Crane examination, service, repairs and load testing — operations eastern region

{"name":"Mr Mvelo","email":"[email protected]","phone":"033 239 1212","department":"OF WATER AND SANITATION","address":null}

Returnable Documents: *Please do not address your parcel to an official if you are making use of a delivery company., PRICING DATA: BILL OF QUANTITIES

Bidder must: be registered on National Treasury Central Supplier Database (CSD) with MAAA number; be tax compliant (SARS TCS PIN or CSD verification); be registered with CIPC; submit valid B-BBEE certificate or sworn affidavit (EME/QSE) to claim preference points; provide letter of authority/board resolution authorising signatory; submit completed and signed SBD 1, SBD 3.1, SBD 4, SBD 6.1; provide company registration certificate, certified ID copies of shareholders, CSD report, and signed General Conditions of Contract. Mandatory technical requirements: valid LMI/LME certificate; Project Manager/Site Agent with minimum 2 years' relevant experience; three verifiable completion certificates/award letters for similar crane examination, service, repair, and load testing projects. Joint ventures must submit joint venture agreement and authorisation certificates from each partner.

and technical

c) specifications and schedules Methodology d) Clear milestones, installation methods and timeframes for each

task to be completed.

e) Associated Health, Safety and Environmental Assessments

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limited to the Project Manager or Site agent.

capability

• An Organogram with personnel relevant to the project.
• Attach 1 page resume of Project Manager or Site Agent indicating,

amongst others, relevant qualifications, experience, Team

accreditation/affiliation (where relevant), etc. Artisan/Site Agent with 2 or

more years’ experience.

Past relevant work Experience –

relevant Three (3) award letters, completion certificates and verifiable completion experience

(a) The original Bid, together with a covering letter and supporting documents, shall be sealed in

an envelope endorsed:

ORIGINAL BID FOR WTE-2622ES: Crane Examination, Service, Repairs and Load Testing

in the Operations Eastern

(b) Bids sealed and endorsed as above, will be received by: The Supply Chain Management Office

or may be deposit in the bid box at the entrance of Department of Water and Sanitation, R103

Prospect Road, Howick and not later than 11:00 on the date stipulated on the front cover of this

document.

No

T1 tendering procedures t1

T1.1 Instruction to bidders t1.1

T1.2 Evaluation criteria t1.2

T1.3 List of returnable documents and schedules t1.3

T1.4 Invitation to bids t1.4

T2 returnable documents and schedules t2

C1 contract data

C1.1 General conditions of contract c1.1

C2 pricing data c2

C2.1 Pricing instructions c2.1

C3 scope of work c3

C3.1 Technical specifications c.3.1

C4 annexures c4

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T1 tendering procedures

T1.1 Instructions to bidders

3 Fully Completed pricing schedule (SBD 3.1)

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Phase 2: functionality compliance

• Full compliance to technical requirements by indicating compliant or non-compliant.
• Bidders who Fail to comply with the below requirements in full will be considered non-responsive and may

be disqualified from further evaluation.

a) SBD Forms to be completed and signed

SBD1 Invitation to Bid

SBD3.1 Pricing Schedule – Firm Prices

SBD4 Declaration of Interest

SBD6.1 Preference Points Claim Form in terms of the Preferential Procurement

Regulations 2022

b) Returnable Schedules required for Bid Evaluation purposes

A: Bill of Quantities (BOQ)

c) Other Documents required for Bid Evaluation purposes

1: Company/business registration certificate (CK) issued by the Commissioner

of Companies & Intellectual Property Commission (Joint Ventures/Close

Corporation/Partnership/Company/Sole Proprietor)

2: An original valid Tax Clearance Certificate issued by the South African

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

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Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ....................................................

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T2

Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to rates of exchange

Variations) will not be considered

goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct.

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form.

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be

required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled,

the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements

due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted

on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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...............................................................

