Appointment of a service provider for qaf stakeholder engagement process management

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Returnable forms: SBD 4 (Declaration of Interest), SBD 9 (Certificate of Independent Bid Determination). Disqualification risks: any returnable form left unsigned or omitted, quotations received after the closing time.

SBD 4 - Declaration of Interest, SBD 9 - Certificate of Independent Bid Determination. Evaluation based on agreements or arrangements with any competitor regarding the quality.

Supply chain management system should

This declaration prove to be false.

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Signature Date

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Position Name of bidder

agreements or arrangements with any competitor regarding the quality

Appointment of an experienced service provider to manage the QAF stakeholder engagement process for the Quality Council for Trades and Occupations. The pricing schedule (SBD 3.3) requires a ceiling price, hourly/daily rates per person and position, cost per phase with man-days, travel and other expenses with supporting proof, commencement period, estimated man-days, and confirmation whether rates are firm or adjustable.

Closing date: 28 August 2026 at 11:00. No compulsory briefing, site visit or clarification deadline is stated in the document.

No specific SCM or technical contact names, emails, phone numbers or submission address are provided in the document. The form contains placeholders for the department/entity name and address, and for a technical contact person and telephone number.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 3.3 (Pricing Schedule – Professional Services): the bidder's ceiling price, hourly and daily rates per person and position, cost per phase with man-days, travel and other expenses with proof, commencement period, estimated man-days, and whether rates are firm or subject to adjustment.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department. Disclosure is mandatory; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no contact with competing bidders.
• Proof of CSD registration and a valid tax compliance status PIN.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time, regardless of reason.

The document provided does not state the evaluation criteria, scoring split, minimum qualifying thresholds, preference point system, or evaluation stages for this tender. Only the returnable forms SBD 4, SBD 6.1 and SBD 9 are referenced.

Scope: Appointment of an experienced service provider to manage the QAF stakeholder engagement process for the Quality Council for Trades and Occupations. No detailed deliverables, quantities, standards, service levels or capacity requirements are stated in the document.

Pricing format: SBD 3.3 (Professional Services) requires a ceiling price in RSA currency inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL).

• Hourly and daily rates for each person and position involved; certified invoices must be rendered accordingly.
• Cost per phase with man-days to be spent.
• Travel expenses: only actual costs recoverable; proof must accompany certified invoices (rate/km, total km, class of air travel, etc.).
• Other expenses (e.g. accommodation, telephone, reproduction): proof must accompany invoices.
• Period required for commencement after acceptance of bid.
• Estimated man-days for completion.
• Rates may be firm or subject to adjustment; if not firm, the basis (e.g. CPI) must be stated.
• Offer validity period (number of days from closing date) must be specified.

Mandatory compliance items:

• CSD registration.
• Valid tax compliance status PIN.
• B-BBEE certificate or sworn affidavit for preference points (SBD 6.1).
• Completed and signed SBD 4 (Declaration of Interest).
• Completed and signed SBD 9 (Certificate of Independent Bid Determination).
• Completed and signed SBD 3.3 (Pricing Schedule – Professional Services).

No CIDB, CIPC or professional registration requirements are stated in the document.

Travel expenses are recoverable only at actual cost; proof of expenses must accompany certified invoices. Other expenses (e.g. accommodation, telephone, reproduction) must also be supported by proof with invoices. Rates may be firm for the full contract period or subject to adjustment on a stated basis (e.g. CPI). The period required for commencement after acceptance and the estimated man-days for completion must be declared.

Bid response documents may be deposited in the bid box situated at (street address). Bidding procedure enquiries may be directed to technical enquiries may be directed to: contact person, telephone number, facsimile number, e-mail address.

{"name":null,"email":null,"phone":null,"department":"/ PUBLIC ENTITY)","address":null}

Bidders must deliver bids by the stipulated time to the correct address. Late bids will not be accepted for consideration. All bids must be submitted on the official forms provided or in the manner prescribed in the bid document.

SBD 4 - Declaration of Interest, SBD 6.1 - Preference Points Claim, SBD 6.2 - Declaration for Local Production and Content, SBD 8 - Declaration of Bidder's Past Supply Chain Management Practices, SBD 9 - Certificate of Independent Bid Determination

Bidders must ensure compliance with their tax obligations. Bidders are required to submit their unique personal identification number (PIN) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

TAX COMPLIANCE STATUS: Bidders must ensure compliance with their tax obligations. Bidders are required to submit their unique personal identification number (PIN) issued by SARS. CENTRAL SUPPLIER DATABASE: A CSD number must be provided where no TCS PIN is available but the bidder is registered on the CSD.

CV template requirements:

• Bidders must clearly indicate the role for each team member in the CV template.
• The CV template must be replicated for each individual on the team.
• One individual may fulfil more than one role; however, experience for each role must be clearly defined on a separate CV template.
• Professional experience must be relevant to the role.
• References must be relevant to the practice area.
• Required CV fields: role, first name and surname, date of birth, nationality, professional membership, present position, years with the bidder's organisation, qualifications (institution, duration, qualification obtained — copies to be included in CV pack), professional experience (date from-to, organisation, location, position, description of duties), and references (name, organisation, contact details).

