Furniture removal: citrusdal to piketberg (ppecb)

Opening date: 20 August 2026. Compulsory site inspection: 24 August 2026 at 11:00 at 65 Voortrekker Street, Citrusdal, 7340 (contact: Lizet Naude, Tel: +27 22 921 2480). Closing date: 1 September 2026 at 11:00. Removal execution window: 16 to 28 September 2026 (bidder must be available). Bid validity: 60 days from closing date.

Compulsory site inspection on 24 August 2026 at 11:00 at 65 Voortrekker Street, Citrusdal, 7340. Contact person: Lizet Naude, Tel: +27 22 921 2480. Attendance is mandatory for all bidders intending to submit responses.

Bid/SCM enquiries: Simphiwe Yende, Email: [email protected], Tel: 021 930-1134. Technical enquiries: Purity Zondi, Email: [email protected], Tel: 022 921 2480. Site inspection contact: Lizet Naude, Tel: +27 22 921 2480. Submission address: email to [email protected] or Microsoft OneDrive shared with that email.

Submission method: email to [email protected] or electronic submission via Microsoft OneDrive shared with the same email address. All quotations must contain all information and documentation relating to RFQ/CITRUS/REMOVAL/2026/08. Late submissions will not be accepted. Bid validity period: 60 days from closing date. Returnable forms (all must be completed, signed and submitted): SBD1 – Invitation to Bid; SBD4 – Bidder's Disclosure; SBD6.1 – Preference Point Claim Form. Supporting documents: Valid Tax Clearance Certificate or PIN; Valid B-BBEE Certificate or EME/QSE Affidavit; Central Supplier Database (CSD) Registration Report with Master Registration Number. Disqualification risks: missing or unsigned returnable forms; submission after closing time; not registered on CSD at bid closing; prohibited from doing business with the state.

Required compliance documents: SBD1 – Invitation to Bid; SBD4 – Bidder's Disclosure; Valid Tax Clearance Certificate or PIN; Valid B-BBEE Certificate or EME/QSE Affidavit; SBD6.1 – Preference Point Claim Form; Central Supplier Database (CSD) Registration Report – Proof of CSD registration.

Four-stage evaluation. Stage 1 – Compliance: submit all returnable documents per Section 9, completed and signed. Stage 2 – Mandatory criteria (pass/fail): (1) provide insurance for damages/losses to PPECB equipment; (2) be available and capable of conducting the removal between 16 and 28 September 2026. Stage 3 – Functional/technical evaluation (100 points maximum, 70-point minimum threshold): Experience in similar projects (40 points): 10+ years = 40, 4-5 years = 20, 2-4 years = 10, none = 0; Contactable references from past 2-4 years (20 points): 3+ references = 20, 2 references = 10, 0 = 0 (references must include site, telephone/cell, email, contact names); Proof of sufficient personnel (20 points): sufficient proof = 20, insufficient = 0; Proof of resources, fleet, packaging in detail (20 points): sufficient proof = 20, insufficient = 0. Stage 4 – Price and Specific Goals using 80/20 preference point system (Price 80 points, Specific Goals 20 points). Specific goals: Small business including EMEs/QSEs (10 points) – EME = 10, QSE = 10, turnover above R50m = 0; Black woman ownership (10 points) – 70-100% shareholding = 10, 51-69.99% = 5, 30-50.99% = 3, below 30% = 0. Objective criteria (Regulation 11): risk of fruitless/wasteful expenditure, abnormally low bid, material irregularity, litigation with PPECB, poor track record with PPECB or referees.

Scope: dismantling, safely wrapping, relocating, and assembling all existing furniture (refrigerators, chairs, tables, filing cupboards, etc.) and various electronic equipment from Citrusdal Office (65 Voortrekker Street, Citrusdal, 7340) to Piketberg Office (97 Lang Street, Piketberg, 7320). All work must be completed in one day. Service provider must provide capable and sufficient personnel to physically collect, deliver, dismantle, assemble, package, unpack, and sort as required by the agreed inventory list. Insurance for any damages, losses or otherwise must be included. Professional conduct required in dealing with goods and personnel. Site/furniture inspection at no additional cost where necessary. Payment documentation to be submitted after services provided. Quotation rates must include hourly/daily/total labour, per kilometre, materials, cleaning where necessary.

