Supply and delivery of fresh meat for three years at ESKOM academy of learning (eal), midrand – supplier quality management requirements

The only document provided is a blank Method Statement template. Bidders must complete it for the scope of work, covering objectives, customer focus, competency and training, PPE, tools and equipment, leadership, risk management, process improvement, data analysis, and stakeholder/supplier relationship management. No tender-specific scope, quantities, or service levels are stated.

No specific requirements found

Returnable documents: all mandatory gatekeeper criteria must be submitted with the bid. These include food safety accreditations (HACCP, FSSC 22000, Certificate of Acceptance for premises and vehicles) and a letter of intent from suppliers or in-house confirmation. Bidders failing to submit these will be disqualified and not evaluated further.

Bidders must meet the gatekeeper criteria: HACCP, FSSC 22000, Certificate of Acceptance for premises (Regulation 3(1)(a) and 14(6)(a)), Certificate of Acceptance for vehicles transporting perishable/prepacked food, and a signed letter of intent from supplier(s) (not older than 3 months) or confirmation of in-house supply. Failure to meet these will result in disqualification. Standard National Treasury forms (e.g., SBD 4, SBD 6.1) are likely required but not detailed in the extract.

Evaluation criteria: Proof of Controlled Temperature Transportation (20%), Full Traceability (20%), Experience in Supply and Delivery of Hospitality Services (30%), Lead Times for Supply and Delivery (30%). Minimum threshold 70%. Scoring on 0-5 scale with weighted scores.

Controlled temperature transportation: vehicle maintenance records must be listed on the Certificate of Acceptance (CoA) for vehicles. Full traceability: from farm level up to the highest level of the value chain. Experience: provide 3 signed contracts or proof of accounts, 3 purchase orders, and 3 delivery notes, plus a letter detailing past contracts with contactable references. Lead times: 24-hour, 36-hour, or 48-hour turnaround times.

Lead times for supply and delivery: 24-hour, 36-hour, or 48-hour turnaround times.

Experience requirements: 3 signed contracts or proof of accounts, 3 purchase orders, 3 delivery notes, and reference letters. Scoring based on number of compliant references: 3 (full score), 2, or 1.

Mandatory gatekeeper criteria (disqualification if not met):

• Food safety accreditations: HACCP Certificate, FSSC 22000 Certificate, Certificate of Acceptance (CoA) for Premises (Regulation 3(1)(a) and 14(6)(a)) – nature of handling must be packaging and processing of food.
• Certificate of Acceptance (CoA) for vehicles transporting perishable/prepacked food (Regulation 3(1)(a) and 14(6)(a)).
• Letter of Intent from supplier(s) where fresh meat will be procured – signed, not older than 3 months, stamped with the company where goods will be procured; or confirmation letter if goods provided in-house.

Mandatory gatekeeper criteria: food safety accreditations (HACCP, FSSC 22000, Certificate of Acceptance for premises and vehicles), and letter of intent from suppliers or in-house confirmation.

Compulsory site visit or clarification meeting: Tenderers must attend if cited as compulsory in the Tender Data. Details (date, time, venue) are stated in the Tender Data. Failure to attend results in disqualification. No specific dates are provided in this document.

A compulsory site visit or clarification meeting may be required. Details are stated in the Tender Data. Failure to attend results in disqualification.

No specific contact details are provided in this document. All communication must be directed to the Eskom Representative in writing, in English, and in a format that can be read, copied, and recorded.

Submission requirements:

• Submit one complete original tender plus one complete hard copy. The copy must be provided at submission; failure to do so disqualifies the tender.
• Tenders must be in English, completed in ink (not pencil), and signed by an authorised signatory.
• Seal the original and copy as separate packages marked "ORIGINAL" and "COPY". Each package must show the Eskom address, the Invitation to Tender number, and the tenderer's name and contact address.
• Place both packages in an outer package marked "CONFIDENTIAL", showing only the Eskom address and the Invitation to Tender number.
• Deliver to the tender box or address specified in the Tender Data before the closing time. Proof of posting or courier delivery is not accepted as proof of delivery. Late tenders are returned unopened.
• Tenders may not be submitted telephonically or by e-mail unless stated otherwise in the Tender Data.
• The Acknowledgement Form must be completed and submitted with the tender, stating whether the tender covers the whole or part of the works, services, or supply.
• Mandatory tender returnables must be submitted by the tender submission deadline; other returnables required for contract award must be submitted before award.
• Where an agent submits on behalf of a principal, an authenticated copy of the authority to act as agent must be included.
• Do not make alterations to tender documents except to correct errors; initial all corrections. Do not use correction fluid or tape.
• Misrepresentation or falsification of information, including fraudulent B-BBEE certificates or fronting, leads to disqualification and reporting to the B-BBEE Commissioner.

Mandatory returnables must be submitted by the tender submission deadline. The Acknowledgement Form must be completed and submitted. Where an agent submits, an authenticated copy of authority to act must be included. Failure to include mandatory documents renders the tender non-responsive.

Evaluation process:

• Basic compliance is checked before detailed evaluation. Failure to comply renders the tender non-responsive.
• Mandatory returnables must be included; otherwise the tender is non-responsive.
• If functionality is a criterion, bidders are scored against technical functionality criteria and must meet the minimum threshold stated in the Tender Data. Only tenders meeting or exceeding the threshold are evaluated further.
• Price is evaluated according to criteria in the Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV, and forecasted rates of invoicing.
• Specific Goals (B-BBEE) are scored based on supporting documentation. If a bidder fails to meet Specific Goals or submit proof by the closing deadline, they are not disqualified (if otherwise responsive) but receive 80/90 points for Price and zero for Specific Goals under PPPFA.
• Under PPPFA, Price and Specific Goals scores are added and tenders ranked from highest to lowest.
• A contract may be awarded to a tenderer that did not score the highest points only under Section 2(1)(f) of the PPPFA, with objective criteria stipulated in the tender documents. Functionality and contractual requirements cannot be used as objective criteria.
• Eskom may use a reverse e-auction; if so, tenders are submitted without prices, and any included prices are disregarded.
• Eskom assesses financial risk; if the risk is too high and no mitigating factors exist, the tender may be disqualified.
• Arithmetical errors are checked; amounts in words govern. Eskom may correct errors and the corrected total is binding unless the tenderer rejects the correction, which may lead to rejection of the tender.

The tender is for the supply and delivery of fresh meat for a period of three (3) years at Eskom Academy of Learning (EAL) in Midrand. Specific quantities, quality standards, and delivery schedules are not detailed in this document; refer to the specification and works information in the full tender pack.

Tenderers must provide reasonable proof that quality systems, policies, and capabilities are in place at contract award. All costs and personnel associated with quality should be reflected in the tender. Specific quality standards for the fresh meat supply are not detailed in this document.

Pricing must include all duties, taxes (including VAT), and levies. Rates and prices must be fixed for the contract duration. Prices are in South African Rand unless otherwise instructed. Eskom may request a breakdown of rates or prices during clarification. Arithmetical errors are corrected; amounts in words govern. If security for performance is required, name at least two financial institutions.

Pricing requirements:

• Include all duties, taxes (including VAT), and levies in rates and prices, applicable 14 days prior to the tender submission deadline.
• Rates and prices must be fixed for the contract duration, not subject to price adjustment except as provided in the enquiry.
• State rates and prices in South African Rand unless instructed otherwise; submit prices per the exchange rate and base date in the invitation.
• Eskom may require a breakdown of rates or prices during clarification, but this must not change the substance of the tender.
• If security for performance is required, the tenderer must name at least two financial institutions they would approach for the security; Eskom may reject unsuitable institutions.
• Eskom's insurance may not cover all risks; bidders should seek qualified advice on insurance.

