Supply and delivery of health clinic consumables for phelophepha healthcare trains (3-Year as-needed basis)

• The Transnet-Phelophepa Health Care Train Project delivers mobile primary healthcare services across all nine provinces.
• This tender seeks to appoint a supplier for the supply, delivery, and lifecycle management of primary healthcare clinic consumables for a period of 36 months, on an 'as and when required' basis.
• The objective is to expand access to quality primary healthcare for underserved and rural communities.

• RFP Issue Date: 18 June 2026.
• Closing Date and Time: 10 July 2026 at 17:00.
• Clarification Deadline: Submit RFP Clarification Request Form by 12:00 on 29 June 2026.
• No formal briefing session is scheduled.
• Bid Validity Period: 180 business days from the closing date.
• Award Announcement: Published on the National Treasury e-tender portal and Transnet website within 10 days after award finalisation.

• Primary Contact for Bid Enquiries: Matlala Mabetlela.
• Telephone: 011 308 1284.
• Email: [email protected].
• Complaints (pre- or post-closing): Email [email protected].
• After closing, communicate only with the named contact person (Matlala Mabetlela) regarding your proposal.

• Submit your complete bid proposal via the Transnet e-tender portal (old system) at https://transnetetenders.azurewebsites.net using your own registered company profile.
• Each upload is limited to 30MB; multiple uploads are permitted.
• All returnable documents listed in Section 5 must be signed, stamped, dated, and uploaded.
• Deadline: 10 July 2026 at 17:00. Submit at least one day prior to avoid technical issues.
• Late submissions will not be accepted.
• Only one bid per bidder is allowed unless explicitly stated otherwise.
• Provide proof of signing authority (e.g., company resolution). For joint ventures, submit a signed JV agreement or written confirmation of intent with percentage split.
• Failure to provide required tax compliance (SARS PIN/TCS certificate or CSD number) may invalidate your bid.
• Do not submit a bid using another company's profile; each bidder must use its own registered profile.

• Evaluation is conducted in stages:

• Stage 1: Administrative & Substantive Responsiveness Check. Must pass to proceed.
• Stage 2: Technical Pre-qualification (Minimum 80 points). Criteria include:

• Valid SAHPRA license as a wholesaler/distributor of Medical Devices.

• Valid SAHPRA license for the source of the health consumables.

• Agreement between bidder and wholesaler/manufacturer.

• Client references (minimum 3, each demonstrating contract value > R1.5 million, services delivered, and dates from 2020 onward).

• Financial capacity: 3 consecutive months of bank statements (March 2026 onward) showing a minimum positive balance of R150,000 per month or an equivalent overdraft facility.

• ISO 9001 Certificate.

• Detailed execution plan covering lead times, order processing SOP, and stock management strategy.

• South African footprint affidavit listing provinces where delivery can be made within stipulated timelines.

• Stage 3: Price Evaluation (80 points). Formula: PS = 80 × (1 - (Pt - Pmin)/Pmin).
• Stage 4: Specific Goals (20 points) awarded per the Specific Goals Claim Form.

• Minimum overall qualifying score: 80 points.
• Transnet may conduct evaluation stages sequentially or in parallel.

• Scope: Supply and delivery of health clinic consumables listed in the pricing schedule for the Phelophepa Health Care Trains I and II, on an 'as and when required' basis for 36 months.
• Product Requirements:

• Must strictly conform to pricing schedule specifications, pack sizes, and units of measure.
• No substitutions or deviations without prior written approval from Transnet.
• Must be fit for purpose in a mobile, rail-based primary healthcare environment.

• Quality & Manufacturing:

• Manufactured under certified quality systems (ISO 13485 where applicable, ISO 9001).
• Provide full traceability: manufacturer, country of origin, batch/lot number, expiry date, regulatory registration.
• Minimum shelf life at delivery: 12 months (unless otherwise approved).
• Submit ISO 9001 certificate as proof of quality assurance.

• Regulatory Compliance: Must comply with Medicines and Related Substances Act, Medical Device Regulations (2017), National Health Act, OHS Act, and Good Distribution Practice (GDP).
• Delivery & Logistics:

• Deliver to designated railway stations, depots, or staging areas across all nine provinces.
• Standard orders: ≤ 10 working days.
• Emergency orders: ≤ 24–48 hours.
• Initial mobilisation: ≤ 14 calendar days.

