Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
22 Dorothy Nyembe street, 11th Floor the Marine Building - Durban - Durban - 4000
Organization Type
GOVERNMENT
Published
25 Aug 2026
OCDS Reference
ocds-9t57fa-166917
The ports regulator of south africa is procuring the supply and delivery of branded promotional items under RFQ2026/27/26. the quotation is evaluated under the 80/20 preference point system, with price weighted at 80 points and b-bbee specific goals at 20 points. Bidders must be registered on the csd, hold a valid tax compliance status, and submit the completed sbd 6.1 Form to claim preference points.
Closing date: 31 August 2026 at 12:00 (noon).
Submission method and address: not stated in the available document.
Mandatory returnable forms: SBD 6.1 (Preference Points Claim Form), proof of CSD registration, valid tax compliance status PIN, company registration (CIPC), and authorisation to sign on behalf of the company.
Evaluation: 80/20 preference point system — price 80 points, specific goals 20 points.
B-BBEE points for specific goals: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.
Bidders must submit proof of B-BBEE status (certificate or sworn affidavit) with the quotation; failure to do so means no preference points are claimed.
Quotations received after the closing time will be disqualified.
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Date & Time
Monday, 31 August 2026 - 12:00
Venue
null
Categories
Request for Quotation
22 Dorothy Nyembe street, 11th Floor the Marine Building - Durban - Durban - 4000
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AI Document Analysis Stages
Description
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf25 Aug
2026
Tender Published
Tender was published
31 Aug
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Supplier POPIA Consent.pdf
The Ports Regulator of South Africa is procuring branded promotional items. The tender requires suppliers to deliver these items, with the closing date being August 31, 2026.
SBD 6.1 IN TERMS OF PPR2022.pdf
The Ports Regulator of South Africa in KwaZulu-Natal invites tenders for the supply and delivery of branded promotional items. The tender uses the 80/20 preference point system with a maximum of 80 points for price and 20 points for specific goals based on B-BBEE status level.
RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf
Ports Regulator of South Africa requests quotations for the supply and delivery of branded promotional items including sanitary pads, lanyards, backpacks, coolers, tote bags, water bottles, travel mugs, vacuum flasks, wheat straw containers, table lamps, camping chairs, and power banks for stakeholder engagements, career exhibitions, and corporate social investment projects.
Standard Bidding Document (SDB) 4_Annexure A.pdf
The Ports Regulator of South Africa is procuring branded promotional items. The tender is open for bidding until August 31, 2026.
To download these documents and access AI-powered analysis, visit the main tender page.
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Median Estimate
R 603 496
Range
Based on 18 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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The Ports Regulator has embarked on a process to appoint a service provider for Supply and Delivery of high-quality promotional items, corporate gifts, brand awareness items and LOGO refinement into a vector high resolution for branding purposes.
Important Dates
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)RFQ issue date: 25 August 2026.
Closing date and time: 31 August 2026 at 12H00 (midday).
Briefing session: Not applicable (N/A).
Site visit: Not applicable.
Contact Information
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)All enquiries: email [email protected].
Submission address: [email protected] (email only).
No named SCM or technical contacts are provided in the document.
Submission Guidelines
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)Submission method: email to [email protected] before or on the closing date and time.
Closing date and time: 31 August 2026 at 12H00 (midday).
Quotation validity: 90 days from the closing date.
Returnable documents (all must be completed, signed and submitted with the quotation):
Disqualification risks:
Returnable Documents
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)Returnable documents (all must be completed, signed and submitted with the quotation):
Evaluation Criteria
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)Evaluation follows a four-phase process:
Phase 1 — SCM Administrative Compliance (mandatory):
Phase 2 — Experience (mandatory):
Phase 3 — Pricing (80 points):
Phase 4 — Specific Goals (20 points):
Technical Specifications
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)Scope: Supply and delivery of branded promotional items, corporate gifts, brand awareness items, and logo refinement into a vector high-resolution format for branding purposes. Items are used for stakeholder engagements including career exhibitions, Department of Transport strategic programmes, community outreach programmes (CSI projects), and high-level South African and international delegations.