Compliance requirements:

• Comply with National Treasury instructions, including CSD registration, and any applicable legislation: CIDB regulations (for construction works), dti designated materials, PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• Provide reasonable proof that safety, health, environmental, and quality (SHEQ) systems, policies, and capabilities are in place at contract award. Include all SHEQ costs and personnel in the tender.
• Where CIDB is applicable, proof of registration is mandatory at tender closing deadline; otherwise the tender is disqualified. If only proof of application is available at closing, submit it by closing and the actual CIDB registration printout by contract award.
• Tenderers must not be under any restriction to do business with Eskom or State Owned Companies.
• Tenderers are not permitted to sub-contract 100% of the scope of work; such tenders are ineligible.
• For designated materials identified by dtic, a specified percentage must be sourced locally; failure to meet this requirement renders the tender non-responsive.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) may apply as per CIDB standards, depending on contract value and duration.

Tenderers must comply with the OHS Act and Eskom's SHEQ requirements. Provide reasonable proof that safety, health, environmental, and quality systems are in place at contract award. Include all SHEQ costs and personnel in the tender. Specific safety requirements for this tender are not detailed in this document.

Contract terms include: Eskom may accept or reject any variation, deviation, or alternative tender, and may cancel the tender process at any time before contract formation. Eskom is not liable for any losses or damages arising from participation in the tender process. Eskom may negotiate with selected tenderers. All communication must be in writing and in English. Tender validity must be maintained for the period stated; if validity lapses without extension, the process is invalidated. Confidentiality of tender documents is required. Tenderers must sign the final contract documents.

Eligibility: Tenderer must comply with eligibility criteria in the Tender Data and not be under restriction to do business with Eskom/SOC. No 100% sub-contracting. Compliance with relevant legislation: CSD, CIDB (if applicable), dti designated materials, PPPFA, B-BBEE Codes, COIDA, OHS Act, and SHEQ. Provide proof of SHEQ systems. CIDB registration mandatory if applicable. CSDG and CPG may apply. If security is required, name at least two financial institutions. Local content requirements for designated materials must be met.

Evaluation includes basic compliance, functionality (if applicable) with a minimum threshold, price evaluation considering factors like CPA, FOREX, discounts, and NPV, and Specific Goals scoring under PPPFA. Tenders are ranked by combined price and Specific Goals scores. Eskom may use a reverse e-auction if indicated. Financial risk assessment may lead to disqualification if risk is too high. Arithmetical errors are corrected with the amount in words governing.

Fraud and corruption reporting: 0800 11 2722 / [email protected]

The supplier must accept Eskom's General Conditions of Purchase; silence is deemed acceptance. The supplier must complete Eskom's CPA (IG) form. The supplier must provide a tax invoice with Eskom's VAT number (4740101508). The supplier must not cede or subcontract without written consent. The supplier must be able to comply with Eskom's inspection, acceptance, and warranty terms.

The tender is for the supply and delivery of fresh meat for a period of three years at Eskom Academy of Learning (EAL) in Midrand. Specific quantities, quality standards, and delivery schedules are not stated in the available document.

Eskom may inspect and test goods, works, or services at any stage. If the supplier fails to comply, Eskom may reject goods or require re-work. Rejected goods are returned at the supplier's risk and expense. The supplier must correct non-conformances or defects as indicated by Eskom; if delayed, Eskom may have them corrected by a third party at the supplier's cost.

Prices or rates may include a price adjustment formula as stated in the agreement. Payment is made within 30 days after receipt of a correct tax invoice. Eskom's VAT registration number (4740101508) must appear on the tax invoice. The supplier must state whether delivery cost is included in the price; if not, it is deemed included. No payment is made for containers or packing materials unless otherwise stated.

The supplier must adhere to all statutory requirements relevant to the agreement, which is governed by South African law. The supplier must complete Eskom's CPA (IG) form. The supplier must provide a tax invoice with Eskom's VAT number. The supplier must not cede or subcontract without written consent.

The contract is governed by Eskom's General Conditions of Purchase (Rev 3, effective 31 May 2024). Key terms include: indemnity against claims arising from the supplier's negligence or breach; warranty that goods are fit for purpose and free from defects for one year from acceptance; no assignment or subcontracting without written consent; adherence to statutory requirements and South African law; breach may lead to termination after written notice; Eskom may terminate if the supplier defaults or becomes financially prejudicial; the agreement is the entire contract and variations must be in writing.

Returnable documents include the Form of Offer and Acceptance (C1.1), Contract Data Part 2 (C1.2b), and any proforma guarantees (C1.3). The tenderer must complete and sign the Offer, including the total price exclusive and inclusive of VAT. Any deviations must be listed in the Schedule of Deviations. Failure to provide required securities, bonds, guarantees, or proof of insurance within two weeks of receiving the contract may constitute repudiation.

The document does not specify evaluation criteria or scoring split. An example item is Beef Mince Superior 80/20, vacuum sealed, 1 kg portions. Quality requirements are referenced but not detailed.

The contract is for the supply and delivery of fresh meat to the Eskom Academy of Learning (EAL) in Midrand, which serves employees, top management, and high-profile government delegates. The contract period is three years. Delivery is as and when required, with the supplier not delivering goods more than one week before the delivery date. The supplier must submit revised programmes at intervals no longer than 4 weeks. Incoterms 2010 may apply; otherwise, specific supply requirements for transport and delivery place are defined. Defects date is 1 week after delivery, defect correction period is 1 week, and defects access period is 1 day.

Supply requirements include delivery as and when required, with the Supplier not bringing goods more than one week before the delivery date. The Supplier must submit a first programme for acceptance (N/A) and revised programmes at intervals no longer than 4 weeks. Incoterms 2010 may apply; otherwise specific supply requirements for transport, delivery place, and actions during supply are defined.

The Supplier is required to provide Contract Data Part 2, including name, address, contact details, and other information as specified.

Pricing data includes the price schedule and pricing assumptions. The contract is a priced contract where prices are derived from a list of items priced as lump sums or quantities multiplied by rates. The total of the Prices is assumed to be fully inclusive of everything necessary to provide the goods and services. Price adjustment for inflation uses indices: 0.60 Fresh Meat (Stats SA CPI Headline), 0.15 Transport (Stats SA CPI Headline), 0.10 Labour (SEIFSA C3), 0.15 non-adjustable.

The contract is a priced contract where prices are derived from a list of items priced as lump sums or quantities multiplied by rates. The total of the Prices is assumed to be fully inclusive of everything necessary to provide the goods and services. Payment is assessed on delivery and completion of an issued Purchase Order, with payment due within 2 weeks. Interest on late payments is at the prime rate. Price adjustment for inflation uses indices: 0.60 Fresh Meat (Stats SA CPI Headline), 0.15 Transport (Stats SA CPI Headline), 0.10 Labour (SEIFSA C3), 0.15 non-adjustable. Delay damages are calculated as contract value x 0.01 ÷ 100 per day.

The supplier must notify the Purchaser within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. The Purchaser may re-negotiate or terminate if the B-BBEE status decreases. The supplier must comply with all applicable health, safety, and environmental laws and regulations. The contract includes provisions for asbestos management, with the Purchaser ensuring ambient air conforms to South African standards. The supplier must provide insurance as stated in the contract data.

The Supplier must take all reasonable precautions to maintain health and safety of persons, comply with applicable health & safety laws and regulations, and ensure subcontractors and employees comply. The contract includes asbestos-related provisions: the Purchaser ensures ambient air conforms to South African standards, the Supplier may stop work if asbestos is identified, and removal/disposal is done by a registered asbestos contractor at the Purchaser's expense.

The Supplier must comply with all applicable environmental laws and regulations and ensure subcontractors and employees comply.

