Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
10 MURCHISON STREET - HARDING - HARDING - 4680
Organization Type
GOVERNMENT
Published
27 Aug 2026
OCDS Reference
ocds-9t57fa-167193
The tender seeks to establish a panel of town and regional planning consultants for professional services in kwazulu-natal. Interested firms must attend a compulsory briefing session on 10 murchison street, harding. The bid is open to qualified consultants with relevant expertise in town and regional planning.
Continue with tenders sharing this issuer, category, or province.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Date & Time
Wednesday, 23 September 2026 - 12:00
Venue
10 MURCHISON STRETT HARDING
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Request for Bid(Open-Tender)
10 MURCHISON STREET - HARDING - HARDING - 4680
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
AI Document Analysis Stages
Important Dates
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdf (TENDER)27 Aug
2026
Tender Published
Tender was published
23 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdf
Umuziwabantu Local Municipality invites bids to establish a panel of town and regional planning consultants for a 36-month period. The panel will provide multidisciplinary planning services including spatial development frameworks, land use management, feasibility studies, township establishment, property development advisory, enforcement support, and conveyancing services. The contract is a fixed-price arrangement with a maximum performance period of 36 months.
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Median Estimate
R 910 800
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
{"closingDate":"23 SEPTEMBER 2026","closingTime":"12:00","briefingSession":"{"date":null,"time":"10:00","venue":"e Tender No Amount Closing date","is_compulsory":false}"}
Contact Information
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdf (TENDER){"name":"MR. M.L Ndawonde TELEPHONE NUMBER","email":"[email protected]","phone":"039 433 3500","department":"10 MURCHISON STREET,","address":"MBER 2026 TIME: 12:00"}
Submission Guidelines
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdf (TENDER)Returnable Documents: No Document Responsive (Yes/No; N/A)
Evaluation Criteria
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdf (TENDER)Bidder must be a registered entity on the Central Supplier Database (CSD) with valid SARS tax compliance status (TCS pin or certificate). At least one director must be a professionally registered Town/Urban & Regional Planner (SACPLAN registration required for project leader). Company must demonstrate relevant municipal planning experience with contactable references. Must submit valid B-BBEE certificate (SANAS accredited) or original sworn affidavit for EMEs/QSEs. Municipal rates must not be in arrears >90 days (or valid lease/affidavit/marriage certificate as applicable). Joint ventures require a signed JV agreement specifying the signatory. All MBD forms (1, 4, 6.1, 8, 9) must be completed. Failure to submit mandatory documents or attend compulsory briefing renders bid invalid. No bids accepted from persons in the service of the state.
Technical Specifications
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdf (TENDER)Panel of town & regional planning consultants (36 months) 8
Umuziwabantu Local Municipality hereby invites suitably qualified, experienced and
professional Town and Regional Planning Consultants for a period of 36 Months to submit
bids for appointment to a panel of professional service providers for a period to be
determined in the bid document.
The Municipality is committed to advancing integrated, sustainable and inclusive spatial
development that promotes economic growth, infrastructure investment, and improved
service delivery within its jurisdiction. In pursuit of this mandate, the Municipality seeks to
strengthen its technical capacity through the establishment of a panel of competent
planning professionals to support the implementation of its strategic development
objectives.
The appointed consultants will be required, as and when needed, to provide comprehensive
professional services including but not limited to:
o Preparation, review and alignment of municipal plans, including Spatial Development
Frameworks (SDFs) and Land Use Schemes;
o Development of feasibility studies and pre-feasibility assessments;
o Compilation of sector plans and precinct or master plans;
o Township establishment, subdivisions, consolidations and related land development
applications;
o Project conceptualisation, design development and costing;
o Property development advisory services; Infrastructure and development planning;
o Investment packaging, catalytic project preparation and bankable project
documentation;
o Enforcement support relating to illegal land uses and non-compliant developments;
o Land audits, property evaluation and development viability assessments;
o Conveyancing support and land transaction advisory services.
The purpose of this bid is to ensure that the Municipality has access to a multidisciplinary
planning panel capable of delivering high-quality, innovative and legally compliant planning
solutions that support spatial transformation, local economic development, and sustainable
human settlements.
Bidders must demonstrate relevant experience in municipal planning environments,
knowledge of applicable legislation, and the capacity to deliver projects within agreed
timeframes and budgets. All consultants must be professionally registered with the relevant
statutory bodies and comply with applicable procurement and regulatory requirements.
