Hospital (Kantoor Street, Utrecht)
• eThekwini: Hillcrest Hospital, Hlengisizwe CHC, Inanda CHC, KwaDabeka CHC, Mahatma Gandhi Memorial Hospital, Osindisweni Hospital, Phoenix CHC, Tongaat CHC
• Harry Gwala: Christ the King Hospital, Pholela CHC
• iLembe: Montebello Hospital, Ndwedwe CHC, Sundumbili CHC, Umphumulo Hospital, Untunjambili Hospital
• King Cetshwayo: Nkandla Hospital, Nseleni CHC, St Mary's KwaMagwaza Hospital
• Ugu: Gamalakhe CHC, St Andrews Hospital
• uMgungundlovu: Appelsbosch Hospital, Bruntville CHC, East Street CHC, Greys Hospital, Imbalenhle CHC, Richmond Chest Hospital
• uMkhanyakude: Bethesda Hospital, Mseleni Hospital, Othobothini CHC
• uThukela: Estcourt Hospital, St Chads CHC
• Zululand: Benedictine Hospital, Ceza Hospital, Edumbe CHC, Thulasizwe Hospital, Vryheid Hospital

Service frequency, standards, and detailed specifications not provided in extracted text (refer to Terms of Reference/Specification section B, page 68).

Quality management requirements not detailed in extracted text. Document references Terms of Reference/Specification (Section B, page 68) and Special Conditions of Contract (Section I, page 64) which may contain quality standards, monitoring, and reporting requirements.

Pricing format: Pricing schedules referenced (Section J, page 98) but not detailed in extracted text.

Bid security / guarantee: Not stated in extracted text.

Retention / payment terms: Not stated in extracted text.

Financial capacity thresholds: Not stated in extracted text.

Local production/content: SBD 5 (National Industrial Participation Programme) included, suggesting possible imported content thresholds.

Mandatory eligibility:

• Registered on Central Supplier Database (CSD) at closing time (www.csd.gov.za). Failure disqualifies.
• Valid SARS Tax Compliance Status PIN; each consortium/JV/subcontractor party must submit separate TCS PIN/CSD number.
• B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (EMEs ≤R10m, QSEs ≤R50m) required to claim preference points.
• No bids from persons in service of the state, or companies/close corporations with directors/members in service of the state.
• VAT registration number required on SBD 1.
• Authority to Sign (board resolution) must accompany bid.
• Compulsory site inspection certificate per facility (printed by bidder, signed/stamped at briefing).
• Bidder must initial every page of bid document.
• Original signatures on all forms; photocopies permitted only with original signature.
• No correcting fluid allowed; alterations must be initialled.

Foreign suppliers: Questionnaire to be completed if applicable; tax registration required if RSA income source exists.

Occupational health and safety requirements not detailed in extracted text. As cleaning services at health facilities, compliance with relevant OHS Act, hazardous waste handling, and infection control standards likely required but not specified in provided text.

Evaluation criteria detailed in Section C (page 83) not extracted. Known mandatory compliance gates: CSD registration, tax compliance, B-BBEE for preference points, no state-employed directors/members. Preference point system (80/20 or 90/10) applies. Minimum qualifying score and functionality criteria unknown.