The contract is an NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd and the Supplier. Key terms: law of the contract is South African law; language is English; payment terms include assessment on delivery and completion of an issued Purchase Order, payment within 2 weeks, interest at prime rate; delay damages for delivery are calculated as contract value x 0.01 ÷ 100 per day; additional conditions (Z clauses) cover cession, joint ventures, B-BBEE status changes, confidentiality, waiver, health/safety/environment, tax invoices, compensation events, limitation of liability, termination, ethics, insurance, nuclear liability, and asbestos. Dispute resolution is via adjudication (ICE-SA) and arbitration in Johannesburg.

Returnable documents: Form A must be completed and signed. All quality requirement deliverables must be met as per the Supplier Quality Management requirements.

Quality requirements are evaluated with an indicator of 1, meaning each deliverable must be met. Sections A, B, and E are scored as specified. No other eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level) are stated in the provided document.

Supply and delivery of fresh meat for a period of three (03) years at Eskom Academy of Learning (EAL) – Midrand.

Quality Management System requirements per ISO 9001. Section A: Quality Method statement based on scope, Quality Policy approved by top management, Quality Objectives approved by top management. Section B: Documented information for defined roles, responsibilities and authorities (organization chart and responsibility matrix including quality management function), and control of externally provided processes (criteria for evaluation, selection, monitoring, re-evaluation). Section E: Form A completed and signed.

Quality Management System requirements per ISO 9001 (documented QMS not certified but compliant). Section A: Quality Method statement, Quality Policy, Quality Objectives. Section B: Documented information for roles/responsibilities and control of externally provided processes. Section E: Form A completed and signed.

Quality requirements are evaluated with an indicator of 1. Section A: Quality Management System Requirements ISO 9001 – Quality Method statement, Quality Policy, Quality Objectives. Section B: Evidence of QMS in operation – documented information for roles/responsibilities and control of externally provided processes. Section E: User defined additional requirements – Form A completed and signed.

Non-compulsory clarification meeting: 19 August 2026, 10h00–11h30 (SAST), held virtually via Microsoft Teams. Link and meeting details provided in the tender document.

No eligibility criteria specified

Eskom enforces a zero-tolerance policy on violation of its Life-saving Rules. These rules apply to all Eskom employees, subsidiaries, agents, consultants, contractors and any person entering Eskom sites. The six rules are: 1) open, isolate, test, earth and create an equipotential zone before touch; 2) hook up at height; 3) buckle up; 4) be sober; 5) ensure a permit to work; 6) ensure safe live working. Adherence is a condition of employment. A signed acknowledgement form pledging to abide by these rules is required.

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Bidders must submit a completed pricing schedule (Bill No. 1) with rates exclusive of VAT and VAT at 15%. No other submission instructions are provided in the document.

Bidders must complete the pricing schedule (Bill No. 1) with rates exclusive of VAT and include VAT at 15%. The tender is open to suppliers of fresh meat products. No other eligibility criteria are specified in the provided document.

Supply and delivery of fresh meat on an as-and-when-required basis for a period of 36 months at Eskom Academy of Learning, Midrand. The bill of quantities (Bill No. 1) lists 77 line items across the following categories:

• Grade A Beef: 28 items including black tripe, brisket portions, chuck sliced portions, club steak, strips, cut deboned cubes, fillet whole and portions, mince superior, minute steak portions, ox kidneys, oxtail, ox liver, rump steak whole and portions, halaal sausage, shin (osso bucco), short rib, sirloin whole and steak, T-bone steaks, stewing with bone-in cubes, hamburger patty, assorted processed cold meat, meat balls, cylindrical sausage, boerewors sausage, processed roast beef.
• Grade A Beef Biltong: 5 items including chilli bites, dried whole/sliced vacuum sealed, dried whole vacuum packed, drywors, meat salted sliced.
• Grade A Chicken: 7 items including whole halaal, whole, mixed portions, sausage spiced, leg quarter and thighs, cheese russian sausage, vienna sausage.
• Turkey: 1 item (processed turkey).
• Grade A Lamb: 17 items including kebab vacuum sealed, kebab rump cocktail plain, goulash cubes, boneless leg cubes, leg cut cubes, whole deboned leg, halaal loin chop, loin chop cuts, neck sliced, loin fillet, rack, halaal sausages, shank, shoulder deboned stewing cubes, mutton stewing halaal cubes, stewing cubes with bone-in, sausage.
• Grade A Pork: 16 items including leg vacuum sealed, loin chops with rind, belly rasher, spare ribs marinated, streaky vacuum sealed, trotters, back bacon rindless, bacon prime cut, chipolata sausage, cheese griller cocktail sausage, cylindrical foot long sausage, pork russian sausage vacuum packed, cylindrical plain sausage, cylindrical vienna, processed ham, processed salami.
• Grade A Pork/Beef/Chicken combination: 3 items including red vienna sausage, smoked vienna sausage, processed pepperoni.

Quantities are specified in kilograms for each item.

Pricing must be submitted on Bill No. 1 with rates exclusive of VAT and VAT added at 15%. No other financial requirements are stated.

No specific compliance requirements are stated in the provided document.

Returnable documents: signed Annexure B (Acknowledgement of health and safety legal and other requirements), a Health and Safety plan addressing the OHS risks of the scope of work, H&S costing breakdown, a Baseline OHS risk assessment for the preparation and storage of meat, a Baseline OHS risk assessment for transportation of meat to the Eskom Academy of Learning, a valid Letter of Good Standing or equivalent, and a signed OHS policy.

Bidders must submit all safety returnables as part of the bid. No scoring split or preference point system is stated in the available document.

The scope is the supply and delivery of fresh meat for three years at the Eskom Academy of Learning, Midrand. The tenderer must provide a Health and Safety plan aligned with the OHS specification, a Baseline OHS risk assessment covering meat preparation and storage, and a separate Baseline OHS risk assessment for transporting meat to the academy.

The tenderer must submit a breakdown of H&S costing (e.g., H&S training, PPE, medical surveillance, emergency equipment, SHE personnel) and ensure the total H&S costing is included in the Bill of Quantities (BOQ).

A valid Letter of Good Standing or equivalent is required. A signed OHS policy must be submitted. No other compliance requirements are stated in the available document.

Returnable form: SBD 4 (Bidder's Disclosure) must be completed, signed, and certified as true. The bidder accepts that false declarations may lead to disqualification.

Bidders must complete and submit SBD 4 (Bidder's Disclosure). Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified. Bidders must certify that the information provided is true and complete; false declarations may lead to bid rejection or action under PFMA SCM Instruction on preventing and combating abuse in the supply chain management system.

Supply chain management system should

This declaration prove to be false.

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Signature Date

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Position Name of bidder

SBD 4 (Bidder's Disclosure): discloses any employment by the state, relationships with the procuring institution, and interests in related enterprises. Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. False declarations may result in bid rejection or action under the PFMA SCM instruction on preventing abuse in supply chain management.

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Returnable documents: SBD 6.2 (Declaration Certificate for Local Production and Content) and Annex C (Local Content Declaration: Summary Schedule) must be submitted with the bid. Failure to submit these may result in disqualification. The declaration must be signed by the Chief Financial Officer or other legally responsible person nominated in writing by the Chief Executive or senior management. The obligation to complete and sign the declaration cannot be transferred to an external representative or third party.

This is a designated sector tender. A two-stage bidding process may be followed: first stage assesses minimum local production and content threshold; second stage evaluates price and B-BBEE. Bidders must comply with the Preferential Procurement Regulations, 2011 regarding local content. Failure to submit the required declaration (SBD 6.2 and Annex C) may result in disqualification.