• Packaging & Storage: Products must be in original, sealed manufacturer packaging, suitable for long-distance transport and mobile clinic storage conditions.
• Traceability & Recall: Maintain full batch traceability records. Implement a formal recall system to notify Transnet within 24 hours and execute within 24–48 hours.
• Inventory Management: Maintain buffer stock, prevent stockouts, provide monthly reports on stock availability and order fulfilment.
• Performance Management: Measured against delivery timelines, order accuracy, product compliance, and responsiveness. Transnet reserves the right to audit and issue corrective actions.

• Submit a detailed execution plan as part of your proposal.
• The plan must cover:

• Lead times to all provinces.
• Order processing methodology (Standard Operating Procedure for receiving, verifying, processing, managing, and fulfilling orders).
• Effective stock management strategy demonstrating availability, replenishment processes, and supply continuity measures.

• Demonstrate proven experience in supplying healthcare consumables.
• Show multi-provincial logistics capability and adequate warehousing/distribution infrastructure.
• Provide details of organisational footprint (branches, offices).
• Submit information on key personnel qualifications and experience.
• For joint ventures, include a signed agreement or written confirmation of intent.

• Implement a documented and auditable quality management system.
• Conduct batch verification prior to dispatch and maintain inspection procedures.
• Control non-conforming products.
• Products must be free from defects, contamination, or damage and supplied in original manufacturer packaging.

• Complete and submit the Pricing and Delivery Schedule (Section 4) with your priced offer for Years 1, 2, and 3.
• Prices must align exactly with the approved schedule; no deviations are permitted without written approval.
• The pricing schedule is a mandatory returnable document.

• Submit a fully priced offer as per the Pricing and Delivery Schedule (Section 4).
• Provide three (3) consecutive months of stamped bank statements (from March 2026 onward) demonstrating a minimum positive balance of R150,000 per month, or an equivalent overdraft facility with funds available.
• Include a letter from your financial institution confirming the availability of the required funds or overdraft facility.
• Financial documentation is a mandatory requirement for technical evaluation.
• Payment terms, bonds, and guarantees will be as per the Master Agreement and Service Level Agreement (Annexure A).

• Tax Compliance: Submit your SARS Personal Identification Number (PIN) or Tax Compliance Status (TCS) certificate. If registered on the Central Supplier Database (CSD), provide your CSD number. Foreign suppliers without a local entity are exempt.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a Sworn Affidavit (for EMEs and QSEs).
• Central Supplier Database (CSD): Registration is required for all suppliers, except foreign suppliers with no local registered entity.
• Employment Equity Act: Compliance with the Act, including Section 53, is required.
• Regulatory Licenses: Provide valid SAHPRA licenses for wholesaling/distribution and for the source of the health consumables.
• Confidentiality: Sign and comply with the Non-Disclosure Agreement (Annexure D).
• Integrity Pact: Adhere to the Transnet Supplier Integrity Pact (Annexure C).
• Security Clearance: The successful bidder and its personnel may be required to obtain security clearance (CONFIDENTIAL/SECRET/TOP SECRET).

• Comply with the Occupational Health and Safety Act.
• Ensure products are safe for use in a healthcare setting.
• No specific additional health and safety plans are detailed beyond general regulatory compliance.

• Transnet requests information on your company's environmental policies regarding waste disposal, recycling, and energy conservation.
• This Environmental, Social, and Governance (ESG) information may be requested for record-keeping but will not be used for evaluation or disqualification.

• Contract Duration: 36 months, subject to performance and budget availability.
• Penalties: Apply for late delivery, non-compliant products, or contractual breaches as per the Transnet Master Agreement (MSA) and Service Level Agreement (SLA).
• Termination: Transnet reserves the right to terminate the contract, recover damages, and exclude the supplier from future procurement.
• Legal Review: All proposals are subject to review by Transnet's Legal Counsel; material deviations may result in disqualification.

• Detailed evaluation stages and scoring are provided in Section 6 of the RFP.
• Technical pre-qualification requires a minimum score of 80 points based on client references, financial capacity, ISO 9001 certification, execution plan, and provincial footprint.
• Price is evaluated separately with a weighting of 80 points.
• Specific goals contribute 20 preference points.

Evaluation criteria are not explicitly detailed in this NDA. However, the following general principles apply:

• Bidders must be legally registered entities capable of entering into binding agreements.
• Bidders must demonstrate compliance with South African legal and regulatory requirements, including data protection (Section 14 of the Bill of Rights).
• Bidders must have operational and logistical capacity to supply and deliver health consumables on demand over a 3-year period.
• Financial stability and ability to meet contract obligations are implied but not explicitly stated.
• Technical specifications for consumables (e.g., quality, safety) are not provided in this document but are likely required.

