SENTECH supplier consent form for vmware license renewal RFP

The tender is for the appointment of a service provider to supply VMware licence renewal for a period of one (1) year.

Closing date: 28 August 2026

Closing time: 12h00

Compulsory site briefing: N/A

Validity period: 90 days

Contact: Nomaswazi Mhlanga, Administrator

Telephone: 011 246 2600

Email: [email protected]

Submission method: email to [email protected]

Submit quotations by email to [email protected] before the closing date and time. Quotations must be on company letterhead, fully completed and signed in black ink. Bidders must be registered on the Sentech Supplier Database and be tax compliant. Quotations received after the closing time will be disqualified. The Form of Offer and Acceptance must be completed, including the offered total (in words and figures) and the Pricing Schedule. Any deviations must be listed in the Schedule of Deviations.

Evaluation is in three stages:

1. Stage 1 – Administrative Responsiveness: all criteria in section 1 of the RFQ Data must be met.
2. Stage 2 – Mandatory Evaluation: bidders must comply with the mandatory eligibility criteria – a valid VMware OEM partnership/accreditation certificate or OEM letter. Non-compliance means the bid is not evaluated further.
3. Stage 3 – Price and Preference: lowest price scores highest price points; preference points are claimed using a valid B-BBEE certificate under the 80/20 system. The bidder with the highest total points is recommended for award.

Preference points (total 20) are allocated for:

• Race: 8 points for ≥51% black ownership; 3 for 25.1–50%; 1 for 5–25%; 0 for <5%.
• Gender (women): 10 points for ≥51% women ownership; 6 for 25.1–50%; 2 for 5–25%; 0 for <5%.
• Disability: 2 points for a doctor's note confirming disability.

Price points are calculated using the 80/20 formula: Ps = 80 [1 - (Pt - Pmin)/Pmin].

The scope is the supply of VMware licence renewal for a period of one (1) year. No further technical specifications are provided in the document.

Prices must be quoted in South African Rands (ZAR). If prices are in a foreign currency, the exchange rate quoted must remain fixed for the term of the agreement; the bidder bears all currency fluctuation risk. No price adjustments will be made without written approval from Sentech. Sentech reserves the right to negotiate market-related prices and discounts; if not agreed, Sentech may cancel the bid.

Bidders must be registered on the Sentech Supplier Database.

Bidders must be tax compliant.

Bidders must submit a valid B-BBEE certificate to claim preference points.

Bidders must provide a valid VMware OEM partnership/accreditation certificate or OEM letter (mandatory eligibility).

Quotations must be on company letterhead and signed in black ink.

Preference points (total 20) are allocated under the 80/20 system for historically disadvantaged persons:

• Race: 8 points for ≥51% black ownership; 3 for 25.1–50%; 1 for 5–25%; 0 for <5%.
• Gender (women): 10 points for ≥51% women ownership; 6 for 25.1–50%; 2 for 5–25%; 0 for <5%.
• Disability: 2 points for a doctor's note confirming disability.

A valid B-BBEE certificate is required to claim these points.

The successful bidder must, within two days of receiving the completed agreement, arrange delivery of any securities, bonds, guarantees, proof of insurance and other documentation required by the conditions of contract. Failure to do so constitutes repudiation of the agreement. The agreement comes into effect when the bidder receives a fully completed original copy of the document, including the Schedule of Deviations (if any).

Sentech may appoint one or more suppliers, in whole or in part, or not appoint any supplier at all, and may cancel the bid entirely at its sole discretion. Prices must be in ZAR; currency fluctuation risk is borne by the bidder. Sentech reserves the right to negotiate prices and to cancel the bid if market-related prices are not agreed.

Evaluation is in three stages: administrative responsiveness, mandatory eligibility (VMware OEM partnership/accreditation certificate or OEM letter), and price with preference points (80/20). Bidders failing mandatory criteria are not evaluated further.

Returnable documents: the Sentech Supplier Consent Form must be completed, signed by an authorised representative, and submitted with the quotation. The form consents to Sentech processing personal information for evaluating the submission and for supplier database registration.

No evaluation criteria are stated in the document. The only requirement is that the Supplier Consent Form is signed, consenting to personal information processing and background screening.

internally for the purposes of assessing current and future services required by Sentech. We may

The Supplier Consent Form must be signed, consenting to processing of personal information, background checks, and Know Your Customer verification in line with FICA. No other compliance requirements are stated.

Department: SUPPLY CHAIN MANAGEMENT (no other contact details provided)

Returnable form: SBD 4 (Bidder's Disclosure) must be completed, signed and submitted with the quotation. The form requires disclosure of any employment by the state, relationships with procuring institution employees, and interests in related enterprises. A false declaration disqualifies the bid.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders must not be employed by the state (or must disclose such employment). Bidders must not have colluded with competitors or disclosed bid terms to competitors prior to bid opening. Bidders must not have consulted with procuring institution officials outside the clarification process, nor been involved in drafting the specifications or terms of reference.

Supply chain management system should

This declaration prove to be false.

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Signature Date

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Position Name of bidder

SBD 4 (Bidder's Disclosure) must be completed and signed. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must not have made agreements or arrangements with any competitor regarding the quality of the bid.