The stipulated minimum threshold for local production and content for this bid is not specified in the provided document. Bidders must refer to Annex A of SATS 1286:2011 for the applicable threshold. Bidders must declare whether any portion of the goods offered has imported content. If yes, the exchange rates used must be those published by SARB at 12:00 on the date of advertisement of the bid.

The local content declaration templates (Annex C, D and E) must be audited and certified as correct. The bidder must be able to verify local content if requested by the procuring authority.

Local content percentage must be calculated using the formula LC = [1 - x/y]

• 100, where x is imported content in Rand and y is bid price excluding VAT. Exchange rates for imported content must be converted to ZAR using SARB rates at 12:00 on the advertisement date. Bidders must submit proof of the SARB rates used. The successful bidder must continuously update Declarations C, D and E with actual values for the duration of the contract.

Bidders must comply with the Preferential Procurement Regulations, 2011 regarding local production and content. The bid may be disqualified if the Declaration Certificate (SBD 6.2) and Annex C are not submitted, or if the bidder fails to declare that the Local Content Declaration Templates (Annex C, D and E) have been audited and certified as correct. Bidders must be able to verify local content if requested. Sub-contracting must not reduce local content below the stipulated minimum threshold.

The contract will be for a period of three years. The successful bidder must continuously update Declarations C, D and E with actual values for the duration of the contract. Sub-contracting must not reduce local content below the stipulated minimum threshold. Bidders must keep Declarations D and E for verification purposes for at least 5 years.

Closing date and time: 2026-09-04T10:00:00.000Z (SAST). A compulsory site visit and/or clarification meeting may be stipulated in the Tender Data; failure to attend will result in disqualification. Details of the meeting are stated in the Tender Data.

All communication must be directed to the Eskom Representative identified in the Invitation to Tender, in writing. No queries may be addressed to any other Eskom official. Requests for clarification must be submitted in writing and will be published, along with responses, on the platform where the tender was advertised.

Submission must be made via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time. Paper submissions are not permitted for e-tendering. Tenders must be submitted in English, completed in ink, and signed. The original and one complete copy must be submitted; for e-tendering, documents must be uploaded and finalised in the relevant folders (Technical, Commercial, Financial). Late tenders will not be accepted. The Acknowledgement Form must be completed and submitted with the tender, stating whether the tender is for the whole or part of the scope. Mandatory returnables must be submitted by the closing date and time; failure to do so leads to disqualification.

Evaluation follows a staged process: basic compliance, mandatory returnables, pre-qualification criteria (if stipulated), functionality (if applicable, with a minimum threshold stated in the Tender Data), financial analysis, and price evaluation. Price and Specific Goals are scored and added together under the PPPFA 90/10 or 80/20 system. B-BBEE level is scored from the CSD report or certificate/affidavit; if not provided or expired, the tenderer scores zero for PPPFA points but is not disqualified. Specific Goals are scored with supporting documentation; failure to submit proof results in zero points for Specific Goals. Eskom will not measure a criterion twice (no 'double dipping'). Arithmetical errors are corrected; if the tenderer does not accept corrections, the tender is rejected. Objective criteria may be applied only as per Section 2(1)(f) of the PPPFA and must be stipulated in the Invitation to Tender.

Tenderers must provide proof satisfactory to Eskom that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at closing and/or contract award. All costs and personnel associated with SHEQ must be reflected in the tender.

Rates and prices must include all duties, taxes (including VAT), and levies applicable 14 days prior to closing. Prices must be fixed for the contract duration unless otherwise stated. Rates and prices must be stated in South African Rand. Arithmetical errors in pricing schedules will be corrected; if the tenderer does not accept corrections, the tender is rejected. Where cataloguing is required, the Pricing Schedule must include a line item for cataloguing.

Rates and prices must include all duties, taxes (including VAT), and levies applicable 14 days prior to closing. Prices must be fixed for the contract duration unless otherwise stated in the Invitation to Tender. Rates and prices must be stated in South African Rand. Tenderers must hold their tenders valid for the validity period and extend if requested. Where security for performance is required, the tenderer must indicate at least two financial institutions it is likely to approach; Eskom may reject unsuitable institutions. Eskom will not compensate tenderers for costs incurred in preparing or submitting tenders.

Tenderers must comply with eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers must not sub-contract 100% of the scope of work. Proof of B-BBEE level (CSD report or certificate/affidavit) must be provided at closing if it is a pre-qualification criterion. Where CIDB grading is stipulated, proof of registration must be provided at closing, or proof of application with actual proof by contract award. Tenderers must comply with relevant legislation including National Treasury Instruction Notes, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements. Proof of SHEQ systems, policies, and capabilities must be provided. The SDL&I Undertaking must be completed and submitted by contract award. Where an agent submits a tender, an authenticated copy of the authority to act as agent must be submitted. The Acknowledgement Form must be completed and submitted with the tender.

B-BBEE level is scored from the CSD report or certificate/affidavit. If B-BBEE level is a pre-qualification criterion, proof must be provided at closing or the tender will be disqualified. If sub-contracting to designated groups is used, PPPFA requirements apply. If no certificate/affidavit is provided or it is fraudulent/expired, the tenderer will not be disqualified but will score zero under PPPFA point allocation.

Eskom reserves the right to accept or reject any tender, cancel the tender, or enter into negotiations. Eskom is not liable for any losses or damages incurred by tenderers during the process. Tender validity must be maintained and extended if requested. Confidentiality of procurement matters is required. The successful tenderer will be notified before expiry of the validity period. Contract documents will be revised to include addenda, returnables, and agreed changes. Authorised signatories of both parties must sign the Form of Agreement. Where security for performance is required, the tenderer must name at least two financial institutions.

Tenderers must comply with eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers must not sub-contract 100% of the scope of work. Tenders must be submitted in English, completed in ink, and signed. The original and one copy must be submitted (or uploaded for e-tendering). Tenderers must hold their tenders valid and extend if requested. Confidentiality of procurement matters is required. Tenderers must familiarise themselves with standardised specifications incorporated by reference. No alterations to tender documents except to correct errors, with all alterations initialled. Alternative tenders may be submitted only if a main tender is also submitted and permitted. Where an agent submits a tender, an authenticated copy of the authority must be submitted. Tenderers must comply with relevant legislation and regulatory instruments. Where CIDB grading is stipulated, proof of registration must be provided at closing or proof of application with actual proof by contract award. If awarded a contract, the Contractor must achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) as applicable. Misrepresentation or falsification of information may lead to disqualification and reporting to the B-BBEE Commission. The SDL&I Undertaking must be completed and submitted by contract award. The successful tenderer may be required to provide cataloguing information and label materials per Eskom's specifications.

Evaluation stages: basic compliance, mandatory returnables, pre-qualification criteria (if stipulated), functionality (if applicable, with minimum threshold), financial analysis, and price evaluation. Price and Specific Goals are scored and added under the PPPFA 90/10 or 80/20 system. B-BBEE level is scored from CSD report or certificate; if not provided or expired, zero points for PPPFA but not disqualified. Specific Goals scored with supporting documentation; failure to submit proof results in zero points. No 'double dipping' of criteria. Arithmetical errors are corrected; if not accepted, tender rejected. Objective criteria may be applied only as per Section 2(1)(f) of PPPFA and must be stipulated.

{"closingDate":"27 June 2023"}

Eskom Ethics office: [email protected]

Eskom Forensic office: [email protected]

Eskom toll-free hotline: 0800 11 27 22

Returnable documents:

• Eskom Supplier Integrity Pact (240-113650212, Rev 2): must be read, completed, signed and submitted with the bid. It commits the bidder to ethical conduct, disclosure of conflicts of interest, and compliance with Eskom's integrity requirements.
• Integrity Declaration Form: must be completed and submitted, disclosing any interest or relationship with Eskom employees/directors, and incorporating a Declaration of Fair Tendering Practices.

