Waterfall Point Building, Cnr Woodmead Drive and Waterfall Drive - WATERFALL CITY - Midrand - 1685
Organization Type
GOVERNMENT
Published
19 Jun 2026
OCDS Reference
ocds-9t57fa-159579
Summary
The railway safety regulator (rsr) seeks a service provider to lease and fit out office accommodation (450–550 sqm) in north durban central, kwazulu-natal, for a 5-year term starting 01 september 2026. The tender targets landlords or property management agencies capable of delivering a grade b (sapoa-certified) building with full compliance, security, and operational readiness.
Key Requirements
Submit bids by 10 July 2026 at 12:00 PM to Waterfall Point Office Park, Midrand, with one original + PDF copy on flash drive. Late submissions are disqualified.
Office space must be 450–550 sqm in North Durban Central, with 30 secured parking bays, Grade B SAPOA certification, and full disability access.
Fit-out must include 4 enclosed offices, open-plan seating, boardrooms, data centre, security room, storerooms, kitchen/canteen, sick bay, Cat 6 LAN, red/safe plugs, HVAC, CCTV, fire systems, and access control.
Compulsory online briefing on 24 June 2026 (register by 22 June 2026). Failure to attend disqualifies the bid.
Evaluation is 5-phase: administrative compliance, mandatory requirements, functionality (min 70/100), physical inspection (min 70/100), and 80/20 price/B-BBEE points.
Pricing must be fixed, VAT-inclusive, with 60-month escalation details and separate technical/financial proposals.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentOffice Accommodation- Eastern Region Tender Document.pdfReview complete
Important Dates
Source: Office Accommodation- Eastern Region Tender Document.pdf (RFP)
Important Dates
19 Jun
2026
PUBLICATION
Tender Published
Tender was published
10 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 20 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Advert date: 19 June 2026.
Compulsory online briefing session: Register by 22 June 2026 at 16:30 via [email protected]; invitation sent 23 June 2026; session held 24 June 2026 at 10:00.
Clarification deadline: 06 July 2026 at 16:00.
Closing date and time: 10 July 2026 at 12:00 PM.
Validity period: 90 business days from closing date.
Contact Information
Source: Office Accommodation- Eastern Region Tender Document.pdf (RFP)
Submission address: Railway Safety Regulator Head Office, Waterfall Point Office Park, Building 4, Cnr Woodmead Drive and Waterfall Drive, Waterfall City, Midrand, 1685.
Source: Office Accommodation- Eastern Region Tender Document.pdf (RFP)
Submit proposals to Railway Safety Regulator Head Office, Waterfall Point Office Park, Building 4, Cnr Woodmead Drive and Waterfall Drive, Waterfall City, Midrand, 1685.
Tender box available weekdays 08h00–16h30 (excluding public holidays).
Deadline: 10 July 2026 at 12:00 PM. No late submissions accepted.
Submit one (01) original and one (01) scanned copy (PDF) on a Flash Drive.
Envelopes must contain only this RFP’s documents.
Responses opened after deadline.
Only shortlisted bidders notified.
Validity period: 90 business days from closing date; may be extended at same terms if evaluation is delayed.
Confidentiality: RSR will not disclose bid details to other participants.
Prohibited: Communication with RSR officials between closing date and award.
Collusive bidding or restrictive practices may result in disqualification.
Evaluation Criteria
Source: Office Accommodation- Eastern Region Tender Document.pdf (RFP)
Evaluation is a five-phase approach:
Phase 01 (Administrative Compliance): Submit fully completed SBD forms, CSD registration, valid tax compliance status report (with PIN). Non-compliance may lead to disqualification.
Phase 02 (Mandatory Requirements): Submit proof of building ownership/mandate, valid building insurance, zoning certificate, fibre optic installation proof, alternative power supply proof, OHS compliance certificate. Non-submission results in automatic disqualification.
Phase 03 (Functionality Evaluation): Must score minimum 70 points out of 100 to proceed.
Building and OHS compliance (HVAC, lifts, ventilation, lighting, ablutions, parking, water reservoir, disability facilities, fire detection): 50 points.
Alternative power supply capacity: 15 points.
Phase 05 (Price and Specific Goals Evaluation): 80/20 preference point system (price=80 points, specific goals=20 points).
Specific goals: EME/QSE with ≥51% black ownership (10 points), black women ownership (5 points), youth ownership (3 points), persons with disabilities ownership (2 points). Proof required: ID copies, B-BBEE certificate/affidavit, CSD report, CIPC registration, medical/SASSA/NCPPDSA certificates where applicable.
