Supply, delivery and offloading of grade 3 heavy fuel oil 150 at camden power station for 12 months

The tender is for the supply, delivery and offloading of Grade 3 heavy fuel oil (150) at Camden Power Station, on an as-and-when-required basis for 12 months.

• The document pack includes Eskom's Life-Saving Rules and Vehicle Safety Specification, which set out mandatory safety and vehicle requirements for all contractors and employees on site.
• Life-Saving Rules apply to all Eskom employees, agents, consultants and contractors; visitors must also adhere to them.
• The rules enforce zero tolerance for serious at-risk behaviours that could cause injury or fatality.
• Contractors must ensure their employees are trained, authorised and medically fit for tasks, and must remove any employee violating a Life-Saving Rule from site immediately.
• Vehicle safety specifications apply to all vehicles used for Eskom business, including contractor vehicles; minimum requirements include ABS, airbags, daytime running lights, reverse warning devices, and vehicle-monitoring devices.

Closing date: 7 September 2026 at 10:00.

• A site visit and/or clarification meeting is stipulated as being compulsory; date, time and venue are not stated in the available documents.

Department: Supply Chain Management.

• Submission address: not stated in the available documents.
• Contact person, email and phone: not stated in the available documents.

Returnable documents — all must be completed, signed and submitted with the tender:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Eskom. False declarations disqualify.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 8 (Declaration of Bidder's Past SCM Practices): discloses any prior improper conduct.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Proof of authority to sign (e.g. board resolution) and, if an agent submits, an authenticated copy of the authority to act as agent.
• CSD number or CSD report must be provided at closing date and time.
• B-BBEE certificate or affidavit must be provided at closing date and time.
• Proof of SHEQ systems, policies and capabilities must be provided at closing date and time.
• Submit the complete original tender plus one (1) complete hard copy.
• Ensure Eskom has received the complete tender by the closing time.

Evaluation follows the PPPFA 80/20 or 90/10 preference point system.

• Price is evaluated in accordance with the criteria in the Tender Data.
• Specific Goals are scored with reference to supporting documentation; failure to meet them or submit proof results in zero points for Specific Goals.
• Functionality (if applicable) is scored against functionality criteria; a tenderer that fails functionality will not be further evaluated.
• A criterion is not measured twice in different evaluation stages.
• B-BBEE points are allocated only if a valid B-BBEE certificate/affidavit is submitted; otherwise the tenderer scores zero under PPPFA point allocation.
• Objective criteria may be used for award only if stipulated in the Invitation to Tender; functionality and B-BBEE elements may not be used as objective criteria.
• A reverse e-auction may be used, utilising the 90/10 or 80/20 price and preference point systems.

Scope: supply, delivery and offloading of Grade 3 heavy fuel oil 150 at Camden Power Station, on an as-and-when-required basis for 12 months.

• The tender pack includes Eskom's Life-Saving Rules and Vehicle Safety Specification, which apply to all contractors and their employees on site.
• Life-Saving Rules (zero tolerance):
• Rule 1: Open, isolate, test, earth, bond and/or insulate before touching electrical apparatus.
• Rule 2: Hook up at heights — use approved fall arrest systems and be medically fit.
• Rule 3: Buckle up — seatbelts mandatory in all vehicles.
• Rule 4: Be sober — no alcohol or drugs on site or while driving.
• Rule 5: Ensure a valid Permit to Work is in place where required.
• Violations lead to disciplinary action; contractors must remove offending employees from site immediately and initiate disciplinary process within 5 working days.
• Vehicle Safety Specification: vehicles used for Eskom business must meet minimum safety standards (e.g., ABS, airbags, daytime running lights, reverse beepers, vehicle-monitoring devices).

CSD registration: bidders must be registered on the Central Supplier Database and provide a CSD number or report at closing.

• Tax compliance: valid tax clearance required.
• B-BBEE: valid B-BBEE certificate or affidavit required; affects preference points.
• SHEQ: proof of safety, health, environment and quality systems, policies and capabilities must be provided at closing date; all SHEQ costs must be reflected in the tender.
• CIDB: if stipulated in the Tender Data, bidders must be registered with the Construction Industry Development Board at closing or be capable of registration within 21 working days.
• Compliance with National Treasury instructions, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act and other applicable legislation.
• Returnable forms: SBD 4, SBD 6.1, SBD 8, SBD 9, proof of authority, and any other forms required by the Invitation to Tender.