Submission requirements:

• Bidders must be registered as a vendor on the Eskom Vendor Database.
• Bidders must not engage in collusion, bid rigging, or any dishonest or fraudulent practices.
• Bidders must not offer or accept any business courtesy, bribe, gift, or inducement to/from Eskom employees/directors involved in the tender process.
• Gifts or business courtesies to Eskom employees/directors must not exceed R1500 in value.
• Bidders must report any suspected unethical behaviour by Eskom employees to the Eskom Ethics office ([email protected]), Forensic office ([email protected]), or toll-free hotline 0800 11 27 22.

Bidders must be registered on the Eskom Vendor Database.

Bidders must complete and submit the Eskom Integrity Declaration Form.

Bidders must disclose any conflict of interest, including any affiliation or relationship with Eskom employees/directors that could affect or be perceived to affect decision-making during tender award.

Bidders must not have any direct or indirect personal or beneficial interest in any contract with Eskom.

Bidders may be subject to supplier discipline and sanctions, including suspension from the Eskom Vendor Database and inclusion on the National Treasury's List of Restricted Suppliers, for contravention of the Integrity Pact.

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable

South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,

cost effectiveness and competitiveness.

This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.

1.3 Preamble

In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

2. Definitions

Term Definition

Conflict of Interest

financial interests or any other interests, affect, or could be perceived to

the objectivity and discretion of another in performing Eskom duties or

making decisions on behalf of Eskom. This means that an employee or

director is in a position to make a decision (or influences a decision) that

is not fair and objective in order to benefit personally, or to benefit related

and /or inter-related persons.

Director Means a member of the board of Eskom, or a board of its subsidiary or

an alternate director of such board and includes a person occupying the

position of a director, by whatever name designated, or a prescribed

officer, or a person who is a member of a committee of the board or of

the audit committee, irrespective of whether the person is also a member

of such board.

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Employment equity The Employment Equity Act promotes equity in the workplace,

ensures that all employees receive equal opportunities and that

employees are treated fairly by their employers. The law protects a

person from unfair treatment and any form of discrimination.

Employee (s) Also referred to as staff members. These include individuals employed

by Eskom on a permanent basis, contract labour, temporary employees,

part-time employees, casual employees, occasional employees, fixed-

term contractors, learners, and others acting on behalf of Eskom or its

subsidiaries.

Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic

person and includes any employee of such supplier acting within the

course and scope of his/her employment, or any agent or manager acting

for or on behalf of, or in the interests of the supplier registered as a vendor

on the Eskom Vendor Database.

Supplier Means any natural person or juristic person that does business with

Vendor Database, such as consultants, contractors, sub-contractors and

providers of goods and services.

3. Abbreviations

Abbreviation Explanation

DOI Declaration of Interest

ETC EXCO Tender Committee

NDA Non-disclosure agreement

RFP Request for Proposal

RFQ Request for Quotation

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4. Supplier s Obligations

4.1 :

4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all

reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal

practices during any stage of the Eskom procurement process including the execution of contracts

and contract modifications.

4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact

the supply chain processes including, but s of Tender.

4.1.3 Reject all improper business practices (as may be prohibited by Eskom).

4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their

interaction with Eskom for personal gain.

4.1.5 Seek to constantly maintain and enhance their standards of professional competence.

4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,

employment equity initiatives and human relations policies) to the highest ethical standards.

4.2 :

4.2.1 All confidential information, to which they may have access in the course of their work, must not be

disclosed without the express consent from the authorised Eskom representative. The supplier is

required to complete a Non-Disclosure Agreement (NDA) to give effect to this.

4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to

influence the tendering process to advantage themselves or to mislead Eskom in any way and that

Eskom has the right to request an audit of such information, and take further action against the supplier

should it be found that it has acted in a dishonest or fraudulent manner.

4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is

recognised, Suppliers are nevertheless, required to avoid relationships with Eskom

employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,

equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required

to complete the Integrity declaration form wherein they are required to disclose any interest that they

may have with an Eskom employee/director, whether financial, personal, or private, in its business,

and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the

decision-making during tender award. Should a supplier later become aware that its

owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a

tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom

and submit whatever information may be required regarding the parties involved.

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4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally

an accepted commercial practice, they must not in any way negatively affect

reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of

such a nature (value or circumstances) as to be construed as placing an Eskom employee/director

under obligation to the supplier or in any way improperly influence the recipient.

4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,

no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

which the supplier is participating.

4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers

involved in a tender/RFP process in which it participates. They will complete the integrity Declaration

Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

5. Esk

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

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5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the

provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom

employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after

following a process of investigation and affording the supplier an opportunity to make representation,

to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various

other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,

Eskom will forward the names of such suppliers including the directors of the company to National

Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.

5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other

beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a

director or owner of a business, or in any other capacity. This includes third-party related transactions

with an indirect link to an Eskom contract.

6. General

6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,

regulations and legislation of the Republic of South Africa.

6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal

proceedings that may arise in accordance with the provisions of the law.

6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity

Pact be regarded as invalid, remainder of the provisions will remain valid.

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Bidders must be registered as a vendor on the Eskom Vendor Database.

Bidders must complete and submit the Eskom Integrity Declaration Form.

Bidders must comply with the Eskom Supplier Integrity Pact, including maintaining high integrity standards, avoiding conflicts of interest, and disclosing any relationships with Eskom employees/directors.

Bidders must not engage in collusion, fraud, or any dishonest practices.

Bidders must not offer or accept gifts or business courtesies exceeding R1500 in value to/from Eskom employees/directors.

The Integrity Pact is governed by South African law, does not prejudice other civil or criminal proceedings, remains valid until replaced, and partial invalidity does not affect the remainder.

Bidders must comply with the Eskom Supplier Integrity Pact (240-113650212, Rev 2). This includes maintaining high integrity standards, avoiding conflicts of interest, disclosing any relationships with Eskom employees/directors, complying with the R1500 gift limit, and not engaging in collusion or fraud. Bidders must complete the Integrity Declaration Form. Eskom commits to fair treatment, requires employee declarations of interest, and may impose sanctions including suspension and referral to National Treasury for breaches.

The pack applies from 1 March 2025 to 28 February 2026 and is subject to changes in tax legislation.

Group Tax email: [email protected]

Bidders must complete and sign the relevant PAYE evaluation pack: Pack A for companies, close corporations, or trusts; Pack B for individuals. The pack includes a summary sheet, applicable affidavits (Appendices 1–5), declarations (Appendices 6–8), and the 'Particulars of person acting as representative' or 'Particulars of Individual' section. Completed packs must be returned to Eskom, copying Group Tax at [email protected]. All questions must be answered truthfully; the bidder is responsible for the accuracy and completeness of the information provided.

Contractors must complete and sign the relevant evaluation pack, including the summary sheet, affidavits (Appendices 1-5), declarations (Appendices 6-8), and the 'Particulars of person acting as representative' or 'Particulars of Individual' section. Completed packs must be returned to Eskom, copying Group Tax at [email protected].

The evaluation determines the bidder's tax classification under the Income Tax Act: Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor. Bidders must complete the relevant evaluation pack and answer all questions truthfully. Failure to sign required appendices may result in PAYE being withheld from payments.

The pack applies to contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries. It establishes whether a contractor is an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for PAYE purposes. The pack is based on tax legislation for the 2025/2026 tax year.

