Enablement works for new re-aligned runway project at cape town international airport – 4-Year construction contract

For

Acsa

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Health & safety specifications

Project: 0378 New Realigned Runway

Table of contents

Introduction 5

1. Scope and Description of Project 5
2. Definitions 6
3. Notification of Construction 7
4. Duties of the Principal Contractor and Contractor 8
5. Management and Supervision of Construction work 10
6. Registration with The Workmen’s Compensation or Licensed Insurer 11
7. Mandatary Agreement 11
8. Assigned Person in terms of Occupational Health & Safety Act of 1993 & 11

Applicable Regulations

9. Health and Safety Documentation 12
10. Risk Assessment 13
11. Administrative Controls and the Occupational Health And Safety file 14
12. Health and Safety Representatives 15
13. Health and Safety Training 16
14. Fire Prevention and Protection 17
15. Fire Precautions 17
16. Emergency Preparedness 18
17. Incidents/Accidents Reporting and Investigation 18
18. Personal Protective Clothing/Equipment 18
19. Fall Protection 19
20. Fall Protection Plan 20
21. Rope Access 21
22. Structures 22
23. Temporary Structures 22
24. Excavations 23
25. Demolition Work 24

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26. Scaffolding 24
27. Suspending Platform 25
28. Explosive Actuated Fastening Devices 25
29. Cranes 26
30. Lifting Equipment, Tackle, Material Hoist and Cranes 26
31. Construction Vehicles & Mobile Plant 27
32. Electrical Installations and Machinery on Construction Site 28
33. Use of Temporary Storage of Flammable Liquids on Construction Sites 29
34. Housekeeping and General Safeguarding on Construction Site 30
35. Stacking and Storage on Construction Sites 31
36. Construction Employees’ Facilities 31
37. Ladders 31
38. Pressure Equipment 31
39. Employees Exposed to Excessive Noise 32
40. Public Safety and Security 32
41. Night Work 32
42. Hot Work 32
43. Hired Plant and Machinery 33
44. Road Construction Work 33
45. Edge Protection and Penetration 33
46. Batch Plants 33
47. Confined Space Entry 33
48. Liquor, Drugs, Dangerous Weapons, Firearms 33
49. Internal/External Audits 34
50. Medical Fitness / Surveillance 35
51. Penalties 36
52. Security Requirements / Access Control 37
53. Measurement and Review of OHS Performance 38
54. Exit Criteria 39

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Client ACSA

A Principal Contractor is to be apointed to carry out the Construction of a New Realigned RunwayProject Brief

and associated works.

Project The project is located at Cape Town International Airport. The updated Master Plan for CTIA as

indicated below requires that a new runway be constructed east of the existing main runway.Location.

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In terms of the Construction Regulation 5(1) b the client, is required to compile a Health & Safety specification

for any intended project and provide such specification to any prospective contractor and designers. The

contractor, on appointment shall submit a Health & Safety plan which shall address the requirements of this

specification.

This specification objective is to ensure that the contractor(s) entering into a contract with ACSA achieve an

acceptable level of OH&S performance. This document forms an integral part of Project Information and the

contract. Principle and other contractors should make it part of any contract that they may have with their

contractors and /or suppliers.

Compliance with this document does not absolve the client from complying with minimum legal requirements

and the client remains responsible for the health & safety of his employees and those of his mandatories. ACSA

reserves the right to audit, monitor and where necessary regulate the site work activities of any principle

contractor or appointed subcontractor as per Construction Regulation 5(1) (o) and section 5 of this document.

This construction OHS specification includes the responsibilities and requirements for all Constructors/Service

Providers providing a service on a construction Site including the Site establishment areas. The practical

application and implementation of these requirements shall be discussed and negotiated by the Client, Principal

Contractor and or Contractors. The agreed requirements shall form part of the Project specific OHS plan. This

construction OHS specification does not indemnify the Service Provider from any legal liabilities /

responsibilities that are applicable to the Project. This construction sector OHS specification will not take

precedence over any act or legislation national or otherwise. This construction OHS specification will take

precedence over any Project procedures regarding OHS management on Site, unless the opposing procedure

is of a higher standard and has been accepted by the Client. Therefore, the more stringent

procedure/specification will apply.

The approved and legally binding Project Environmental Management Plan (EMP) will take precedence over

any Project or Site procedures regarding environmental management on Site. The approved and legally binding

Project Health Philosophy will take precedence over any Project or Site procedures regarding health matters

on Site.

1. Scope and description of project

Project Description: The envisaged basic scope is to provide a functional code F runway and

associated code F taxiways, together with all associated services and infrastructure.

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The site is located within the airport precinct, partly on the current airfield and partly on

Boundaries

newly acquired undeveloped land to the east.

Existing airfield services located to the east of the existing runway will be affected.

Existing

This includes, but not limited to, electrical, electronics and IT cabling and equipment. Services

Roads on the airfield consist of minor service roads along the perimeter fence and

Roads and

roads leading to airfield equipment. These are used by maintenance personnel. Traffic

Systems

Building and civil infrastructure that will be affected include minor airfield buildings,

Existing

roads, stormwater pipes and perimeter fencing. Structures

2. Definitions

The definitions as listed in the OHS Act and Construction Regulations February 2014 shall apply. Therefore,

all references to the old Construction Regulations will change to the new Construction Regulations

Client Any person for whom construction work is being performed. (In terms

of this specification.

Contractor Project representative appointed as the resident

Construction Manager construction manager by the Project manager shall be responsible for

the management of the construction Site.

Construction sector OHS means a Site, activity or Project specific document of all health and

safety requirements pertaining to the associated works on a specific

construction Site, so as to ensure the health and safety of persons;

Construction OHS The document that prescribes the requirements for work to be

Specification conducted by a Service Provider in the Construction sectors. This

specification must supplement the Generic ACSA OHS Specification.

Competent person appointed in writing, who is responsible for the

Construction Supervisor

supervision of construction work.

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Any person or company who tenders to perform construction work,

any provider of services, goods or people to ACSA Sites, directly or

indirectly, and includes: Contractors, sub-Contractors,

Contractor subcontractors, hired Labour agency, suppliers, event Contractors,

consultants and Principal Contractors as traditionally defined. In

terms of this specification, Contractor also means Service Provider

and vice versa.

Means an employer appointed by the client to perform construction

Principal Contractor

work

Construction Work (Part a) – any work in connection with erection;

maintenance; alteration; renovation; repair; demolition; or dismantling

of or addition to a building or any similar structure or installation.

Construction Work (Part b) - installation; erection; dismantling or

maintenance of a fixed plant where such work includes the risk of a

person falling.

Construction work

Construction Work (Part c) - construction; maintenance; demolition;

or dismantling of: any bridge dam, canal, road, railway, runway,

sewer, or water reticulation system or any similar civil engineering

structure.

Construction Work (Part d) - moving of earth, clearing of land, making

an excavation, piling or any similar type of work

means a person who,

a) has in respect of the work or task to be performed the required

knowledge, training and experience and, where applicable,

qualifications, specific to that work or task: Provided that where

appropriate qualifications and training are registered in terms of the

Competent person

provisions of the National Qualification Framework Act, 2000 (Act

No.), those qualifications and that training must be

regarded as the required qualifications and training; and

b) is familiar with the Act and with the applicable regulations made

under the Act;

means

(a) competent person who

Designer

i.) prepares a design;

ii.) checks and approves a design; or

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iii.) arranges for any person at work under his or her control to prepare

a design

iv.) including an employee of that person where he/she is the

employer or

v.) designs temporary work, including its components,

(b) an architect or engineer contributing to, or having overall

responsibility for a design;

(c) a building services engineer designing details for fixed plant;

(d) a surveyor specifying articles or drawing up specifications;

(e) A Contractor carrying out design work as part of a design and

building project; or

(f) an interior designer, shop-fitter or landscape architect;

means equipment used to prevent persons from falling from a fall risk

position, including personal equipment, a body harness, lanyards,

Fall prevention equipment

lifelines or physical equipment such as guardrails, screens,

barricades, anchorages or similar equipment;

means equipment used to arrest a person in a fall, including personal

equipment

Fall arrest equipment

such as body harness, lanyards, deceleration devices, lifelines or

similar equipment.

means a source of or exposure to danger

Hazard

means the identification and documenting of existing or expected

hazards to the

Hazard identification health and safety of persons, which are normally associated with the

type of construction work being

executed or to be executed

means the process contemplated in paragraph10 of the

Risk assessment

specifications.

means the making of any man-made cavity, trench, pit or depression

Excavation work

formed by cutting, digging or scooping

means the application of scientific information concerning humans to

Ergonomics the design of objects, systems and the environment for human use in

order to optimize human well-being and overall system performance

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A file containing the service offering OHS Plan as contemplated by

OHS File the relevant regulation and/or Client requirements, including the

documentation necessary to provide proof of compliance.

A documented plan that addresses the practices, methodologies,

OHS Plan

actions, tools, equipment and behaviors to safely execute services.

3. Notification of construction

(Construction Regulation 4)

The Principal Contractor who intends to carry out any construction work must at least 7 days before

that work is to be carried out notify the provincial director in writing in a form similar to Annexure 2 if the

intended construction work will—

(a) include excavation work;

(b) include working at a height where there is risk of falling;

(c) include the demolition of a structure; or

(d) Include the use of explosives to perform construction work.

A copy of the notification of construction work form and proof sent to the Department of Labour shall be

forwarded to the ACSA Safety Compliance Department. The contractor must ensure that the ACSA Project

Manager has signed on behalf of ACSA before forwarding the Notification of construction work to the

Department of Labour

4. Duties of the principal contractor and contractor

(Construction Regulation 7)

The Principal Contractor must:

(a) Provide and demonstrate to the client a suitable, sufficiently documented and coherent site specific

health and safety plan, based on the client's documented health and safety specifications. The plan

must be applied from the date of commencement of and for the duration of the construction work

and which must be reviewed and updated by the Principal Contractor as work progresses;

(b) Open and keep on site a health and safety file, which must include all documentation required in

terms of the Act and this specification, which must be made available on request to an inspector, the

client, the client’s agent or Contractor; and

(c) On appointing any other Contractor, in order to ensure compliance with the provisions of the Act—

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i.) Provide contractors who are tendering to perform construction work for the Principal

Contractor, with the relevant sections of the health and safety specifications pertaining to the

construction work which has to be performed;

ii.) Ensure that potential contractors submitting tenders have made sufficient provision for health

and safety measures during the construction process;

iii.) Ensure that no contractor is appointed to perform construction work unless the Principal

Contractor is reasonably satisfied that the contractor that he/she intends to appoint, has the

necessary competencies and resources to perform the construction work safely;

iv.) Ensure prior to work commencing on the site that every contractor is registered and in good

standing with the compensation fund or with a licensed compensation insurer as contemplated

in the Compensation for Occupational Injuries and Diseases Act, 1993;

v.) Appoint each contractor in writing for the part of the project on the construction site;

vi.) Take reasonable steps to ensure that each contractor's health and safety plan is implemented

and maintained on the construction site;

vii.) Ensure that the periodic site audits and document verification are conducted at intervals

mutually agreed upon between the Contractor and Principal Contractor, but at least once every

30 days;

viii.) Stop any contractor from executing construction work which is not in accordance with the

client’s health and safety specifications and the Principal Contractor's health and safety plan

or which poses a threat to the health and safety of persons;

ix.) Where changes are brought about to the design and construction, make available sufficient

health and safety information and appropriate resources to the contractor to execute the work

safely; and

x.) Discuss and negotiate with the contractor the contents of the health and safety plan and must

thereafter finally approve that plan for implementation;

(d) Ensure that a copy of his or her health and safety plan, as well as the contractor's health and safety

plan is available on request to an employee, an Inspector, a Contractor, the Client or the Client's

Agent;

(e) Hand over a consolidated health and safety file to the client upon completion of the construction

work and must, in addition to the documentation include a record of all drawings, designs, materials

used and other similar information concerning the completed structure;

(f) In addition to the documentation required in the health and safety file, include and make available a

comprehensive and updated list of all the Contractors on site accountable to the Principal Contractor,

the agreements between the parties and the type of work being done; and

(g) Ensure that all his or her employees have a valid medical certificate of fitness specific to the

construction work to be performed and issued by an occupational health practitioner in the form of

Annexure 3.

The Principal Contractor must take reasonable steps to ensure co-operation between all contractors

appointed by the Principal Contractor to enable each of those contractors to comply with this specification.

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No contractor may allow or permit any employee or visitor to enter the site, unless that employee or

visitor has undergone health and safety induction training pertaining to the hazards prevalent on the site at

the time of entry and must ensure all have the necessary personal protective equipment.

The Contractor must prior to performing any construction work:

(a) Provide and demonstrate to the Principal Contractor a suitable and sufficiently documented health

and safety plan, based on the relevant sections of the client's health and safety specification. The

aforementioned plan must be applied from the date of commencement of and for the duration of the

construction work and which must be reviewed and updated by the contractor as work progresses;

(b) Open and keep on site a health and safety file, which must include all documentation required in

terms of the Act and this specification, and which must be made available on request to an Inspector,

the Client, the Client’s Agent or the Principal Contractor;

(c) Before appointing another contractor to perform construction work, be reasonably satisfied that the

contractor that he/she intends to appoint has the necessary competencies and resources to perform

the construction work safely;

(d) Co-operate with the Principal Contractor as far as is necessary ensuring all comply with the

provisions of the Act; and

(e) As far as is reasonably practicable, promptly provide the contractor with any information which might

affect the health and safety of any person at work carrying out construction work on the site, any

person who might be affected by the work of such a person at work, or which might justify a review

of the health and safety plan.

Where the contractor appoints another contractor to perform construction work, the duties determined

in section 5 of this document applies to the contractor as if he/she were the Principal Contractor.

A Contractor must at all times keep records of the health and safety induction training and such records

must be made available on request to an inspector, the client, the client’s agent or the principal

contractor.

A Contractor must ensure that all his or her employees have a valid medical certificate of fitness

specific to the construction work to be performed and issued by an occupational health practitioner in

the form of Annexure 3.

5. Management and supervision of construction work

(Construction Regulation 8)

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The Principal Contractor must in writing appoint one full-time competent person as the Construction

Manager with the duty of managing all the construction work on a single site, including the duty of ensuring

Occupational Health and Safety compliance, and in the absence of the Construction Manager an alternate

must be appointed by the Principal Contractor.

The Principal Contractor must upon having considered the size of the project, in writing appoint one or

more assistant Construction Managers for different sections thereof: Provided that the designation of any

such person does not relieve the Construction Manager of any personal accountability for failing in his or her

management duties in terms of this regulation.

No Construction Manager appointed under paragraph 6 above may manage any construction work on

or in any construction site other than the site in respect of which he/she has been appointed.

A Contractor must, after consultation with the client and having considered the size of the project, the

degree of danger likely to be encountered or the accumulation of hazards or risks on the site, appoint a full-

time or part-time construction health and safety officer in writing to assist in the control of all health and safety

related aspects on the site.

No Contractor may appoint a Construction Health and Safety Officer to assist in the control of health and

safety related aspects on the site unless he/she is reasonably satisfied that the construction health and safety

officer that he/she intends to appoint has necessary competencies and resources to assist the Principal

Contractor

A Construction Manager must in writing appoint Construction Supervisors responsible for construction

activities and ensuring Occupational Health and Safety compliance on the construction site.

A Contractor must, upon having considered the size of the project, in writing appoint one or more competent

employees for different sections thereof to assist the Construction Supervisor contemplated in paragraph 6

above, and every such employee has, to the extent clearly defined by the Principal Contractor in the letter

of appointment, the same duties as the Construction Supervisor: Provided that the designation of any such

employee does not relieve the Construction Supervisor of any personal accountability for failing in his or her

supervisory duties in terms of this section in the specification..

No Construction Supervisor appointed under paragraph 6 above may supervise any construction work

on or in any construction site other than the site in respect of which he/she has been appointed: Provided

that if a sufficient number of competent employees have been appropriately designated on all the relevant

construction sites, the appointed Construction Supervisor may supervise more than one site.

6. Registration with the workmen’s compensation or licensed insurer

The Principal Contractor(s) must ensure that ACSA is provided with a valid letter of good standing, including

a registration number with the Compensation for Occupational Injury and Diseases Fund or an alternative

scheme approved in writing by the Commissioner to the COID Fund, at least 10 days prior commencement

of construction work. It must remain the Principal Contractor’s responsibility to furnish ACSA with a valid

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letter of good standing or keep a copy available for perusal by a Client, Client Representatives or any other

person authorised thereto.

7. Mandatary agreement

A duly signed mandatary form also referred to as ‘OHS Act section 37.2’ must be obtained from ACSA Safety

Department. It must be completed thoroughly, initialed on all pages, signed accordingly and returned to

ACSA by the Principal Contractor at least 10 days prior to commencement of construction work. The Principal

Contractor must ensure that all its contractors have completed a similar document and a proof of such signed

documents is submitted to ACSA for reference purposes.

8. Assigned person in terms of occupational health & safety act of 1993 &

Applicable regulations

A written letter of appointment must be forwarded to ACSA duly signed by responsible persons at least 3

days prior commencement of construction work for the following duties: (Further appointments could

become necessary as the project progresses and as per the requirements of OHS Act 85/1993)

(a) Person assigned duties in terms of the 16.2 appointees of the Act

(b) Construction Manager CR8(1)

(c) Assistant Construction Manager CR8(2) - where applicable

(d) Full-time or part-time Construction Safety Officer CR8(5)

(e) Construction Supervisor CR8(7))

(f) Assistant Construction Supervisor CR8(8) - where applicable

(g) Risk Assessor CR9(1)

(h) Fall Protection Developer/Planner CR10(1) - where applicable

(i) Temporary Works Designer CR11(1) - where applicable

(j) Temporary Works Supervisor CR11(2) - where applicable

(k) Excavation Supervisor CR13(1)(a) - where applicable

(l) Demolition Work Supervisor and Controller CR14(1) - where applicable

(m) Scaffolding Supervisor CR16(1) - where applicable

(n) Scaffolding Team leader CR16(1) - where applicable

(o) Scaffolding Inspector CR16(1) - where applicable

(p) Scaffolding Erector CR16(1) - where applicable

(q) Suspended Platforms Supervisor CR17(1) - where applicable

(r) Rope Access Supervisor CR18(1)(a) - where applicable

(s) Rope Access Fall Protection Plan Developed (R18(2)(b) - where applicable

(t) Material Hoist Inspector CR19(8)(a) - where applicable

(u) Bulk Mixing Plant Supervisor CR20(1) - where applicable

(v) Explosive Actuated Fastening Devise Operator CR21(2)(b) - where applicable

(w) Explosive Actuated Fastening Device Controller CR21(2)(g)(i) - where applicable

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(x) Construction Vehicles and Mobile Plant Operator CR23(1)(d)(i) - where applicable

(y) Temporary Electrical Installations Controller CR24(c) - where applicable

(z) Portable Electrical Equipment Supervisor CR24(d) - where applicable

(aa) Fire Equipment Inspector CR29(h) - where applicable

(bb) First Aider GSR3(4) - where applicable

(cc) Stacking Supervisor (CR28(a)) (GSR2(a)

(dd) Competent Person in Confined Space Entry GSR5(1) - where applicable

(ee) Gas Cutting/Welding Supervisor (GSR9(a) - where applicable

(ff) Ladder Supervisor and Inspector (GSR13(a) - where applicable

(gg) Lifting Machine Inspector (DMR18(7) - where applicable

(hh) Lifting Tackle Inspector (DMR18(10) (e) - where applicable

(ii) Lifting Machine Supervisor (DMR18(11) - where applicable

(jj) Supervisor of Machinery (GMR1) - where applicable

(kk) Safety Representatives (OHS Act Sec.17 - where applicable

(ll) Hazardous Chemical Substances Controller/Coordinator HCSR10 - where applicable

(mm) Incident Investigator (GAR9(2)

(nn) Blasting Supervisor (Supervision of Explosives Workplace ER12) - where applicable

9. Health and safety documentation

The Principal Contractor must provide and demonstrate to ACSA a suitable, sufficiently documented and

coherent site-specific health and safety plan, based on ACSA’s documented health and safety specifications.

The health and safety plan must include but not limited to the following during tendering process, before

commencement of construction work and during construction:

Principal Contractor’s Health & Safety Policy

The Principal Contractor must provide a health & safety policy signed by the Chief Executive Officer (CEO)

which outlines Principal Contractor’s commitment towards health and safety

Health and Safety Organogram

The Principal Contractor must provide a health & safety organogram which outlines related appointments in

terms of the OHS Act and applicable Regulations. Contact numbers should also be provided for easy

reference.

10. Risk assessment for construction work

(Construction Regulation 9)

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Every Contractor performing Construction work shall, before the commencement of any construction work

and during such work, have a Risk Assessment performed by a competent person, appointed in writing,

and the Risk Assessment shall form part of the OH&S Plan.

Each activity must define individual tasks associated with that identified activity. These and all associated

hazards must be identified and listed in the risk assessment. This ensures that critical tasks and associated

hazards are not missed.

The Risk Assessment must include:

• The identification of the risks and hazards to which persons may be exposed to
• The analysis and evaluation of the risks and hazards identified
• A documented plan and applicable safe work procedures (SWP) to mitigate, reduce or control

the risks and hazards that have been identified

• A monitoring plan and
• A review plan

A Contractor must ensure that:

• As far as is reasonably practicable ergonomic related hazards are analysed, evaluated and

addressed.

• All employees under his/her control are informed, instructed and trained by a competent

person regarding any hazards

• A Principal Contractor must ensure all Contractors are informed regarding any hazard as

stipulated in the risk assessment before any work commences.

• Consult with health and safety committee on monitoring and review risk assessment on site.
• Ensure a copy of risk assessments is available for inspection.
• Review relevant risk assessments where changes are affected to the design or construction

that result in a change to the risk profile or when an incident occurred.

N.B. A risk assessment will be performed for all unplanned work and submitted to ACSA for approval prior

to work commencing.

11. Administrative controls and the occupational health & safety file

(Construction Regulation 7)

The Occupational Health and Safety File

The Principal Contractor will keep an Occupational Health and Safety File on site containing the

following documents (where applicable) as a minimum:

• Accident/Incident Register. (Annexure 1 of the General Admin Regulations)
• Health and safety Representatives Inspections Register.
• Construction Vehicles & Mobile Plant Inspection.
• Daily Inspection of Vehicles.

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• Plant and other Equipment by the Operator/Driver/User.
• Demolition Inspection Register.
• Electrical Installations, Equipment & Appliances. (including Portable Electrical Tools)
• Excavations Inspection.
• Explosive Powered Tool Inspection/Maintenance/Issue/Returns Register. (incl. cartridges &

nails)

• Fall Protection Inspection Register.
• First Aid Box Contents.
• Fire Equipment Inspection & Maintenance.
• False work Inspections.
• Hazardous Chemical Substances Record.
• Ladder Inspections.
• Lifting Equipment Register.
• Machinery Safety Inspection Register. (incl. machine guards, lock-outs etc.)
• Scaffolding Inspections.
• Stacking & Storage Inspection.
• Inspection of Structures.
• Inspection of Pressure Equipment.
• Welding Equipment Inspections.
• All other applicable records.
• An equipment inventory register, detailing all major items of equipment such as Construction

Vehicles and Mobile Plant etc.

If any work is to be performed on Airside, the contractor must provide ACSA with an Airside Safety Plan.

On completion of the project or on completion of the contractors work each contractor must surrender

the completed OHS file to the Principal Contractor for consolidation into one “Master File”. A Principal

Contractor must hand over a consolidated health and safety file to ACSA upon completion of the

construction work and must, in addition to the documentation referred to in paragraph 5 of this document

include a record of all drawings, designs, materials used and other similar information concerning the

completed structure. (These records will then be archived by ACSA for future reference purposes)

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12. Health and safety representatives

The Principal Contractor must ensure that Health and Safety Representative(s) is/are elected and

delegated in writing and necessary training has been provided by a competent person where there are

more than 20 employees at the work place. A proof of training certificate must be provided to ACSA.

Health and Safety Representatives must conduct monthly inspections by completing a checklist developed

by the Principal Contractor. Safety defects noted must be recorded and reported to the supervisor for

remedial action. Health and Safety Representative Inspection findings must be made available to ACSA

for reference for audits purposes.

Health and Safety Representatives and their reports must form part of the safety committee which must

meet on a monthly basis.

The Principal Contractor must hold health and safety committee meetings on site. Minutes of such

meetings and action taken by management must be kept on file and made available to ACSA for reference

purposes. Members of the committee must receive proper training and a proof of such training must be

made available.

The Committee must consider, at least, the Following Agenda:

• Opening & Welcome
• Present/ Apologies/ Absent
• Minutes of previous Meeting
• Matters Arising from the previous Minutes
• OH&S Reps Reports
• Incident Reports & Investigations
• Incident /Injury Statistics
• Other Matters
• Endorsement of Registers and other statutory documents by a representative of the Principal

Contractor

• Close/Next Meeting

The Principal Contractor must ensure that ACSA Safety Department is invited to such meetings. These

meetings do not substitute for Principal Contractor’s Site meetings.

13. Health & safety training

Environmental Health and Safety Induction

The Principal Contractor must conduct an induction training session prior commencement of construction

work. An attendance register must be kept in the Principal Contractor’s health and safety file.

For any construction work to be conducted on the Airside, Airside Induction training (AIT) must be attended

by all persons entering who are to enter Airside and a course fee determined by ACSA must be paid by

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the Principal Contractor. A security permit to access airside must be issued on production of proof of

attendance.

Induction Conducted by the Principal Contractor and Competent Person

A manual /copy of such training must be provided to ACSA for reference purposes. As determined by the

risk assessment. The Principal Contractor must ensure that all employees under his/her control are trained

by a competent person and a proof of such training is kept on file for reference.

Toolbox Talks

The Principal Contractor must ensure that employees attend a formal Toolbox Talk to be held at least once

a week. Toolbox Talks must cover a wide variety of topics related to health and safety. An attendance

register must be completed by employees who attended such talks. The register must indicate the topic

covered presenter, date and signatures of employees attended. Records for Toolbox Talks must be kept

in a health and safety file and be made available to ACSA for perusal.

First Aid Training

The Principal Contractor must appoint competent First Aider(s) in writing where more than 10 employees

are employed. A letter of appointment must be kept on file for reference made available to ACSA Safety.

Duly designated First Aider(s) must have attended training at an accredited institution prior commencement

of construction work and a proof of certificate be submitted to ACSA for reference.

The Principal Contractor must ensure that the first aid box(s) is/are controlled by qualified First Aider(s)

and kept fully stocked with necessary first aid contents related to the hazards and risks identified. A first

aid box(s) must be accessible, and location of such box(s) is clearly displayed on site.

14. Fire prevention and protection

The Principal Contractor must ensure that adequate fire equipment is provided in strategic places (that is,

where there is a mobile distribution board, flammable liquids, pressure equipment, confined spaces, hot

work). The Principal Contractor must ensure that such equipment is inspected by a competent person on

a monthly basis and such inspections are recorded on a register. The Principal Contractor must ensure

that all fire equipment is serviceable and person(s) have been properly trained on how to use the

equipment. A proof of such training must be provided prior commencement of construction work.

15. Fire precautions on construction sites

(Construction Regulation 29)

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The Principal Contractor must ensure that:

(a) all appropriate measures are taken to avoid the risk of fire;

(b) sufficient and suitable storage is provided for flammable liquids, solids and gases;

(c) smoking is prohibited and notices in this regard are prominently displayed in all places

containing readily combustible or flammable materials;

(d) in confined spaces and other places in which flammable gases, vapours or dust can cause

danger—

(i) only suitably protected electrical installations and equipment, including portable lights,

are used;

(ii) there are no flames or similar means of ignition;

(iii) there are conspicuous notices prohibiting smoking;

(iv) oily rags, waste and other substances liable to ignite are without delay removed to a

safe place; and

(v) adequate ventilation is provided;

(e) combustible materials do not accumulate on the construction site;

(f) welding, flame cutting and other hot work are done only after appropriate precautions

have been taken to reduce the risk of fire;

(g) suitable and sufficient fire-extinguishing equipment is placed at strategic locations or

as may be recommended by the Fire Chief or local authority concerned, and that such

equipment is maintained in a good working order;

(h) the fire equipment contemplated in paragraph (g) is inspected by a competent person,

who has been appointed in writing for that purpose, in the manner indicated by the

manufacturer thereof;

(i) a sufficient number of workers are trained in the use of fire- extinguishing equipment;

(j) where appropriate, suitable visual signs are provided to clearly indicate the escape

routes in the case of a fire;

(k) the means of escape is kept clear at all times;

(l) there is an effective evacuation plan providing for all—

(i) persons to be evacuated speedily without panic;

(ii) persons to be accounted for; and

(iii) plant and processes to be shut down; and

(m) a siren is installed and sounded in the event of a fire.

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16. Emergency preparedness

The Principal Contractor must provide ACSA with an emergency plan and procedure which will include,

but not limited to emergencies such as fire, bomb threat, civil unrest, medical treatment, environmental

incidents, accidents to employees and other persons other than their employees.

Emergency procedure must be communicated to employees and a proof of such training must be kept on

file for reference. A list of emergency contact numbers must be conspicuously displayed on site for ease

reference. An evacuation plan must be displayed in strategic places.

In case of medical and/or fire emergency contact ACSA Fire & Rescue Services:

(021) 937 1211 or 1249

The Principal Contractor must provide ACSA Safety with a full record of any incidents which may occur on

site.

17. Incidents/accidents reporting and investigation

The Principal Contractor must ensure that all incidents/accidents (this includes near miss, first aid cases

and section 24 cases) are reported by employees immediately to the Construction Manager for further

investigation and remedial action. The Principal Contractor must ensure that all OHS Act section 24

incidents/accidents are reported to the Department of Labour immediately and preliminary investigation is

conducted by a competent person within seven days. If construction work will be finished within 3 days

after occurrence, an investigation must be conducted before such construction work is completed. Proof

of such investigation must be submitted to ACSA immediately or within 24 hours after investigation.

The Contractor shall provide a trained and suitably qualified level 2 first aider who will be dedicated to the

Project. In the absence of a Project Allocated level 3 First Aider the Contractor/Supplier Emergency

Management System shall be used.

18. Personal protective clothing/equipment

The Principal Contractor must ensure that personal protective equipment or clothing needs analysis is

conducted and incorporated into the risk assessment. Records must be provided by the Principal

Contractor prior to the commencement of construction work. The Principal Contractor must ensure that

SABS approved personal protective equipment or clothing is provided to personnel. The Principal

Contractor must ensure that no personnel are allowed to work on site without necessary personal protective

equipment or clothing. The Principal Contractor must ensure that PPE or Clothing is kept in good working

order and clearly stipulate procedures to be followed when PPE or Clothing is lost or stolen, worn or

damaged. ACSA will remove any person from the construction site who is working without necessary

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personal protective equipment and/or clothing. Worn or tattered personal protective clothing will not be

permitted on airport premises

19. Fall protection (working in elevated positions)

(Construction Regulation 10) (NOT THOUGHT TO BE APLLICABLE TO THE SCOPE OF WORK)

A pre-emptive Risk Assessment will be required for any work to be carried out above two metres from the

ground or any floor level and will be classified as "Work in Elevated Positions".

As far as is practicable, any person working in an elevated position will work from a platform, ladder or

other device that is at least as safe as if he/she is working at ground level and whilst working in this position

be wearing and using a full body harness that will be worn to prevent the person falling from the platform,

ladder or other device utilised.

This safety harness will be, as far as is possible, secured to a point away from the edge over which the

person might fall and the double lanyard must be of such a length that the person will not be able to move

over the edge.

In addition, any platform, slab, deck or surface forming an edge over which a person may fall must be fitted

with guard rails at two different heights as prescribed in SABS 085' Code of Practice for the Design,

Erection, Use and Inspection of Access Scaffolding

Workers working in elevated positions must be trained to do this safely and without risk. Proof of training

must be maintained on the contractors site safety file. Medical certificates of fitness for all employees

working in elevated positions must be available on site. This must be issued by an Occupational Health

Practitioner.

Where work on roofs are carried out, the Risk Assessment must take into account the possibility of persons

falling through fragile material, skylights, soffits and openings in the roof, steel support work trusses and

purlins so designed as to support the roof structure.

The Risk Assessments shall place specific emphasis on the placing and handling of roofing materials such

as Inverted Box Rib Sheeting (IBR sheeting) or similar materials, (including contingency safety measures),

which when exposed to windy conditions represents a serious safety hazard.

20. Fall protection plan

(Construction Regulation 10) (NOT THOUGHT TO BE APPLICABLE TO THE SCOPE OF WORK)

A Contractor must

(a) designate a competent person to be responsible for the preparation of a fall protection plan;

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(b) ensure that the fall protection plan contemplated above is implemented, amended where and when

necessary and maintained as required; and

(c) take steps to ensure continued adherence to the fall protection plan.

The Fall Protection Plan must include

(a) a risk assessment of all work carried out from a fall risk position and the procedures and methods

used to address all the risks identified per location;

(b) the processes for the evaluation of the employees' medical fitness necessary to work at a fall risk

position and the records thereof;

(c) a programme for the training of employees working from a fall risk position and the records thereof;

(d) the procedure addressing the inspection, testing and maintenance of all fall protection equipment;

and

(e) a rescue plan detailing the necessary procedure, personnel and suitable equipment required to affect

a rescue of a person in the event of a fall incident to ensure that the rescue procedure is implemented

immediately following the incident.

A Contractor must ensure that:

(a) The Construction Manager appointed under Construction Regulation 8(1) is in possession of the

most recently updated version of the fall protection plan.

(b) all unprotected openings in floors, edges, slabs, hatchways and stairways are adequately guarded,

fenced or barricaded or that similar means are used to safeguard any person from falling through

such openings;

(c) no person is required to work in a fall risk position, unless such work is performed safely as

contemplated in above;

(d) fall prevention and fall arrest equipment are

(i) approved as suitable and of sufficient strength for the purpose for which they are being used,

having regard to the work being carried out and the load, including any person, they are

intended to bear; and

(ii) securely attached to a structure or plant, and the structure or plant and the means of

attachment thereto are suitable and of sufficient strength and stability for the purpose of safely

supporting the equipment and any person who could fall; and

(e) fall arrest equipment is used only where it is not reasonably practicable to use fall prevention

equipment.

Where roof work is being performed on a construction site, the Contractor must ensure that, in addition

to the requirements set out above, it is indicated in the fall protection plan that:

(a) the roof work has been properly planned;

(b) the roof erectors are competent to carry out the work;

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(c) no employee is permitted to work on roofs during inclement weather conditions or if any conditions

are hazardous to the health and safety of the employee;

(d) all covers to openings and fragile material are of sufficient strength to withstand any imposed loads;

(e) suitable and sufficient platforms, coverings or other similar means of support have been provided to

be used in such a way that the weight of any person passing across or working on or from fragile

material is supported; and

(f) suitable and sufficient guard-rails, barriers and toe-boards or other similar means of protection

prevent, as far as is reasonably practicable, the fall of any person, material or equipment.

Principal Contractor / Contractor - Competency Assessment

(Construction Regulation 7)

The Principal Contractor must be reasonably satisfied that the sub-contractors he intends to appoint also

have the necessary competencies and resources to safely conduct the work they will be appointed for.

This must be established at tender stage and before appointments are made.

In order to ensure this, the Principal Contractor must demonstrate to the Client that it has a necessary

competencies and resources in place to perform the works safely

21 rope access

(Construction Regulation 18) (NOT THOUGHT TO BE APPLICABLE TO THE SCOPE OF WORK)

(1) A contractor must –

(a) Appoint a competent person in writing as a rope access supervisor with the duty of

supervising all rope access work on site, including the duty of ensuring occupational,

health and safety compliance in relation to rope access work: Provided that the

appointment does not relieve the construction manager of any personal accountability

for failing in his management duties in terms of the Construction Regulation 2014;

(b) Ensure that all rope access work on the construction site is carried out under the

supervision of a competent person; and

(c) Ensure that all rope access operators are competent and licensed to carry out their

work.

(2) No contractor may use or allow the use of rope access work unless –

(a) the design, selection and use of the equipment and anchors comply with the safety

standards incorporated for this purpose into the Construction Regulations under

Section 44 of the OHS Act.

(b) he or she is in possession of a site-specific fall protection plan developed by a

competent person applicable to the specific work and environment prior to the

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commencement of work, including records of maintenance and inspections of all

equipment used for the work.

(3) A contractor must ensure that adequate measures are in place to allow rescue procedures to commence

immediately in the event of a fall incident taking place.

22. Structures

(Construction Regulation 11)

The Contractor will ensure that in terms of Construction Regulation 11 the following is adhered to:

• That the structure on/in which works are to be performed has been inspected by a certified

structural engineer declaring the structure to be safe for construction/demolition/renovations

work processes.

• Steps are taken to ensure that no structure becomes unstable or poses a threat of collapse

due to demolition and construction work being performed on it, or in the vicinity of it.

• No structure is overloaded to the extent where it becomes unsafe; if uncertainty arises then

the structural engineer is to be consulted.

• He/she has received from the designer the following information:
• Information on known or anticipated hazards relating to the construction/demolition work and

the relevant information required for the safe execution of the construction/demolition work.

• A geo-scientific report (where applicable).
• The loading the structure is designed to bear.
• The methods and sequence of the construction/demolition process.
• All drawings pertaining to the design are on site and available for inspection.

The structural engineer shall carry out inspections at appropriate and sufficient intervals of the construction

work involving the design of the relevant structure to ensure compliance with the design and record the

results of these inspections in writing.

23. Temporary work

(Construction Regulation 12)

Temporary work must be carried out under the supervision of a competent person designated in writing.

Temporary works structures must be so designed, erected, supported, braced and maintained such that it

will be able to support any vertical or lateral loads that may be applied.

No load is to be imposed onto the structure that the structure is not designed to carry.

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Temporary works must be erected in accordance with the structural design drawings for that temporary

works and, if there is any uncertainty, the designer must be consulted before proceeding with the

erection/use of the temporary works.

All design drawings pertaining to the temporary works must be kept available on site.

All equipment used in the erection of temporary works must be checked by a competent person before

use.

The foundation or base upon which temporary works is erected must be able to bear the weight and keep

the structure stable.

Employees erecting temporary works must be trained in the safe work procedures for the erection, moving

and dismantling of temporary works.

Safe access/egress (and emergency escape) must be provided for workers.

A competent person must inspect temporary works structures that have been erected before, during and

after pouring of concrete or the placing of any other load and thereafter daily until the temporary works

is stripped.

The results of all inspections must be recorded in a register kept on site.

The temporary works must be left in place until the concrete has reached sufficient strength to bear its

own weight plus any additional weight that may be imposed upon it and not until the designated competent

person has authorised its stripping in writing.

Any damaged temporary works must be repaired/rectified immediately Deck panels must be secured

against displacement.

The contractor must ensure that no employee is exposed, or required to work on slippery and dangerous

surfaces.

Person’s health must be protected when use is made of solvents, oils or other similar substances.

Ensuring that the OEL (Occupational Exposure Limit) for any substances that they may be exposed to

does not exceed the legal limits and that the necessary PPE is used.

24. Excavations

(Construction Regulation 13)

The Principal Contractor must ensure excavation work is conducted under supervision of a competent

person who has been appointed in writing. A letter of appointment must be provided to ACSA Safety prior

commencement of work. A risk assessment outlining safe work procedures to be adhered to if excavation

is more than 1.0m deep must be provided to ACSA prior commencement of work. The Principal Contractor

must ensure that no person works in an excavation which is not adequately braced or shored.

The Principal Contractor must ensure that every excavation including bracing and shoring are inspected

daily prior each shift starts and such records are kept on site for reference.

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The Principal Contractor must ensure that all precautionary measure as stipulated for confined spaces as

stated in the General Safety Regulation of OHS Act 85/1993 are complied with when entering any

excavation. The Principal Contractor must ensure that warning signs are conspicuously displayed where

excavation work involves the use of explosives and a method statement developed by a competent person

is provided to ACSA prior commencement.

The Principal Contractor must ensure that safe and convenient means of access is provided to every

excavation when required. Such access must not be further than 6m from the point where any worker

within the excavation is working.

The Principal Contractor must communicate, train and enforce safe work procedures pertaining to

excavation work to his/her employees.

25. Demolition work

(Construction Regulation 13)

The Principal Contractor must ensure that a detailed structural engineering survey is conducted by a

competent person and a method statement on the procedure to be followed is provided to ACSA Safety.

The Principal Contractor must ensure that demolition work is conducted under the supervision of a

competent person appointed in writing.

The Principal Contractor must ensure that safety precautionary measures stipulated in Asbestos

Regulations is adhered to if demolition work involves asbestos material and that asbestos work is

conducted under the supervision of a registered Asbestos Principal Contractor.

26. Scaffolding

(Construction Regulation 16)

Access Scaffolding must be erected, used and maintained safely in accordance with Construction

Regulation 16 and SA Bureau of Standards Code of Practice, SANS 10085/1 entitled, "The Design,

Erection, and Use & Inspection of Access Scaffolding.

Detailed consideration must be given to all scaffolding to ensure that it is properly planned to meet the

working requirements, designed to carry the necessary loadings and maintained in a sound condition. It

must also be ensured that there is sufficient material available to erect the scaffolding properly.

Scaffolding may only be erected, altered or dismantled by a person who has the appropriate training and

experience in this type of work or under the supervision of such a person

Specific attention must be given to the appointment of Scaffolding Inspectors and Scaffolding Erectors who

shall not be the same person. The continuous inspection of scaffolding structures must be recorded on

the applicable Scaffold register.

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Tagging/Signs reflecting the status of the scaffold must be used and fixed to the structure at all times. (Safe

to use / Scaffold not Safe)

On completion of the erection, the Supplier will inspect the structure and will ensure it is in sound working

order and complies with all statutory regulations. The Supplier will then issue a Handover Certificate,

Drawings, design and specifications shall be signed by a registered professional engineer.

An inspection of the completed scaffold shall also be inspected by the registered professional engineer for

approval prior to use. Should any additional load i.e. a hoist or advertising banners be added to the scaffold

at a later stage, the professional engineer must approve the modification.

27. Suspended platforms

(Construction Regulation 17) (NOT THOUGHT TO BE APPLICABLE TO THE SCOPE OF WORK)

The Contractor to design, erect, use and maintain suspended platforms in accordance with the

requirements of Construction Regulation 17.

28. Explosive actuated fastening devices

(Construction Regulation 21) (NOT THOUGHT TO BE APPLICABLE TO THE SCOPE OF WORK)

Every Explosive Powered Tools (EPT) must be:

• Provided with a guard around the muzzle to confine flying fragments or particles
• A firing mechanism that will prevent the EPT from firing unless it is pushed against the surface

and at a right angle (where the EPT is fitted with an intermediate piston between the charge

and the nail this requirement is waived)

• The Contractor or user must ensure that:
• Only the correct type of cartridge is used (product specific)
• The EPT is cleaned and inspected daily before use by an appointed competent person

who maintains a register with the findings of his inspection and the details of cleaning,

service and repairs

• The safety devices are in good working order before the EPT is used
• When the EPT is not being used, it is to be stored in an unloaded condition together with

the cartridges in a safe/secure place inaccessible to unauthorised persons

• A warning notice is displayed at the point where the EPT is in use
• The issue and return of cartridges must be controlled by maintaining the issue/returns

register signed by both issuer and user and empty cartridge cases must be returned with

unspent cartridges.

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• Users/operators of the EPT have received the necessary training and have been

authorised as being competent to use/operate the EPT

• Users/operators must wear the prescribed PPE whilst using/operating the tool

29. Cranes

(Construction Regulation 22) (NOT THOUGHT TO BE APPLICABLE TO THE SCOPE OF WORK)

A Crane permit must be obtained from ACSA and submitted before erection of crane.

A contractor must, in addition to compliance with the Driven Machinery Regulations, 1988 ensure that

where tower cranes are used—

(a) they are designed and erected under the supervision of a competent person;

(b) a relevant risk assessment and method statement are developed and applied;

(c) the effects of wind forces on the crane are taken into consideration and that a wind speed

device is fitted that provides the operator with an audible warning when the wind speed

exceeds the design engineer’s specification;

(d) the bases for the tower cranes and tracks for rail-mounted tower cranes are firm, level and

secured;

(e) the tower crane operators are competent to carry out the work safely; and

(f) the tower crane operators have a medical certificate of fitness to work in such an

environment, issued by an occupational health practitioner in the form of Annexure 3.

30. Lifting equipment, tackle, material hoist and cranes

(Not thought to be applicable to the scope of work)

The Principal Contractor must ensure that all lifting equipment and tackle are inspected before use and

a monthly register is completed by a competent person. Proof of such inspections must be recorded and

kept on file for reference. The Principal Contractor must ensure that a safe working load is conspicuously

displayed on lifting equipment and tackle and service certificate is provided prior commencement of work.

The Principal Contractor must ensure operators are properly trained on how to operate the above

mentioned equipment and a proof of competency is provided prior commencement of work.

The Principal Contractor must provide information on procedures to be followed in the case of:

(a) Malfunctioning of equipment; and

(b) Discovery of a suspected defect in the equipment

The Principal Contractor must ensure that safety measures stipulated in Driven Machinery Regulation

and Construction Regulation with regard to above equipment are adhered to at all times.

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31. Construction vehicles & mobile plant

(Construction Regulation 13)

Construction Vehicles and Mobile Plant may be inspected by ACSA prior to being allowed on a project site

and suppliers of hired vehicles, plant and equipment will be required to comply with this specification as

well as the OHS Act and Regulations.

Construction Vehicles and Mobile Plant (CV & MP) to be:

• of acceptable design and construction
• maintained in good working order
• used in accordance with their design and intention for which they were designed
• Operated/driven by trained, licensed competent and authorised operators/drivers. No

unauthorised persons to be allowed to drive or operate CV & MP

• Operators and drivers of CV & MP must be in possession of a valid medical certificate

declaring the operator/driver physically and psychologically fit to operate or drive CV &

MP.

• fitted with adequate signalling devices to make movement safe including reversing
• excavations and other openings must be provided with sufficient barriers to prevent CV &

MP from falling into same

• Provided with roll-over protection, appropriate seat fitted which shall be used during CV &

MP operations.

• inspected daily before start-up by the driver/operator/user and the findings recorded in a

register/log book

• CV & MP to be fitted with two head and two taillights whilst operating under poor visibility

conditions, in addition they shall be equipped with ‘hazard warning’ lights, which must be

used whenever the CV & MP is on site.

• No loose tools, material etc. is allowed in the driver/operators compartment/cabin nor in

the compartment in which any other persons are transported

• CV & MP used for transporting persons must have seats firmly secured and sufficient for

the number of persons being transported

• Operators to be issued with Personal Protective Equipment as required and identified by

the Risk Assessments

• Only licensed and road worthy vehicles will be allowed on the public roads

No person may ride on a CV & MP except in a safe place provided by the manufacturer for this purpose

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