Mnquma local municipality is inviting bids from accredited service providers for the development of the centane local spatial development framework (lsdf). The appointed provider will handle the full scope including inception, spatial analysis, draft framework preparation, and public participation. This tender is for professional planning and GIS services, with evaluation based on the 80/20 preferential procurement system.
Key Requirements
Submit bids by hand to the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960, before 12H00 on 12/08/2026. No late, couriered, faxed, or emailed tenders will be accepted.
Must have successfully completed at least one LSDF development project, with signed reference letters and appointment letters as proof, and provide reference letters for community social facilitation within the past 3 years.
Key staff must include a principal agent registered as a professional Town Planner with SACPLAN and GIS personnel registered with SAGC. Submit detailed CVs with original certified copies of registrations (not older than 6 months).
Provide a full Central Supplier Database (CSD) report not older than one month and a valid Tax Clearance Certificate (original, not a certified copy). For consortia/JVs, each party must submit separate TCC/CSD.
Complete and return all mandatory MBD forms (MBD 1-9) in full, legibly, in non-erasable ink, and initial every page. Use only the official tender document—do not re-type or alter it.
Tender offer must remain valid for 90 days from the closing date. Only firm prices will be accepted, including all taxes and costs, with a breakdown by the four specified phases.
To claim 20 specific goal points, the bidder must be an EME or QSE at least 51% owned by black people, with fully completed MBD 6.1 and a CSD report not older than one month.
Appointment of a service provider for development of centane lsdf
Briefing Session
Date & Time
Wednesday, 12 August 2026 - 12:00
Venue
null
Requirements & Eligibility
Eligibility Criteria
Tender documents for this project are downloadable at the municipal website: www.mnquma.gov.za And on etender portal: https://etenders.treasury.gov.za/
Review in progress · 1 of 2 document being finalised
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Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: AD-CENTANE LSDF.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentAD-CENTANE LSDF.pdfCompliance review in progress
Important Dates
04 Aug
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Mnquma Local Municipality is inviting bids for the appointment of a service provider to develop the Centane Local Spatial Development Framework (LSDF). The tender requires submission by 12 August 2026 at 12:00, with a 90-day validity period. Evaluation uses the 80/20 preference point system (80 for price, 20 for specific goals). Bidders must be registered on the Central Supplier Database (CSD), have relevant experience in LSDF development, and submit all required MBD forms and supporting documents.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
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Bid-ready summary
Submission Guidelines
Source: AD-CENTANE LSDF.pdf (unknown)
Returnable Documents: The tender document indicates that returnable documents are required, but the specific list is not provided in the available text. Bidders should prepare the standard returnable documents as per the tender document and ensure all required forms are completed and submitted before the closing time.
Compliance Requirements
Source: AD-CENTANE LSDF.pdf (unknown)
Insufficient searchable text - AI extraction recommended. The document text is not fully searchable, so compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC) could not be extracted. Bidders should refer to the original tender document for detailed compliance requirements.
DocumentBid Doc- LSDF Centane.pdfReview complete
Description
Source: Bid Doc- LSDF Centane.pdf
The tender is for the appointment of a service provider to develop the Centane Local Spatial Development Framework (LSDF) for Mnquma Local Municipality.
The project involves four main phases: Inception/Data Collection/Project Planning; Status Quo Assessment/Spatial Analysis/GIS; Draft LSDF Preparation/Spatial Framework; Public Participation/Final Amendments/Submission Support.
Bidders must be accredited and qualifying service providers.
The municipality reserves the right to accept or reject any tender, and is not obliged to accept the lowest or any tender.
No tenders from persons in the service of the state will be considered.
The tender offer must remain valid for 90 days from closing date.
The award may be subject to price negotiation with preferred bidders.
The municipality may extend the tender period by notice in the press and on its website.
Important Dates
Source: Bid Doc- LSDF Centane.pdf (TENDER)
Closing date: 12/08/2026
Closing time: 12H00
No other dates (briefings, site visits, clarification deadlines) are stated in the document.
Submit by hand only, deposited into the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960, on or before the closing date and time.
No late, couriered, faxed, or emailed tenders will be accepted under any circumstances.
Use the official tender document only – do not re-type, take apart, omit pages, or insert documents between pages.
Initial every page of the tender document.
