Appointment of a panel of accredited training service providers

Closing date and time: Friday, 18 September 2026 at 11:00. No compulsory briefing or site visit mentioned in the document.

Submission address: Ground floor, Ramotshere Moiloa Local Municipality, Cnr. Coetzee and President Streets, Zeerust. No named SCM or technical contacts, emails or phone numbers provided in the document.

Submission method: sealed envelope deposited in the bid box at Ground floor, Ramotshere Moiloa Local Municipality, Cnr. Coetzee and President Streets, Zeerust. No electronic, fax, telegram or telex submissions accepted. Late bids will not be considered. The municipality's document must be submitted intact with all schedules/forms fully completed; any additional documents must be attached as annexures. Taking the document apart may lead to rejection. All forms must be completed in black ink; prices must be VAT inclusive unless otherwise specified. Corrections must be crossed out in ink and initialled at each alteration — correction fluid is not permitted. Bid validity: 90 days from closing date.

NB: FAILURE TO ATTACH THE BELOW DOCUMENTS WILL LEAD TO DISQUALIFICATION OF BIDS. Copies of company registration certificate, Certified copy of Identity document of Director(s)/Shareholders not older than three months, Valid tax Compliance status pin of the Company, Company Profile, Proof of vat registration if applicable, Central suppliers database (CSD) report (Latest report), A letter confirming bank details of the company not older than 3 Months, Proof of Municipal rates and taxes of the company and of the Director(s) not in arrears for more than 90 days/ Copy of a valid lease agreement for the Company, Letter from Tribal Authority/Proof of residence of the company and of the Director(s), In case of Joint Venture must submit a Joint Venture agreement should be attached (sworn affidavit not acceptable), Authorities of signatories

Two-stage evaluation: (1) Mandatory compliance — bidders must meet all mandatory requirements (CSD registration, tax compliance, valid SETA/QCTO accreditation, required returnable documents) or be disqualified. (2) Functionality scoring — only bidders scoring 70/100 or more on functionality proceed to price/preference evaluation. Functionality criteria and weights: Accreditation (30 points) — current, valid SETA/SAQA accreditation certificates for all unit standards; Learner Portfolio (20 points) — sample portfolio of evidence, learner guide, assessment guide and instruments not older than 2 years; Registered Facilitator, Assessor, Moderator (20 points) — CVs and qualifications linked to programmes; Capacity to Deliver (10 points) — enrolment, portfolio and completion records per unit standard per annum (SETA database, appointment letters, statements of results); Track Record (20 points) — appointment letters/purchase orders for similar training (1=5 pts, 2=10 pts, 3=15 pts, 4=20 pts, not older than 3 years). Price/preference: 80/20 split under PPPFA.