Panel of town & regional planning consultants (36 months) 9
Interested bidders are invited to obtain the full bid document from the Municipality and
submit proposals in accordance with the specifications and conditions contained therein.
Objective of the project
The objective is to establish a panel of competent and multidisciplinary planning
professionals to:
o Strengthen municipal spatial planning and land use management
capacity
o Facilitate catalytic and investment-ready development projects
o Promote sustainable spatial transformation and economic growth
o Support property development and land release initiatives
o Enhance regulatory compliance and enforcement
Scope of professional services
The appointed consultants will be required to render services including, but not limited to,
the following:
Municipal and strategic planning
Preparation, review and amendment of:
o Spatial Development Frameworks (SDFs)
o Local Spatial Development Frameworks (LSDFs)
o Precinct Plans and Local Area Plans
o Urban Design Frameworks
Compilation of sector plans including:
o Land Use Management Schemes (LUMS)
o Infrastructure Development Plans
o Human Settlements Plans
o Rural Development and Nodal Development Plans
o Alignment of planning instruments with IDP, Provincial and National
frameworks
o Stakeholder consultation and public participation processes
o GIS-based spatial analysis and mapping support
Master planning & development frameworks
Preparation of master plans for:
o Office Parks
o Industrial Parks
o Residential Developments
Panel of town & regional planning consultants (36 months) 10
o Mixed-Use Developments
o Tourism Nodes and Catalytic Projects
o Layout planning and development concept formulation
o Infrastructure coordination and service integration
o Land capability and suitability assessments
o Environmental planning integration (as required)
Feasibility studies & investment project packaging
o Pre-feasibility and bankable feasibility studies
o Market analysis and demand assessments
o Financial modelling and development viability assessments
o Socio-economic impact assessments
o Risk analysis and mitigation strategies
o Project structuring for PPPs and alternative funding models
o Preparation of investor-ready information memoranda
o Investment promotion support documentation
Land development applications
o Township establishment applications
o Subdivisions and consolidations
o Rezoning and consent use applications
o Removal of restrictive conditions
o Land use amendments and departures
o Representation before the Municipal Planning Tribunal (MPT)
o Preparation of motivation reports and supporting documentation
o Coordination with surveyors and other specialists
Property development & advisory services
o Identification and packaging of municipal land for development
o Development strategy formulation
o Land audits and development potential assessments
o Property evaluation and highest-and-best-use analysis
o Advisory services on land disposal and acquisition
o Development phasing strategies
o Urban regeneration strategies
Panel of town & regional planning consultants (36 months) 11
Project design support & costing
o Development concept design coordination
o Bulk infrastructure requirement assessments
o Preliminary infrastructure costing
o Capital expenditure estimation
o Development programme scheduling
o Coordination with engineers, architects, and quantity surveyors
Enforcement of illegal land uses
o Investigation and audit of illegal land uses
o Compliance assessments
o Preparation of enforcement reports
o Advisory support on legal compliance processes
o Drafting of notices and supporting documentation
o Court preparation support (where required)
Conveyancing & land transaction support
o Advisory support on municipal land transfers
o Coordination with conveyancers
o Due diligence investigations
o Title deed analysis and restriction assessments
o Land tenure regularisation support
o Property registration advisory services
Property evaluation & development viability
o Market-based property valuations (where applicable)
o Development yield calculations
o Comparative land value assessments
o Residual land value analysis
o Investment return modelling
Deliverables
Depending on the assignment, consultants shall provide but not limited to the:
o Inception reports
o Detailed project plans
o Draft and final reports
o Spatial plans and GIS mapping outputs
Panel of town & regional planning consultants (36 months) 12
o Layout plans and development frameworks
o Feasibility study reports
o Financial models and costing schedules
o Public participation reports
o Compliance and enforcement reports
o Council-ready documentation and presentations
All reports must be submitted in both hard copy and editable electronic format.
Period of Performance
Unless terminated in terms of the Contract, or otherwise specified in the Contract Data, the
Contract shall be concluded when the Service Provider has completed all Deliverables in
accordance with the Scope of Work. Irrespective of the scope of work completed the
maximum period of performance shall be 36 months.
3.6. The Service Provider may not release public or media statements or publish material
related to the Services or Project under any circumstances.
3.6.1. Fix price contract, no changes applicable on the contract price, unless approved by
employer.
3.6.2. The penalty per Day payable is :R1000 (for delayed submission)
3.6.3. The programme shall be submitted within 30 Days of the award of the Contract.
3.6.4. The Service Provider shall update the programme at intervals not exceeding 4
weeks.