Seal the envelope and endorse the front with: Bid No. SCM/MLM/26/26-27 and Project Name 'APPOINTMENT OF A SERVICE PROVIDER FOR DEVELOPMENT OF CENTANE LSDF'.
On the back of the envelope, write the company name, address, contact person, and contact details.
Complete and return all mandatory MBD forms (MBD 1-9) as part of the document, in full, legibly, in non-erasable ink.
Attach all required supporting documents as per the advert – failure to do so leads to disqualification.
For partnerships/consortiums/joint ventures, submit a signed joint venture agreement and ensure all parties are registered on the Central Supplier Database (CSD).
Ensure the tender offer remains valid, irrevocable, and open for acceptance for 90 days from the closing date.
The municipality may request additional information or clarification in writing after closing.
The municipality is not obliged to accept the lowest or any tender and may accept the whole or part of a tender.
Fraudulent information will result in blacklisting for five years.
Evaluation Criteria
Source: Bid Doc- LSDF Centane.pdf (TENDER)
Evaluation is conducted in two stages.
Stage 1: Administrative compliance – bidders failing to meet mandatory and other bid requirements are deemed non-responsive and excluded from further evaluation.
Stage 2: Evaluation under the 80/20 preference point system per Preferential Procurement Regulations 2022.
Price: maximum 80 points.
Specific goals: maximum 20 points.
Specific goal: An EME or QSE which is at least 51% owned by black people – 20 points.
Proof required for specific goal: fully completed and signed MBD 6.1 and a full Central Supplier Database (CSD) report not older than one month.
No points are claimed if proof for specific goals is not submitted.
If two or more bidders score equal total points, the bidder with the highest points for specific goals wins.
If still tied, the award is decided by drawing of lots.
Points are rounded to two decimal places.
The municipality may request substantiation of any preference claims at any time.
Technical Specifications
Source: Bid Doc- LSDF Centane.pdf (TENDER)
The scope is the development of the Centane Local Spatial Development Framework (LSDF).
The service provider must be accredited and qualifying.
Company experience: Must have successfully completed one or more projects in the development of LSDF.
Proof of experience: Signed reference letters with appointment letters must be attached for LSDF development.
Must submit one or more reference letters as proof of community social facilitation in the past 3 years.
Key staff requirements:
Urban and Regional Planning: Academic qualification – Diploma in Urban and Regional Planning with a minimum of one year experience in LSDF development.
Principal agent must be registered as a professional Town Planner with the South African Council of Planners (SACPLAN).
GIS personnel must be registered with the South African Geomatics Council (SAGC).
Submit detailed CVs with original certified copies (not older than 6 months) of required professional registrations. Certified copies of certified copies will not be considered; missing registrations lead to disqualification.
The pricing schedule includes four work phases: Inception, Data Collection & Project Planning; Status Quo Assessment, Spatial Analysis & GIS; Draft LSDF Preparation & Spatial Framework; Public Participation, final amendments & Submission Support.
Strict delivery dates will be observed and penalties imposed for late deliveries (see GCC section 22.1).
Methodology
Source: Bid Doc- LSDF Centane.pdf
The document does not provide a specific methodology section or require a method statement.
The pricing schedule implies a phased approach: Inception/Data Collection/Project Planning; Status Quo Assessment/Spatial Analysis/GIS; Draft LSDF Preparation/Spatial Framework; Public Participation/Final Amendments/Submission Support.
Bidders should align their approach with these phases.
Experience & Qualifications
Source: Bid Doc- LSDF Centane.pdf
Company experience: Must have successfully completed one or more LSDF development projects.
Proof: Signed reference letters with appointment letters for LSDF development.
Must submit one or more reference letters for community social facilitation in the past 3 years.
Key staff:
Urban and Regional Planner: Diploma in Urban and Regional Planning with minimum one year experience in LSDF development.
Principal agent: Must be registered as a professional Town Planner with SACPLAN.
GIS personnel: Must be registered with SAGC.
Submit detailed CVs with original certified copies (not older than 6 months) of professional registrations – certified copies of certified copies not accepted; missing registrations lead to disqualification.
Quality Management
Source: Bid Doc- LSDF Centane.pdf
Goods/services supplied must conform to standards mentioned in the bidding documents and specifications.
The supplier must not disclose contract documents or information without prior written consent.
