Refurbishment of vip basement parking lobby reception area – city hall tender in gauteng

Closing date: 31 August 2026 at 11:00 AM (submission deadline).

Non-compulsory site briefing: 24 August 2026 at 09:00 AM, venue: Gauteng Provincial Legislature, 43 Rissik Street or CNR City Hall & Helen Joseph Street, Johannesburg. Contact for briefing: Lesebelele Seteno ([email protected]). Attendance is not mandatory but recommended to understand requirements.

SCM / bidding procedure enquiries: Vhukhudo Letshokota, Supply Chain Management, email: [email protected].

Technical / specification enquiries: Lesebelele Seteno, Building Management, email: [email protected].

Submission address: electronic only to [email protected].

Submission method: electronic submission via email to [email protected]. One electronic copy of the RFQ must be submitted. Closing date: 31 August 2026 at 11:00 AM. Mandatory returnable documents (all must be completed, signed and submitted with the quotation):

• Technical Proposal
• SBD 3.3 Pricing Schedule (Firm Pricing)
• SBD 4 Bidder's Disclosure (original completed and signed)
• SBD 6.1 Preference Points Claim Form (original completed and signed)
• Valid CIDB Registration Grade 1GB or higher
• Valid COIDA Letter of Good Standing
• Copies of full Company Registration documents (CIPC)
• Copies of South African IDs for shareholders
• Company Profile
• At least two references for a similar completed project
• Joint Venture/Consortium/Trust Deed documents (if applicable): certified copies of shareholders certificates, company registration documents, and ID documents of directors/members for all parties

Disqualification risks: any mandatory document omitted or unsigned; submission received after closing time.

Valid CIDB Registration 1GB or higher; CIPC Registration Certificate; Valid COIDA Letter of Good Standing; Company Profile; At least two references for similar completed project; Signed SBD 3.3 and Pricing Schedule; Technical Proposal; SBD 4 Bidder's Disclosure (original, signed); SBD 6.1 Preference Points Claim Form (original, signed); Copies of full Company Registration documents; Copies of South African IDs for shareholders; One electronic copy of RFQ; Joint Venture/Consortium/Trust Deed documents if applicable.

Two-stage evaluation:

Stage 1 – Administrative Compliance: verification of all mandatory returnable documents listed above. Bids failing Stage 1 are disqualified.

Stage 2 – Price only: responsive quotations evaluated on price in accordance with the 80/20 preference point system (PPPFA 2022). Price = 80 points, Specific Goals = 20 points. No functionality or technical evaluation is applied. Specific Goals points are claimed via SBD 6.1 and verified against: Black Ownership (max 7), Women Ownership (max 5), Youth Ownership (max 5), PWDs Ownership (max 3). Failure to submit proof for specific goals means zero points for those goals.

Scope: complete refurbishment of the VIP Basement Parking Lobby Reception Area at Johannesburg City Hall Building. Contract period: 30 calendar days from site handover. CIDB requirement: Grade 1GB or higher (General Building).

Key works:

• Demolition and floor preparation: inspect, clean, re-level existing 25 m² interlocking concrete paving; apply bonding slurry/primer; install 40–50 mm reinforced cement-sand screed (min 25 MPa) with welded mesh.
• Drywall partitioning: 12 m² of 75 mm drywall with galvanised studs, 12.5 mm gypsum boards both sides, acoustic insulation, jointing, skimming.
• Aluminium glazing: 12 m² powder-coated aluminium-framed glazed partition with three glazed divisions, 12 mm clear toughened safety glass.
• Automatic sliding entrance door: 1 no., 2 000 mm × 2 400 mm, two 1 000 mm leaves, automatic operator, motion/safety sensors, electric lock, battery backup.
• Floor finishes: 25 m² 600×600 mm heavy-duty non-slip porcelain tiles with adhesive, grout, movement joints; 22 m porcelain skirting; 1 no. recessed aluminium walk-off mat (1 600×800 mm).
• Wall finishes: 30 m² commercial porcelain wall tiles with adhesive and grout; 30 m aluminium tile edge trims.
• Reception desks: 2 no. custom L-shaped (1 800×2 800×800 mm) with 20 mm engineered quartz worktop, moisture-resistant plywood frame, melamine carcass, laminate finish, stainless steel kick plate, lockable drawers, cupboards, CPU compartment, printer shelf, keyboard tray, cable management.
• Feature wall: 1 no. decorative feature wall behind reception desk (MDF or ACP) with illuminated 3D GPL logo and concealed LED halo lighting; 2 no. decorative laser-cut feature panels with warm white LED backlighting on desk fronts.
• Electrical & data: LED feature lighting to desks and feature wall (2 items); 8 double 16A switched socket outlets; 4 Cat 6 data outlets; 4 USB charging outlets; 2 floor box/conduit/cable management systems.
• Planters: 4 no. decorative commercial-grade planter pots with indoor plants.
• Painting: prepare, prime and paint new drywall partitions (24 m²); touch-up painting to disturbed surfaces.

