145 Western Service Road Woodmead - Woodmead - Sandton - 2196
Organization Type
GOVERNMENT
Published
10 Jul 2026
OCDS Reference
ocds-9t57fa-162055
Summary
The mine health and safety council (mhsc) seeks a qualified service provider for certified data sanitisation and environmentally compliant e-waste recycling of its ICT assets. This 36-month, ad-hoc contract requires secure data destruction (e.g., Nist 800-88) and lawful e-waste disposal, with strict chain-of-custody and certification deliverables per disposal batch.
Key Requirements
Submit electronic bids to [email protected] by 16 July 2026 at 11:00am; late submissions are disqualified.
Provide valid accreditation for data sanitisation (e.g., ISO/IEC 27001) and a valid e-waste waste management licence.
Achieve at least 70% in the technical/functionality evaluation to proceed to price evaluation.
Complete and submit all returnable documents: SBD 1, SBD 3, SBD 4, SBD 6.1, proof of CSD registration, and tax compliance PIN.
Prices must be in South African Rand, inclusive of all taxes and costs, with a 30-day validity from closing date.
Demonstrate a zero-landfill policy for hazardous e-waste and provide certificates of data sanitisation and recycling per batch.
Bidders must not be in the service of the state or have directors/members in state service.
Appointment of a service provider for certified data sanitisation and compliant e-waste recycling of ICT assets for the mine health and safety council.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAssets to be Disposed - Annexure A.xlsxReview complete
Description
Source: Assets to be Disposed - Annexure A.xlsx
Important Dates
10 Jul
2026
PUBLICATION
Tender Published
Tender was published
16 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Mine Health and Safety Council (MHSC) invites bids for a 36-month contract for certified data sanitisation and compliant e-waste recycling of ICT assets. The RFQ (No. 2436) closes 16 July 2026 at 11:00am. Submissions must be emailed to [email protected]. Evaluation follows a four-phase process: SCM compliance, mandatory requirements (certifications), technical/functionality (minimum 70%), and price/specific goals (80/20).
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Bid-ready summary
The tender is for the appointment of a service provider to perform certified data sanitisation and compliant e-waste recycling of ICT assets for the Mine Health and Safety Council.
The scope covers a detailed inventory of 760 assets.
Assets are categorised by type: Computer Equipment (140 items), Furniture & Fittings (576 items), Motor Vehicles (3 items), Office Equipment (41 items).
Assets are further classified by condition: Good (293 items), Fair (381 items), Poor (41 items), Damaged/Scrapped (3 items), Broken (1 item), No Condition (41 items).
Specific item examples include various models of Dell LCD monitors (22", 23", 24"), Huawei LTE routers, office furniture (desks, chairs, cabinets), and vehicles.
Each asset listing includes details like barcode, serial number, location (building, floor, room), custodian, purchase date, net book value, and fair market value.
The service provider must handle all listed assets according to data sanitisation and e-waste recycling standards.
Technical Specifications
Source: Assets to be Disposed - Annexure A.xlsx (unknown)
The tender involves the disposal of ICT assets. The extracted asset list provides details of items to be sanitised and recycled.
Asset categories include Computer Equipment, Furniture & Fittings, Motor Vehicles, and Office Equipment.
Total of 760 assets across various conditions: Broken, Damaged, Fair, Good, No Condition, Poor.
Specific assets listed include monitors (22-inch Dell LCD, 23-inch Acer/Dell, 24-inch Dell), routers, furniture (desks, chairs, cabinets), and office equipment.
Assets are located at MHSC Johannesburg Main HQ, Maple North Building, across various floors and rooms.
The service provider must perform certified data sanitisation and compliant e-waste recycling on these assets.
Compliance Requirements
Source: Assets to be Disposed - Annexure A.xlsx (unknown)
The Mine Health and Safety Council (MHSC) is a national public entity advising the Minister on mine health and safety.
This RFQ seeks a service provider for secure data destruction and environmentally compliant e-waste recycling of ICT assets, as per MHSC's ICT Asset Disposal SOP.
Scope: Appointment of a service provider for certified data sanitisation and compliant e-waste recycling of ICT assets on an as-needed basis.
Two core components:
Certified Data Sanitisation Service: Irreversibly destroy data from storage media (HDDs, SSDs, mobile devices). Must use verifiable methods (e.g., NIST SP 800-88, DoD 5220.22-M) and maintain secure chain of custody. Deliverables per batch: signed Chain of Custody Form, Data-Bearing Asset Register, Certificate of Data Sanitisation.
E-Waste Recycling/Scraping Service: Lawful, environmentally sound disposal post-sanitisation. Provider must hold valid e-waste waste management licence, demonstrate zero-landfill policy, and comply with National Waste Management Standards. Deliverables per batch: Certificate of Recycling.
Project timeline: Acknowledge collection within 2 working days of PO. Complete data sanitisation and issue certificate within 5 working days of collection. Complete recycling and issue certificate within further 5 working days.
Contract period: 36 months from SLA signing, services on ad-hoc basis.
Mandatory certifications: Data sanitisation accreditation (e.g., ISO/IEC 27001) and valid e-waste waste management licence.
Optional: Capability for witnessed destruction (on-site or via secure live stream).
Methodology
Source: RFQ 2436 - E-WASTE RECYCLING VOL 2.pdf
Data sanitisation methodology must cover both software-based wiping and physical destruction, using standards like NIST 800-88.
Service initiation: Acknowledge collection within 2 working days of Purchase Order.
Processing timeline: Complete data sanitisation within 5 working days of collection; complete recycling within further 5 working days.
Provide operational plan detailing secure logistics, tracking, reporting, and contingency plans.
Experience & Qualifications
Source: RFQ 2436 - E-WASTE RECYCLING VOL 2.pdf
Provide at least three reference letters from organisations where similar data sanitisation or e-waste recycling services were delivered in the past 48 months.
Letters must be on company letterhead with contactable details, scope, and value.
Scoring: 5 points for three or more letters, 3 for two, 1 for one, 0 for none or non-compliant.
Pricing Schedule
Source: RFQ 2436 - E-WASTE RECYCLING VOL 2.pdf
Complete SBD 3 pricing schedule with unit prices for all line items: data sanitisation services (software-based per device, physical destruction per device/kg, collection transport) and e-waste recycling services (general e-waste per kg/ton, CRT disposal per unit, collection transport, certificate).
Prices must be inclusive of all costs and VAT.
Price validity: 30 days from RFQ closure.
Payment within 30 days of invoice after deliverables.
Tax Compliance: Submit SARS Tax Compliance Status PIN or CSD number. Consortium/joint venture members each submit separate proof.
Central Supplier Database (CSD): Proof of registration required.
B-BBEE: Submit valid B-BBEE certificate or certified sworn affidavit to claim specific goals points via SBD 6.1.
Mandatory Certifications: Provide valid accreditation for data sanitisation (e.g., ISO/IEC 27001) and valid e-waste waste management licence.
General Compliance: Bidder must not be in service of the state. Must complete SBD 4 (disclosure) and SBD 7 (contract if awarded).
Disqualification: Failure to provide tax/CSD compliance, incomplete documents, fraudulent information, or unethical conduct.
Foreign suppliers: Must complete questionnaire on RSA residency, branch, establishment, income, and tax liability. If no presence/liability in RSA, SARS PIN registration not required.
145 Western Service Road Woodmead - Woodmead - Sandton - 2196
Document-Backed
Source Snapshot Available
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
30 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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