If a contractor is classified as a Labour Broker and provides a valid IRP30 certificate, no Employees' Tax will be withheld; an IT3(a) certificate with code 3617 will be issued. If no valid IRP30 certificate is provided, Employees' Tax will be withheld at individual tax rates until a valid certificate is provided, and an IRP5 with code 3617 will be issued. Dependent Contractors or Personal Service Providers will have Employees' Tax withheld at prevailing tax rates, coded as 3601 or 3616 on the IRP5.

Bidders must be residents of South Africa or complete Appendix 9 if non-resident. Companies/CCs/trusts must complete Evaluation Pack A; individuals must complete Evaluation Pack B. Required forms include affidavits (Appendices 1–5) and declarations (Appendices 6–8) as applicable, plus the 'Particulars of person acting as representative' or 'Particulars of Individual' section.

The contractor must notify Eskom in writing of any changes to the information provided. Eskom is entitled to withhold from payments any taxes, interest, and penalties that it may be required to pay to SARS as a result of inaccurate information. The contractor shall be liable in full for any taxes, penalties, and interest that SARS may impose on Eskom if the contractor fails to notify Eskom of changes.

The contractor or its duly authorised representative must declare that all questions have been answered truthfully. The contractor is responsible for the accuracy and completeness of all information provided. The pack will not be automatically updated with changes in legislation. Eskom accepts no liability for any loss or damages arising from the use of this pack.

Contractors must complete the relevant evaluation pack (Pack A for companies/CCs/trusts, Pack B for individuals) to determine their tax classification. The pack is based on tax legislation for the 2025/2026 tax year and is subject to change.

Returnable documents:

• E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1): must be fully completed and submitted to Eskom within the prescribed period. Failure to do so renders the tenderer non-responsive and leads to disqualification.

E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) is a mandatory returnable document. It must be fully completed and submitted to Eskom within the prescribed period; failure to do so will render the tenderer non-responsive and lead to disqualification from the procurement process.

Completion and submission of the mandatory E-Tendering Training Acknowledgement Form within the prescribed period is a prerequisite for responsiveness. Failure results in disqualification.

Non-compulsory clarification meeting on 19 August 2026, 10h00-11h30 SAST, via Microsoft Teams. Tenderers must confirm attendance with the Eskom Representative stating name, position, and contact details of each attendee.

Eskom Representative: Ms. Pam Nolutshungu, Tel: 011 800 6439, E-mail: [email protected]. All queries and clarifications must be addressed in writing to the Eskom Representative only. Responses will be uploaded on the National Treasury e-tender portal and Eskom tender bulletin.

Tenders must be submitted electronically via the Eskom E-Tendering site (https://eTendering.eskom.co.za/tender/) before the closing date and time. Documents must be uploaded under the folders Technical, Commercial, Financial, and Other. All documents must be in PDF format, with the price list also in Excel format. File size limit is 50MB per file and 900MB total per submission. No zip/condensed files, no hard copies. If resubmitting, only the latest version is accepted; previous submissions are null and void. Ensure submission status is marked complete.

Mandatory returnables at closing (disqualifiable if missing):

• Annexure A (Authorisation Form)
• Annexure B (Acknowledgement Form)
• Annexure C (Tenderer's Particulars)
• Annexure D (Integrity Pact Declaration)
• Annexure E (CPA for local goods/services)
• Annexure F (CPA(IG) for imported goods/services, if applicable)
• Annexure G1-G4 (SBD 6.2 Declaration for Local Production and Content)
• Annexure H (SBD 1)
• Annexure J (SBD 4 Bidders Disclosure)
• E-tendering Help Manual acknowledgement form

Non-disqualifiable returnables (5 working days to remedy if missing):

• Annexure I (SBD 6.1 Preference Points Claim Form)
• Proof of Specific Goals (if claimed)
• Tax clearance certificate (if not on CSD or no SARS PIN)
• Tax Evaluation Questionnaire
• Employment Equity compliance proof (if designated employer)
• CIDB grading (if applicable)
• Completed NEC3 Supply Contract
• Pricing schedule (PDF and Excel)

Additional gatekeeper documents (technically non-compliant if missing):

• Food safety accreditations: Certificate of Acceptance (CoA) for premises and vehicles, HACCP/FSSC 22000/FSA certification
• Letter of Intent from supplier(s) where fresh meat will be procured (signed, not older than 3 months, on letterhead)

Mandatory contractual requirement: Proof of CSD registration.

Mandatory returnables at closing (disqualifiable): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services (if applicable), Annexure G1-G4 SBD 6.2 Declaration for Local Production and Content, Annexure H SBD 1, Annexure J SBD 4 Bidders Disclosure, E-tendering Help Manual acknowledgement. Non-disqualifiable: Annexure I SBD 6.1 Preference Points Claim Form, Specific Goals proof, Tax Clearance Certificate, Tax Evaluation Questionnaire, Employment Equity compliance proof, CIDB grading (if applicable), NEC3 Supply Contract completed, Pricing Schedule in PDF and Excel. Additional gatekeepers: Food safety accreditations (Certificate of Acceptance for premises and vehicles, HACCP/FSSC 22000/FSA certification, Letter of Intent from suppliers). Mandatory contractual: Proof of CSD registration. Additional contractual: COIDA certificate, Quality documents (method statement, policy, objectives, documented information, Form A), Health and Safety documents (Annexure B acknowledgement, H&S plan, H&S costing, baseline risk assessments, letter of good standing, OHS policy).

Functionality requirements are applicable with a threshold of 70%. Tenderers not meeting the threshold are disqualified. Detailed technical evaluation criteria are in Appendix A.

Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts are considered; conditional discounts are not. Prices are scored out of 80 or 90 points.

Specific goals are scored out of 20 or 10 points per PPPFA. Failure to submit evidence for a specific goal results in 0 points for that goal, but not disqualification.

Ranking uses the 80/20 system for tenders valued at or below R50 million, and 90/10 for tenders above R50 million. Tenderers are ranked by adding price and specific goals scores.

Quality requirements (Category 4): Quality Method statement based on scope, Quality Policy approved by top management, Quality Objectives approved by top management, Documented information for roles/responsibilities (org chart and responsibility matrix), Documented information for control of externally provided processes/products/services (criteria for evaluation, selection, monitoring, re-evaluation of external providers), Fully completed and signed Form A.

Pricing schedule to be submitted in PDF and Excel format. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value, unconditional discounts considered. Prices scored out of 80 or 90 points.

Pricing schedule must be submitted in PDF and Excel format. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts are considered; conditional discounts are not. Prices are scored out of 80 or 90 points.

Eskom payment terms: 30 days for contracts valued below R50 million (including VAT), 60 days for contracts above R50 million, from receipt of undisputed invoices. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.

Eligibility: Tenderers must not be under restriction to do business with Eskom or State-Owned Companies; must not have nationality of a sanctioned country; must not submit more than one tender except as allowed on E-Tendering; JV/consortium must state joint and several liability; must not have conflict of interest; must be signed by authorised persons; must not be restricted by National Treasury or on Tender Defaulters list; must not subcontract 100% of scope.

Mandatory contractual requirement: Proof of valid and current CSD registration.

Additional contractual requirements (assessed after evaluation):

• COIDA certificate of good standing (South African tenderers only)
• Quality documents: Quality Method statement, Quality Policy, Quality Objectives, documented information for roles/responsibilities and control of externally provided processes, completed Form A
• Health and Safety documents: signed Annexure B acknowledgement, H&S plan, H&S costing breakdown, baseline OHS risk assessments (for preparation/storage and transportation), valid letter of good standing, signed OHS policy

Tax compliance: Certified copy of tax clearance certificate required from foreign tenderers with a footprint in South Africa but not on CSD, and local tenderers not providing SARS e-filing PIN. Foreign suppliers with no footprint in South Africa complete SBD1 but no proof of tax compliance required.

