RFP 3263-2026: implementation of multi-factor authentication and non-repudiation logical access control solution with 5-Year maintenance and support

• Non-compulsory virtual briefing session: 20 July 2026 at 11:00.
• Closing date for submissions: 05 August 2026 at 11:00.

• Mr. Magatho Mello, Managing Director (contact details incomplete).
• Obtain full contact details from the tender document or the SITA website.

• Returnable documents: The tender notice does not list the specific returnable documents. Refer to the full RFP document for the required forms and schedules.
• Submission method: Not stated in the available text. Confirm from the full RFP whether electronic or hard-copy submission is required.
• Deadline: Submissions must be received by the closing date and time (see Important Dates). Late submissions are typically disqualified.
• Disqualification risks: Not detailed in the available text. Ensure all required documents are included and the submission is complete.

• Eligibility criteria are not detailed in the provided document excerpt.
• Refer to the full tender document for specific criteria such as company registration, B-BBEE status, financial standing, and relevant experience.
• The evaluation will likely include functionality and preference points, but the scoring method is not stated in the available text.

• Scope: Implementation of a multi-factor authentication and non-repudiation logical access control solution.
• Includes maintenance and support for a period of five (5) years.
• Specific technical requirements, standards, and service levels are not detailed in the available text; refer to the full RFP.

• The tender is for the implementation of a multi-factor authentication and non-repudiation logical access control solution, including maintenance and support for a period of five (5) years.
• Failure to provide any of the required particulars may render the bid invalid.

• Non-compulsory virtual briefing session: 20 July 2026 at 11:00.
• Closing date for bid submission: 5 August 2026 at 11:00.

• Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration.
• All bids must be submitted on the official forms provided (not to be re-typed) or online.
• Bidders must register on the Central Supplier Database (CSD) to upload mandatory information: business registration/directorship/membership/identity numbers, tax compliance status, and banking information.
• B-BBEE certificate or sworn affidavit for B-BBEE must be submitted to the bidding institution.
• Failure to provide any of the required particulars may render the bid invalid.
• If you are the accredited representative in South Africa for the goods/services offered, enclose proof as Schedule 1B.
• Attach proof of authority to sign the bid (e.g., resolution of directors) as Schedule 1C.

• Eligible bidders must be registered on CSD, tax compliant with SARS (TCS PIN), possess valid B-BBEE verification (certificate from SANAS-accredited agency, registered auditor, or accounting officer; or sworn affidavit for EMEs/QSEs), and have legal capacity to contract.
• Foreign suppliers must answer residency/branch/permanent establishment/income questions - if 'No' to all, TCS/CSD not required but B-BBEE still needed.
• Joint ventures/consortia require separate compliance from each party.
• B-BBEE status level verification certificate or sworn affidavit must be submitted to qualify for preference points.

• The tender is for the implementation of a multi-factor authentication and non-repudiation logical access control solution, including maintenance and support for a period of five (5) years.
• Failure to provide any of the required particulars may render the bid invalid.

• Bidders must be registered on the Central Supplier Database (CSD) and provide mandatory information: business registration/directorship/membership/identity numbers, tax compliance status, and banking information.
• A B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• The bid is subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC) and any other applicable legislation or special conditions of contract.
• Tax compliance: Bidders must submit their unique Personal Identification Number (PIN) issued by SARS. A printed Tax Compliance Status (TCS) may be submitted with the bid.
• For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number.
• Foreign suppliers must answer a questionnaire regarding residency, branch, permanent establishment, or income in South Africa to determine tax compliance requirements.
• Bidders must ensure compliance with their tax obligations.

• Implementation of a Multi-Factor Authentication and Non-Repudiation Logical Access Control Solution.
• Includes maintenance and support for a period of five (05) years.

• Non-compulsory Virtual Briefing Session: 20 July 2026 at 11:00.
• Bid submission closing date and time: 05 August 2026 at 11:00.

• A non-compulsory virtual briefing session will be held on 20 July 2026 at 11:00.

• For all bid queries, submit in writing to: [email protected].
• Enquiries contact: Muditambi Gangazhe.
• Telephone: 012 367 3781.

• Submit bid electronically via the SITA ERP system only. Use the provided link.
• Ensure you are registered and updated on the Central Supplier Database (CSD).
• Complete the bid pricing schedule using the provided Excel format and include it in your submission.
• Record each line-item price directly within the designated ERP system.
• Use the Sourcing Supplier User Guide for navigation: https://www.sita.co.za/content/erp-isupplier-ecatalogue-guidelines.
• Submit a complete bid response pack with documentation in the correct, original format.
• Responses are only valid if submitted via the ERP platform by the stipulated deadline.