Evaluation follows the PPPFA 80/20 or 90/10 preference point system.

• Price is evaluated per the Tender Data criteria.
• Specific Goals are scored with reference to supporting documentation; missing proof results in zero points for Specific Goals.
• Functionality (if applicable) is scored; tenderers failing functionality are not further evaluated.
• A criterion is not measured twice in different evaluation stages.
• B-BBEE points are only awarded if a valid B-BBEE certificate/affidavit is submitted; otherwise zero points under PPPFA.
• Objective criteria may be used for award only if stipulated in the Invitation to Tender; functionality and B-BBEE elements cannot be used as objective criteria.
• A reverse e-auction may be used, utilising the 90/10 and 80/20 price and preference point systems.

Camden Power Station is a coal-fired power station with eight generating units and a total installed capacity of 1600 MW. It uses heavy fuel oil (Grade 3) delivered by road tankers and stored in storage tanks. The fuel oil is used to light up boilers and support combustion during unstable conditions or when a mill is being put in or taken out of service. This contract supplements fuel oil delivered from the national contract, as the quantities reserved from Camden are insufficient.

Closing date: 7 September 2026 at 10:00. A compulsory site visit and/or clarification meeting is stipulated.

Submit proposals to Eskom. No specific contact name, email, or phone provided in the document.

Returnable documents must be completed, signed and submitted with the bid. These include: wholesale licence certificate, proof of ownership or lease of at least 3 fuel oil trucks, up-to-date technical data sheets for Grade 3 fuel oil, Form A (Tender and Contract Quality Requirements) per QM 58, and environmental returnables (Environmental Policy, Environmental Management Plan, Environmental Risk Assessment, waste management programme, Safety Data Sheets). Bids received after the closing time will be disqualified.

Technical evaluation has a minimum threshold of 80% weighted final score. Mandatory criteria: wholesale licence, minimum 3 trucks (owned or leased), technical data sheets for Grade 3 fuel oil. Qualitative criteria (each 20% weighting): transport heating/insulation, independent lab test certificate (no older than 3 months), Material Safety Data Sheet, experience in fuel oil supply (more than 6 months), lead time (response time in hours). Preference points system: maximum 10/20 points for specific goals (skills development). B-BBEE status level points under 90/10 or 80/20 system.

Scope: supply, delivery and offloading of Grade 3 heavy fuel oil (HFO 150) to Camden Power Station on an as-and-when-required basis for 12 months. Estimated quantity: 19,000 kilolitres. Fuel must be a homogeneous hydrocarbon oil, free from inorganic acids and excessive foreign matter. Must be filtered through a 200-micron filter before delivery. Must be compatible with existing fuel oils; compatibility testing required per ASTM D4740-95. Delivery temperature: minimum 45°C, below 60°C. Offloading temperature: at or above 50°C. Sampling per ISO 3170, ISO 3171, or ASTM D4057. Certificate of analysis required per delivery, including batch number, viscosity at 50°C, density, calorific value, sulphur content. Asphaltene content must be reported batch-by-batch. Used lubricating oil (ULO) content limited to 5% max, contaminants not exceeding 30 ppm. Fuel oil specifications table provided with limits for aluminium, silicon, ash, asphaltene, calcium, phosphorus, zinc, calorific value (min 41 MJ/kg), flash point (min 60°C), pour point (max 9°C), sediment (max 0.2%), sulphur (max 3.5%), vanadium (less than 400 mg/kg), viscosity at 50°C (90-140 cSt), water (max 0.5%). Carbon residue less than 20 mandatory. Density less than 1.010 kg/m3. Fuel must be dosed with additive or stabiliser to reduce sludge settlement.

Pricing format: supply and transportation price data table with item description, unit (KL), quantity (19,000), rate (Rands), and amount (Rands). Payment terms: supplier provides tax invoice after payment certificate from Supply Manager per core clause 51.1. Eskom will retain 3% of every invoice (excluding VAT) as security for SDL&I obligations; retained amounts released upon fulfilment of SDL&I obligations.