Minimum 3 years' experience in successfully delivering similar furniture removal projects. Scoring: 10+ years = 40 points, 4-5 years = 20 points, 2-4 years = 10 points, none = 0 points. Must provide 3 or more contactable references for work done in past 2-4 years with site, telephone/cell, email, and contact names. Scoring: 3+ references = 20 points, 2 references = 10 points, 0 = 0 points. Proof of sufficient personnel and proof of resources, fleet, packaging in detail required (20 points each).

Pricing schedule items: (1) Transportation of goods estimated at 50 km single trip; (2) Insurance; (3) Other. Detailed quotations required with exclusions clearly indicated. Prices must include VAT (15%). Rate structure to include hourly/daily/total labour, per kilometre, materials, cleaning where necessary. Subtotal, VAT 15%, Total format.

Pricing schedule: (1) Transportation of goods estimated at 50 km single trip; (2) Insurance; (3) Other. Detailed quotations required with exclusions clearly indicated. Prices must include VAT (15%). Rate structure to include hourly/daily/total labour, per kilometre, materials, cleaning where necessary. Payment terms: PPECB pays within 30 days of receipt of correct, undisputed, properly due statement. Invoices (valid tax invoices with order number) must be submitted within 7 days of delivery. Fixed prices unless agreed in writing; prices include delivery cost. Supplier bears risk of loss/damage until delivery and acceptance by PPECB. No additional charges accepted without prior written acceptance by PPECB.

Mandatory compliance documents: CSD registration (Master Registration Number on SBD1); Valid Tax Clearance Certificate or SARS Tax Compliance Status PIN; Valid B-BBEE Certificate or EME/QSE Sworn Affidavit (required to claim preference points); SBD1 – Invitation to Bid (signed); SBD4 – Bidder's Disclosure (signed); SBD6.1 – Preference Point Claim Form (signed). Bidder must not be in service of the state, nor have directors/members in service of the state. Foreign suppliers must complete questionnaire on SBD1. Proof of authority to sign (e.g. company resolution) required.

B-BBEE verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Specific goals scoring under 80/20 system: Small business including EMEs/QSEs – EME = 10 points, QSE = 10 points, Enterprises with turnover above R50m = 0 points. Black woman ownership – 70-100% shareholding = 10 points, 51-69.99% = 5 points, 30-50.99% = 3 points, below 30% = 0 points. Total specific goals = 20 points.

Purchase Order Terms and Conditions apply. Fixed prices unless agreed in writing; prices include delivery. Payment within 30 days of receipt of correct, undisputed invoice. Invoices due within 7 days of delivery with order number and valid tax invoice. Supplier must notify PPECB of delays; late delivery allows PPECB to cancel order and recover losses. Non-compliant goods returned at supplier's cost. Supplier must remedy defects at own cost within specified period. Risk passes to PPECB upon delivery and acceptance. Supplier indemnifies PPECB against claims arising from manufacture, resale or use of goods. Intellectual property in PPECB materials remains with PPECB. Confidentiality obligations survive termination. Disputes resolved by mutual consultation then High Court. PPECB may terminate immediately if supplier listed on National Treasury restricted suppliers database.

Mandatory criteria: (1) Bidder must provide insurance for damages and/or losses to PPECB equipment. (2) Bidder must be available and capable of conducting the removal between 16 and 28 September 2026. Functional evaluation criteria: minimum 3 years' experience in similar projects (40 points max), 3 or more contactable references from past 2-4 years with contact details (20 points max), proof of sufficient personnel (20 points max), proof of resources, fleet, and packaging in detail (20 points max). Minimum functional threshold: 70 points.

Three-stage evaluation: Stage 1 – Compliance (submit all returnable documents per Section 9). Stage 2 – Mandatory criteria (insurance and availability 16-28 Sep 2026). Stage 3 – Functional/technical evaluation (100 points max, 70-point threshold). Stage 4 – Price and Specific Goals using 80/20 preference point system (Price 80, Specific Goals 20). Specific goals: Small business including EMEs/QSEs (10 points), Black woman ownership (10 points). Objective criteria per Regulation 11: risk of fruitless/wasteful expenditure, abnormally low bid, material irregularity, litigation with PPECB, poor track record.