Domestic air cargo services for SA post office – 1 year contract

The tender is for the supply of domestic air cargo services for SA Post Office Limited for a period of one year. The Addendum A spreadsheet defines the required routes, frequencies, and operational timings.

The tender covers domestic air cargo services across a network of routes. The Addendum A spreadsheet specifies, per route, the origin/destination, frequency, SAPO lodgement time (when SAPO hands cargo to the supplier), and the supplier's latest acceptance time. Routes include Johannesburg, Cape Town, Durban, Port Elizabeth, East London, George, and Bloemfontein, with frequencies of Monday to Friday or 'When Required'. Lodgement times range from 16H00 to 22H00 depending on route and direction.

The tender is for the supply of domestic air cargo services for SA Post Office Limited for a period of one year. The pricing schedule covers 19 routes between major South African cities, with rates for loose cargo, minimum charges, scanning fees, security levy, fuel price, and document fee per consignment. All prices must include VAT.

Returnable documents: completed and signed Annexure F (Pricing Schedule). The signatory must print their name, designation, and company name, and warrant their authority to sign. No other returnable forms are specified in the available document.

Price evaluation: bids are scored on the average Total Cargo Cost per route, calculated from five predetermined weight ranges (1, 5, 10, 50, and 100 kg) divided by 5. Award is per route based on the actual rates quoted, not the average. No other evaluation criteria (e.g., functionality, B-BBEE) are stated in the available document.

The service is domestic air cargo for SA Post Office. The pricing schedule covers 19 routes (DC1–DC19) between major cities, each with return legs. Rates must be quoted for loose cargo per kg, minimum charge per consignment, Part 108 scanning fee per kg, minimum scanning fee per consignment, security levy, fuel price (incl. VAT), and document/waybill fee per consignment. All prices must include VAT.

All prices must include VAT. The pricing schedule requires rates for loose cargo, minimum charges, scanning fees, security levy, fuel price, and document fee per consignment. The bidder warrants that quoted prices are free of errors and omissions and that they can deliver the service at the quoted price.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE) are stated in the available document.

Returnable documents: Annexure BC (Confirmation Bidder) must be completed, signed and submitted with the bid. The form requires the bidder to confirm compliance with SAPO bid specifications by indicating YES or NO, and to provide the signatory's name, title, contract number, contact e-mail address and date.

The tender is for the supply of domestic air cargo services for SA Post Office Limited for a period of one year. The service provider must supply express and overnight air cargo services per route between various domestic airports as per Addendum A – Domestic Courier Routes. Bidders must provide costing per route in the Pricing Schedule, and the bid will be evaluated and awarded per route.

Compulsory briefing session: 2026/08/20 at 11:00 via Zoom. Meeting ID: 318 723 2394, Passcode: Rj86Jw. Clarification deadline: 2026/08/25 at 09:00. Closing date and time: 2026/09/04 at 11:00.

Compulsory briefing session: 2026/08/20 at 11:00 via Zoom. Meeting ID: 318 723 2394, Passcode: Rj86Jw. Clarification deadline: 2026/08/25 at 09:00. Bidders are encouraged to submit clarification questions in writing to the SAPO officials. Questions and answers will be uploaded on the e-tender portal.

Bidding procedure and technical enquiries: Bernadette van Zyl, Procurement Officer, South African Post Office Limited, Supply Chain Management, Cnr James Drive & Moreleta Street, Silverton, Pretoria. Telephone: 012-845-2452. Email: [email protected].

Proposals must be delivered to the Tender Box at SAPO Supply Chain Management, Cnr James Drive & Moreleta Street, Silverton, 0184, by 2026/09/04 at 11h00. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. One original proposal (marked 'original') in an arch lever file, loose-leaf, plus one copy on a USB stick, both sealed. The outside of the sealed proposal must show the bidder's name, description of proposal, RFP number, closing date and time, and the name of the person for whose attention the proposal is intended; the bidder's name and address on the reverse side. All documents and correspondence must be in English. Amendments must be initialled. Returnable documents: completed SBD 1, SBD 4, Confidentiality and Non-Disclosure Agreement, Certificate of Acquaintance with Bid Documents, latest CSD Report / MAAA number, Pricing Schedule (Annexure F), Specification Confirmation (Annexure BC), proof of Public Liability Insurance, Part 108 compliance certificate, Operators License, and Annexure BR (Experience) completed by the bidder's client. Failure to submit required documents may lead to disqualification.

Returnable documents include: Administrative documents: Completed SBD 1, Completed SBD 4, Completed Confidentiality and Non-Disclosure Agreement, Completed Certificate of Acquaintance with Bid Documents, Latest CSD Report / MAAA number. Gatekeeping documents: Pricing Schedule (Annexure F). Bid condition documents: Specification Confirmation (Annexure BC), Public Liability Insurance proof, Part 108 compliance certificate, Operators License, Experience (Annexure BR completed by client). Commercial price and specific goals documents: Valid BBBEE Certificate or Sworn Affidavit, and if a Joint Venture, a consolidated BBBEE Certificate.