Detailed item list with quantities and specifications:
Branding: Vector high-resolution logo to be provided to the awarded bidder. Successful service provider must discuss branding prior to commencement. Samples to be provided before placing the full and final order.
Methodology
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)The successful service provider must discuss branding of the promotional items with the Ports Regulator before commencing branding. Samples must be provided prior to placing the full and final order.
Pricing Schedule
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdfBidders' price quotations must be inclusive of all applicable taxes (including VAT). Service providers are required to detail their rates in an itemised pricing schedule.
Financial Requirements
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)Pricing format: Itemised pricing schedule required; prices must be inclusive of all applicable taxes including VAT (15% VAT shown separately on the pricing schedule).
Evaluation weighting: Price carries 80 points; Specific Goals (B-BBEE) carries 20 points (80/20 preference point system).
No bid bond, performance guarantee, advance payment, or retention requirements are stated.
Payment terms: Not specified in the document.
Tax compliance: Tax status of the recommended bidder will be verified on CSD or SARS e-Filing prior to award; non-compliance triggers National Treasury Instruction No. /2018 clauses 4.2 and 4.3.
Compliance Requirements
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)Mandatory compliance documents:
No CIDB grading, professional body registration, or local content percentage requirements are stated.
Special Conditions
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)No RFQ shall be deemed accepted until a formal contract, letter of award, or order form is prepared and executed. Quotations remain open for acceptance for 90 days from the closing date. The service provider bears all costs of preparing and submitting the RFQ; the Ports Regulator accepts no liability for such costs regardless of outcome.
Requirements
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdf (RFQ)Mandatory returnable documents: Quotation on letterhead; CSD report or MAAA number; SBD 4; SBD 6.1; POPIA consent form; valid Tax Clearance Certificate/Tax Pin; valid B-BBEE Certificate/Sworn Affidavit; reference letter (minimum one, similar experience); logo refinement into vector high-resolution format.
Section
Source: RFQ - PROVISION TO SUPPLY AND DELIVERY OF BRANDED PROMOTIONAL ITEMS.pdfThe evaluation criteria include SCM Administrative (Phase 1), SCM Administrative (Phase 2), Pricing Considerations (Phase 3), and Specific Goals Phase (3).
Contact Information
Source: Supplier POPIA Consent.pdf (unknown)Complaints about personal information processing can be submitted to the Information Regulator at https://www.justice.gov.za/inforeg/ or via email [email protected].
Submission Guidelines
Source: Supplier POPIA Consent.pdf (unknown)This document is a POPIA Consent Form (Supplier Declaration Form) that must be completed, signed and submitted as part of the quotation response. The form requires the supplier's legal name, company registration number or ID number, authorised representative's name, signature and date. Consent must be indicated by selecting YES or NO. The completed form is a returnable document for the RFQ.
Evaluation Criteria
Source: Supplier POPIA Consent.pdf (unknown)The bidder must comply with the POPIA and provide consent for the processing of personal information, and must not have any conflicts of interest or other disqualifying factors
Technical Specifications
Source: Supplier POPIA Consent.pdf (unknown)provision of the
POPIA and utilizing Form 2 of the POPIA Regulations.
Respondent is hereby consenting to the processing of their personal information for the purpose of this
Supplier Declaration Form and further confirming that they are aware of their ri
Compliance Requirements
Source: Supplier POPIA Consent.pdf (unknown)Suppliers must be registered on the Central Supplier Database (CSD) for all organs of state. The POPIA Consent Form requires consent for processing personal information for vendor verification on the CSD, risk assessment, contract award, contract management, auditing, legal opinions, investigations, document storage and destruction. Suppliers must declare they have obtained all necessary consents for other data subjects' personal information included in their submission and indemnify the Ports Regulator against any resulting liability.