This NDA (Annexure D) outlines confidentiality obligations for bidders. Key compliance requirements include:

• Confidential Information must be kept secret and not disclosed without Transnet's written consent.
• Information may only be used for technical and commercial discussions related to the Bid or subsequent contract performance.
• Disclosure is permitted only to Agents (e.g., employees, contractors) who strictly need to know, provided they are informed of its confidential nature.
• Disclosure may also occur when required by law, but Transnet must be promptly notified.
• All Confidential Information remains Transnet's property; no intellectual property rights are transferred.

Record-keeping and return obligations:

• Secure storage of all Information and copies is mandatory.
• Written records of Confidential Information must be maintained and provided to Transnet upon request.
• Within 7 days of written demand, bidders must return or destroy all Confidential Information and provide a director-signed certificate confirming compliance.

Additional compliance notes:

• No public announcements or use of Transnet's name for marketing without prior written consent.
• Confidentiality obligations survive contract termination and continue for 5 years.
• Bidders must comply with South African privacy laws (Section 14 of the Bill of Rights) and implement technical/organisational measures to prevent unauthorised data processing or loss.
• This NDA is governed by South African law, with exclusive jurisdiction of South African courts.

Note: This document is an NDA, not the main tender. Procurement-specific compliance (e.g., B-BBEE, CIDB, tax) is not covered here.

Contractual terms from the NDA (Annexure D) include:

• Confidentiality: All Confidential Information must be treated as secret and not disclosed without Transnet's written consent.
• Permitted use: Information may only be used for Bid-related technical/commercial discussions or contract performance.
• Permitted disclosure: Limited to Agents who need to know, provided they are bound by confidentiality. Legal disclosure is allowed with prior notification to Transnet.
• Ownership: Confidential Information remains Transnet's property; no IP rights are transferred.

Record-keeping and return:

• Secure storage of Information and copies is required.
• Written records of Confidential Information must be maintained and provided to Transnet upon request.
• Within 7 days of written demand, bidders must return or destroy all Confidential Information and provide a director-signed compliance certificate.

Announcements and publicity:

• No public disclosures about Bid interest or use of Transnet's name for marketing without prior written consent.

Duration and costs:

• Confidentiality obligations survive contract termination and continue for 5 years.
• Each party bears its own costs for Bid consideration and compliance.

Privacy and data protection:

• Bidders must comply with South African privacy laws (Section 14 of the Bill of Rights).
• Technical and organisational measures must prevent unauthorised data processing or loss.

General provisions:

• Assignment of the Agreement requires Transnet's written consent (Transnet may assign to its Group members).
• Governed by South African law, with exclusive jurisdiction of South African courts.
• Does not create a partnership, joint venture, or agency relationship.
• Severability: If any clause is invalid, the rest remain enforceable.
• Amendments require written agreement signed by authorised representatives.

Note: This NDA is supplementary to the main tender document, which was not provided.

• This is a master agreement for the supply and delivery of health clinic consumables for Phelophepha Health Care Trains I and II on an as-when-required basis over a three-year period.
• The agreement governs the supply of goods as specified in Schedule 1 (Schedule of Requirements/Work Orders).
• Goods are delivered via Purchase Orders issued by Transnet and executed by the supplier in accordance with the agreement terms.

• Legal: Must be a registered legal entity in South Africa with a valid registration number.
• B-BBEE: Must have a valid B-BBEE verification certificate and maintain it throughout the contract. Annual submission of B-BBEE status details and proof is required by the beginning of March each year. Any negative changes in B-BBEE status must be reported immediately.
• Tax Compliance: Must have a valid tax clearance certificate and maintain tax compliance (e.g., VAT, PAYE, Income Tax) for the duration of the agreement.
• Local Content: Must meet local content requirements as specified in Annexures A and C of the RFP (if applicable). Continuous updates to Declarations C, D, and E of the Local Content Declaration templates are required. Non-compliance may result in penalties or termination.
• Technical: Must demonstrate the capability to supply health clinic consumables meeting Transnet’s specifications and quality standards, as outlined in Schedule 1.
• Financial: Must have the financial capacity to fulfill contract obligations over the three-year period. Must keep full and accurate cost records for audit by Transnet.
• Ethical: Must comply with Transnet’s Supplier Integrity Pact, prohibiting fraud, corruption, and unethical practices. Must report any unethical, fraudulent, or unlawful conduct immediately.
• Performance: Transnet may audit compliance with Service Levels and claim service credits or invoke fee retention for non-performance. If Transnet finds lower-priced equivalent goods/services elsewhere, the supplier must adjust prices within 30 days or face reduced obligations or termination.