No specific eligibility criteria are mentioned in the document

CV template requirements:

• Bidders must clearly indicate the role for each team member in the CV template.
• The CV template must be replicated for each individual on the team.
• One individual may fulfil more than one role; however, experience for each role must be clearly defined on a separate CV template.
• Professional experience must be relevant to the role.
• References must be relevant to the practice area.
• Required CV fields: role, first name and surname, date of birth, nationality, professional membership, present position, years with the bidder's organisation, qualifications (institution, duration, qualification obtained — copies to be included in CV pack), professional experience (date from-to, organisation, location, position, description of duties), and references (name, organisation, contact details).

The tender seeks an experienced service provider to manage the QAF (Quality Assurance Framework) stakeholder engagement process for the Quality Council for Trades and Occupations (QCTO). Reference number: QCTO 03/2026. This is an open tender for professional services.

Closing date: 28 August 2026 at 11:00 (compulsory).

No compulsory briefing session, site visit or clarification deadline is stated in the provided document.

Returnable documents — all must be completed, signed and submitted with the bid:

• Annexure B: Summary of Past Experience (up to 10 projects) with reference letters on client letterhead attached.
• Annexure B1: Pricing Information (Fixed Cost) covering fully inclusive resource cost, travel and subsistence, printing/stationery, communication and other costs; total bid price must match the price on SBD 3.3.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no contact with competing bidders.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time of 28 August 2026 at 11:00.

Evaluation uses the PPPFA preference point system (80/20 or 90/10). Bidders must submit SBD 6.1 to claim B-BBEE points. Mandatory returnable forms (Annexure B, Annexure B1, SBD 4, SBD 6.1, SBD 9) must be complete and signed; omission or incomplete forms may lead to disqualification. Price is evaluated on the fixed total bid price shown on Annexure B1 and SBD 3.3. Past experience is assessed via Annexure B with up to 10 reference projects and supporting letters.

Scope: Appointment of an experienced service provider to manage the QAF (Quality Assurance Framework) stakeholder engagement process for the Quality Council for Trades and Occupations (QCTO).

Bidder must demonstrate past experience by completing Annexure B with up to 10 projects, each requiring: project description, client name, client contact details (name, number, email), contract start and end dates, and contract value. Reference letters on client letterhead must be attached for each project listed.

Pricing must be submitted on Annexure B1 as a fixed cost (inclusive of VAT) covering:

• Fully inclusive resource cost for all deliverables.
• Travel and subsistence cost.
• Printing and stationery cost.
• Communication cost.
• Other costs (if any).

Total bid price on Annexure B1 must match the price indicated on SBD 3.3. The total price is used for comparison purposes and must represent the full cost to render all services included in the Terms of Reference.

Mandatory compliance documents:

• SBD 4 (Declaration of Interest): discloses state employment or connections of directors/shareholders.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• SBD 9 (Certificate of Independent Bid Determination): certifies independent pricing.
• Proof of CSD registration and valid tax compliance status PIN (standard requirement, not explicitly stated but implied for all government tenders).
• Annexure B with reference letters on client letterhead.
• Annexure B1 pricing schedule signed by the bidder.

Contact information is not specified in the tender documents.

Bidders must submit their quotations in the format specified in the tender documents. The submission channel is not specified. Returnable forms required include SBD 4 (Declaration of Interest) and SBD 9 (Certificate of Independent Bid Determination). Failure to submit these forms may result in disqualification.

The evaluation criteria include a preference point system. The applicable preference point system for this tender is the 80/20 preference point system. Points for this tender shall be awarded for: (a) Price; and (b) Specific Goals. The maximum points for this tender are allocated as follows: PRICE 80, SPECIFIC GOALS 20, Total points for Price and SPECIFIC GOALS 100. Specific goals for the tender and points claimed: Black with at least 50% ownership - 10 points; Youth with at least 50% ownership - 5 points; Women with at least 50% ownership - 5 points. Total specific goals points: 20. Means of verification: BBBEE certificate/Affidavit, ID copy & Share Certificate, CSD report.

Bidders must comply with the B-BBEE requirements. Points allocation: 90 points. B-BBEE details: points claimed are indicated per the table below. Means of verification: BBBEE certificate/Affidavit, ID copy & Share Certificate, CSD report. CSD registration and a valid tax compliance status PIN are required.

The contractual terms include the requirement for bidders to certify that the points claimed are in accordance with the General Conditions. The organ of state reserves the right to require bidders to substantiate any claim in regard to preferences.

The evaluation criteria include the allocation of points for specific goals. The maximum points for this tender are allocated as follows: PRICE 80, SPECIFIC GOALS 20, Total points for Price and SPECIFIC GOALS 100.