Technical Specifications
Source: Office Accommodation- Eastern Region Tender Document.pdf (RFP)
Scope: Lease office accommodation (450–550 sqm) in North Durban Central, KwaZulu-Natal for 5 years (60 months) from 01 September 2026.
Building must meet minimum Grade B (SAPOA) standard, certified by a registered architect.
Multiple mandates for same space prohibited; leads to automatic disqualification.
Lease includes office fit-out, network cables, LAN points, and electrical points (normal and safe/red plugs).
Structural requirements:
4 enclosed offices, 1x16-seater open plan, 1 reception, 2 boardrooms (20-seater and 4-seater), 1 data centre, 1 security control room, 5 storerooms, kitchen/canteen (20-seater), sick bay.
Professional team required for fit-out to ensure compliance with regulations and RSR specifications.
Quality Management
Source: Office Accommodation- Eastern Region Tender Document.pdf
Building must meet Grade B (SAPOA) minimum standard, certified by a registered architect.
Fit-out must conform to South African statutory regulations and RSR specifications (sections 2.4.2–2.4.3).
Professional team required for internal fit-out to ensure compliance.
Maintenance: Exterior facade, HVAC (manufacturer’s specs), and building envelope must be kept in good condition.
Cleaning services must meet operational standards (detergents, materials, sanitary bins, etc. included).
Financial Requirements
Source: Office Accommodation- Eastern Region Tender Document.pdf (RFP)
Submit detailed financial proposal with itemised costs for all deliverables.
Include 60-month rental schedule (monthly and yearly breakdowns).
Pricing must be fixed, VAT-inclusive, and specify any escalations or incidental costs (percentage and actual amounts).
Separate pricing schedule from technical proposal.
RSR not bound by undisclosed costs.
Only fixed prices accepted.
Compliance Requirements
Source: Office Accommodation- Eastern Region Tender Document.pdf (RFP)
Mandatory documents:
Fully completed SBD forms (SBD 1, SBD 4, SBD 6.1).
CSD registration.
Valid tax compliance status report (with PIN).
Valid B-BBEE certificate or sworn affidavit (consolidated for JV/consortium).
Valid CIPC registration.
Reference letters (signed, <5 years old, on letterhead with contact details).
Proof of building ownership/mandate (title deeds, lease agreements, or power of attorney).
Valid building insurance.
Zoning certificate.
Fibre optic installation proof.
Alternative power supply proof.
OHS compliance certificate.
Additional for specific goals: ID copies of owners, medical certificates (disability), SASSA/NCPPDSA registration where applicable.
Joint ventures/consortia: Submit signed agreements with roles/responsibilities and lead partner authority.
Subcontracting requires RSR approval.
Fronting prohibited; non-compliance may lead to disqualification or 10-year public sector restriction.
No bids from state employees or entities with state-employed directors/members.
Health & Safety
Source: Office Accommodation- Eastern Region Tender Document.pdf
Property must comply with Occupational Health and Safety Act (OHSA) and building regulations.
Requirements: Smoker’s area, disability-friendly entrances/exits, lifts, fire escapes, parking, and ablutions.
Emergency assembly point must be clearly demarcated.
Fire safety: Detection/suppression systems, evacuation plan, signage, and extinguishers.
HVAC must be fully operational (heating/cooling).
Alternative power supply must maintain at least lighting.
Security: Internal access control, CCTV, and landlord-managed security at main entrance (costs included in operational costs).
Contractual Terms
Source: Office Accommodation- Eastern Region Tender Document.pdf
Successful bidder must sign a Service Level Agreement (SLA) with RSR.
Contract duration: 5 years (60 months).
Validity period: 90 business days from closing date; may be extended at same terms if evaluation is incomplete.
Subcontracting requires RSR approval.
Joint ventures/consortia must submit signed agreements with defined roles, responsibilities, and lead partner authority.
RSR reserves rights to cancel/modify RFP, reject proposals, waive irregularities, or request best/final offers.
Collusive bidding or restrictive practices prohibited under Competition Act; may result in bid invalidation, contract termination, or referral to Competition Commission.
Fronting condemned; proven cases may invalidate bids/contracts and restrict public sector business for up to 10 years.
Special Conditions
Source: Office Accommodation- Eastern Region Tender Document.pdf (RFP)
Bidders may be requested to extend tender validity period at same terms if evaluation is delayed.
Successful bidder’s validity remains until contract conclusion.
No disclosure of bid details to other participants.
Late bids rejected.
Prohibited: Communication with RSR officials between closing date and award.
Collusive bidding or restrictive practices may result in disqualification.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Building 4, Waterfall Point Office Park Corner Waterfall and, Woodmead Dr, Midrand, 1685, South Africa
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
20 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.