Request for quotation for the supply and delivery of beers and ciders for inflight and lounge services

No eligibility criteria specified

SBD 4 (Bidder's Disclosure) must be completed and signed. The bidder must disclose any employment by an organ of state, relationships with procuring institution employees, and interests in related enterprises. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Closing date: 19 August 2026 at 16:00. No briefing or site visit is stated.

Submit documents by email to [email protected]. The SAA business unit is Global Supply Management. No individual contact names or phone numbers are stated.

Submit the quotation by email to [email protected] before the closing date and time. The total email size must not exceed 2MB; if larger, send in parts or provide a downloadable link. SAA is not responsible for corrupt links. Late or incomplete submissions will be disqualified. The following must accompany the quote: SAA Vendor Document (Annexure 1), SBD 4 Declaration of Interest (Annexure 2), and the General Conditions of Contract (Annexure 3). All returnable documents must be completed, signed, and returned by the closing date and time. If not quoting, indicate so and return the email to the relevant procurement official.

Required documents to accompany the quote: SAA Vendor Document (Annexure 1), SBD 4 Document (Annexure 2), and General Conditions of Contract (Annexure 3).

Evaluation follows four steps: Step 1 – Administrative responsiveness (all returnable documents completed and signed); Step 2 – Substantive responsiveness (mandatory requirements, 100% compliance); Step 3 – Price (80 points) and Specific Goals (20 points); Step 4 – Post-tender negotiations before Letter of Award. Stages may be run in parallel. Bidders must meet all administrative, substantive, technical, and financial requirements. SAA is not obligated to accept the lowest quotation and may withdraw the RFQ at any time. Specific Goals: B-BBEE Level 1 or 2 contributors receive 10 points (non-compliant or Level 3-8 receive 0); 30% or more black women owned companies receive 10 points.

SAA requires beers and ciders for onboard and lounge consumption by passengers for a period of one (1) year. Products: 410ml cans of Castle Lite, Stella Artois, and Corona, and 500ml cans of Savanna Dry. Quantities per month: Corona 410ml can (12 per case, 240 cases/month), Castle Light 410ml can (24 per case, 320 cases/month), Savanna Dry 500ml can (12 per case, 240 cases/month), Stella Artois 410ml can (24 per case, 240 cases/month).

The pricing schedule must be fully completed using the SAA-provided form; no other pricing schedule will be accepted. Prices must be exclusive of VAT and firm (fixed, subject only to VAT changes). Pricing should be based on individual components. The schedule lists quantities and monthly consumption: Corona beer 410ml can (12 per case, 240 cases/month, 2880 cases/12 months), Castle Light 410ml can (24 per case, 320 cases/month, 3840 cases/12 months), Savanna Dry 500ml can (12 per case, 240 cases/month, 2880 cases/12 months), Stella Artois 410ml can (24 per case, 240 cases/month, 2880 cases/12 months).

Prices must be exclusive of VAT and firm (fixed, subject only to statutory VAT changes). Pricing must be based on individual components. The pricing schedule provided by SAA must be fully completed; no other pricing schedule will be accepted. The schedule covers 12 months of supply. No bonds, guarantees, or payment terms are stated.

Valid Liquor License registered to the bidding entity – a certified copy must be provided with the bid; a license belonging to another entity is unacceptable. Valid Original Tax Clearance Certificate – must be on file with SAA or submitted with the RFQ; failure may invalidate the quote. SAA Vendor Document (Annexure 1) – required. SBD 4 Declaration of Interest (Annexure 2) – required. General Conditions of Contract (Annexure 3) – required. B-BBEE Level 1 or 2 – earns 10 Specific Goals points; non-compliant or Level 3-8 earn 0. 30% or more black women owned companies – earns 10 Specific Goals points.

Specific Goals (20 points): B-BBEE Level 1 or 2 contributors receive 10 points (non-compliant or Level 3-8 receive 0). 30% or more black women owned companies receive 10 points.

All goods/services are subject to SAA General Conditions of Contract. Vendor must ensure SAA has a valid Original Tax Clearance Certificate; if not, an Original Tax Clearance Certificate must be submitted with the RFQ. All purchases are made through official purchase orders; no delivery before receiving an official order/contract. SAA retains the right to conduct due diligence on the bidder and may disqualify if criminal involvement is discovered.

Mandatory requirements: valid Liquor License registered to the bidding entity (certified copy required); fully complete the SAA pricing schedule; submit all returnable documents (SAA Vendor Document, SBD 4, General Conditions of Contract). Failure to comply results in disqualification.

Evaluation methodology: Administrative evaluation (Step 1), Substantive evaluation (Step 2), Price (80 points) and Specific Goals (20 points) (Step 3), and post-tender negotiations before Letter of Award (Step 4). Evaluation may occur in parallel. Bidders must meet all administrative, substantive, technical, and financial requirements. SAA is not obligated to accept the lowest quotation and may withdraw the RFQ at any time.

Bidders must have a valid tax clearance certificate from SARS. Bidders must not be involved in collusive bidding or bid rigging. Bidders must comply with the National Industrial Participation (NIP) Programme if applicable. Bidders must not be bankrupt or insolvent. Bidders must not have engaged in corrupt or fraudulent practices. Bidders must not be restricted from doing business with the public sector. Bidders must provide a performance security as specified. Bidders must comply with all contract terms and conditions.

The goods supplied must conform to the standards mentioned in the bidding documents and specifications. Packing must prevent damage or deterioration during transit, including rough handling, extreme temperatures, salt, precipitation, and open storage. Packing, case size, and weights must consider the remoteness of the final destination and absence of heavy handling facilities. Delivery terms and shipping documents are specified in the Special Conditions of Contract (SCC).

Goods must conform to standards specified in the bidding documents. The supplier must permit inspection of records and premises by the purchaser or its representatives. Pre-bidding testing is for the bidder's account. If goods or services fail inspection, the supplier bears the cost of tests and must replace rejected goods at its own cost. The purchaser may reject non-compliant supplies and, if the supplier fails to remedy, may purchase substitutes at the supplier's expense.

Payment will be made in Rand unless otherwise stipulated in the SCC. Payment is due within 30 days after submission of a valid invoice or claim. Prices charged must not vary from the quoted bid prices, except for price adjustments authorized in the SCC or bid validity extension. The successful bidder must furnish performance security within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, for the amount specified in the SCC. The performance security is returned within 30 days after completion of obligations, including warranty.

The supplier shall not disclose contract information without purchaser's consent, and shall indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement. Performance security must be furnished within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque, and will be returned within 30 days after completion of obligations. Inspections, tests and analyses may be conducted; costs are borne by the supplier if goods do not comply. Rejected goods must be replaced at supplier's cost. Delivery delays may result in penalties calculated at the prime interest rate per day of delay. The purchaser may terminate the contract for default, including corrupt or fraudulent practices, and may restrict the supplier from doing business with the public sector for up to 10 years. Force majeure events relieve the supplier from liability for delays. Disputes are to be resolved through mutual consultation, then mediation, then South African courts. The supplier's liability is limited to the total contract price, except for criminal negligence, willful misconduct, or infringement. The contract may be terminated for insolvency.