Quality standards: National Building Regulations, Occupational Health and Safety Act, applicable Municipal By-laws, manufacturer's specifications.

Defects liability: 12 months workmanship.

Bidder must provide at least two references for similar completed projects. CIDB Grade 1GB or higher registration required. Company profile required. No specific key personnel qualifications or minimum turnover stated.

Pricing via SBD 3.3 (Professional Services) – firm ceiling price inclusive of all taxes. BOQ (Annexure A) provides provisional quantities across 10 sections: A Preliminaries & General (4 sum items), B Floor Preparation (4 items, 25 m² each), C Drywall Partitioning (1 item, 12 m²), D Aluminium Glazing & Automatic Door (2 items), E Floor Finishes (3 items), F Wall Finishes (2 items), G Reception Desks & Feature Wall (4 items), H Electrical & Data (5 items), I Furniture & Landscaping (1 item), J Painting & Decoration (2 items). Project Cost Summary: sub-total per section, 5% contingencies, VAT 15%, grand total. Rates for personnel (hourly/daily), phases (cost per phase and man-days), travel expenses (rate/km, class of travel), other expenses (accommodation, reproduction) – all at actual cost with proof. Offer valid 7 days from closing.

Pricing format: firm pricing via SBD 3.3 (Professional Services). Bidders must indicate a ceiling price inclusive of all applicable taxes (VAT, PAYE, UIF, SDL). Rates must be firm for the full contract period (confirm YES/NO on SBD 3.3). If not firm, basis of adjustment must be stated (e.g. CPI).

Payment terms: certified invoices required; travel expenses recoverable at actual cost with proof (rate/km, total km, class of air travel); other expenses (accommodation, reproduction, etc.) recoverable at actual cost with proof.

Offer validity: 7 days from closing date.

Contingency: 5% included in Bill of Quantities summary. VAT at 15% applied to sub-total.

No explicit bond, guarantee, or insurance amounts stated beyond general Health & Safety compliance and insurance included in preliminaries.

Mandatory compliance documents:

• CSD registration (implied by requirement to disclose all CSD-registered active companies linked to directors on SBD 4)
• Valid tax compliance status (SARS tax PIN) – implied by standard procurement practice
• CIDB Registration Grade 1GB or higher (General Building)
• COIDA Letter of Good Standing
• CIPC Company Registration Certificate
• Certified ID copies of shareholders/directors
• Company Profile
• Two references for similar completed projects
• SBD 4 Bidder's Disclosure (original, signed)
• SBD 6.1 Preference Points Claim Form (original, signed)
• SBD 3.3 Pricing Schedule (signed)
• Technical Proposal
• One electronic copy of the RFQ
• Joint Venture/Consortium/Trust Deed documents if applicable (all parties' documents)

B-BBEE: 80/20 preference point system applies; specific goals for Black, Women, Youth, PWDs ownership as per SBD 6.1 Table 1. Proof required to claim points.

Contractor must: prepare a site-specific Health and Safety File; provide PPE for all personnel; protect occupants and existing services; remove all construction debris daily; reinstate all disturbed areas. Health & Safety compliance and insurance included in preliminaries (BOQ item A1). Compliance with Occupational Health and Safety Act and applicable Municipal By-laws mandatory. Automatic door must include safety sensors and battery backup.

Contract period: 30 calendar days from site handover. Defects liability: 12 months workmanship. Contractor must supply all labour, materials, equipment, plant, transport, supervision and incidentals. Compliance with National Building Regulations, OHS Act, Municipal By-laws, manufacturer specifications. Site-specific Health and Safety File required. PPE for all personnel. Protection of occupants and existing services. Daily removal of construction debris. Reinstatement of disturbed areas. Payment against certified invoices; travel and other expenses at actual cost with proof. Offer validity 7 days from closing. 5% contingency in BOQ. VAT 15%. No additional special conditions stated beyond standard GCC provisions implied.

Mandatory returnable documents: Technical Proposal; SBD 3.3 Pricing Schedule (Firm Pricing); SBD 4 Bidder's Disclosure (original, signed); SBD 6.1 Preference Points Claim Form (original, signed); Valid CIDB Registration 1GB or higher; Valid COIDA Letter of Good Standing; Copies of full Company Registration documents (CIPC); Copies of South African IDs for shareholders; Company Profile; At least two references for similar completed project; One electronic copy of RFQ; Joint Venture/Consortium/Trust Deed documents if applicable (all parties' certified documents).

Stage 1: Administrative Compliance – verification of all mandatory returnable documents. Stage 2: Price only – 80/20 preference point system (PPPFA 2022). Price 80 points, Specific Goals 20 points. Specific Goals: Black Ownership (max 7), Women Ownership (max 5), Youth Ownership (max 5), PWDs Ownership (max 3). No functionality/technical evaluation. Failure to submit proof for specific goals = zero points for those goals.