The south african post office (SAPO) is inviting qualified suppliers to submit quotations for the supply and installation of electrical equipment, including fluorescent fittings, tubes, switches, and light bulbs, at the kimberley mail centre in the northern cape. This tender is for suppliers with the required CIDB grading and compliance with relevant electrical and safety standards, with a compulsory site visit and a closing date of 23 july 2026.
Key Requirements
Submit your proposal via email to [email protected] by 23 July 2026 at 11:00 AM. Late bids will not be accepted.
Attend the compulsory site visit on 16 July 2026 at 11:00 AM at Knight Street, CBD, Kimberley.
Provide a valid CIDB certificate or CRS number for grade 1GB & 1 EB, valid at bid closing.
Complete and submit all required documents: SBD1, SBD4, Confidentiality Agreement, Certificate of Acquaintance, CSD report/MAAA number, COIDA certificate, and the BOQ/Pricing Schedule (Annexure F1).
Pricing must be in South African Rands (ZAR) and include 15% VAT. Incomplete pricing will render the bid non-responsive.
Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant.
To score specific goal points (20% of evaluation), submit a valid B-BBEE certificate or sworn affidavit for ownership criteria (Black, Youth, Women, Disabled).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdfReview complete
Description
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf
Important Dates
13 Jul
2026
PUBLICATION
Tender Published
Tender was published
23 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The South African Post Office Limited is seeking a service provider to supply and install electrical equipment at the Kimberley Mail Centre (Kimberley Hub), which includes the Kimberley Depot, Mankruwane Depot, and Administrative Office in the Northern Cape province. The tender closes on Thursday, July 23, 2026 at 11:00 AM UTC.
RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf
South African Post Office Limited invites proposals for supply and installation of electrical equipment at Kimberley Mail Centre, including replacement of 66 fluorescent light fittings, 100 fluorescent tubes, 3 pull switches, 1 wall switch, 5 light bulbs, and 5 light bulb fittings. Compulsory site visit on 16 July 2026, closing date 23 July 2026 at 11:00am. Evaluation uses 80/20 preference point system (Price 80, Specific Goals 20).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 11 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
SAPO requires bidder with valid CIDB minimum grade 1GB & 1 EB; certificate valid at bid closing or active CRS number.
Address for correspondence: South African Post Office Limited, Cnr. James Drive and Moreleta Street, Silverton, Pretoria.
Submission Guidelines
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf (RFQ)
Submit your proposal via email to [email protected] by the closing date and time. No late bids accepted.
Ensure the bid is emailed and received by 23 July 2026 at 11:00 AM.
Proposals must be compiled as follows: one original in an arch lever file, with loose-leaf (not bound) documents inside.
If hand-delivered, the sealed proposal must include: bidder name, description, RFQ number, closing date/time, attention person name, and bidder name/address on the reverse.
All documents and correspondence must be in English.
Required returnable documents include: Completed SBD1, SBD4, Confidentiality and Non-Disclosure Agreement, Certificate of Acquaintance with Bid Requirements, Latest CSD Report/MAAA number, BOQ/Pricing Schedule Annexure F1, CIDB Grade 1GB & 1 EB proof, and Compensation for Occupational Injuries and Diseases (COIDA) certificate.
Failure to submit gatekeeping criteria (BOQ and CIDB) will disqualify the bid.
Failure to submit bid condition documents (COIDA, CSD registration, SBD forms, tax compliance) may lead to a request for resubmission during evaluation; failure to resubmit results in disqualification.
Bids must be submitted on official forms (not re-typed).
Amendments to proposal documents (erasures/correction fluid) must be initialled.
Proposals must be in South African Rands (ZAR); otherwise non-responsive.
Bidders must accept all terms and conditions of the RFQ.
Bidders bear all costs of preparing and submitting the bid.
No canvassing of SAPO staff; all enquiries in writing to specified contacts.
Returnable Documents
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf (RFQ)
Administrative returnable documents: Completed SBD1, Completed SBD4, Completed Confidentiality and Non-Disclosure, Completed Certificate of Acquaintance with Bid Requirements, Latest CSD Report/MAAA number.
Bid condition returnable documents: Compensation for Occupational Injuries and Diseases (COIDA).
Specific goals returnable documents: Valid BBBEE Certificate (SANAS accredited) OR Signed Sworn Affidavit by Commissioner of Oaths (EMEs/QSEs) OR DTI BBBEE Certificate; for Joint Venture, consolidated BEE certificate must be submitted.
Evaluation Criteria
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf (RFQ)
Evaluation follows four phases: Compulsory Site Visit, Gatekeeping Criteria, Bid Conditions, Commercial (80/20 price/specific goals).