• Scope: Supply and delivery of health clinic consumables for Phelophepha Health Care Trains I and II on an as-when-required basis for a period of three (3) years.
• Compliance: Goods must fully comply with specifications in Schedule 1 of the agreement and adhere to railway safety requirements/regulations per the National Railway Safety Regulator Act.
• Inspection: Transnet reserves the right to inspect goods at any stage before final acceptance. Suppliers must provide access, calibrated inspection gauges, test equipment, and samples as required.
• Defective Goods: Goods found defective may be rejected. The supplier bears all costs for replacement and must remedy defects promptly.
• Documentation: Supplier must maintain full records of all transactions for at least five (5) years from the date of each transaction.

• Local Content Plan: If applicable, milestone targets for local content obligations must be agreed upon. If the supplier is unable to meet these targets, it must seek an exemption from the Department of Trade, Industry and Competition (DTIC) within 10 days.
• Exemption Handling: If DTIC grants an exemption, parties must renegotiate targets to align with the lowered local content thresholds. If no exemption is granted, the supplier must meet the original commitments.
• Penalties: Non-compliance with local content obligations triggers a 30-day remedy period. If non-compliance persists, financial penalties are imposed based on the difference between the Actual Local Content Spend and the Required Local Content Spend, plus an additional percentage of that difference.

• Personnel Standards: Service provider personnel assigned to the contract must meet Transnet’s requirements for calibre and experience.
• Replacements: Any replacement personnel must be of equivalent calibre and experience and require Transnet’s prior approval. Approval will not be unreasonably withheld or delayed.
• Continuity: Supplier must use reasonable endeavours to ensure continuity of assigned personnel. If re-assignment is necessary or if Transnet deems personnel unsatisfactory, the supplier must promptly provide a replacement.

• Risk Register: A contract Risk Register must be prepared within two weeks of contract signature. It must include descriptions of risks and mitigation actions, jointly determined by both parties.
• Progress Meetings: Monthly meetings track late deliverables against milestones, actual costs vs. payment plans, performance issues, unmet contract requirements, and the status of corrective actions.
• Inspection: Transnet reserves the right to inspect goods at any stage before final acceptance. Suppliers must provide access, calibrated inspection gauges, test equipment, and samples. Inspection procedures must adhere strictly to the agreement’s terms and specifications.

• Pricing Structure: Prices are subject to review as per the Schedule of Requirements/Work Order.
• Adjustments: Price adjustments must be negotiated at least two months prior to implementation. Factors considered include market-related pricing, costs, order size, and specification changes.
• Audit Requirements: Supplier must keep full and accurate cost records for audit by Transnet. Records must be producible upon request.

• Pricing: Prices are subject to review as indicated in the Schedule of Requirements/Work Order. Price adjustments must be negotiated at least two months prior, considering market-related pricing, costs, order size, and specification changes.
• Cost Records: Supplier must keep full and accurate cost records, producible for audit by Transnet.
• Price Matching: If Transnet can purchase similar goods/services of like quality at a lower total delivered cost, the supplier must adjust prices within 30 days or Transnet may purchase from another supplier, reduce obligations, or terminate the agreement.
• Invoicing: Invoices must be valid, undisputed Tax Invoices with supporting documentation. Payment terms are 30 calendar days from receipt of invoice.
• Late Payments: Interest may be charged on late payments at The Standard Bank of South Africa’s prime rate.
• Ownership and Risk: Supplier retains ownership of goods until full payment. Risk passes to Transnet upon delivery.

