Supply and delivery of specialised rapid intervention fire fighting vehicles with ultra-high-pressure extinguishing systems for airports company south africa (36-Month contract)

Compulsory briefing session: 31 August 2026 at 12:00 (online via Microsoft Teams; link, meeting ID and passcode provided). No site inspection. Query closing date: 7 September 2026. Bid closing date and time: 18 September 2026 at 12:00 midday.

A compulsory briefing session will be held on 31 August 2026 at 12:00. Venue: Online via Microsoft Teams. Join link: https://teams.microsoft.com/meet/3165489940942?p=TQfF36MTWhWDSQ6H7K. Meeting ID: 316 548 994 094 2. Passcode: Ku28XR2m. No site inspection.

Bidding procedure and technical enquiries: Tondani Mtephe, Senior Buyer, email [email protected] (telephone N/A). Queries must be submitted by 7 September 2026. Bidders may not contact any ACSA employee other than the listed contact.

Bids must be delivered by hand to Tender Box A, Third Floor Terminal A Building, North Wing Offices (follow Aircraft Viewing Deck signs), O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632, before 12:00 midday on 18 September 2026. The Tender Deposit Register must be completed and signed when depositing. Submit one original and one copy; both are legal and binding. Envelopes must show the bidder's return address, full bid description, bid number, and SCM department details. Bids must be on official forms (not re-typed) and signed by an authorised person. Late bids will not be accepted. Bidders may be disqualified for non-material compliance with ACSA requirements. No changes to submissions after closing. Bidders must not have an interest in any other participating bidder. Returnable documents include: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule, Appendix A), Declaration of Interest and Politically Exposed Persons form, SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), Confidentiality and Non-Disclosure Agreement, B-BBEE certificate or affidavit, medical certificate for disability claims, Tax PIN, Certificate of Incorporation showing ownership split, CSD report, VAT questionnaire, ACSA Terms and Conditions, ID documents for directors/trustees/members/shareholders/senior management, and OEM letter of confirmation. Proof of authority (e.g., company resolution) must accompany the signature.

Mandatory returnable documents include: Letter of confirmation from OEM, SBD 3.3 Priced offer (Appendix A), Declaration of Interest and Politically Exposed Persons form, SBD 4 Bidder's Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, BEE Certificate or affidavit, medical certificate for disability claims, Tax PIN, Certificate of Incorporation, CSD report, VAT questionnaire, ACSA Terms and Conditions, ID documents for directors/trustees/shareholders/senior management. Other returnable documents may be required at specific stages.

Evaluation is staged: Stage 1 Mandatory Requirements (OEM letter of confirmation, priced schedule), Stage 2 Functionality (minimum threshold 75 out of 100), Stage 3 Price and Preference (80/20 or 90/10 split), Stage 4 Post-tender negotiations (where applicable). Functionality criteria: Company Experience (30 points, based on up to three reference letters on client letterhead stating scope, value, duration, completion date; 10+ years = 30, 5-10 years = 25, <5 years = 0), Preliminary Scope of Programme (20 points, demonstrating capacity to manufacture at least four vehicles within eight months; include stages from order to delivery; 4-8 months = 20, 8-12 months = 15, >12 months = 0), Technical Specifications (50 points, based on signed Declaration of Compliance to Appendix C; 95-100% compliance = 50, 90-95% = 35, <90% = 0). Bidders must indicate 'Yes' on mandatory specification rows: Row 3 (Engine Capacity min 2800cc), Row 10 (4x4, Automatic Transmission, Diff Lock), Row 20 (Ultra High-pressure operating pump); otherwise zero points. Price and Preference: 80/20 for bids up to R50 million, 90/10 above. Preference points for specific goals: B-BBEE Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1; black youth majority-owned = 5, black women majority-owned = 5, company majority owned by people with disabilities = 5; non-compliant = 0. Proof required: sworn affidavit or SANAS-accredited B-BBEE certificate; JV must provide consolidated certificate.

Supply and delivery of specialised rapid intervention vehicles fitted with ultra-high pressure fire extinguishing systems over a 36-month period. Scope includes: supply and fitment of accessories as per specification, inclusion of OEM warranties, signage and branding per ACSA specifications, registration and licensing of vehicles at respective ACSA sites, and delivery to the respective airport sites. Detailed specification in Appendix B. Mandatory technical requirements (must indicate 'Yes' on Declaration of Compliance): engine capacity minimum 2800cc; drive train and transmission 4x4, automatic transmission, diff lock; ultra-high-pressure operating pump. Vehicles must be purposely built to safely carry required extinguishing media and equipment load. After-sales service and maintenance support must be available in cities where airports and vehicles operate.

