1263 Heuwel Road - Centurion Central - Centurion - 0157
Organization Type
GOVERNMENT
Published
04 Aug 2026
OCDS Reference
ocds-9t57fa-164523
Summary
The south african weather service (saws) invites bids from qualified service providers for the support and maintenance of its high-performance computing (hpc) system, covering compute, storage, and associated software. This tender is open to suppliers who can deliver ongoing technical support and maintenance services, with a compulsory briefing session and electronic submission via the etender platform.
Key Requirements
Submit your bid electronically on the e-Tender platform (https://www.etenders.gov.za/) before the closing time of 26 August 2026 at 11:00; late or non-electronic bids will be disqualified.
Attend the compulsory briefing session on 11 August 2026 at 11:00 via Microsoft Teams (Meeting ID: 354 976 126 563 336, Password: gY6vx33t).
Complete and submit all required returnable documents, including Annexure A, B, C, F, G, H (with your technical/functional proposal), and Annexure i (POPIA consent).
Provide a valid SARS Tax Compliance Status PIN or CSD number, and submit a B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
Ensure your bid remains valid for 90 days from the closing date and be prepared to sign a Service Level Agreement (SLA) with SAWS if awarded.
Have relevant OEM accreditations and provide verifiable reference letters; SAWS will conduct due diligence, including site visits and reference/OEM verification.
Submit a pricing schedule (Annexure G) and be prepared to provide audited financial statements if requested; SAWS may reject bids that are not market-related.
Appointment of a service provider for the provision of support and maintenance services for the High-Performance Computing (HPC) system, including compute, storage, and associated software components
Tender context
Return to this tender’s issuing organisation, province, or category.
Appointment of a service provider for the provision of support and maintenance services for the high-performance computing (hpc) system, including compute, storage, and associated software components
Briefing SessionCompulsory
Date & Time
Wednesday, 26 August 2026 - 11:00
Venue
Microsoft Teams Meeting Meeting ID: 354 976 126 563 336 Passcode: gY6vx33t
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
1263 Heuwel Road - Centurion Central - Centurion - 0157
Information & Communication Technology Industry Profile
Critical Requirements
POPIA Compliance
Regulatory Bodies
IITPSA
Tenders in this industry often require registration with these bodies.
Typical Documents
9 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
Solution Architecture Documents
Reference Letters
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSAWS-471 HPC Maintenance and Support.pdfReview complete
Description
Source: SAWS-471 HPC Maintenance and Support.pdf
Important Dates
04 Aug
2026
PUBLICATION
Tender Published
Tender was published
26 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
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Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
The scope is the provision of support and maintenance services for the High-Performance Computing (HPC) system, including compute, storage, and associated software components.
The service provider must have duly approved operational premises with necessary infrastructure and relevant accreditation.
A due diligence site visit will be conducted before award to verify information and capacity.
Important Dates
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
Closing Date: 26 August 2026 at 11:00
Compulsory Briefing Session: 11 August 2026 at 11:00
Venue: Microsoft Teams Meeting
Meeting ID: 354 976 126 563 336
Password: gY6vx33t
Validity Period: 90 days from the closing date of the bid
Enquiries must be submitted in writing not later than 5 days prior to the closing date.
Contact Information
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
SCM: Acquisition Department, South African Weather Service
Enquiries must be submitted in writing not later than 5 days prior to the closing date.
Submission Guidelines
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
Submit your bid electronically on the e-Tender platform at https://www.etenders.gov.za/ before the closing time. Bids submitted by any other means will be disqualified.
Late bids will not be considered.
Use the official forms provided – do not re-type them.
Initial all pages of your bid.
Complete and submit all documents issued with the bid, including any additional documentation, before the closing time.
Required returnable documents:
Invitation to Bid: Annexure A
General Conditions of Contract: Annexure B
Bidder's Disclosure: Annexure C
Preference points claim form (Preferential Procurement Regulations 2022): Annexure F
Pricing Schedule and Financial Proposal: Annexure G
Specifications / Terms of Reference (Annexure H) together with your Technical/Functional Proposal response
POPIA supplier consent form: Annexure i
Any other documentation issued with the bid
SAWS may reject bids not submitted in the prescribed format.
SAWS may reject bids with incomplete standard bidding documents (SBDs).