• Legal and Licensing: Supplier must maintain all required licenses, permits, and renewable certifications (including B-BBEE Verification Certificate) for the duration of the agreement.
• Labour Legislation: Must comply with South African labour legislation, including the Occupational Health and Safety Act.
• Integrity: Must adhere to the Transnet Supplier Integrity Pact to avoid dishonesty, fraud, and corruption. Must not offer or accept gratuities, incentives, or gifts that could be considered bribery.
• Environmental: Must comply with environmental legislation, demonstrate sound environmental performance, and have an environmental management policy. Must provide Transnet with an understanding of its position on waste disposal, recycling, and energy conservation.
• Tax Clearance: Must ensure tax clearance compliance for Income Tax, VAT, PAYE, etc., for the duration of the agreement.
• B-BBEE: Annual submission of B-BBEE status details and proof is required. Any changes in B-BBEE status must be reported immediately. Underlying B-BBEE data must be provided upon written request within 30 calendar days.
• Local Content: Must meet mandatory local content obligations as specified in Annexures A and C of the RFP. Continuous updates to Local Content Declarations (C, D, and E) are required. Non-compliance may result in penalties or termination.
• Subcontracting: Subcontracting requires Transnet’s approval. Penalties apply for undisclosed subcontracting or failure to meet subcontracting commitments. No more than 25% of the contract value may be subcontracted to an enterprise with a lower B-BBEE status level, unless subcontracted to an Exempted Micro Enterprise (EME).
• Job Creation: Must fulfill job creation commitments as specified in the RFP (if applicable).
• Non-Discrimination: Must not discriminate based on gender, race, disability, age, religious belief, sexual orientation, or part-time status. Must promote internal policies aimed at prohibiting unfair discrimination.

• Compliance: Supplier must comply with the Occupational Health and Safety Act and other South African labour legislation.
• Railway Safety: Goods/services must comply with railway safety requirements/regulations per the National Railway Safety Regulator Act. Supplier and subcontractors must grant Transnet access to review safety-related activities.
• Personnel: Service provider personnel must comply with Transnet’s conduct, security, and health/safety requirements on all premises. Transnet reserves the right to refuse or remove personnel who pose a security or confidentiality risk.
• Data Protection: The agreement includes provisions for the protection of personal information in accordance with POPIA (Protection of Personal Information Act).

• Compliance: Supplier must comply with all applicable environmental legislation and regulations. Must demonstrate sound environmental performance.
• Policy: Supplier must have an environmental management policy ensuring that products, including goods/services, are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate manner.
• Reporting: Supplier must provide Transnet with an understanding of its position on waste disposal, recycling, and energy conservation (Green Economy/Carbon Footprint). Environmental aspects may be included in local content reporting if applicable.

• Duration: Agreement is valid for a specified period, extendable at Transnet’s option. Either party may cancel with 30 calendar days’ written notice, but existing Purchase Orders remain applicable.
• Progress Meetings: Monthly contract progress meetings are held to monitor deliverables, costs, performance issues, contract requirements, and risk management. Minutes must be maintained and signed off by both parties.
• Supplier Obligations: Must conduct business professionally, maintain full transaction records for at least five years, comply with all applicable laws (including labour and environmental legislation), and adhere to the Transnet Supplier Integrity Pact.
• Subcontracting: Requires Transnet’s written approval. Penalties of up to 10% of the contract value apply for undisclosed subcontracting. Supplier remains liable for subcontractor performance.
• B-BBEE and Local Content: Mandatory compliance with reporting requirements. Non-compliance may lead to penalties or termination.
• Penalties: Apply for non-compliance with SLAs, local content, subcontracting, and job creation commitments. Non-compliance penalties for local content include a 30-day remedy period, followed by financial penalties based on undelivered local content value plus an additional percentage.
• Invoicing and Payment: Valid Tax Invoices must be submitted with supporting documentation. Payment terms are 30 calendar days from receipt. Interest may be charged on late payments at The Standard Bank of South Africa’s prime rate.
• Price Adjustments: Negotiable based on market conditions, costs, order size, and specification changes. Must be agreed at least two months prior to implementation.
• Warranties: Goods/services must meet specifications and not infringe third-party intellectual property rights.
• Inspection: Transnet reserves the right to inspect goods at any stage. Suppliers must provide access, calibrated gauges, test equipment, and samples.
• Termination: Allowed for breach, insolvency, or without cause with 30 days’ notice. Existing Purchase Orders remain valid post-termination.
• Confidentiality and IP: Confidentiality obligations apply to all sensitive information. Intellectual property rights are protected as per the agreement.
• Dispute Resolution: Governed by the agreement’s dispute resolution clauses.

• Transnet may audit compliance with Service Level Agreements (SLAs) and claim service credits or invoke fee retention for non-performance.
• If Transnet identifies lower-priced equivalent goods/services of like quality from another supplier, the incumbent supplier must adjust prices within 30 days. Failure to do so may result in Transnet purchasing from the alternative supplier, reducing obligations, or terminating the agreement.
• The agreement includes provisions for monitoring, evaluating, and auditing local content obligations to ensure compliance.