Panel appointment for 36 months (3 years) as and when required. Scope covers a wide range of accredited skills programmes, learnerships, occupational qualifications and RPL across multiple sectors: Skills Programmes — Municipal Governance, Ward Committee Training, Councillor Training, Protocol & Communication, Shop Steward Training, Community Development, IDP, Policy Development, Leadership & Management (Municipal Finance/CPMD/MFMP, Management & Leadership, Change & Diversity, Contract Management, Stakeholder Relations, Municipal Legislation, Strategic Leadership, Supervisory Skills), HR & Labour Relations (Basic HR, Recruitment, Labour Dispute Resolution, Grievance Handling, Conciliation & Arbitration, Equity, Disciplinary Hearings, Induction, Dispute Resolution, Organisational Structure, EAP, Emotional Intelligence, Life Skills, HIV in Workplace, Peer Educator, Stress Management), OHS (First Aid Levels 1-3, OHS Representatives, Cherry Picker, Forklift, Truck Mounted Crane), Training & Development (Train the Trainer, Assessor, Moderator, Coaching/Mentoring, Quality Assurers, Central Training Committee, Employment Equity Forum), Administration (Office Admin, Secretarial, Minutes/Agenda, Customer Care, Call Centre, Records Management, Telephone Excellence), Strategic Planning, Internal Audit & Risk Management (Audit Planning, Auditing & Assurance, Environmental/IT/Financial Auditing, IT Governance, Quality Assurance, M&E, Risk & Change Management, Operational Risk, Financial Statement Review, Business Continuity, Integrated Strategy/Governance/Risk), Performance Management, Traffic (AARTO, Accident Reconstruction, Traffic Policing, National Land Transport Act), Licensing (Examiner of Learners/Motor Licences, Inspector of Motor Vehicles/Business Licences), Town Planning/Land/Housing (GIS, Property Valuation, Urban Sustainability, Land Surveying, Rural/Urban Design, Project Management, Environmental Law, Drawing & Design, Spatial Planning, Community Engagement, Housing Disputes), Water (Plumbing, Water Processing, Water & Wastewater Systems), Sewerage (Waste Management, Landfill, Process Plant Operation, Water/Wastewater Treatment Plant, Supervision & Maintenance, Gas Detection), Roads & Stormwater (Construction & Maintenance, Road Markings, Surfacing, Shuttering, Stone Pitching, Concrete Lining, Drain Maintenance, Surveying, COTO Standards, Technical Report Writing), Building (Bricklaying, Pipe Laying, Building Construction, Construction Supervision, Carpentry, Painting, Geyser Installation), Electrical Engineering (Installation Rules, Handyman Skills, Cable Jointing/Termination, High Voltage Switching, Network Control/Power Dispatch, Robot Controller, Protection Relay, ORHVS), Mechanical Engineering & Fleet (Fitter & Turner, Mechanical Skills, Fleet Management, Welding, Transport/Fleet Management, Pump Installation, Motor Mechanic Levels 1-4, Gas Welding, ARC/Oxy-Acetylene), LED/Marketing/Communications (Marketing Management, Events Management, Economic Development, Hospitality & Tourism, Marketing Communications, Outdoor Advertising, Graphic Design, Local Economic Development), Cleansing (Environmental Education, Hygiene & Cleansing, Environmental Management/Law, Waste Management, Spatial Planning, Landfill, Housekeeping), Parks (Horticulture, Landscaping, Nature Conservation, Irrigation, Environmental Awareness, Arboriculture, Assistant Housekeeper), Cemeteries (Management, Operations, Administration), Finance (Municipal Finance & Admin, Municipal Government Accounting, Debt Collection & Credit Control, Bookkeeping, Asset Management, Cost & Capital Planning, Budgeting, SCM, Strategic Financial Management, Income/Expenditure, Municipal Assets & Liabilities, GRAP, Procurement Practices, Governance/Ethics/Values, Financial & Performance Reporting), ICT (Basic End User Computing, MS Office, SharePoint, Advanced Excel, PowerPoint, System/Technical Support, Web Design, Computer Programming, IT Network, Data Management, PC Technician, Cisco CCNP, Fortigate Security, Active Directory). Learnerships & Occupational Qualifications: 51 listed programmes with SAQA IDs, NQF levels and credits (e.g., Municipal Finance Management NQF6 166 credits, Supply Chain Management NQF5 150 credits, Electrical Engineering NQF3/2, Construction Roadworks NQF2/3, Human Settlements NQF4, Plumbing NQF4, Environmental Practice NQF3/4/5, Local Economic Development NQF5/6, Community Development NQF4, Local Government Practice NQF3/5, Ward Committee Governance NQF2, Municipal Integrated Development Planning NQF5, Horticulture/Landscaping NQF2/3/4, Building & Civil Construction NQF4, Construction Supervision NQF4, Water/Wastewater Reticulation & Process Control NQF3/4, Project Management NQF4/5, Public Administration NQF5, Library & Information Services NQF5, Road Traffic Law Enforcement NQF4, Occupational Certificate: Municipal Finance Manager NQF8 721 credits). RPL: Artisan Recognition of Prior Learning (Electrician, Fitter & Turner, Bricklayer, Welder at NQF4), Occupational Qualifications NQF4/5, Part Qualifications NQF3/4. Deliverables: material development and facilitation of accredited modules/programmes; may be required to partner with municipality to secure funding. Providers must indicate relevant SETA/QCTO, unit standard numbers and NQF levels for each course. Must have capacity to train, assess, internally moderate and upload learner achievements; adequate staff complement; full responsibility for implementation; build partnerships with employers for workplace experience; reasonable accommodation for disability is an advantage. Facilitators, assessors, moderators must have relevant qualifications and at least 2 years practical experience; CVs and track record of minimum two successful facilitation/assessment/moderation engagements required when training is requested. Performance reviewed annually and/or upon programme completion.