SAWS may request further information after closing for clarity.
SAWS may conduct site inspections to verify bidder infrastructure.
SAWS may reject bids if the price is not market-related.
SAWS may reject bids if tax matters are not in order with SARS.
SAWS may reject bids if the bidder has committed proven corrupt or fraudulent acts.
SAWS may award the bid in totality to one bidder or partially to more than one.
SAWS may conduct reference/background checks on bidders and individuals.
SAWS may cancel the bid before award if circumstances change, funds are unavailable, no acceptable tenders are received, or there are material irregularities.
Any attempt to influence the award decision may result in rejection.
Bidders bear all costs of attending briefings, site visits, presentations, and preparing/submitting bids.
Proposals become the property of SAWS and will not be returned.
Bidders must indemnify SAWS against third-party claims of patent, trademark, or industrial design infringement.
SAWS may request audited financial statements to ascertain financial stability; failure to provide may lead to rejection.
If subcontracting, submit proof of the subcontracting arrangement (e.g., agreement).
Shortlisted bidders may be required to make a final presentation to the evaluation committee.
SAWS may conduct site visits to verify firm existence, capacity, employees, and administration office.
The service provider must have approved operational premises with necessary infrastructure and relevant accreditation. A due diligence site visit will be conducted before award.
Successful bidders must conclude a Service Level Agreement (SLA) with SAWS and provide a scorecard on how their service offering is measured.
By submitting, you consent to processing of personal information in line with POPIA; familiarise yourself with SAWS POPIA policy at www.weathersa.co.za.
Payments will be settled within 30 days from receipt of invoice unless otherwise agreed.
For Joint Ventures, Consortia, Trusts, or Partnerships, submit a signed teaming agreement.
SAWS will conduct supplier due diligence on the recommended bidder, including verification of reference letters and OEM accreditations.
Ensure reference letter contact details are correct, valid, and responsive; unverifiable references may lead to score adjustment or disqualification.
Where OEM authorisation is required, provide a valid and active official OEM email address for verification; failure may lead to score adjustment or disqualification.
Returnable Documents
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
All documents issued with the bid must be completed and submitted before the closing time; late responses will not be considered.
Required documents include: Annexure A (Invitation to Bid), Annexure B (GCC), Annexure C (Bidder's Disclosure), Annexure F (Preference points claim form), Annexure G (Pricing Schedule and Financial Proposal), Annexure H (Specifications/ToR with Technical/Functional Proposal), Annexure i (POPIA consent form), and any other documentation issued with the bid.
Bids must be submitted on official forms (not re-typed).
Bidders are advised to initial all pages of their bid.
Any bidder who fails to submit via the e-submission (eTENDER) platform will be disqualified.
Evaluation Criteria
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.
Preference points will be claimed via Annexure F (Preference points claim form).
A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
Shortlisted bidders may be required to present their service offering to the evaluation committee.
SAWS may conduct site visits to verify the firm's existence, capacity, employees, and administration office.
SAWS will verify reference letters and OEM accreditations; unverifiable claims may lead to score adjustment or disqualification.
SAWS may request audited financial statements to ascertain financial stability.
SAWS may reject bids if the price is not market-related.
SAWS may reject bids with incomplete standard bidding documents.
SAWS may reject bids not according to specifications/terms of reference.
SAWS may reject bids from bidders with tax matters not in order.
SAWS may reject bids if the bidder has committed corrupt or fraudulent acts.
SAWS may conduct reference/background checks on bidders and individuals.
SAWS may award the bid in totality or partially to more than one bidder.
Technical Specifications
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
Scope: Provision of support and maintenance services for the High-Performance Computing (HPC) system, including compute, storage, and associated software components.
The service provider must have duly approved operational premises with the necessary infrastructure to provide services and relevant accreditation by the relevant body.
A due diligence site visit will be carried out at the premises of the service provider before award to verify information submitted and capacity to perform the contract.
The successful bidder will be required to conclude a Service Level Agreement (SLA) with SAWS, which will form part of the supply agreement, to measure, monitor, and assess performance.
The bidder must provide a scorecard on how their product/service offering is measured to achieve the objectives of the SLA condition.