This tender covers the supply and delivery of health clinic consumables for the Phelophepha Health Care Trains I and II. The contract will operate on an 'as when and required' basis for a period of three (3) years. The Phelophepha trains are mobile healthcare units serving communities across South Africa.

Bidders must meet the following requirements:

• Must be a legally registered entity capable of fulfilling supply and delivery requirements
• Must comply with South African laws and Transnet's procurement policies
• Must demonstrate ability to meet technical and financial requirements

Specific evaluation factors:

• Experience in supplying health clinic consumables, preferably for mobile healthcare units such as the Phelophepha trains
• Capacity to handle logistics and delivery on an as-needed basis over a 3-year period
• Ability to provide detailed and accurate financial declarations including local content and imported content

Required documentation:

• All mandatory annexures (C, D, E) must be fully completed, declared, signed, and dated
• Supporting documents including commercial invoices, proof of local content, and financial statements must be provided

Pricing and financial declarations must follow the structured templates provided in Annexures C, D, and E:

• Annex C: Calculation of local content using designated product templates
• Annex D: Declaration of imported content with overseas supplier details and exchange rates
• Annex E: Local content declaration summary schedule

Key requirements:

• VAT must be excluded from all calculations
• Foreign currency payments must be declared with exchange rates
• Local supplier details, factory overheads, administration overheads, and mark-up costs must be specified
• Tender price per unit must be declared excluding VAT
• Local content percentage must be calculated per item
• Total tender value, exempt imported content, imported content, and local content must all be calculated
• Average local content percentage of tender must be provided

Note: Annex C, D, and E are mandatory returnable documents. Failure to fully complete, declare, sign, and date these annexures will result in the bid being non-responsive and disqualified.

Bidders must comply with the following:

• Local content calculations must follow SATS 1286.2011 standard
• Bidders must declare local content percentage for designated products
• Imported content must be separately declared including freight costs to port of entry
• Foreign currency payments must be declared with local value calculations
• VAT to be excluded from all financial calculations
• CSD registration is required (standard Transnet requirement)
• Valid tax clearance certificate required
• B-BBEE compliance documentation required

Mandatory returnable documents:

• Annexure C (Local Content Calculation) - MANDATORY: Non-completion results in disqualification
• Annexure D (Imported Content Declaration) - ESSENTIAL: Non-completion may result in disqualification
• Annexure E (Local Content Summary) - ESSENTIAL: Non-completion may result in disqualification

Supply and delivery of health clinic consumables for Phelophepha Health Care Trains I and II on an as-when-required basis for a period of three (3) years. The document provided is an SLA annexure detailing performance metrics and service requirements.

Contact person: Matlala Mabetlela, Transnet Corporate Centre, Johannesburg.

Communication modes: Email and Telephone.

Recipients: Group Finance and Project Owner (TCC3).

Note: Verify complete contact details from the main RFP document.

Evaluation is based on the following operational and compliance criteria:

• General: Must be a registered supplier capable of meeting technical and logistical requirements.
• Compliance: Must adhere to all regulatory and manufacturer standards for healthcare consumables.
• Operational: Must demonstrate capacity to handle as-when-required deliveries over a 3-year period.
• Communication: Must have systems to meet the 2-day query response and 48-hour corrective action SLA.

Service Level Requirements for Phelophepha Health Clinic Consumables:

• Delivery Timelines: 100% compliance with lead times specified in the Scope of Work. All consumables must match the pack size and quantity as per Purchase Order.
• Order Accuracy: 100% accuracy in quantities, pack sizes, and specifications as per order.
• Regulatory/Compliance: 100% compliance with manufacturer standards. Products must be delivered in compliant manufacturer packaging.
• Product Recall Readiness: Ability to initiate recall notifications within 24 hours. Mock recall/incident testing may be required.
• Responsiveness and Communication: Queries/orders must be responded to within 2 working days.
• Non-Conformance Resolution: Corrective actions must be implemented and communicated in writing within 48 hours.
• Delivery Mode: As and when required.
• Performance Measurement: Monthly ratings by Service Provider and Transnet Group Finance using a 5-point scale (1=Poor, 2=Fair, 3=Satisfactory, 4=Good, 5=Excellent).

Evaluation criteria not explicitly stated in this annexure. Typically, the main tender document may require: valid B-BBEE certificate, tax clearance, company registration (CIPC), and proven experience in medical supplies delivery. Geographic coverage capability across all listed provinces is essential.