Contractual Terms
Source: Supplier POPIA Consent.pdfThe supplier must obtain all consents for other data subjects' personal information included in their submission and indemnify the Ports Regulator against civil or criminal action, administrative fines, penalties or losses arising from processing such information. The supplier declares that submitted personal information is complete, accurate, not misleading and up to date.
Special Conditions
Source: Supplier POPIA Consent.pdf (unknown)The Ports Regulator acts as the Responsible Party and the supplier as the Data Subject under POPIA. The Regulator will process personal information in accordance with Section 4(1) of POPIA (accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, data subject participation). Information will be treated as confidential and not disclosed unless required by law. The Regulator will maintain security measures and notify the supplier of any unauthorised access or cybercrimes. Suppliers may request access to, correction or deletion of their personal information using Form 2 of the POPIA Regulations.
Contact Information
Source: Standard Bidding Document (SDB) 4_Annexure A.pdf (TENDER)Supply Chain Management unit, Ports Regulator of South Africa. No named contact, email, phone or physical submission address provided in this document.
Submission Guidelines
Source: Standard Bidding Document (SDB) 4_Annexure A.pdf (TENDER)Returnable forms — all must be completed, signed and submitted with the quotation:
Disqualification risks:
Evaluation Criteria
Source: Standard Bidding Document (SDB) 4_Annexure A.pdf (TENDER)Bidders must not be listed on the National Treasury Register for Tender Defaulters or the List of Restricted Suppliers. Automatic disqualification applies if listed.
Preference points will be claimed via SBD 6.1 under the PPPFA 80/20 or 90/10 system (exact split not stated in this document).
No minimum functionality or technical qualifying score is specified in this document.
Technical Specifications
Source: Standard Bidding Document (SDB) 4_Annexure A.pdf (TENDER)Supply chain management system should
This declaration prove to be false.
.................................... .....................................................
Signature Date
.................................... ......................................................
Position Name of bidder
Compliance Requirements
Source: Standard Bidding Document (SDB) 4_Annexure A.pdf (TENDER)Mandatory compliance documents:
Contact Information
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER){"name":null,"email":null,"phone":null,"department":null,"address":".........................................................."}
Submission Guidelines
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)Returnable forms — all must be completed, signed and submitted with the quotation:
Disqualification risks:
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)Evaluation split — 80/20 preference point system applies (price 80 points, specific goals 20 points).
Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price under consideration and Pmin is the price of the lowest acceptable tender.
Specific goals points are awarded based on B-BBEE status level of the contributor:
Bidders must submit proof or documentation to claim specific goals points; failure to do so means no preference points are claimed. The organ of state may require substantiation of any preference claim at any time.
Technical Specifications
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)income-generating contracts)
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax compliance status (SARS tax pin).
Bidders must hold a valid B-BBEE certificate or sworn affidavit to claim specific goals points.
Company registration with CIPC is required.
The tenderer must be duly authorised to sign on behalf of the company/firm.
Contractual Terms
Source: SBD 6.1 IN TERMS OF PPR2022.pdfThe bidder must complete the company/firm declaration on the preference claim form, including company name, registration number, and type of company. The signatory certifies that the information is true and correct, and that preference points claimed are in accordance with the general conditions. If specific goals are claimed fraudulently or conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from doing business with any organ of state for up to 10 years, or refer the matter for criminal prosecution.
Section
Source: SBD 6.1 IN TERMS OF PPR2022.pdfThe 80/20 preference point system applies. Price is allocated 80 points; specific goals (B-BBEE status level) are allocated 20 points. Bidders must submit proof of specific goals to claim those points; otherwise no preference points are awarded. The organ of state may require substantiation of any preference claim at any time.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
22 Dorothy Nyembe St, Durban Central, Durban, 4001, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
4
Last checked
25 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
031-355-0710[email protected]www.portsregulator.org22 Dorothy Nyembe St, Durban Central, Durban, 4001, South Africa
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