Expression of interest: n6 gateway shopping mall development on erf 80, stutterheim (long-term lease)

Bid document collection starts: 31 August 2026.

Closing date and time: 30 September 2026 at 12h00 (compulsory).

No compulsory briefing or site visit is mentioned.

Technical enquiries (Development & Town Planning): Ms B. Voyi, 043 683 5007, [email protected].

SCM enquiries: [email protected].

Municipal Manager: Dr Z. Shasha, C/o Hill & Maclean Streets, Stutterheim, 4930, Tel 043 683 5000, Fax 043 683 1070.

Bid document collection and submission address: Supply Chain Management unit, 12 Maclean Street, Stutterheim.

Email for electronic document request: [email protected].

Submission method: Proposals must be deposited in the Bid Box at the Supply Chain Management unit, 12 Maclean Street, Stutterheim, on or before 30 September 2026 at 12h00. Late, incomplete, unsigned, facsimile, or electronic submissions will not be accepted.

Bid documents: Available from 31 August 2026 at the same address upon proof of payment of a non-refundable fee of R350.00 (Amahlathi Municipality, First National Bank, Account 53813535227, Reference: Bid No.). Bidders unable to collect may email proof of payment to [email protected] for electronic delivery.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 3 (Pricing Schedule): firm pricing, VAT inclusive.
• MBD 4 (Declaration of Interest): discloses state employment or connections.
• MBD 6 (Preference Points Claim): claims B-BBEE points under PPPFA.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.

Other mandatory documents:

• Original valid tax clearance certificate or SARS tax compliance PIN.
• Proof of registration on National Treasury Central Supplier Database (CSD).
• Municipal rates and taxes statement not older than 3 months (ALM bidders: statement showing no debt; non-ALM bidders: proof from their respective municipalities). Lease agreements or sworn affidavits accepted.
• Audited financial statements for the last 3 financial years.
• Signed confirmation of funding availability from financiers or bank confirmation for own funding.
• Organisational structure with team members, roles, certified ID copies, certified qualifications, and detailed CVs.
• Service Level Agreement (SLA) or MoU/MoA for at least one completed shopping mall development project.
• Detailed methodology statement with cost and time breakdown per project phase.
• 3D architectural concept sketch of the proposed development.
• Bank rating letter demonstrating access to investment capital.
• All copies originally certified and not older than 3 months.
• All pages signed where required; corrections by single line strike-through with initialled alterations (no Tippex).
• Joint ventures/consortiums: signed JV agreement and all returnable documents for each partner.

Bid validity: 90 days from closing.

Bid documents can be collected from Monday, 31 August 2026, at No.12 MaClean Street, Stutterheim after furnishing proof of payment of non-refundable bid fee of R350.00. Account: Amahlathi Municipality, First National Bank, Account Number: 53813535227, Reference: Bid No. Bidders unable to collect must email proof of payment to [email protected]. Proposals shall be deposited in the Bid Box at Supply Chain Management unit on or before Wednesday 30 September 2026 at 12h00. Submit original valid tax clearance certificate or proof of pin from SARS. Bidders to submit MBD 1, MBD 3, MBD 4, MBD 6, MBD 9. All copies must be originally certified and not older than three months. All bidders from ALM jurisdiction must submit latest municipal statement not older than three months showing no municipal debt; non-ALM bidders must attach proofs from their respective Municipalities. Bidders must be registered on National Treasury's Central Supplier Database (CSD). Joint Ventures/consortiums must provide signed copies of agreements and all returnable documents for each partner.

Two-stage evaluation:

Stage 1 (documentary compliance and minimum thresholds):

1. Company Experience — Minimum 1 similar project (shopping mall development) successfully completed in public or private sector. Verification: SLA or MoU/MoA.
2. Expertise — Project team organisational structure showing members, key experience and roles. Verification: Organisational structure, certified ID copies, certified qualifications, detailed CVs of all team members.
3. Financial Capacity — Confirmation of funds for the development (own funding and financier). Verification: Audited financial statements for 3 years, signed financier confirmation or bank confirmation for own funding.
4. Methodology — Detailed methodology with concise cost and time breakdown expressed in project phases.

Failure to complete the evaluation criteria document renders the submission technically unacceptable and no further evaluation occurs.

Stage 2 (in-person PowerPoint presentation) for bidders passing Stage 1:

• 3D architectural concept sketch of the proposed development.
• Financial documents showing financial strength (access to investment capital and bank rating letter).
• Methodology presentation.

No explicit points split or minimum qualifying score is stated; the document describes minimum requirements and means of verification.

Scope: Expression of Interest for the planning, designing, funding and development of a shopping mall (N6 Gateway Commercial Development) on Erf 80, Stutterheim, Eastern Cape. The municipality seeks a long-term lease arrangement for revenue enhancement and to promote sustainable economic growth, affordable housing access and integrated commercial infrastructure.