Scope: Supply and delivery of health clinic consumables for Phelophepha Health Care Trains I and II on an 'as when and required basis' for a period of three (3) years. Delivery locations: Must cover possible stations across nine provinces as listed:

• Eastern Cape: Alicedale, Cookhouse, Cradock, Burgersdorp, Komani, King Williams Town, Stutterheim, Swartkops, Mount Ruth, Middeldrift, Alice, KwaDukuza, Gingindlovu, Vryheid
• KwaZulu-Natal: Newcastle, Ladysmith, Pietermaritzburg, Lions River, Empangeni, Mooi River, Ulundi, Mkuze, Greytown, Emakwezini, Belfast, Kinross, Ogies
• Free State: Bloemfontein, Bethlehem, Harrismith, Bothaville, Botshabelo, Frankfort, Koppies, Henneman, Ireagh, Dube, New Canada, Katlehong
• Mpumalanga: Mkhondo, Ermelo, Bethal, Witbank, Delmas, Komatipoort, Mkhuhlu, Lydenberg, Acornhoek
• Gauteng: Oakmoor, Randfontein, Olifantsfontein, Krugersdorp, Boven Heidelberg, Springs, Kwesina, Sedibeng, Mabopane
• Limpopo: Mussina, Makhado, Tzaneen, Pienaarsrivier, Thabazimbi, Polokwane, Mokopane
• Western Cape: Ashton, Saldanha Bay, Swellendam, Elgin, Worcester, Piketberg
• Northern Cape: Warrenton, Upington, Jan Kempdorp, DeAar, Prieska, Postmasburg, Kimberley, Douglas, Vryburg, Colesberg, Heyskekrand, Blomhof
• Northwest: Rustenburg, Klerksdorp, Potchefstroom, Lichtenburg, Christiana, Mogwase, Taung, Mahikeng

No specific compliance requirements in this annexure. Refer to the main tender document for mandatory requirements such as CSD registration, tax clearance, B-BBEE certificate, CIPC registration, and other statutory compliance.

Submit the following returnable documents as part of the bid: SBD 6.2 Declaration Certificate for Local Production and Content, Annex C (Local Content Declaration: Summary Schedule). Bids missing these documents will be disqualified. The declaration must be completed, signed, and submitted by the Chief Financial Officer or a legally responsible person nominated in writing by the Chief Executive or senior management. External representatives or third parties cannot complete this on behalf of the bidder.

Two-stage evaluation process: Stage 1 checks compliance with minimum local content thresholds. Stage 2 evaluates price and B-BBEE. Bids failing Stage 1 are disqualified. Minimum local content thresholds: Sanitary Towels (70%), Sanitizers (90%), Linen savers/sheet under clothing textile (100%), Bandage (100%), Burn shield product (80%), Gloves (100%). Local content must be verified by the Chief Financial Officer or legally responsible person. Non-compliance or incorrect data may result in disqualification or penalties under PPPFA Regulation 14.

Supply and delivery of health clinic consumables for Phelophepha Health Care Trains I and II on an as-when-required basis for a period of three years. Minimum local content thresholds apply to all items: Sanitary Towels (70%), Sanitizers (90%), Linen savers/sheet under clothing textile (100%), Bandage (100%), Burn shield product (80%), Gloves (100%). Local content must be calculated using the SABS SATS 1286:2011 formula: LC = [1 - x / y]

• 100, where x = imported content (ZAR), y = bid price excluding VAT (ZAR).

Bid pricing must exclude VAT. Imported content must be converted to ZAR using SARB exchange rates at 12:00 on the bid advertisement date. Submit proof of exchange rates. Declarations C, D, and E must be completed and updated for the contract duration. Declarations D and E must be retained for verification purposes for at least 5 years.

Bid price must exclude VAT. Imported content (x) must be converted to ZAR using SARB exchange rates at 12:00 on the bid advertisement date. Proof of SARB exchange rates must be submitted. Successful bidders must continuously update Declarations C, D, and E with actual values for the contract duration. Declarations D and E must be retained for verification purposes for at least 5 years.

Compliance with Preferential Procurement Regulations, 2017 (Regulation 8) is mandatory. Bids must meet stipulated local content thresholds. Sub-contracting must not reduce local content below the minimum threshold. B-BBEE compliance is evaluated in Stage 2 of the bidding process. Bidders must submit SBD 6.2 Declaration Certificate and Annex C. Non-compliance or incorrect data may result in disqualification or penalties under PPPFA Regulation 14. Local content must be calculated using SABS SATS 1286:2011. Exchange rates must use SARB rates at 12:00 on the bid advertisement date.