Methodology: service providers on the panel will develop training materials and facilitate modules/programmes for which they hold valid accreditation. Providers may be required to partner with the municipality to secure funding during the contract term. When training is required, providers must submit CVs of facilitators, assessors and moderators with relevant qualifications and track record of at least two successful facilitation/assessment/moderation engagements. Providers must indicate relevant SETA/QCTO, unit standard numbers and NQF levels for each course offered.

Key personnel requirements: facilitators, assessors and moderators must possess relevant qualifications and at least 2 years practical experience aligned to the courses/programmes offered. CVs and qualifications must be provided for each engagement, along with track record of a minimum of two relevant facilitation/assessment/moderation assignments successfully rendered. Company track record: appointment letters/purchase orders for similar training on same unit standards (scored in functionality: 1=5 pts, 2=10 pts, 3=15 pts, 4=20 pts, not older than 3 years). Capacity to deliver demonstrated via annual enrolment, portfolio submission and completion records per unit standard (SETA database, appointment letters, statements of results).

Quality requirements embedded in functionality evaluation: current, valid SETA/SAQA accreditation certificates for all unit standards (30 points); sample learner portfolio, learner guide, assessment guide and instruments (formative and summative) not older than 2 years (20 points); registered facilitators, assessors, moderators with CVs and qualifications linked to programmes (20 points); capacity demonstrated via SETA database records of enrolments, portfolios submitted, statements of results per unit standard per annum (10 points); track record of similar training via appointment letters/purchase orders not older than 3 years (20 points). Providers must have capacity to train, assess, internally moderate and upload learner achievements. Adequate staff complement required for skills transfer. Full accountability for implementation and success of learning interventions. Partnerships with employers for workplace experience and evidence collection. Reasonable accommodation for disability is an advantage.

Pricing schedule: firm prices (MBD 3.1). Prices must be VAT inclusive and legible for adjudication. Declaration for Procurement Above R10 million (MBD 5) required where applicable, with annual financial statements attached. Bid validity: 90 days from closing date.

Pricing schedule: firm prices (MBD 3.1). Prices must be VAT inclusive and legible. Declaration for Procurement Above R10 million (MBD 5) required where applicable, with annual financial statements attached. No specific bond, guarantee or insurance requirements stated. No minimum turnover or financial capacity thresholds stated.

Mandatory returnable documents (failure to attach leads to disqualification): company registration certificate; certified copies of directors'/shareholders' identity documents not older than 3 months; valid tax compliance status PIN; company profile; proof of VAT registration (if applicable); latest CSD report; bank confirmation letter not older than 3 months; proof of municipal rates/taxes not in arrears >90 days or valid lease agreement; letter from tribal authority/proof of residence for company and directors; joint venture agreement (if applicable, sworn affidavit not acceptable); authorities of signatories. All bidders (including JV partners/sub-contractors) must be registered on CSD with compliant tax status verified via CSD. No awards to persons in service of the state (per MBD 4 and CSD verification). Valid SETA/QCTO accreditation certificate stating accredited courses, or CHE certificate for universities/colleges, or valid accreditation from other relevant bodies. Standard forms to complete and sign: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10m), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Board Resolution (Section 4), JV Resolution (Section 5 if applicable), Previous Work Experience (Section 9). B-BBEE status level verification certificate or certified copy (or EME verification certificate) required for preference points (MBD 6.1).