The bidder must have relevant OEM accreditations/certifications/authorisations, and provide a valid and active official OEM email address for verification where required.
Experience & Qualifications
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
SAWS will verify the authenticity of all reference letters submitted to confirm services were rendered and referees are legitimate.
It is the bidder's responsibility to ensure contact details and emails on reference letters are correct, valid, and responsive.
Each reference letter will be verified; unverifiable references may lead to the experience claim being regarded as not proven, and score adjustment or disqualification.
SAWS reserves the right to verify all OEM accreditations, certifications, and authorisations submitted.
Where OEM authorisation is a requirement, the bidder must provide a valid and active official OEM email address for verification.
Failure to provide verifiable OEM contact details, or if OEM authorisation cannot be verified, may lead to the OEM being regarded as not proven and score adjustment or disqualification.
Quality Management
Source: SAWS-471 HPC Maintenance and Support.pdf
The successful bidder must conclude a Service Level Agreement (SLA) with SAWS to measure, monitor, and assess supplier performance.
The SLA will ensure effective delivery of service, quality, and value-add to SAWS's business.
The bidder must provide a scorecard on how their product/service offering is measured to achieve the objectives of the SLA condition.
SAWS may conduct inspections, tests, and analyses of supplies/services; costs of non-compliant items are borne by the supplier.
Goods must conform to standards mentioned in the bidding documents and specifications.
The supplier must permit SAWS to inspect records relating to performance and have them audited by auditors appointed by SAWS.
Financial Requirements
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
Pricing Schedule and Financial Proposal must be submitted as Annexure G.
SAWS may request the bidder's latest audited financial statements prior to award to ascertain financial stability; failure to provide may result in rejection.
SAWS may reject the bid if the bid price is not market-related.
Payments will be settled within 30 days from receipt of invoice, unless otherwise stated or mutually agreed.
Payment will be made in Rand unless otherwise stipulated in Special Conditions of Contract.
Prices quoted in the bid shall not vary, except for price adjustments authorised in SCC or bid validity extension.
Performance security may be required as specified in SCC, within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
Compliance Requirements
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
Tax Compliance: Bidders must ensure compliance with tax obligations.
Submit your unique SARS Personal Identification Number (PIN) to enable verification of tax status.
Alternatively, submit a printed Tax Compliance Status (TCS) certificate with the bid.
For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
If no TCS PIN is available, provide your Central Supplier Database (CSD) number.
Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.
Foreign suppliers with no SA tax obligations must complete the questionnaire in Annexure A; SAWS will submit to SARS for confirmation of tax obligations.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Complete the Bidder's Disclosure (Annexure C / SBD 4) declaring any relationship with state employees, interests in other enterprises, and confirming no collusive practices.
The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.
The General Conditions of Contract (GCC) apply; Special Conditions of Contract (SCC) prevail in case of conflict.
No contract will be concluded with a bidder whose tax matters are not in order; a tax clearance certificate (original from SARS) must be submitted prior to award.
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
B-BBEE Requirements
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
B-BBEE status level must be indicated on the bid form.
Preference points will be claimed in terms of the Preferential Procurement Regulations 2022 via Annexure F.
Contractual Terms
Source: SAWS-471 HPC Maintenance and Support.pdf
The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC); SCC prevails in case of conflict.
The successful bidder must sign a written contract form (SBD7).
Payments: Method and conditions specified in SCC; invoices must be accompanied by delivery note; payment within 30 days of invoice/claim; in Rand unless otherwise stipulated.
Prices: Must not vary from bid prices, except for authorised adjustments in SCC or bid validity extension.
Contract amendments: Only by written amendment signed by both parties.
Assignment: Supplier may not assign obligations without prior written consent.
Subcontracts: Supplier must notify purchaser in writing of all subcontracts; notification does not relieve liability.
Delays: Supplier must notify purchaser promptly of any conditions impeding timely performance; purchaser may extend time with or without penalties.
Penalties: For delay, purchaser may deduct from contract price a sum calculated using the current prime interest rate per day of delay until performance.
Termination for default: Purchaser may terminate if supplier fails to deliver/perform, fails to perform other obligations, or engages in corrupt/fraudulent practices.
Restriction: Purchaser may restrict supplier from doing business with the public sector for up to 10 years; supplier has 14 days to provide reasons against.