C1: contract data

C1.1 General conditions of contract

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C2. Pricing data

C2.1 Billl of quantities

Contract NO: WTE-2622ES

Pricing data: bill of quantities

valid Tax Clearance Certificate issued by the South African

Tax Compliance status PIN Active registration with Company Intellectual Property Commission (to be

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

CSD report

CSD Reports (comprehensive)

Csd number

Csd number must be provided

Central Supplier Database must submit CSD report

Central supplier database (csd), a csd

completion certificates and verifiable completion experience

Should you require any further information in this regard, please do not hesitate to contact

SBD3.1 Pricing Schedule – Firm Prices

SBD4 Declaration of Interest

A: Bill of Quantities (BOQ)

2: An original valid Tax Clearance Certificate issued by the South African

3: Certified copies of Identity Documents of shareholders

7: CSD Reports (comprehensive)

Women Full CSD Report

Disability Full CSD Report

Youth Full CSD Report

Location Full CSD Report

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: ssociated Health, Safety and Environmental Assessments

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Phase 3: administrative compliance

Bidders are required to comply with the following listed below:

No Criteria Yes No

1 Companies must be registered with National Treasury’s Central Supplier

Database must submit CSD report. Provide MAAA number on SBD1

2 Tax compliant with SARS (to be verified through CSD and SARS). Attach

Tax Compliance status PIN Active registration with Company Intellectual Property Commission (to be

verified through CSD and CIPC).

Attach copy of Bidder’s CIPC / CIPRO certificate.

4 A valid copy of B-BBEE Status Level Verification Certificate or a valid

original sworn affidavit (failure to submit, the Bidder will forfeit the

relevant points allocated for B-BBEE under specific goals)

5 Initial and sign Tender data section (T1 & T2) and all required documents

to be submitted with tender.

Initial each page of section C1, C2 and C3 and sign where required.

6 Letter of appointment of duly authorized person to sign bid. Proof of such

authority must be submitted with the bid.

If by an individual, must be signed by that individual or by someone on

his behalf duly authorised thereto and proof of such authority must be

produced.

If the bid is by a Company, it must be signed by a person duly authorised

thereto by a Resolution of a Board of Directors a copy of which

Resolution, duly certified by the Chairman of the Company is to be

submitted with the bid.

7 Complete, sign, submit SBD1, SBD4, SBD6.1

Phase 4: price and specific goals

The 80/20-point system will be used in evaluating all proposals.

Evaluation element Weighting

(Points)

Specific goals 20

Price 80

Total 100

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Price

A maximum of 80 points are allocated for price on the following basis

 P

(a) The bid must be signed on the Invitation to Bid form (SBD 1) annexed hereto with all blanks in

the bid and the appendix filled in.

(b) All spaces in the bid forms and other annexures shall be completed in full.

(c) SBD 3.1 in the bid document and the Pricing Schedule must be fully completed and

priced out by the bidder. Failure to do so will deem your bid invalid.

(d) The bid documents shall not be separated in any way nor must any pages be detached from

the original documents.

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activity for the execution of a contract.

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3.5 There have been no consultations, communications, agreements or arrangements made by the Bidder with any official of the

procuring institution in relation to this procurement process prior to and during the bidding process except to provide

clarification on the bid submitted where so required by the institution; and the Bidder was not involved in the drafting of the

specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to

bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible

imposition of administrative penalties in terms of section 59 of the Competition Act No and or may be reported to

the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the

public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No

or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA SCM

Instruction /22 on preventing and combating abuse in the supply chain management

1 Companies must be registered with National Treasury’s Central Supplier

Database must submit CSD report. Provide MAAA number on SBD1

2 Tax compliant with SARS (to be verified through CSD and SARS). Attach

Tax Compliance status PIN Active registration with Company Intellectual Property Commission (to be

verified through CSD and CIPC).

Attach copy of Bidder’s CIPC / CIPRO certificate.

Sub-total (VAT exclusive)

15% VAT

Total bid price (VAT inclusive)

• Required by: OPERATIONS EASTERN

• Att: SUPPLY CHAIN MANAGEMENT

• Brand and model ........................................

• Country of origin ........................................

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• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) .........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis .......................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and

skills development levies.

*Delete if not applicable

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Sbd4

Bidder’s disclosure

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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T1.2 Evaluation criteria t1.2

T1.2 Evaluation criteria

80/20 preference points system as prescribed in the Preferential Procurement Policy Framework Act

(PPPFA, Act . The lowest acceptable bid will score 80 points for price and a maximum of

20 points will be awarded for the specific goals. Maximum of 100 points will be scored for functionality

(quality).

(2) Functionality Requirements

Phase 2: functionality compliance

be disqualified from further evaluation.

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20

preference point system applies, an organ of state must, in the tender documents, stipulate in the case of

(a) an invitation for tender for income-generating contracts, that either the 80/20 preference point system will apply and that the highest

acceptable tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender

will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific

goals for both the 90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points

The specific goals allocated points in

(80/20 system) (80/20 system) terms of this tender

I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific

goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form.