CSD registration required. Valid wholesale petroleum licence under the Petroleum Act, 1977. Proof of ownership or lease of minimum 3 fuel oil trucks. Up-to-date technical data sheets for Grade 3 fuel oil. Form A (Tender and Contract Quality Requirements) per QM 58. ISO 9001 quality management system compliance. Environmental returnables: Environmental Policy, Environmental Management Plan, Environmental Risk Assessment, waste management programme, Safety Data Sheets for hazardous materials. B-BBEE status level affidavit or certificate required. SDL&I (Skills Development, Localisation, and Innovation) obligations: penalty of 3% of contract value for failure to meet SDL&I obligations. Quarterly SDL&I reporting required. SDL&I Implementation Schedule to be completed 28 days after contract award.

Specific goals: maximum 10/20 points for skills development. Tenderers must develop skills for unemployed persons: Quality Controllers (2 positions, Matric/N3, minimum 1 year bursary). Tenderers bear full cost of skills development; Eskom makes no financial contribution. Tenderers may approach SETAs for grants and SARS for tax rebates. SDL&I penalty of 3% of contract value for failure to meet obligations. Eskom retains 3% of every invoice as security for SDL&I obligations.

The tender is for the supply, delivery, and offloading of Grade 3 (heavy fuel oil 150) at Camden Power Station in Mpumalanga, on an as-and-when-required basis for a period of 12 months. The contract is based on the NEC3 Supply Contract (SC3). The estimated quantity is 19,000,000 litres.

Supply Manager: Jabulile Nkosi, Camden Power Station, Tel: 017 827 8049, Email: [email protected]

Returnable documents: Form of Offer and Acceptance (C1.1) with Schedule of Deviations, Pricing Data (C2), and any required securities, bonds, guarantees, and proof of insurance. All documents must be completed and signed. Failure to submit any required document or submission after the closing time will disqualify the bid.

The evaluation criteria are not detailed in the provided document. Bidders must comply with Eskom's standard procurement requirements, including B-BBEE status notification and prohibition of prohibited actions (corrupt, fraudulent, collusive, coercive, or obstructive).

Scope: Supply, delivery, and offloading of Grade 3 (heavy fuel oil 150) at Camden Power Station, Mpumalanga, on an as-and-when-required basis for 12 months. Estimated quantity: 19,000,000 litres. The contract is based on the NEC3 Supply Contract (SC3). Delivery place: Camden Power Station. Incoterms: to be selected by the bidder from the options provided (EXW, FCA, FAS, FOB, CFR, CIF, CPT, CIP, DAT, DAP, DDP).

Pricing format: Fixed rates per litre for Grade 3 fuel oil, with a total estimated quantity of 19,000,000 litres. Payment terms: Assessment between the 25th of each month; payment within 30 calendar days after signed assessment and valid tax invoice (60 days for contracts above R50 million). Interest on late payments at the prime rate of Standard Bank. The supplier must provide a tax invoice within one week of receiving a payment certificate. Delay damages: R9,000 per day, limited to 10% of contract value.

B-BBEE: The contract includes a clause (Z3) requiring notification of any change in B-BBEE status within 7 days, with updated verification certificate within 30 days. A decrease in B-BBEE status may lead to renegotiation or termination. Insurance: The supplier must provide insurance as per Insurance Table A (loss/damage to goods, liability for property damage and bodily injury). The supplier must provide certificates from insurer or broker when requested. The supplier must not engage in prohibited actions (corrupt, fraudulent, collusive, coercive, or obstructive) as defined in clause Z12. The supplier must comply with health, safety, and environmental laws and Eskom's procedures (Z6). The supplier must comply with confidentiality obligations (Z4). The supplier must notify the purchaser of any change in legal status or ownership affecting B-BBEE status.

Closing date: 17 September 2024.