OHS-related training programmes included in scope: First Aid Levels 1-3 (NQF 1-3), Occupational Health Safety Representatives Safety Training (NQF 4), Cherry Picker (NQF 2-3), Forklift Training (NQF 1-3), Truck Mounted Crane Driving (NQF 1-3). No additional HSE compliance requirements, safety plans or OHS specifications stated for the panel appointment itself.

Environmental training programmes included in scope: Environmental Auditing (NQF 4), Environmental Practice Learnerships (NQF 3/4/5), Environmental Management Learnership (NQF 5), Environmental Law (NQF 3/4), Waste Management (NQF 4), Spatial Planning (NQF 4), Landfill Site (NQF 4), Environmental Education (NQF 4), Hygiene & Cleansing Skills (NQF 1), Environmental Management (NQF 4), Nature Conservation (NQF 4), Environmental Awareness (NQF 4). No specific environmental impact assessment, sustainability or green procurement requirements stated for the panel appointment.

Contract duration: 36 months (3 years) subject to satisfactory performance; annual performance reviews and/or review upon completion of specific training programmes. Governing law: Republic of South Africa. Domicilium citandi et executandi: bidder must provide full street address in RSA for legal notices. Bid acceptance may be communicated by letter, certified or registered mail; posting deemed proper service from date of dispatch. Withdrawal within validity period or failure to fulfil contract entitles municipality to recover additional expenses (difference between accepted bid and less favourable replacement bid, or cost of re-tendering) by set-off against monies due, guarantees or deposits. Bidder accepts full responsibility for execution of all obligations. Any legal action arising from contract may be instituted against bidder. Copyright/patent rights in documents, plant, machinery, systems or processes designed by consultant during consultancy vest in the municipality. General Conditions of Contract (July 2010) apply as per Annexure A.

Municipality's document must be kept as supplied and submitted with all schedules/forms fully completed. Additional documents/certificates must be attached as annexures. Taking the document apart may lead to rejection. Incomplete or unsigned forms result in bid not being considered. All special conditions in specifications must be included. Document completed in black ink; prices VAT inclusive unless otherwise specified. Lowest or any bid not necessarily accepted; municipality reserves right to accept whole or any portion. All prices/details must be legible. Corrections must be crossed out in ink with full signature at each alteration; correction fluid not permitted. No electronic/fax/telegram/telex submissions. Late bids not admitted. Copyright/patent rights in consultant-produced documents and designed systems vest in municipality.

Mandatory compliance phase (not scored, failure disqualifies): CSD registration with compliant tax status (verified via CSD) for bidder and all JV partners/sub-contractors; valid SETA/QCTO accreditation certificate (or CHE/other relevant body) stating accredited courses; all returnable documents attached (company registration, certified IDs, tax PIN, company profile, VAT proof, CSD report, bank letter, municipal rates/lease, tribal authority/proof of residence, JV agreement if applicable, authorities of signatory); all standard forms completed and signed (MBD 1, 2, 3.1, 4, 5, 6.1, 8, 9, Board Resolution, JV Resolution if applicable, Previous Work Experience); B-BBEE verification certificate or certified copy (or EME certificate) for preference points; no awards to persons in service of the state. Bid document must be submitted intact with all schedules/forms fully completed in black ink; prices VAT inclusive; corrections crossed out and initialled.

Evaluation process: appointed committee evaluates bids against PPPFA criteria. Stage 1: mandatory compliance check (CSD, tax, accreditation, returnable documents). Stage 2: functionality scoring (minimum 70/100 to qualify). Functionality criteria: Accreditation (30), Learner Portfolio (20), Registered Facilitator/Assessor/Moderator (20), Capacity to Deliver (10), Track Record (20). Stage 3: price/preference evaluation using 80/20 split. Only bidders meeting 70-point functionality threshold proceed to Stage 3.