The supplier must permit the purchaser to inspect records and have them audited.
Pre-bidding testing is for the bidder's account.
If inspection is a bid condition, the bidder's premises must be open for inspection at all reasonable hours.
Pricing Schedule
Source: Bid Doc- LSDF Centane.pdf
Use MBD 3.1 (Pricing Schedule – Firm Prices) and MBD 3.3 (Pricing Schedule and Specification).
Only firm prices accepted; non-firm prices (including exchange rate variations) not considered.
All prices include VAT and all applicable taxes.
Prices must include all expenses, disbursements, costs (transport, overheads, accommodation), and cover all risks, liabilities, and obligations.
Prices are final and binding.
Indicate expected delivery date.
Pricing breakdown by phases: Inception/Data Collection/Project Planning; Status Quo Assessment/Spatial Analysis/GIS; Draft LSDF Preparation/Spatial Framework; Public Participation/Final Amendments/Submission Support.
Provide sub-total, VAT at 15%, and total.
Strict delivery dates observed; penalties for late deliveries.
Financial Requirements
Source: Bid Doc- LSDF Centane.pdf (TENDER)
Only firm prices will be accepted – non-firm prices (including those subject to exchange rate variations) will not be considered.
All prices must be tendered including VAT, customs or excise duty, and any other applicable taxes.
Prices must include all expenses, disbursements, and costs (e.g., transport, overheads, accommodation) required for execution of the work, and cover all risks, liabilities, and obligations implied in the contract, plus overheads and profit.
Prices tendered are final and binding.
Bidders must indicate the expected delivery date.
The pricing schedule (MBD 3.3) requires breakdown by the four phases, with sub-total, VAT at 15%, and total.
The tender offer must remain valid for 90 days from closing date.
Payment terms: The municipality undertakes to make payment within 30 days after receipt of invoice accompanied by delivery note (per MBD 7.1 Part 2).
Performance security may be required within 30 days of contract award, amount specified in Special Conditions of Contract (SCC) – forms include bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
Compliance Requirements
Source: Bid Doc- LSDF Centane.pdf (TENDER)
Must be registered on the Central Supplier Database (CSD) – full CSD report not older than one month required.
Must have a valid Tax Clearance Certificate (TCC) or SARS Tax Compliance Status (TCS) PIN – original TCC must be submitted; certified copies not acceptable.
For consortia/joint ventures/sub-contractors, each party must submit a separate TCC/CSD number.
Must not be in the service of the state (as defined in MSCM Regulations).
Must not be listed on the Register of Tender Defaulters or National Treasury's Database of Restricted Suppliers.
Must not have been convicted for fraud or corruption in the past five years.
Must not have outstanding municipal rates and taxes or charges in arrears for more than three months.
Must complete and submit all statutory declarations: MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).
For companies/close corporations, submit resolution or written authority from directors/members (Schedule 1).
For partnerships/consortiums/joint ventures, submit signed agreement and authority (Schedule 2).
B-BBEE: Specific goal points are available for EME/QSE at least 51% owned by black people – proof via MBD 6.1 and CSD report.
Foreign suppliers must complete the pre-award questionnaire in Part B:3.
Bidders must not have abused the employer's supply chain management system or failed to perform on previous contracts.
Health & Safety
Source: Bid Doc- LSDF Centane.pdf
The document does not contain specific health and safety requirements beyond general contract conditions.
No explicit OHS plan, safety file, or HSE compliance requirements are stated in the provided sections.
Bidders should note that general contract conditions may apply, but no specific health and safety obligations are detailed in the extracted text.
Contractual Terms
Source: Bid Doc- LSDF Centane.pdf
The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).
The successful bidder must sign the Contract Form (MBD 7.1) in duplicate.
The contract includes clauses on payment (30 days after invoice), prices, amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing law, notices, taxes, and prohibition of restrictive practices.
Performance security may be required within 30 days of award, amount per SCC, in the form of bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
The supplier must not disclose contract documents or information without prior written consent.
The supplier must permit inspection of records and audits by the purchaser.
The municipality may terminate the contract for default or insolvency.
Penalties may be imposed for late delivery (see GCC section 22.1).
Objections/complaints must be lodged within 14 days; appeals under Section 62 of the Systems Act within 21 days.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.