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Returnable documents must be completed, signed and submitted with the bid. These include:

• Form A (Tender and Contract Quality Requirements) acknowledging Eskom's quality requirements.
• Quality returnables as per the applicable category (1-4), which may include a valid ISO 9001 certificate, documented QMS evidence, audit reports, a draft Contract Quality Plan, an example QCP/ITP, and documented information on control of externally provided processes, roles and responsibilities, and management review records.
• B-BBEE certificate or sworn affidavit, proof of ownership/shareholding, certified ID copies of shareholders, proof of disability (if applicable), and consolidated B-BBEE certificate for trusts, consortia or joint ventures.
• SDL&I Implementation Schedule, to be completed and returned within 28 days after contract award.
• All environmental and safety documentation as listed in the scope of work, including Environmental Policy, Environmental Management Plan, Environmental Risk Assessment, proof of training, waste management programme, hazardous substances register, and Safety Data Sheets.

Disqualification risks: incomplete or unsigned returnable forms, late submission, or failure to provide required preference point documentation.

Evaluation is based on the 80/20 preference point system under the PPPFA.

• Price: maximum 80 points.
• B-BBEE Status Level: maximum 20 points, allocated as follows:

Level 1: 20 points

Level 2: 18 points

Level 3: 14 points

Level 4: 12 points

Level 5: 8 points

Level 6: 6 points

Level 7: 4 points

Level 8: 2 points

Non-compliant: 0 points

• Specific Goals: a maximum of 10 points may be awarded for specific goals specified for this tender. Points for specific goals are added to price points.
• Bidders failing to provide documentation for preference points will score only out of 80 for price and 0 for specific goals.
• The contract is awarded to the tenderer scoring the highest total points.

Scope: supply, delivery and offloading of Grade 3 (heavy fuel oil 150) for 12 months on an as-and-when-required basis at Camden Power Station, Mpumalanga.

• The contract is for a period of 12 months.
• Deliveries are on an as-and-when-required basis.
• The location is Camden Power Station.
• The fuel oil is Grade 3 (heavy fuel oil 150).
• Bidders must comply with the following legislation and standards: ISO 14001:2015, National Environmental Management Act 107 of 1998, National Environmental Management Waste Act 59 of 2008, Hazardous Chemical and Substance Regulation, Occupational Health and Safety Act No. 85 of 1993 and Regulations 19th Edition, Eskom SHEQ, and EIA regulations screening and scoping.
• Bidders must provide an Environmental Policy, Environmental Management Plan (including method statements for each activity), Environmental Risk Assessment (including aspects and impacts), proof of employee training on environmental risks, a list of all waste streams, a waste management programme and housekeeping method statements (covering storage, disposal, littering avoidance, and site cleanliness), a recycling programme, a hazardous substances and material register, Safety Data Sheets for each hazardous/chemical waste stream, and a completed Camden Power Station Modification Environmental Impact Process form.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance.

• B-BBEE: a valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit/CIPC affidavit, must be submitted to claim preference points. Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown, certified ID copies of shareholders, and proof of disability (if applicable) are required. For trusts, consortia or joint ventures, a consolidated B-BBEE certificate is needed. Eskom will not accept a sworn affidavit with an electronic signature.
• SDL&I (Skills Development, Localisation and Industrialisation): bidders must complete an SDL&I Implementation Schedule within 28 days of contract award. A penalty of 3% of contract value applies for failure to meet SDL&I obligations. Eskom will retain 3% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon fulfilment. Quarterly SDL&I reports must be submitted.
• Quality: bidders must complete and sign Form A (Tender and Contract Quality Requirements) and submit quality returnables per the applicable category (1-4). This may include a valid ISO 9001 certificate, documented QMS evidence, audit reports, a draft Contract Quality Plan, an example QCP/ITP, and documented information on control of externally provided processes, roles and responsibilities, and management review records.
• Environmental and safety compliance: bidders must provide all documentation listed in the technical specifications, including Environmental Policy, Environmental Management Plan, Environmental Risk Assessment, proof of training, waste management programme, hazardous substances register, and Safety Data Sheets.

In addition to the standard 80/20 price and B-BBEE points, a maximum of 10 points may be awarded for specific goals specified for this tender. Points for specific goals are added to price points. Bidders failing to provide documentation for preference points will score only out of 80 for price and 0 for specific goals.