Evaluation is phased: Phase 0: attendance of compulsory briefing session; Phase 1: gatekeeping criteria (completed Pricing Schedule Annexure F); Phase 2: bid conditions (Annexure BC, Public Liability Insurance, Part 108 compliance, Operators License, Annexure BR); Phase 3: commercial – price and specific goals. The preferential point system is 80/20 or 90/10. Specific goals: ≥51% Black-owned (10 points), ≥51% Black Youth-owned (5 points), ≥51% Black Woman-owned (3 points), ≥1% owned by disabled person (2 points) under 80/20; correspondingly 5, 2.5, 1.5, 1 points under 90/10. Points are awarded based on submission of a valid B-BBEE certificate (SANAS accredited) or sworn affidavit (EMEs and QSEs) or DTI B-BBEE certificate. Bidders not submitting specific goal requirements score zero for that portion but are not disqualified.

The service provider must supply express and overnight air cargo services per route between domestic airports as per Addendum A – Domestic Courier Routes. Services include: providing appropriate air cargo service per route, tracking of shipments, providing hard copies of Proof of Delivery on request, receiving cargo from SAPO at the bidder's premises with verification of quantity and weight, and providing flight schedules. Aircraft must comply with SACAA or Foreign Operator's Permit (FOP) issued by DOT. Operating airports: O.R Tambo, Cape Town International, King Shaka International, Port Elizabeth, East London, Bloemfontein, and George. The service provider must have operating facilities at these airports with CCTV coverage. Must comply with Part 108 of the South African Civil Aviation Act 2009 and hold a valid Air Operators License. Communication: inform SAPO of delays exceeding 30 minutes immediately, operational changes at least 4 hours before departure, and any change exceeding 2 weeks in flight times at least 1 month in advance.

The service provider must provide air cargo services per route as per agreed times and schedules, track shipments, provide Proof of Delivery on request, receive cargo from SAPO with verification, and provide flight schedules. Must inform SAPO of delays exceeding 30 minutes immediately, operational changes at least 4 hours before departure, and any change exceeding 2 weeks in flight times at least 1 month in advance.

Bidders must have a minimum of two (2) years completed experience in the past three (3) years in air cargo operations. Annexure BR must be completed and signed by the bidder's client, not the bidder.

Aircraft must comply with SACAA or Foreign Operator's Permit (FOP) issued by DOT. The service provider must comply with Part 108 of the South African Civil Aviation Act 2009 and provide a certified copy of their valid accredited certificate from SACAA, or if using an agent, the agent's certificate. Must also comply with the Air Services Licensing Act and provide a valid Air Operators License, or if leasing, the leasing company's license and a valid agreement.

Pricing must be provided per route in the Pricing Schedule (Annexure F), based on Total Cargo Rate per kilogram. Every column must be completed; indicate 'Zero (0)' where no charge applies. The bid is evaluated and awarded per route.

Pricing must be provided per route in the Pricing Schedule (Annexure F), based on Total Cargo Rate per kilogram. Every column must be completed; indicate 'Zero (0)' where no charge applies. The contract price is inclusive of VAT and payable 30 days upon statement date. Bidders must have Public Liability Insurance of minimum R25 million per air incident, with proof of active cover maintained throughout the contract term.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD report / MAAA number. Tax compliance: submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate; if no TCS PIN, provide a CSD number. Each party in a consortium/joint venture must submit separate TCS/CSD. Bids from persons in the service of the state, or companies with directors in state service, will not be considered. Bidders must submit a valid B-BBEE certificate (SANAS accredited) or sworn affidavit (EMEs and QSEs) or DTI B-BBEE certificate. Joint ventures must submit a consolidated B-BBEE certificate. Bidders must have a minimum of two (2) years completed experience in the past three (3) years in air cargo operations, evidenced by Annexure BR completed by the client. Must provide proof of Public Liability Insurance, Part 108 compliance certificate, and Air Operators License.

The Confidentiality and Non-Disclosure Agreement obliges the bidder to keep confidential information secret, use it only for the purpose disclosed, and return or destroy it upon request within 48 hours. Breach is a material breach, with the bidder liable for costs on an attorney and own client scale, and the Post Office may seek an interdict. Obligations survive termination. The Certificate of Acquaintance with Bid Documents certifies that the bidder has read and understood all bid documents.

The successful bidder shall commit to a programme of continuous improvement resulting in cost-efficiencies. The Contract Price is inclusive of VAT and payable 30 days upon statement date. The Post Office's total requirements may not be allocated to only one bidder; the Post Office reserves the right to split the award between two or more bidders, accept part of a bid, and negotiate with preferred bidders. Bidders must not canvass any SAPO staff before the award. The validity period of the proposal is 180 days from closing date.

Bidders must have a minimum of two (2) years completed experience in the past three (3) years in air cargo operations. Must have Public Liability Insurance of minimum R25 million per air incident, with proof of active cover maintained throughout the contract term. Must comply with Part 108 of the South African Civil Aviation Act 2009 and provide a certified copy of their valid accredited certificate from SACAA, or if using an agent, the agent's certificate. Must comply with the Air Services Licensing Act and provide a valid Air Operators License, or if leasing, the leasing company's license and a valid agreement.