RFQ: ergonomic chair for statistics south africa (gauteng)

• This is a request for quotation (RFQ) to procure 1 ergonomic chair for Statistics South Africa.
• The scope is limited to the supply of 1 high back support ergonomic chair as detailed in Annexure A.
• Quotations will be evaluated using the 80/20 scoring system (80% price, 20% specific goals/preferential points).

• Closing date: 11 August 2026
• Closing time: 16:00
• No other dates (briefings, site visits, clarification deadlines) stated in the document.

• Submission email: [email protected]
• Contact person/department: SCMRFQ Office, Statistics South Africa
• Telephone: 012 310 8437
• No other contacts stated.

• Submit quotation via email to [email protected].
• Quotations must be on company letterhead and include VAT registration number if VAT registered.
• Quote must be detailed, specify services and cost, and be valid (firm) for the duration of the order.
• Prices dependent on exchange rate must factor in price escalations.
• Required returnable documents: quotation with reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN.
• Completed SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) forms must be signed and returned.
• E-filing copy of valid Tax Clearance certificate.
• Certified copy of ID document (not older than 6 months).
• Certified copy of company registration (CIPC) (not older than 6 months).
• Certified copy of BBBEE certificate or Sworn Affidavit (not older than 6 months).
• Where applicable, certified copy of OEM certification documents.
• All certified copies must have Commissioner of Oath stamp dated within 6 months of closing date; otherwise, documents will be rejected and supplier scores zero for that specific goal.
• Quotations received after closing date and time will not be accepted.
• Failure to complete the Declaration of Interest form may result in disqualification.
• Stats SA may request additional information; failure to provide within given timeframe may render quote non-responsive.

• Quotations evaluated using the 80/20 scoring system: 80 points for price, 20 points for Specific Goals and Preferential Points.
• Specific Goals points allocation:
• Race (Black): 10 points
• Women: 5 points
• Disabled: 2 points
• Youth (Below 35 years): 3 points
• Points for equity ownership by an HDI calculated using formula: NEP = (EP / NOP)

• NOP (where NEP = points awarded, NOP = maximum points for equity ownership by HDI, EP = percentage of equity ownership by HDI).

• Bidders claiming points must provide proof: certified ID, company registration, CSD full detail report, certified BBBEE certificate/Sworn Affidavit to substantiate ownership equity.
• For disability: medical certificate from HPCSA-registered practitioner.
• Appointment not necessarily based on lowest quotation.
• Stats SA reserves right to negotiate prices, award partially, or not make an award.

• Item: 1 High back Support Ergonomic Chair
• Unit of issue: 1
• Quantity: 1
• Detailed specification not provided; refer to Annexure A for full description.

• No upfront payment; payment upon receipt of goods/services within 30 days of receiving a valid invoice.
• Prices must be valid (firm) for duration of order.
• Prices dependent on exchange rate must factor in price escalations.
• Market-related prices will be negotiated with preferred service provider.
• No pricing format, bonds, guarantees, or financial capacity requirements stated.

• Supplier must be registered on Central Supplier Database (CSD).
• Must provide CSD Master registration number (MAAA) and tax compliance status PIN.
• Must have valid Tax Clearance certificate (e-filing copy).
• Must have certified company registration (CIPC) not older than 6 months.
• Must have certified BBBEE certificate or Sworn Affidavit not older than 6 months.
• Certified ID document required.
• Where applicable, OEM certification documents.
• All certified copies must be dated within 6 months of closing date.

Any person (natural or juristic) may submit an offer. The bidder must complete a declaration in line with principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution.

Returnable Documents: SBD 4 (Bidder's Disclosure form) must be completed and signed. Failure to disclose all CSD-registered active companies linked to directors will lead to disqualification. The bid must be submitted independently, without consultation or agreement with competitors. Bids that are suspicious will be reported to the Competition Commission.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. They must not have any undisclosed relationships with employees of the procuring institution or other bidders. All directors/trustees/shareholders/members/partners must disclose any employment by an organ of state. Failure to disclose all CSD-registered active companies linked to directors will lead to disqualification.

Any person (natural or juristic) may make an offer. The bidder must complete the declaration in line with principles of transparency, accountability, impartiality, and ethics as per the Constitution.

No specific requirements found

This document is a Preference Points Claim Form (SBD 6.1) issued under the Preferential Procurement Regulations 2022. It must form part of all tenders and is used to claim preference points for specific goals (Black, Woman, Disabled, Youth ownership). The tender is for the procurement of 1 ergonomic chair.

Returnable Documents: SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the tender. Ensure all required supporting documents (certified ID copies, company registration, CSD report, B-BBEE certificate or sworn affidavit) are attached to claim preference points. Failure to submit proof for specific goals will result in no preference points being awarded. The organ of state may request substantiation at any time.

The applicable preference point system is either the 80/20 or 90/10 system, as determined by the organ of state. Points are allocated as follows: Price (80 or 90 points) and Specific Goals (20 or 10 points). Specific goals include Black ownership (10 points), Woman ownership (5 points), Disabled ownership (2 points), and Youth ownership (3 points) under the 80/20 system. Bidders must provide proof of ownership equity for each goal claimed. The lowest acceptable tender price will be used to calculate price points. No minimum threshold for functionality is specified.

This document is a preference points claim form (SBD 6.1) and does not contain technical specifications for the ergonomic chair. The scope is limited to the procurement of 1 ergonomic chair as per the tender description.

Bidders must be registered companies/firms (e.g., sole proprietorship, close corporation, Pty Ltd, etc.) and must comply with the Preferential Procurement Regulations 2022. To claim preference points, bidders must demonstrate ownership by Black, Woman, Disabled, or Youth individuals as defined, with supporting documentation. There is no specific eligibility criteria beyond standard procurement requirements.