B-BBEE compliance is evaluated in Stage 2 of the bidding process. Local content and B-BBEE are critical for designated sectors under Preferential Procurement Regulations, 2017 (Regulation 8). Sub-contracting must not reduce local content below the stipulated threshold.

Local content must be calculated using SABS SATS 1286:2011. Formula: LC = [1 - x / y]

• 100, where x = imported content (ZAR), y = bid price excluding VAT (ZAR). Exchange rates must use SARB rates at 12:00 on the bid advertisement date. Bids missing SBD 6.2 Declaration Certificate or Annex C will be disqualified. Successful bidders must continuously update Declarations C, D, and E with actual values for the contract duration.

Two-stage evaluation: Stage 1 checks local content threshold compliance. Stage 2 evaluates price and B-BBEE. Bids failing Stage 1 are disqualified.

This Integrity Pact establishes a fair, transparent, and corruption-free system for all procurement and contract activities between Transnet and suppliers. It is incorporated into the vendor registration application and applies to all bidding processes.

Reporting mechanism for dishonest Transnet employee behaviour: Tip-Off Anonymous hotline at 0800 003 056. No SCM or technical contacts provided in this document.

Bidders are ineligible if they:

• Violate the Integrity Pact
• Appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers
• Have serious legal transgressions (corruption, fraud, theft, extortion, Competition Act violations) in the last 5 years
• Are restricted by another government institution
• Submit false B-BBEE status or local content information
• Engage in bad-faith litigation against Transnet
• Have personal/financial interests affecting Transnet employees involved in sourcing

Mandatory compliance requirements:

• Must not be on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers
• Must declare no serious legal breaches (corruption, fraud, theft, extortion, Competition Act violations) in the last 5 years
• Must uphold the 10 UN Global Compact principles (Human Rights, Labour, Environment, Anti-Corruption)
• Foreign bidders: disclose South African agents/representatives; South African bidders: disclose foreign principals
• Must have a code of conduct addressing anti-bribery compliance
• Must comply with Transnet's Zero Gifts Policy (no gifts, favours, or benefits to Transnet employees)
• Must not misrepresent B-BBEE status or local content
• Must declare all subcontracting arrangements
• Must certify agreement in the RFX Declaration Form

Bidders must uphold UN Global Compact Principles 7–9:

• Principle 7: Support a precautionary approach to environmental challenges
• Principle 8: Promote greater environmental responsibility
• Principle 9: Encourage development and diffusion of environmentally friendly technologies

Dispute resolution: Parties must resolve disputes amicably through good-faith negotiations. Transnet will not conduct business with companies that litigate in bad faith (e.g., vexatious proceedings, perjury, scurrilous allegations, abuse of court process).

Governing law: South African law applies.

Validity: Covers all bidding processes indefinitely unless cancelled by either party.

Severability: If any provision is invalid, the remainder of the pact remains valid.

Restriction process: Transnet may exclude bidders from future bidding for up to 10 years for violations. Restricted entities are reported to National Treasury for inclusion in the Database of Restricted Suppliers.

Sanctions for violations: Transnet may exclude the bidder, cancel contracts, recover payments, encash guarantees/bonds, cancel other contracts, or impose penalties up to 10% of the contract value for undeclared subcontracting.

Transnet commitments:

• No employee will demand, accept, or take promises of bribes, gifts, or benefits
• All bidders treated with equity, transparency, and fairness
• Same information provided to all bidders — no confidential advantages
• Employees with personal interests excluded from the bidding process

Bidder obligations:

• Zero Gifts Policy: No gifts, gratuities, entertainment, loans, or anything of monetary value to Transnet employees
• No collusion with competitors on prices, market allocation, methods, formulas, or bidding intentions
• Independent bidding — no consultation with competitors
• No illegal agreements or cartel arrangements
• No misrepresentation or forged documents
• No criminal offences under anti-corruption laws
• Declare foreign agents/principals if applicable
• Disclose conflicts of interest (family, business, or social relationships with Transnet employees) in the RFX Declaration Form or notify Transnet immediately in writing
• No monetary dealings with bid committee members

Reporting mechanism: Report dishonest Transnet employee behaviour to senior officials or via the Tip-Off Anonymous hotline at 0800 003 056.

Bidders must sign and comply with all Integrity Pact undertakings to be registered as a Transnet vendor. Certification of agreement is required in the RFX Declaration Form.