Phase 0: Compulsory Site Visit – must attend; failure likely disqualifies.
Phase 2: Bid Conditions – submit COIDA certificate, CSD registration, SBD1, SBD4, tax compliance proof – missing documents may lead to resubmission request; failure to comply results in disqualification.
Phase 3: Commercial – Price scored out of 80 points benchmarked against lowest quote. Specific goals out of 20 points for Black, Youth, Women, and disabled ownership, with required B-BBEE proof.
Specific goal points: ≥51% Black owned (10 points), ≥51% Youth owned (5 points), ≥51% Women owned (3 points), ≥1% disabled owned (2 points).
Bidders not submitting specific goal requirements will score zero (0) points for specific goals but not be disqualified.
SAPO may reject bids for non-compliance, late submission, incorrect/misleading information, or failure to meet specifications.
SAPO may cancel RFQ, not award, negotiate with preferred bidders, accept part of bid, split award, conduct site inspections, request financial statements, or correct mistakes.
Can award to next highest scorer if preferred bidder fails to sign/commence contract.
Technical Specifications
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf (RFQ)
Scope: Supply and install electrical equipment at Kimberley Mail Centre, Market Square, Cnr Stead and Knight St, Kimberley, 8300.
Replace starters at existing fluorescent fittings.
Legislative and Standards Compliance:
Comply with Occupational Health and Safety Act, 1993.
Adhere to Local Municipal By-Laws and regulations, and Local Supply Authority regulations.
Electrical installation must meet SABS 0142 standards and ECB code of conduct.
Plumbing installation (if applicable) must meet SANS 10252 & 10254 standards and PIRB.
Provide all regulatory compliance per National Building Regulation (e.g., Occupational Safety File).
Supplier must be registered and in good standing with Compensation for Occupational Injuries and Diseases Act (COIDA).
Supplier must have CIDB registration for category 1 GB and 1 EB (active status) and provide CRS number.
SAPO reserves right to reject proposals for non-compliance, late submission, incorrect/misleading information, or failure to meet specifications.
May reject bids without evaluation if non-compliance is minor, or seek clarification.
Can cancel RFQ, not award, negotiate with preferred bidders, accept part of bid, split award, conduct site inspections, request financial statements, or correct mistakes.
Can award to next highest scorer if preferred bidder fails to sign/commence contract.
No canvassing of SAPO staff allowed; all enquiries must be in writing to specified contacts.
Pricing Schedule
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf
Site name: Kimberley Hub (Kimberley Depot, Mankruwane Depot, Administrative Office).
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf (RFQ)
Tax Compliance: Bidders must be tax compliant. Provide CSD MAAA number on SBD1 for verification. Seven working days for tax compliance verification apply. Alternatively, submit a Tax Compliance Status (TCS) PIN or printed TCS certificate.
Central Supplier Database (CSD): Registration is mandatory. Register at www.csd.gov.za.
B-BBEE: Submit valid B-BBEE certificate (SANAS accredited, sworn affidavit for EMEs/QSEs, or DTI certificate) to score specific goal points. For joint ventures/consortia, submit consolidated B-BBEE certificate.
CIDB Registration: Must have valid CIDB minimum grade 1GB & 1 EB certificate or active CRS number.
COIDA: Submit proof of registration for Compensation for Occupational Injuries and Diseases, valid at closing.
SBD Forms: Complete and submit SBD1 and SBD4.
Restricted Suppliers: Bidders on National Treasury restricted suppliers list are disqualified.
State Employees: Bidders who are government employees (per CSD) are disqualified.
Foreign Suppliers: Must answer questionnaire; if no South African presence, tax registration may not be required.
Confidentiality Agreement: Bidders must sign, protecting Post Office confidential information disclosed during briefing/negotiations.
Confidential information includes commercial/financial details, customer/supplier data, trade secrets, intellectual property.
Non-disclosure: Do not disclose to third parties without written consent; only share on need-to-know basis with employees/advisers who sign similar undertakings.
Ownership: Post Office retains all rights to confidential information.
Return/destroy confidential information upon request within 48 hours.
Breach may lead to legal action and cost recovery.
Agreement endures beyond termination of discussions or relationship.
Compliance with Occupational Health and Safety Act, 1993 is mandatory.
Adherence to Local Municipal By-Laws and Local Supply Authority regulations required.
Supplier must provide Occupational Safety File as per National Building Regulation.
Supplier must be registered and in good standing with Compensation for Occupational Injuries and Diseases Act (COIDA).
Contractual Terms
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf
Confidential Information is proprietary to Post Office; bidder must protect with same standard of care as own confidential info, not less than reasonable.