Force Majeure: Supplier not liable for delay/failure if due to force majeure; must notify purchaser promptly.
Termination for insolvency: Purchaser may terminate if supplier becomes bankrupt or insolvent.
Disputes: Parties to resolve amicably; if not resolved within 30 days, mediation may commence; if not settled, may be settled in a South African court.
Limitation of liability: Supplier not liable for indirect/consequential loss, except for penalties/damages; aggregate liability limited to total contract price, except for repair/replacement of defective equipment.
Governing language: Contract in English.
Applicable law: South African law.
Notices: Acceptance of bid posted by registered/certified mail; other notices by ordinary mail to address in bid.
Taxes: Foreign supplier responsible for taxes outside RSA; local supplier responsible for taxes until delivery; no contract with bidder whose tax matters are not in order.
National Industrial Participation Programme (NIPP) applies to contracts subject to NIP obligation.
Prohibition of restrictive practices: Collusive bidding prohibited; may be referred to Competition Commission; guilty parties may have bids invalidated, contracts terminated, or be restricted from doing business with public sector for up to 10 years.
Anti-dumping/countervailing duties: State not liable for provisional payments or duties imposed after bid date; favourable differences to be paid to State.
Warranty: Goods to be new, unused, most recent models; warranty valid 12 months after delivery/acceptance or 18 months after shipment, whichever earlier, unless otherwise specified in SCC.
Performance security: Within 30 days of award, furnish performance security as specified in SCC; may be bank guarantee, irrevocable letter of credit, or cashier's/certified cheque; discharged and returned within 30 days after completion of obligations.
Inspections: Pre-bidding testing for bidder's account; premises open for inspection; costs of non-compliant inspections borne by supplier; rejected supplies must be replaced at supplier's cost.
Packing: Supplier to provide packing to prevent damage during transit, considering remoteness and handling facilities.
Delivery: In accordance with contract terms; documents as specified in SCC.
Insurance: Goods to be fully insured in freely convertible currency as specified in SCC.
Incidental services: May include on-site assembly, tools, manuals, maintenance/repair, training; prices agreed in advance and not exceeding prevailing rates.
Spare parts: Supplier may be required to provide spare parts; in case of termination of production, advance notification and blueprints/drawings at no cost.
Use of contract documents: Supplier must not disclose without consent; documents remain property of purchaser; supplier must permit inspection/audit of records.
Patent rights: Supplier indemnifies purchaser against third-party claims of infringement.
Standards: Goods must conform to standards in bidding documents and specifications.
Special Conditions
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
By submitting, you consent to SAWS processing personal information in accordance with POPIA, the SAWS POPIA policy, and standard section 18 informed consent documentation.
Familiarise yourself with the POPIA policy by downloading it from www.weathersa.co.za.
Unless otherwise stated, payments will be settled within 30 days from receipt of invoice.
Requirements
Source: SAWS-471 HPC Maintenance and Support.pdf (TENDER)
Bidders must comply with tax obligations and submit SARS PIN or TCS certificate, or CSD number.
Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered.
Foreign suppliers with no SA tax obligations must complete the questionnaire in Annexure A.
For Joint Ventures, Consortia, Trusts, or Partnerships, submit a signed teaming agreement.
SAWS will conduct supplier due diligence on the recommended bidder, including reference letter verification and OEM accreditation verification.
Bidders must complete the Bidder's Disclosure (Annexure C / SBD 4) declaring any relationship with state employees, interests in other enterprises, and confirming no collusive practices.
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
Bidders must not have engaged in collusive bidding or restrictive practices; suspicious bids will be reported to the Competition Commission.
The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.
Section
Source: SAWS-471 HPC Maintenance and Support.pdf
Shortlisted bidders may be required to present their service offering to the evaluation committee.
SAWS may conduct site visits to verify firm existence, capacity, employees, and administration office.
SAWS will verify reference letters and OEM accreditations; unverifiable claims may lead to score adjustment or disqualification.
SAWS may request audited financial statements to ascertain financial stability.
Preference points will be claimed in terms of the Preferential Procurement Regulations 2022.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
1263 Heuwel Road - Centurion Central - Centurion - 0157
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Official source
eTenders.gov.za
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Last checked
06 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.