• Ensure CSD registration and updated company details.
• Submit bid response through the ERP system.
• Provide documentation in correct format as original documents.
• Complete the bid pricing schedule using the provided Excel format and include it.
• Record each line-item price directly within the ERP system.
• Use the Sourcing Supplier User Guide: https://www.sita.co.za/content/erp-isupplier-ecatalogue-guidelines.

Mandatory administrative pre-qualification: Active CSD registration with updated company information. Ability to submit electronically via SITA's ERP system. Compliance with all documentation format requirements. No specific technical certifications or experience criteria mentioned in this invitation document - detailed technical specifications likely in separate tender documents accessible via ERP.

• Scope: Implementation of a Multi-Factor Authentication and Non-Repudiation Logical Access Control Solution.
• The solution includes maintenance and support services.
• Contract duration: Five (05) years.

• Mandatory registration on the Central Supplier Database (CSD) with all company details updated.
• Submission must be made electronically through the SITA ERP system.

• Enquiries contact: Muditambi Gangazhe.
• Telephone: 012 367 3781.
• All queries must be submitted in writing to: [email protected].

• Implementation of a Multi-Factor Authentication and Non-Repudiation Logical Access Control Solution, including maintenance and support for five (5) years.

• Non-compulsory virtual briefing session: 20 July 2026 at 11:00 AM via MS Teams (link provided in document).
• Closing date for questions/queries: 27 July 2026 at 16:00 PM.
• Bid closing date and time: 05 August 2026 at 11:00 AM South African Time.
• Bid validity period: 120 days from the closing date.

• Bid procedure and technical enquiries: Muditambi Gangazhe at [email protected].
• Vendor/Supplier registration queries: [email protected].
• ERP portal queries: [email protected].
• Bid submission address: SITA ERP Oracle Portal only (www.suppliers.sita.co.za).

• Submit your bid exclusively via the SITA Supplier Oracle ERP portal at www.suppliers.sita.co.za. No hard copies, emails, or faxes are accepted.
• The closing date is 05 August 2026 at 11:00 AM South African Time. Late submissions will not be accepted.
• The signed original proposal is the legally binding document for evaluation. Ensure every page is initialed by the signatory.
• You must submit all required returnable documents with your bid, including SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preferential Procurement Claim Form) with supporting evidence.
• Failure to submit required documents may lead to disqualification. SITA may, but is not obliged to, request missing documents after closing.
• For consortia, joint ventures, or subcontractors, provide signed agreements detailing work and revenue split.
• Bidders must accept the General Conditions of Contract (GCC) and any Special Conditions.
• Continuously check the SITA website for any bid updates or communications; SITA is not responsible for missed updates.

• Bidders must not be listed on National Treasury's restricted supplier database; must have valid tax clearance; government employees/directors are ineligible; must disclose any conflicts of interest; must consent to personal information processing per POPIA; foreign suppliers must meet SARS registration requirements if applicable; must accept GCC without alteration; and must demonstrate capability to deliver existing (not future) solutions.

• Scope: Implementation of a Multi-Factor Authentication and Non-Repudiation Logical Access Control Solution, including maintenance and support for five (5) years.
• The National Industrial Participation Programme (NIPP) applies if the contract has imported content. Compliance is obligatory; submit SBD 5.
• Goods and services must comply with all applicable South African laws, policies, and regulations.
• Standards and specifications are detailed in the bidding documents; the supplied goods must conform to these.
• The supplier may be required to provide incidental services such as training, on-site assembly, maintenance, and spare parts as specified in the contract.

• Prices must be firm and quoted in South African Rand (ZAR), unless otherwise specified.
• No price variations are allowed except as authorised in the contract or a validity extension.
• Payment terms will be specified in the contract; payments are made promptly upon fulfilment of obligations, supported by an invoice and delivery note.
• A performance security may be required within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque, as specified.
• Penalties may be imposed for delivery delays, calculated as a percentage of the delayed goods' price per day based on the prime interest rate.

• Tax Compliance: Provide your SARS Personal Identification Number (PIN) for tax status verification. A Tax Compliance Status (TCS) certificate may be submitted.
• B-BBEE: Submit a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• Central Supplier Database (CSD): Registration is required.
• No bids accepted from government employees, companies with government employee directors, or closed corporations with government employee members.
• SBD 4 (Bidder’s Disclosure) must be completed, declaring any state employment, connections with the procuring institution, or interests in related enterprises.
• Compliance with the Compensation for Occupational Injuries and Diseases Act is required; proof of registration and good standing may be requested.