Post Office may request return or destruction of confidential information; bidder must comply within 48 hours and provide written confirmation.
Breach of confidentiality obligations is material breach; bidder liable for all costs incurred by Post Office in protecting interests on attorney and own client scale.
Post Office entitled to seek interdict or other relief if breach suspected.
Obligations endure beyond termination of agreement or discussions.
Agreement constitutes sole record; variations must be in writing and signed.
No waiver of rights unless in writing.
Signature required from delegated signatory with authority.
Special Conditions
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf (RFQ)
Post Office's total requirements may not be allocated to only one bidder.
Successful bidder must commit to continuous improvement for cost-efficiencies.
Contract price inclusive of VAT, payable 30 days upon statement date; SAPO does not conduct upfront payments.
Bidders deemed to accept all terms and conditions.
Proposals must be compiled: one original in arch lever file, loose-leaf not bound.
Clarification questions must be in writing to specified officials by 2026/07/22; responses distributed to bidders who attended site briefing.
Oral communication has no standing unless confirmed in writing.
SAPO not responsible for bidders not receiving notifications.
Validity period 120 days; may be extended if evaluation not finalised.
Bidders bear all costs of bid preparation and negotiation.
Joint ventures/consortia must submit consolidated B-BBEE certificate; proof of existence via signed agreements; agreements must identify lead partner and roles.
Samples (if applicable) not paid for by SAPO.
Requirements
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf (RFQ)
Bids must be delivered by stipulated time to correct address; late bids not accepted.
All bids must be submitted on official forms (not re-typed) or as prescribed.
Bid subject to Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations, General Conditions of Contract (GCC), and any special conditions.
Successful bidder required to fill in and sign SBD7 contract form.
Tax compliance: bidders must ensure compliance; submit SARS PIN or TCS certificate; each party in consortium/JV/subcontractor must submit separate TCS/CSD.
No bids from persons in service of the state, companies with directors in state service, or close corporations with members in state service.
Failure to provide/comply with particulars may render bid invalid.
Signature of bidder and proof of authority (e.g., company resolution) required.
Section
Source: RFQ 26-27-51 _ Kimberley Mail Centre Maintenance of Lights-LM.pdf
Phase 0: Compulsory Site Visit.
Phase 1: Gatekeeping Criteria – BOQ/Pricing Schedule Annexure F1 and CIDB certificate (grade 1GB & 1 EB) – failure disqualifies.
Phase 2: Bid Conditions – COIDA certificate, CSD registration, SBD1, SBD4, tax compliance – missing documents may lead to resubmission request; failure to comply results in disqualification.
Phase 3: Commercial – Price (80 points) benchmarked against lowest quote; Specific Goals (20 points) for Black, Youth, Women, disabled ownership.
Specific goal points: ≥51% Black owned (10), ≥51% Youth owned (5), ≥51% Women owned (3), ≥1% disabled owned (2).
Bidders not submitting specific goal requirements score zero (0) points but not disqualified.
DocumentANNEXURE F1.pdfReview complete
Description
Source: ANNEXURE F1.pdf
Supply and install electrical equipment at Kimberley Mail Centre, including fluorescent light fittings, tubes, switches, bulbs, and fittings.
Submission Guidelines
Source: ANNEXURE F1.pdf (unknown)
Returnable Documents: Pricing schedule/bill of quantities must be completed and submitted.
Evaluation Criteria
Source: ANNEXURE F1.pdf (unknown)
The document provided is limited to the Pricing Schedule/Bill of Quantities (Annexure F1) and does not contain explicit eligibility criteria. Based on standard South African Post Office tender requirements, bidders would typically need to be registered suppliers, be in good standing with SARS (tax compliance), and possess relevant electrical installation capabilities and certifications, though these specific criteria are not detailed in the provided document excerpt.
Technical Specifications
Source: ANNEXURE F1.pdf (unknown)
Supply and install electrical equipment at Kimberley Mail Centre.
Items include fluorescent light fittings, tubes, switches, bulbs, and fittings.
Quantities are specified in the pricing schedule.
Pricing Schedule
Source: ANNEXURE F1.pdf (unknown)
Complete the pricing schedule/bill of quantities with the following items and quantities for Kimberley Hub (Kimberley Depot, Mankruwane Depot, Administrative Office):
Florescent Light Fittings: 66
Florescent Tubes: 100
Pull Light Switches: 3
Wall Light Switch: 1
Light Bulbs: 5
Light Bulb Fitting: 5
Include total excluding VAT, VAT at 15%, and total inclusive of VAT.
Financial Requirements
Source: ANNEXURE F1.pdf (unknown)
Pricing must be submitted on the provided pricing schedule/bill of quantities.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.