Bidders must provide a detailed Preliminary Scope of Programme indicating each stage from order date to delivery on site, including lead times for manufacturing, shipment, licensing, commissioning, training, and delivery. The programme must demonstrate capacity to manufacture at least four vehicles within eight months. For illustration, use 01 February 2027 as the purchase order date.

Bidders must provide proof of previous experience in supply and delivery of specialised rapid intervention vehicles fitted with ultra-high pressure extinguishing systems. Provide up to three contactable reference letters on client letterhead, stating project scope, contract value, project duration, and completion date. Points: 10+ years = 30, 5-10 years = 25, <5 years = 0. Bidders not submitting reference letters score zero.

Vehicles must meet the technical specification in Appendix B, including mandatory requirements (engine capacity min 2800cc, 4x4, automatic transmission, diff lock, ultra-high-pressure pump). Bidders must submit a signed Declaration of Compliance (Appendix C) declaring compliance with each mandatory requirement. OEM warranties must be included. After-sales service and maintenance support must be available in cities where airports and vehicles operate.

Pricing must be submitted on the SBD 3.3 Pricing Schedule (Appendix A). Prices must remain firm for 120 business/working days. The bid is subject to the Preferential Procurement Regulations 2022; price points allocated under 80/20 or 90/10 system. No other pricing details are specified.

Pricing must be submitted on the SBD 3.3 Pricing Schedule (Appendix A). Prices must remain firm for a validity period of 120 business/working days. The bid is subject to the Preferential Procurement Regulations 2022; price points allocated under 80/20 or 90/10 system. No other financial requirements (bonds, guarantees, payment terms) are stated in the document.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number or SARS Tax Compliance Status PIN/certificate; each JV/consortium/subcontractor party must submit separate proof. Bidders must submit a letter of confirmation from the OEM (or self-confirmation if OEM) covering vehicle build suitability and after-sales support. Bidders must submit all mandatory returnable documents listed in Section 4. Bidders must achieve a minimum of 75 out of 100 functionality points to proceed to price and preference evaluation. Bidders must not have any interest in other bidders or consortiums participating in this bid. Bidders may be subject to security vetting as ACSA is a National Key Point. Bidders must declare any relationship with ACSA employees and any Politically Exposed Persons (PEP/DPIP). Bidders must complete SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim). Bidders must provide B-BBEE certificate or affidavit, and proof of disability if claiming those points.

No specific health and safety requirements are stated in the document.

The contract will be governed by South African law, with jurisdiction in the High Court of South Africa, Witwatersrand Local Division. A Confidentiality and Non-Disclosure Agreement must be signed, covering confidential information, non-disclosure obligations, return of materials, and a term of 5 years or 1 year from last disclosure, whichever is longer. Breach may lead to injunctive relief and costs. Bidders must not disclose bid information to third parties without ACSA's written approval; third parties consulted must sign confidentiality agreements. ACSA is a National Key Point; bidders may be subject to security vetting and ACSA will not contract with non-compliant bidders. ACSA reserves rights to award whole or part, split award, negotiate with shortlisted bidders, award to other than highest scorer, reject lowest bid, or cancel the bid. The bid document may not be altered; changes lead to disqualification.

ACSA is a National Key Point and must comply with security cluster laws. Bidders may be subjected to security vetting depending on goods/services. ACSA will not contract with a bidder that does not comply with security vetting requirements. ACSA reserves the right to award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scoring bidder where objective criteria allows, reject the lowest acceptable bid, or cancel the bid.

Evaluation uses a staged approach: Stage 1 Mandatory Requirements (OEM letter of confirmation, pricing schedule), Stage 2 Functionality (minimum threshold 75 points out of 100), Stage 3 Price and Preference (80/20 or 90/10 split), Stage 4 Post-tender negotiations (where applicable). Functionality criteria: Company Experience (30 points, based on reference letters), Preliminary Scope of Programme (20 points, based on delivery lead times), Technical Specifications (50 points, based on Declaration of Compliance). Price and Preference: 80/20 for bids up to R50 million, 90/10 above. Specific goals for preference points include B-BBEE status levels and ownership by black youth, black women, people with disabilities.