Deliverables required in the proposal:

• Detailed work plan supporting the methodology, reflecting activities and estimated duration per activity.
• Methodology statement with concise cost and time breakdown per project phase.
• 3D architectural concept sketch of the proposed development.
• Organisational structure with team members, roles, key experience, certified ID copies, certified qualifications, and detailed CVs.
• Evidence of at least one completed shopping mall development project (SLA or MoU/MoA).
• Audited financial statements for 3 years and confirmation of funding availability (own and financier).
• Bank rating letter demonstrating access to investment capital.

Stage 2 presentation must cover the architectural concept, financial strength documents and methodology.

Methodology requirements (Stage 1):

• Detailed methodology indicating how the project will be undertaken.
• Methodology statement must include a concise and clear cost and time breakdown of the implementation.
• Methodology must be expressed in project phases.
• Bidders must include a detailed work plan in the Technical Proposal supporting the methodology, reflecting activities and estimated duration for each activity.

Stage 2 (in-person PowerPoint presentation):

• Presentation must cover the methodology.
• 3D architectural concept sketch of the proposed development.
• Financial documents showing financial strength (access to investment capital and bank rating letter).

Company experience: Minimum 1 similar project (development of a shopping mall) successfully completed in public or private sector. Verification: Service Level Agreement (SLA) or Memorandum of Understanding (MoU) / Memorandum of Agreement (MoA).

Project team expertise: Organisational structure denoting team members, their key experience and roles on the proposed development. Verification: Organisational structure, valid certified ID copies of all team members, copies of certified qualifications of all members on the organisational structure, detailed CVs of every team member.

The municipality seeks visionaries and capable partners with demonstrated and traceable track record in producing cost-effective, exceptional and sustainable commercial developments in urban areas.

Pricing: Firm prices, VAT inclusive (MBD 3).

Funding: Bidder must demonstrate availability of funds for the development — both own funding and financier commitment. Verification: audited financial statements for the last 3 financial years, signed confirmation from financiers, or bank confirmation for own funding.

Financial strength: Bank rating letter required at Stage 2 presentation.

Bid fee: Non-refundable R350.00 payable to Amahlathi Municipality (FNB Account 53813535227) to obtain bid documents.

Bid validity: 90 days.

No performance bond, guarantee or insurance percentages are specified.

Mandatory registrations and status:

• National Treasury Central Supplier Database (CSD) registration.
• Valid tax clearance certificate or SARS tax compliance PIN.
• Municipal rates and taxes clearance: ALM bidders — latest municipal statement ≤3 months showing no debt; non-ALM bidders — equivalent proof from their municipality ≤3 months (lease agreements or sworn affidavits accepted).
• No director/shareholder in the service of the state (ALM will not do business with such persons).

Returnable forms (MBD series — municipal equivalents of SBD forms):

• MBD 1: Invitation to Bid (offer cover page).
• MBD 3: Pricing Schedule (firm, VAT inclusive).
• MBD 4: Declaration of Interest (state employment/connection disclosure).
• MBD 6: Preference Points Claim (B-BBEE points under PPPFA).
• MBD 9: Certificate of Independent Bid Determination (no collusion).

All copies originally certified, not older than 3 months.

Joint ventures/consortiums: signed comprehensive JV agreement and all returnable documents for each partner.

Failure to submit any mandatory document or form renders the tender non-responsive.

Special conditions (tender conditions):

• Amahlathi Municipality Supply Chain Management Policy applies.
• Municipality does not bind itself to accept the lowest or any bid; reserves right to accept whole or part and award to more than one bidder.
• Late, incomplete, unsigned, facsimile or electronic bids not accepted.
• All pages must be signed where necessary.
• Additional annexures accepted only if cross-referenced and page signed.
• Bids valid for 90 days.
• Original valid tax clearance certificate or SARS PIN proof mandatory; absence renders tender non-responsive.
• Bid documents must remain intact; priced bids firm and VAT inclusive.
• Corrections: no Tippex; single line strike-through with new information; all alterations signed.
• Declaration pages fully completed and signed.
• Joint ventures/consortiums: signed agreements and all returnable documents for each partner; failure to submit comprehensive JV agreement renders tender non-responsive.
• Submit MBD 1, 3, 4, 6, 9; failure renders tender non-responsive.
• All copies originally certified, not older than 3 months.
• Failure to submit supplementary information renders tender null, void, non-responsive.
• Municipal statements required: ALM bidders — latest statement ≤3 months showing no debt; non-ALM bidders — proofs from respective municipalities ≤3 months. Council reserves right to disqualify providers whose members/shareholders owe municipal rates and taxes (lease agreements and sworn statements/affidavits accepted).
• ALM shall not do business with any person in the service of the state.
• Bidders must be registered on National Treasury's Central Supplier Database (CSD).