Employment Equity: Designated employers must provide proof of compliance with the Employment Equity Act, including submission of EE report to the Department of Labour.

Health and Safety requirements: Annexure B – Acknowledgement of health and safety legal and other requirements (signed), Health and Safety plan addressing project OHS risks, H&S costing breakdown (trainings, PPE, medical surveillance, emergency equipment, SHE personnel) included in BOQ, Baseline OHS risk assessment for preparation/storage of meat, Baseline OHS risk assessment for transportation of meat to EAL, Valid letter of good standing, Signed OHS policy.

Conditions of contract will be NEC3 Supply Contract (SC3). Mandatory contractual requirement: Proof of CSD registration. Additional contractual requirements may include SHEQ requirements. Contractual requirements assessed after evaluation and ranking; failure to meet may result in non-responsiveness. Eskom payment terms: 30 days for contracts below R50 million, 60 days for above R50 million. Eskom reserves right to negotiate with preferred bidders if prices not market-related. Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

Eligibility criteria: tenderers must not be under restriction to do business with Eskom or State-Owned Companies; must not have nationality of a sanctioned country; must not submit more than one tender except as allowed on E-Tendering; JV/consortium must state joint and several liability; must not have conflict of interest; must be signed by authorised persons; must not be restricted by National Treasury or on Tender Defaulters list; must not subcontract 100% of scope. Tenderers must meet basic compliance: meet eligibility, submit complete tender with commercial, financial and technical information, and submit mandatory returnables.

Functionality requirements applicable with threshold 70%. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value, unconditional discounts considered. Prices scored out of 80 or 90 points. Specific goals scored out of 20 or 10 points per PPPFA. Ranking by 80/20 or 90/10 system. Tenderers not meeting functionality threshold disqualified.

Returnable documents: Form A (Tender & Contract Quality Requirements) must be completed and signed by the Tenderer's Quality Representative to acknowledge and accept Eskom Supplier Quality Requirements and ISO 9001 standard.

Bidders must complete and sign Form A to acknowledge acceptance of Eskom's Supplier Quality Requirements and ISO 9001 standard. The form must be signed by the Tenderer's Quality Representative.

The tender is for the supply and delivery of fresh meat for a period of three years at Eskom Academy of Learning (EAL) in Midrand. The quality requirements form (Form A) indicates Category 4 for pre-contract award quality requirements. A main supplier and sub-supplier capability and capacity assessment may be applicable. Post-contract award requirements include contract execution, supplier quality performance monitoring, and supplier quality audits. Standard conditions include Eskom rights of access, rights to information, preservation, quality audits related conditions, management of nonconformities, and special processes.

The tenderer must complete and sign the quality requirements form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001. The form selects Category 4 for pre-contract award quality requirements. Post-contract award requirements include contract execution, supplier quality performance monitoring, and supplier quality audits. Standard conditions include Eskom rights of access, rights to information, preservation, quality audits related conditions, management of nonconformities, and special processes.

Bidders must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard.

Bidders must sign and submit the Acknowledgement Form for Eskom OHS legal and other requirements (Annexure B). The form must be signed by an authorised person (CEO/Director/Managing Director) and witnessed by two witnesses. Bidders must confirm they understand the OHS requirements and the consequences of non-compliance. Eskom reserves the right to verify the supplier's previous work references and contact details of clients.

The supplier must comply with Eskom's OHS requirements when working at or rendering a service to Eskom, including: Eskom Contractor Health and Safety requirements standard 32-136, OHS specification/requirements provided, Eskom Occupational Health and Safety Incident Assessment Procedure 32-95, Eskom Occupational Health and Safety Risk Management Procedure 32-520, Eskom Working at Height Standard 32-418, Safety, Health, Environment and Quality Policy 32-727, and Nonconformity and Corrective Action Procedure 240-53464409. After contract award, the supplier is responsible for aligning company processes to Eskom's OHS requirements. All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main contractor/supplier must: demonstrate the process and selection criteria applied when appointing contractors and suppliers; provide notification to Eskom prior to the appointment of contractors or suppliers for the commencement of work; ensure that contractors/suppliers have adequate resources and competencies; be accountable for the management of its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements; monitor contractors/suppliers through audits and assessments regarding OHS compliance during execution of work; provide grounds for termination of work done by contractors/suppliers; deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes. Eskom reserves the right to verify this when deemed necessary and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous work of a similar nature. Penalties shall be enforced on the main supplier for non-conformance(s) pertaining to Eskom and/or statutory OHS requirements.

The supplier/contractor/tenderer must ensure understanding of the OHS requirements listed in Annexure B. Compliance is expected with Eskom OHS documents including: Contractor Health and Safety requirements standard 32-136, OHS specification/requirements provided, Occupational Health and Safety Incident Assessment Procedure 32-95, Occupational Health and Safety Risk Management Procedure 32-520, Working at Height Standard 32-418, Safety, Health, Environment and Quality Policy 32-727, and Nonconformity and Corrective Action Procedure 240-53464409. After contract award, the supplier is responsible for aligning company processes to Eskom's OHS requirements. Penalties will be enforced for non-conformance to Eskom and/or statutory OHS requirements. All employees must undergo relevant Eskom induction.

Closing date and time: 2026-09-04 at 10:00:00 (as per tender record). No other dates (briefings, site visits, clarification deadlines) are stated in the document.

For problems with the Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender. No direct contact details are provided.

Bids must be submitted electronically through the Eskom eTendering system at https://eTendering.eskom.co.za. Suppliers must register on the system and verify their email address; an OTP is sent to the registered cellphone and email for login. Upload required documents under the correct category (Technical, Commercial, Finance, etc.). Each file must not exceed 50MB and the total size of all uploaded files must not exceed 900MB. Finalise the submission before the closing time; a confirmation email with the submission ID is sent and should be saved for future reference. Closed tenders are sent directly to selected suppliers via a private email link.

Bidders must have a Central Supplier Database (CSD) number to access the eTendering system. Registration on the eTendering portal is mandatory. Only suppliers who meet the selection and evaluation criteria are considered for closed tenders. No specific criteria are detailed in the available document.

To submit tender documents via the eTendering system: register and verify email, login with email and password, enter OTP sent to cellphone and email, select the tender, upload required documents under correct categories (e.g., Technical, Commercial, Finance), ensure file size does not exceed 50MB per file and total size does not exceed 900MB, finalize submission, and save the confirmation email with submission ID for future reference.

A CSD (Central Supplier Database) number is required to gain access to the eTendering system. No other compliance requirements (tax clearance, B-BBEE, CIDB) are stated in the available document.

Closed tenders are not listed on Tenderbulletin as normal tenders; they are sent directly to relevant and potential suppliers who meet the selection and evaluation criteria. These suppliers receive a private email link to bid.

E-Tenderers' E-Tendering Training Acknowledgement Form and Supplier Evaluation Pack Template must be submitted.

Bidders must be registered on the Central Supplier Database (CSD) and provide a SARS Tax Pin and CSD Report. They must hold a valid CIDB registration (if applicable). They must submit the Acknowledgement Form for Eskom SHE Rules, Life Saving Rules Acknowledgement Form, and Letter of Good Standing (COIDA). They must complete the E-Tenderers' E-Tendering Training Acknowledgement Form. They must comply with the Technical Evaluation criteria as specified in the tender.

The signed NEC3 contract must include pricing. Company documents (CIPC Reg, SARS Tax Pin, CSD Report, CIDB, etc.) and SDL&I returnables are required.

The signed NEC3 contract must include pricing. A Supplier Quotation on company letterhead is required. Financial Statements are required if applicable.

