De-ionised water making machine for arc-ovr BSL-3 laboratory

• Closing date: 12 August 2026 at 11:00.
• No compulsory site briefing mentioned; however, delivery location is ARC-OVR-TADP BSL-3 Laboratory, Pretoria.
• No other dates (e.g., briefings, clarification deadlines) stated.

• Contact: Temoso Mabuza, Supply Chain Management.
• Email: [email protected].
• Submission address: email to [email protected].
• Delivery location: ARC-OVR-TADP BSL-3 Laboratory, 100 Old Soutpan Road, Onderstepoort, Pretoria.

• Submit quotation via email to [email protected].
• Use official letterhead and sign the quotation.
• Include completed and signed Standard Bidding Documents (SBD) forms.
• Include CSD registration number and full CSD report.
• Indicate quotation validity period.
• State delivery date.
• Failure to submit required documents may lead to disqualification.
• Quotations must be in South African Rand, inclusive of VAT and all costs (delivery, insurance, taxes).
• No price adjustments after submission.
• Goods/services supplied only after receipt of a purchase order from ARC.
• ARC may benchmark prices and conduct due diligence.

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Bidder’s disclosure sbd4

1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of

the Republic of South Africa, 1996 (Constitution), and further expressed in the various applicable legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of the bidder employed by an

organ of state, as defined in section 239 of the Constitution? YES/NO

2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:

organ

of

state

2.3 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the

procuring institution? YES/NO

2.3.1 If so, furnish particulars:

.............................................................................................................................................

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2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any person having a controlling

interest in the enterprise have any interest in any other related enterprise, whether or not they are bidding for this

contract? YES/NO

2.4.1 If so, indicate all companies registered in the CSD in the table below:

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registration (active/inactive/deleted)

number (MAAA)

accompanying bid, do hereby make the following statements that I certify to be true and complete in every

respect:

3.1 I have read and I understand the contents of this disclosure.

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to be false.

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor

regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate

prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not

to win the bid and conditions or delivery particulars of the products or services to which this bid invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly,

to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.6 There have been no consultations, communications, agreements or arrangements made by the bidder with any

official of the procuring institution in relation to this procurement process prior to and during the bidding process

except to provide clarification on the bid submitted where so required by the institution; and the bidder was not

involved in the drafting of the specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act,

1998 (Act No. ) and or may be referred to law enforcement agencies for criminal investigation and or

may be restricted from conducting business with the state for a period not exceeding 10 years in terms of the

Prevention and Combating of Corrupt Activities Act, 2004 (Act No. ) or any other applicable legislation.

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• 80/20 preference point system applies (price 80 points, specific goals 20 points).
• Lowest acceptable price scores 80 points.
• Specific goals points (max 20) are allocated as:
• Ownership by HDIs (51%+): 6 points
• Ownership by Women (51%+): 4 points
• Ownership by Youth (51%+): 4 points
• Ownership by PwD (51%+): 2 points
• BEE Status Level 1-4: 2 points
• Promotion of SMMEs: 2 points
• Bidders claiming specific goals must provide supporting documentation (e.g., ownership percentages, BEE certificate).
• Failure to submit proof means no preference points awarded.
• Bidders must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• ARC reserves right to request substantiation of preference claims.

• Supply one (1) fully automatic cabinet-style laboratory water still for de-ionised water.
• Must produce high-purity double-distilled water for microbiology, molecular biology, media/reagent preparation.
• Double-distillation purification system; pyrogen-free output.
• Production rate: approx. 4 litres per hour (approx. 32 litres per 8-hour day).
• Water quality: resistivity 0.7–1.0 MΩ-cm, conductivity 1.0–1.5 μS/cm, pH 5.0–6.5.
• Components: borosilicate glass, silica-sheathed heating elements, corrosion-resistant cabinet, PTFE drain stopcock.
• Automatic operation with reservoir level sensor, automatic heater shutoff/restart, flow sensor, over-temperature protection.
• Wall-mounted installation (bracket supplied).
• Dimensions: ~55 cm wide, ~41 cm high, ~24 cm deep; shipping weight ~35 kg.
• Accessories: reservoir level sensor, hose kit, funnel, power cord, wall bracket, 2x 25L bottles with tap.
• Includes installation and user training.
• Minimum 1-year warranty.
• Delivery personnel must be willing to enter BSL-3 containment facility and observe 5-day no-contact with cloven-hoofed animals after entry.

• Prices quoted must be in South African Rand and inclusive of VAT and all costs (delivery, insurance, taxes).
• No price adjustments or amendments allowed.
• Quotation must indicate validity period.
• Payment terms not specified; goods supplied after purchase order.
• No bonds or guarantees mentioned beyond warranty particulars.

• Must be registered on Central Supplier Database (CSD); include CSD number and full CSD report.
• Complete and sign all Standard Bidding Documents (SBD forms).
• B-BBEE: Specific goals points for BEE Status Level 1-4 (2 points).
• Ownership by HDIs, women, youth, persons with disabilities (51%+ each) required for respective points.
• SMME promotion (RDP goal) qualifies for 2 points.
• Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• ARC General Conditions of Contract and supply chain code of conduct apply.
• ARC may conduct due diligence and benchmark prices.

[Tick applicable box]

3.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the

General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have -

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders

and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary.

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Signature(s) of tenderer(s)

extent of the warranty must be clearly stated. Where services are required, service providers must submit

documentation pertaining the relevant experience.

8.1. The validity of the quotations must be indicated.

8.2. Prices quoted should be in South African Rand and inclusive of VAT costs such as delivery, insurance, taxes,

etc.

8.3. No price adjustments or amendment of the delivery particulars contained in paragraph 8.2 will be considered

by the ARC.

8.4. The supplier accepts full responsibility for the proper execution and

fulfilment of the goods/services quoted for.

8.5. ARC reserves the right to accept or reject any special terms and conditions that may qualify the goods/services

to be provided.

8.6. Quotes should be submitted on an official letterhead and duly signed.

8.7. Goods and services should be supplied / rendered upon receipt of a purchase order from the ARC.

8.8. The General Conditions of Contract issued by National Treasury are applicable.

8.9. The ARC supply chain management code of conduct is applicable.

8.10. Standard Bidding Documents (SBD) forms must be signed and returned together with the quotation. Failure

to comply may result to disqualification of your quotation.

8.11. Your quotation must indicate the delivery date.

8.12. The ARC reserve the right to do due diligence on the quotations.

8.13. The ARC reserves the right to benchmark prices quoted.

Sbd 6.1

Warranty of minimum 1 year

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2.1. Only bidders registered on the Central Supplier Database (CSD) will be considered. Bidders shall include the

2.2. Only bidders that claim specific goals will be considered for scoring on the 20 points as per the 80/20 principle.

2.3. Completed and signed Standard Bidding Documents (SBD) forms included in the bid document. 2.4.

Submission should be sent to [email protected]

2.2. Only bidders that claim specific goals will be considered for scoring on the 20 points as per the 80/20 principle.

by applying the 80/20 principle as prescribed by the Preferential Procurement Policy Framework Act and

7. The lowest acceptable price will score 80 points, Specific goals for the tender and points claimed are indicate per

Specific Goals Points (20) Ponts (10)

Total points 20 10

for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender: the 80/20

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

Specific Goals.

The maximum points for this tender are allocated as follows

Ps = Points scored for price of tender under

Specific goals 20

Total points for Price and SPECIFIC 100

1.1 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points

for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

Preference points claim form in terms of the preferential procurement regulations

This preference form must form part of all tenders invited. It contains general information and serves as a claim form

regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate