Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
02 Mzuzu Street - Pellissier - Bloemfontein - 9322
Organization Type
GOVERNMENT
Published
19 Aug 2026
OCDS Reference
ocds-9t57fa-166104
Vaal central water seeks a service provider to supply, implement, maintain and annually license a laboratory information management system (lims) for its two sanas-accredited laboratories over a three-year period. The system must integrate with ERP, scada, laboratory instruments and the dws iris platform, support iso/iec 17025 compliance, and enable real-time data visibility. The single most consequential requirement is attendance at the compulsory briefing session on 27 august 2026, without which a bidder cannot submit a valid proposal.
Compulsory briefing session on 27 August 2026 at 11:00 at Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein – attendance is mandatory.
Closing date and time: 10 September 2026 at 12:00; submissions must be deposited in the tender box at the security booth (gate), accessible only during working hours (07:30–16:15).
Mandatory returnable forms (all fully completed and signed): SBD 1 (Invitation to Bid), SBD 3.2 (Pricing Schedule – Non-Firm Prices), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form).
Proof of CSD registration, valid Tax Compliance Status (TCS) PIN or printed TCS, and B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted.
Pricing must be completed on the non-firm price schedule (SBD 3.2) for each of the three years, with a breakdown of price factors totalling 100%; 85% of the bid price is subject to escalation per the prescribed formula, 15% remains firm.
Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals (Black ownership 3, Women ownership 2, Youth ownership 2, Disability ownership 2, Locality in Free State/Northern Cape 10, B-BBEE Level 1 = 5 points, Level 2 = 2 points). Supporting documentation for each claimed goal is required.
Offer validity: 120 days from closing date. Late, incomplete, incorrectly filled, or electronic submissions will not be accepted.
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Date & Time
Thursday, 10 September 2026 - 12:00
Venue
Vaal Central Water Head Office.
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Request for Bid(Open-Tender)
02 Mzuzu Street - Pellissier - Bloemfontein - 9322
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AI Document Analysis Stages
Description
19 Aug
2026
Tender Published
Tender was published
10 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdf
Vaal Central Water seeks a service provider to supply, implement, maintain, and provide annual licensing for a Laboratory Information Management System (LIMS) for a three-year period. The system must support two SANAS-accredited water testing laboratories, integrate with existing enterprise systems (ERP, SCADA, DWS IRIS), and comply with SANS 241:2025. The contract will be awarded using the 80/20 preference point system (80 points price, 20 points specific goals).
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Median Estimate
R 440 220
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Vaal Central Water Board is a Schedule 3B National Government business entity under the PFMA, mandated by the Water Services Act to provide water services to the Southern and Central Free State and Northern Cape. It reports to the Minister of Water and Sanitation via the Department of Water and Sanitation. The entity operates two SANAS-accredited laboratories performing compliance monitoring to SANS 241:2025. The previous contract with the University of Free State's Institute of Ground Water Studies expired on 31 October 2025, making LIMS implementation a necessity for managing growing analytical workloads, regulatory compliance, and operational efficiency.
Important Dates
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdf (TENDER)Issue date: Wednesday, 19 August 2026. Compulsory briefing session: Thursday, 27 August 2026 at 11:00 at Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein (coordinates: 29°08'42.2"S 26°09'23.5"E). Closing date and time: Thursday, 10 September 2026 at 12:00. Attendance at the briefing session is compulsory.
Contact Information
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdf (TENDER)Technical queries: Ms Odette Seale, Deputy Manager: Scientific Services, Tel: 051-403 0800, Fax: 051-422 5333, Email: [email protected]. Tender administrative queries: Email: [email protected]. Submission address: Supply Chain Management, Vaal Central Water, 2 Mzuzu Street, Pellissier, Bloemfontein, 9322.
Submission Guidelines
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdf (TENDER)Bidders must submit a single sealed envelope clearly marked with the contract number VCW438/LIMS3/26, the project description, and the bidder's name and address. The envelope must be deposited in the tender box at the Vaal Central Water Reception Area, 2 Mzuzu Street, Pellissier, Bloemfontein, before 12:00 on Thursday, 10 September 2026. The tender box is located at the security booth (gate) and is accessible only during working hours (07:30–16:15). Late bids will not be accepted. Telegraphic, telephonic, telex, facsimile, and email submissions are not accepted. Bids must be submitted on the official forms provided and not re-typed. A one-envelope system applies. The offer must remain valid for 120 days from the closing date.
Evaluation Criteria
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdf (TENDER)Evaluation follows the 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals and maximum points (80/20 system): Black ownership (>50%) – 3 points; Women ownership (>50%) – 2 points; Youth ownership (>50%, owners <35 years) – 2 points; People with disability ownership (>50%) – 2 points; Locality in Free State or Northern Cape – 10 points; B-BBEE Level 1 – 5 points, Level 2 – 2 points, Level 3+ – 0 points. Total specific goals = 20 points. Bidders must submit supporting proof for each goal claimed (certified ID copies, CIPC/CSD reports, municipal rates statement or lease agreement, B-BBEE certificate or sworn affidavit). Failure to attach proof results in zero points for that goal. The lowest acceptable tender determines the applicable preference point system.
Technical Specifications
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdf (TENDER)Scope: Supply, implementation, maintenance, and annual licensing of a Laboratory Information Management System (LIMS) for a three-year period for two SANAS-accredited laboratories performing compliance monitoring to SANS 241:2025. Required expertise areas: Project Management (planning, execution, change management, stakeholder management, risk and quality management); Technical Expertise (LIMS configuration and customization, integration with laboratory instruments, data analytics and reporting, cloud and on-premises deployment); Domain Knowledge (laboratory processes and workflow design, quality management and compliance, environmental/water/chemical analysis knowledge, regulatory compliance including ISO/IEC 17025); Training and Support (user training and skills transfer, technical support and maintenance). Integration requirements: ERP, SCADA, asset management solutions, and export of data to DWS IRIS system. System must support standardized workflows, enhance data accuracy, improve turnaround times, and enable real-time data visibility and decision-making.
Quality Management
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdfLIMS must support standardized workflows, enhance data accuracy, improve turnaround times, and enable real-time data visibility and decision-making. System must comply with ISO/IEC 17025 requirements for laboratory quality management. Integration with ERP, SCADA, and asset management solutions required for seamless data flow. Data export to DWS IRIS system mandatory.
Pricing Schedule
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdfSBD 3.2 Non-Firm Pricing Schedule must be completed for each of the three contract years. Categories: 1) Software licences (core LIMS modules and user licences); 2) Implementation services (configuration, customization, migration, deployment); 3) Integration (ERP, SCADA, laboratory instruments, DWS IRIS); 4) Training (end-user and administrator); 5) Support and maintenance (annual support, updates, bug fixes); 6) Hosting/infrastructure (cloud or on-premises); 7) Contingency allowance. Price adjustment formula: 85% of bid price escalated per indices (labour, transport, etc. totalling 100%), 15% firm. Bidders must provide factor breakdown. Travel reimbursed at AA rates up to 800 km/round trip.
Financial Requirements
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdf (TENDER)Pricing schedule (SBD 3.2 – Non-Firm Prices) must be completed and signed for each of the three years. Cost categories: Software licences (core LIMS modules and user licences); Implementation services (configuration, customization, migration, deployment); Integration with existing systems (ERP, SCADA, laboratory instruments, DWS IRIS); Training (end-user and administrator sessions); Support and maintenance (annual support, updates, bug fixes); Hosting/infrastructure (cloud or on-premises); Contingency allowance for scope changes. Price adjustments allowed per the non-firm price formula: 85% of the bid price subject to escalation using specified indices (labour, transport, etc.), 15% remains firm. Bidders must provide a breakdown of price factors totalling 100%. Travel reimbursed at AA rates based on Google Maps distance, not exceeding 800 km per round trip. Offer validity: 120 days from closing date.
Compliance Requirements
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdf (TENDER)Mandatory returnable forms (all fully completed and signed): SBD 1 (Invitation to Bid); SBD 3.2 (Pricing Schedule – Non-Firm Prices); SBD 4 (Declaration of Interest); SBD 6.1 (Preference Points Claim Form per Preferential Procurement Regulations 2022). Additional mandatory documents: Proof of CSD registration; Valid Tax Compliance Status (TCS) PIN or printed TCS; B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points; Certified ID copies of owners/shareholders for ownership claims; CIPC registration/CSD report; Municipal rates statement/clearance certificate/lease agreement (not older than 3 months) for locality points; Medical report sanctioned by qualified professional for disability ownership claims. Joint Venture/Consortium bidders must submit Annexure A. All consortium parties must submit separate TCS/PIN/CSD numbers. Foreign suppliers must complete the foreign supplier questionnaire (SBD 1 Part B).
Health & Safety
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdfTravel for project-related activities will be reimbursed at Automobile Association (AA) rates based on Google Maps distance, capped at 800 km per round trip. No other health and safety requirements specified in the document.
Environmental
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdfThe LIMS must support environmental, water, and chemical analysis knowledge domains and enable compliance monitoring to SANS 241:2025 (South African National Standard for Drinking Water). Data export to the Department of Water and Sanitation IRIS system is required for regulatory reporting.
Contractual Terms
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdfContract subject to General Conditions of Contract (GCC) per Treasury Regulation 16A under the PFMA 1999. Special Conditions of Contract (SCC) supplement the GCC; where they conflict, SCC prevails. Contract duration: three years. Successful bidder must sign SBD 7 (Contract Form). Vaal Central Water reserves the right not to appoint any service provider or to withdraw the bid. If no feedback is received within 120 days of submission, the tender is considered unsuccessful.
Section
Source: APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER FOR THE IMPLEMENTATION, MAINTENANCE AND ANNUAL LICENSING OF LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) FOR A PERIOD OF THR.pdfThe 80/20 preference point system applies (80 points price, 20 points specific goals). Specific goals points (80/20): Black ownership (>50%) – 3; Women ownership (>50%) – 2; Youth ownership (>50%, <35 years) – 2; Disability ownership (>50%) – 2; Locality in Free State/Northern Cape – 10; B-BBEE Level 1 – 5, Level 2 – 2, Level 3+ – 0. Total specific goals = 20. Proof required for each claim: certified ID copies, CIPC/CSD reports, municipal rates/lease, B-BBEE certificate/affidavit, medical report for disability. No proof = zero points. Lowest acceptable tender determines the applicable system.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
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Act 28 of 2024
Provides the national framework for public procurement across government.
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Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
02 Mzuzu Street - Pellissier - Bloemfontein - 9322
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
19 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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