Company documents required: CIPC registration, SARS Tax Pin, CSD Report, CIDB (if applicable). SDL&I returnables must be submitted. Occupational Health and Safety (OHS) documentation required if applicable, including Acknowledgement Form for Eskom SHE Rules and other Requirements, Life Saving Rules Acknowledgement Form, and Letter of Good Standing (COIDA). Environmental and Quality documentation required if applicable.

Occupational Health and Safety (OHS) documentation is required if applicable. Bidders must submit the Acknowledgement Form for Eskom SHE Rules and other Requirements, the Life Saving Rules Acknowledgement Form, and a Letter of Good Standing (COIDA). Environmental and Quality documentation are required if applicable.

Technical Evaluation returnables must be submitted as per the Technical Evaluation criteria. A Supplier Evaluation Pack Template is required. Quality documentation is required if applicable.

No contact information provided in the document.

Returnable documents and commitments:

• Valid B-BBEE certificate issued by a SANAS accredited verification agency, sworn affidavit, or CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) including shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability where applicable.
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory if the commodity is a designated sector (marked No in this tender).
• For mandatory subcontracting (contracts above R30 million): signed subcontracting agreement with subcontractor's company registration documents (CK and B-BBEE certificate or affidavit) or copies of subcontracting contracts/letters of intent.
• SDL&I Implementation Schedule must be completed and returned to the SDL&I representative within 28 days after contract award.
• Quarterly SDL&I reports must be submitted in accordance with the Data Collection Template.
• Failure to submit required documents may affect preference points but not disqualify, except for mandatory subcontracting and CIDB CSDG requirements which render the tender non-responsive if not met.

Sworn affidavits for B-BBEE must meet validity requirements: name of deponent as per ID and identity number; designation of deponent as director, owner, or member; name of enterprise as per CIPC registration and business address; percentage of black ownership, black female ownership, and designated group; for specialised enterprises, percentage of black beneficiaries; total revenue for year under review and basis (audited or management accounts); financial year end; B-BBEE status level; empowering supplier status; date deponent signed and date of Commissioner of Oath must be the same; Commissioner of Oath cannot be an employee or ex officio of the enterprise.

Bidders must provide a valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit/CIPS affidavit (validity requirements detailed in Section 6). Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown, certified ID copies of shareholders, and proof of disability where applicable. Failure to provide these documents means the bidder scores 0 out of 10 for specific goals but is not disqualified. The tender is not a designated sector (no local content threshold applies) and there is no CIDB compulsory training. Mandatory subcontracting of at least 30% of contract value to a qualifying EME/QSE (51% black-owned in rural/underdeveloped areas or townships) is a condition for award. Subcontracting to entities with lower B-BBEE status than the bidder is limited to 25% of contract value unless the subcontractor is an EME with capability.

Specific goals: maximum 10/20 points, added to price points, total rounded to two decimal places. Contract awarded to highest scorer per PPPFA. B-BBEE status level points table provided. Tenderers failing to provide preference point documentation may only score out of 90/80 for price and 0 for specific goals.

Skills development: Tenderers must submit proposals for developing skills of unemployed candidates, addressing Eskom's core, scarce, and critical skills. Candidates must be from all provinces and representative of population demographics. Eskom target: 8 Butcher/Meat Cutter/Quality Controller. Tenderers take full responsibility for the total cost of developing skills; Eskom will not make any financial contribution. Tenderers are advised to approach relevant SETAs for grants, subsidies, and incentives, and SARS for tax rebates.

Suppliers must submit quarterly reports to Eskom in accordance with the Data Collection Template on compliance with SDL&I obligations. Eskom will review reports within 30 days of receipt and notify suppliers in writing if obligations are not met. Upon notification, suppliers must implement corrective measures before the commencement of the following report, failing which retention clauses will be invoked. Every contract must be accompanied by an SDL&I Implementation Schedule, completed by the supplier and returned to the SDL&I representative for acceptance within 28 days after contract award. This schedule is used for monitoring, measuring, and reporting on progress.

Pricing must be separated into components as per the Price Schedule included with the tender documents.

Local procurement content is total spending minus imported component; Eskom target is 100%.

SDL&I retention: Eskom will retain 2.5% of every invoice (excluding VAT) as security for SDL&I obligations.

Penalty of 2.5% of invoice amount for failure to meet SDL&I obligations.

Retention of 2.5% of contract value for failure to meet SDL&I obligations.

B-BBEE: Maintain B-BBEE status throughout contract period. Provide valid B-BBEE certificate (SANAS accredited agency / sworn affidavit / CIPS affidavit), proof of ownership/shareholding (CIPC), certified ID copies of shareholders, proof of disability where applicable.

Local content: SBD 6.2 Declaration Form and Annex C mandatory if applicable.

CIDB: No compulsory training indicated; if applicable, failure to meet CSDG mandatory % renders tender non-responsive.

Mandatory subcontracting: For contracts above R30 million, subcontract minimum 30% of contract value to designated groups (EME or QSE 51% owned by black people in rural/underdeveloped areas or townships). Submit signed subcontracting agreement with subcontractor's registration documents or letters of intent.

Subcontracting restriction: May not subcontract more than 25% of contract value to an entity without equal or higher B-BBEE status unless it is an EME with capability.

Sworn affidavits must meet validity requirements: deponent name as per ID, designation, enterprise name as per CIPC, ownership percentages, revenue details, financial year end, B-BBEE status level, empowering supplier status, same signature date as Commissioner of Oath, Commissioner cannot be employee of enterprise.

B-BBEE points are awarded based on status level. Maximum 10/20 points for specific goals. Documents required to claim preference points: valid B-BBEE certificate (SANAS accredited agency / sworn affidavit / CIPS affidavit), proof of ownership/shareholding (preferably CIPC) with breakdown, certified ID copies of shareholders, proof of disability where applicable. Tenderer failing to provide documentation will not be disqualified but may only score out of 90/80 for price and 0 for specific goals.

SDL&I obligations are contractual. Eskom will apply a penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations. Eskom will apply a retention of 2.5% of the contract value for failure to meet SDL&I obligations. For the duration of the contract, Eskom will retain 2.5% of every invoice (excluding VAT) as security for fulfilment of all SDL&I obligations. Retained amounts are released only upon: receipt of SDL&I progress report, fulfilment of all SDL&I obligations, and submission of an approved compliance report by the SDL&I Department.

SDL&I objectives: Tenderers who complete and submit objectives but do not meet Eskom's targets will not be disqualified. SDL&I objectives do not form part of scoring, but commitments form part of contractual obligations. B-BBEE: maintain status throughout contract period. Local procurement content: Eskom target 100%. Procurement from designated groups: Black Owned 4%, Black Women Owned 3%, Black Youth Owned 2%, Black Persons with Disability 1%. Jobs: submit proposals for type and number of jobs created and retained. Skills development: submit proposals for developing skills of unemployed candidates; Eskom target 8 Butcher/Meat Cutter/Quality Controller; tenderers take full responsibility for cost.

Objective criteria are a condition for contract award; failure may lead to second-ranked tenderer being recommended. Designated sectors: Indicate if commodity is a designated sector (marked No). If applicable, SBD 6.2 Declaration Form and Annex C are mandatory returnables. CIDB skills development: No compulsory training indicated; if applicable, failure to meet CSDG mandatory % renders tender non-responsive. National Industrial Participation Programme: N/A. Mandatory subcontracting: For contracts above R30 million, subcontract minimum 30% of contract value to designated groups (EME or QSE 51% owned by black people in rural/underdeveloped areas or townships). Submit signed subcontracting agreement with subcontractor's registration documents or letters of intent. Subcontracting is a condition for award; supplier may not subcontract more than 25% of contract value to an entity without equal or higher B-BBEE status unless it is an EME with capability.