Evacuation alarm systems maintenance, repairs and spares supply — 3-Year term contract for TRANSNET pipelines depots

Employer's Agent (Procurement Manager): Masego Khutsoane. Address: 202 Anton Lembede Street, Durban, 4001. Email: [email protected]. Tender documents and portal: https://transnetetenders.azurewebsites.net (use Google Chrome). National Treasury eTender Portal: www.etenders.gov.za. Fraud reporting: Tip-Offs Anonymous 0800 003 056 or [email protected].

Submission channel: electronic only via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Each bidder must register its own company profile, log an intent to bid, and upload the complete tender response against that profile. No bidder may submit through another company's profile, including subsidiaries or holding companies. A joint venture may submit through any one JV partner's registered profile. Upload limit is 30 MB per upload; multiple uploads are permitted. Bidders are advised to submit at least one day before the closing date to avoid technical issues. Late submissions will not be accepted regardless of reason. Required returnable documents (all must be completed, signed and uploaded): T2.2-01 Certificate of Attendance at the compulsory clarification meeting; T2.2-02 Eligibility Criteria Schedule (personnel SAQCC registrations); T2.2-03 Evaluation Schedule: Previous Experience; T2.2-04 Authority to Submit Tender; T2.2-05 Record of Addenda; T2.2-06 Letter of Good Standing with the Workmen's Compensation Fund; T2.2-07 Compulsory Enterprise Questionnaire; T2.2-08 Non-Disclosure Agreement; T2.2-09 RFP Declaration Form; T2.2-10 POPIA Agreement; T2.2-11 Breach of Law Declaration; T2.2-12 Certificate of Acquaintance with Tender Document; T2.2-13 Service Provider Integrity Pact; T2.2-14 Supplier Code of Conduct; T2.2-15 DPIP or FPPO; T2.2-16 Insurance provided by the Contractor; C1.1 Form of Offer and Acceptance; C1.2 Contract Data; C2.1 Pricing Instructions; C2.2 Price List. Disqualification risks: failure to attend the compulsory briefing; any returnable form omitted or unsigned; submission after the closing time; submission through another entity's portal profile.

Three-stage evaluation. Stage 1 (Eligibility): compulsory attendance at the clarification meeting on 17 August 2026 at 11:00 at 42 Main Reef Road, Longdale; Certificate of Attendance (T2.2-01) signed by the Employer's representative must be submitted. Stage 2 (Eligibility): proof of four SAQCC (SANS 10139) registered personnel — two Service Technicians as Installer/Cabler and two Gas Detection Designers/Commissioners. Stage 3 (Functionality): Company Experience scored out of 100 points based on installation and/or servicing and maintenance of evacuation alarm systems in the last 10 years, with references (purchase orders, contracts, commissioning certificates, reference letters). Scoring: 0 points = no information; 20 = 1 reference; 40 = 2 references; 60 = 3 references; 80 = 4 references; 100 = 5 or more references. Minimum qualifying functionality score: 80 points. Only bidders meeting the 80-point threshold proceed to Price and Preference evaluation. Price and Preference: 80/20 preference point system (estimated value ≤ R50 million). Price = 80 points; Specific Goals = 20 points (B-BBEE Level 1 or 2 = 10 points; 30% Black Women Owned = 5 points; Majority Black Youth Owned ≥ 50% = 5 points). Evidence required: B-BBEE certificate or sworn affidavit; CIPC documents for ownership claims; certified ID copies for youth ownership. Tenders not achieving the minimum functionality score are disqualified and not evaluated further.

Scope: Provision of evacuation alarm systems maintenance services, repairs, and supply of spares for various Transnet Pipelines depots nationally for a period of three years. Service requirements: installation, servicing, and maintenance of evacuation alarm systems (fire detection and gas suppression) in accordance with SANS 10139. Personnel requirements: four registered resources — two Service Technicians (SAQCC registered as Installer/Cabler per SANS 10139) and two Gas Detection Designers/Commissioners (SAQCC registered per SANS 10139). References must demonstrate comparable project experience in evacuation alarm system installation, servicing, and maintenance over the last 10 years. Contract type: Term Service Contract based on CPM 2020 Rev 06 Part C1. One signed contract copy to be provided by the Employer.

Pricing: submit completed C2.1 Pricing Instructions and C2.2 Price List as part of the returnable documents. Preference point system: 80/20 (estimated contract value ≤ R50 million inclusive of VAT). Tender validity: 180 business days from closing date. Insurance: T2.2-16 Insurance provided by the Contractor must be submitted. No explicit performance bond or guarantee amounts stated in the extracted text. Payment terms not detailed in the extracted text.

Mandatory compliance documents to be submitted with the tender: valid Tax Clearance Certificate (SARS) and TCS PIN for verification; valid B-BBEE certificate from a SANAS-accredited verification agency or sworn affidavit confirming annual turnover and black ownership level; valid CIDB certificate in the correct designated grading; proof of registration on the Central Supplier Database (CSD) — supplier number and unique registration reference required; Letter of Good Standing with the Workmen's Compensation Fund (or separate letters for each JV member). Additional returnable declarations: Compulsory Enterprise Questionnaire (T2.2-07) including SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim); Non-Disclosure Agreement (T2.2-08); RFP Declaration Form (T2.2-09); POPIA Agreement (T2.2-10); Breach of Law Declaration (T2.2-11) confirming no serious breach of law conviction in the past five years; Certificate of Acquaintance with Tender Document (T2.2-12); Service Provider Integrity Pact (T2.2-13); Supplier Code of Conduct (T2.2-14); DPIP or FPPO (T2.2-15). Bidder must not be listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act) or Transnet's restricted tenderers list or National Treasury's list of Tender Defaulters. No alternative tender offers will be considered. All tender offers must be in English.