Catering services for heritage day celebration – NLC mpumalanga office RFQ

RFQ issue date: 26 August 2026

Closing date and time: 28 August 2026 at 11:00

Event date: 23 September 2026 (service required on this day)

RFQ validity period: 60 days from closing date

Bidding procedure enquiries: [email protected]

SCM contact numbers: 012 432 1308 (bidding procedure), 012 432 1302 (technical)

Address: National Lotteries Commission, P.O Box 1556, Brooklyn Square 0083, Pretoria

Submission: E-Tender Portal (online)

Submissions must be via the E-Tender Portal only. Email submissions will not be considered. Closing date: 28 August 2026 at 11:00 (South African Standard Time). Late submissions are disqualified. Returnable documents (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid) – signed cover page with bidder details.
• SBD 4 (Declaration of Interest) – discloses any employment by the state or relationship with the procuring institution.
• SBD 6.1 (Preference Points Claim) – claims B-BBEE points under the 80/20 system.
• POPIA Consent Form – consent for processing of personal information.
• B-BBEE certificate or sworn affidavit (for EMEs and QSEs) – to claim preference points.
• Full CSD Report with SARS Tax Compliance Status – from Central Supplier Database.
• Completed pricing schedule (NLC Pricing Schedule).
• Certificate of Acceptability for food premises from a local municipality in Mpumalanga Province.

Incomplete submissions may be rejected.

Evaluated under the 80/20 preference point system (PPPFA and PPR 2022). Stages:

• Stage 1: Closing and submission instructions – late submissions disqualified.
• Stage 2: Administrative compliance – all required documents must be submitted.
• Stage 3: Mandatory requirements – SBD 4, completed pricing schedule, and certificate of acceptability for food premises. Failure disqualifies.
• Stage 4: Price and specific goals – 80 points for price (lowest acceptable price scores 80, others scored proportionally); 20 points for specific goals.
• Stage 5: Due diligence and contract award.

Specific goals and points (max 20):

• Black ownership: 100% = 8 pts, 51-99% = 4 pts, <51% = 0 pts.
• Women ownership: 100% = 4 pts, 30-99% = 2 pts, <30% = 0 pts.
• Youth ownership: 100% = 4 pts, 30-99% = 2 pts, <30% = 0 pts.
• Disability ownership: ≥20% = 4 pts, 10-19% = 2 pts, <10% = 0 pts.

Bidders must claim points on SBD 6.1 and provide supporting evidence.

Event: NLC Heritage Day Celebration, Mpumalanga Office

Date: 23 September 2026

Lunch time: 12:00 pm

Venue: 29 Rood Street, Sonheuwel Dorp, Nelspruit 1200

Number of delegates: 17

Menu:

• Starch: 3 types (rice, dumpling, pap)
• Meat: African variety, 4 meats (mala-mogodu, hard body chicken, chicken feet, lamb stew)
• Vegetables: 2 types (beetroot, spinach/morogo without cream)
• Salads: 2 types (chakalaka, potato salad)
• Beverages: 100% fruit juice and fizzy drinks, 1 can per person
• Special diet: vegetarian dish

Caterer must provide own cutlery, plates, tablecloths, cups, serviettes.

Deliver food on time.

Caterer must use refuse bags and remove all waste generated after service.

Reporting: Service provider reports to NLC.

Duration: One day (as specified).

No specific prior experience or qualifications are listed as mandatory, but the bidder must hold a valid certificate of acceptability for food premises from the local municipality. The NLC may request certified copies of qualifications, memberships, and COIDA proof within 3 working days of request.

Central Supplier Database (CSD) registration required – provide CSD number and attach CSD Summary report.

SARS tax compliance – provide TCS PIN or certificate, or ensure tax matters are compliant via CSD.

B-BBEE – submit B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.

Certificate of Acceptability for food premises from a local municipality in Mpumalanga Province (mandatory).

SBD forms: SBD 1 (signed), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim).

POPIA Consent Form (signed).

COIDA – bidder must warrant employees are covered under the Compensation for Occupational Injuries and Diseases Act and may be required to provide proof of registration and good standing.

Not listed on Register for Tender Defaulters or List of Restricted Suppliers.

The bidder must ensure all employees are covered under the Compensation for Occupational Injuries and Diseases Act (COIDA) and may be required to submit proof of registration and good standing. The caterer is responsible for waste removal and cleaning after the event.

The RFQ document is confidential. No services may be rendered before receiving an official NLC purchase order. Late and incomplete submissions are rejected. The RFQ is evaluated under the PPPFA 80/20 system. Bidders must register on CSD and provide tax compliance. The bidder's personal information will be processed per POPIA. The RFQ document takes precedence over any other documents.

The evaluation uses the 80/20 preference point system. Price scores 80 points. Specific goals (black, women, youth, disability ownership) score 20 points, with sub-points as per the table in the tender. Bidders must claim points on SBD 6.1 and provide evidence.