3.6.5. Fix price, no adjustment for escalation.
3.6.6. The Service Provider is required to assist in the obtaining of approvals, licenses and
permits from the state, regional departments having jurisdiction over the identified land
parcels
The Service Provider is to commence the performance of the Services within 14 days of
date that the Contract becomes effective.
Terms and conditions of the proposal
General
Awarding of the proposal will be subject to the Service Provider’s express acceptance of
Umuziwabantu Municipal Supply Chain Management general contract conditions.
The Service Provider will sign a Memorandum of Agreement with Umuziwabantu
Municipality upon appointment.
All secretarial services such as arranging meetings, setting of agenda’s and minute taking
shall be the responsibility of the Service Provider.
Panel of town & regional planning consultants (36 months) 13
No material or information derived from the provision of the services under the contract may
be used for any other purposes except for those of the Umuziwabantu Municipality except
where duly authorized to do so in writing by the Municipality.
The successful Service Providers agree to keep all records and information of or related to
the project confidential and not discloses such records or information to any third party
without the prior written consent of the Umuziwabantu Municipality.
The Umuziwabantu Municipality reserves the right to terminate the contract in the event that
there is clear evidence of non-performance and non-compliance with the contract.
The short-listed service providers may be required to do a presentation in person and at
their own cost should it be deemed necessary to do so.
that access to emergency vehicles should be provided on the property.
Any event to be conducted on the property requires prior application and approval
from the Municipality
The Council and its authorised representatives/agents shall have 24 hour’s
unrestricted access to the electricity, water and any Municipal Servitudes on the
property and that no structures will be allowed within these servitudes
Panel of town & regional planning consultants (36 months) 14
In order to reach the final stage, the bidder must obtain at least 70% of the points for
functionality. The company should demonstrate the relevant experience of the project.
Bidder who do not score more than 70% will not be considered for the 2nd stage and will be
eliminated. The points scored in this stage are for qualification only and they will not be
added to the final stage.
Valid documents submission
Director or one of the directors (Must be a Town/Urban & Regional Planner)
Town & Regional Planning/ Urban & Regional Points Verification method
Planning allocated
Degree/ B Tech / Honours Degree Town & 10 Certified copies of qualifications and
Regional Planning/ Urban & Regional Planning Curriculum Vitae with authentic reference.
National Diploma in Town & Regional Planning/ 5 Certified copies of qualifications and
Urban & Regional Planning Curriculum Vitae with authentic reference.
No Submission 0 None
Methodology/Approach paper
Approach paper covered relevant requirement 10 Approach paper
under scope of works
Approach paper partially covered relevant 5 Approach paper
requirement under scope of works
No approach paper submitted 0 Approach paper
Company Experience
5 or more Town and Regional Planning Related 10 Copies of Appointment Letter(s)
Projects
3 or more Town and Regional Planning Related 5 Copies of Appointment Letter(s)
Projects
1 or 2 Town and Regional Planning Related 3 Copies of Appointment Letter(s)
Projects
No experience 0 No letters
Project Team
Project Leader (Can be the Director or one of the directors)
Registration with the South African Council for 5 Valid Registration Certificate (Must be in
Town Planners (SACPLAN) good standing)
No Submission 0 None
Electrical Engineer
Masters / Honours Degree in Electrical 10 Certified copies of qualifications and
Engineering Curriculum Vitae with authentic reference.
Degree / B Tech in Electrical Engineering 10 Certified copies of qualifications and
Curriculum Vitae with authentic reference.
Panel of town & regional planning consultants (36 months) 15
Diploma Electrical Engineering 8 Certified copies of qualifications and
Curriculum Vitae with authentic reference.
No Submission 0 None
Architect/ Architectural Technologist
Degree in Architecture/ Architectural Technology 10 Certified copies of qualifications and
Curriculum Vitae with authentic reference.
Diploma in Architecture/ Architectural Technology 5 Certified copies of qualifications and
Curriculum Vitae with authentic reference.
No Submission 0 None
Attorney/ Conveyancing
Bachelor of Law (LLB) & Admission as attorney by 10 Certified copies of qualifications and
High Court Curriculum Vitae with authentic reference
and proof of Admission as attorney by
High Court
Bachelor of Law (LLB) 5 Certified copies of qualifications and
Curriculum Vitae with authentic reference.
No Submission 0 None
Civil Engineer
Degree in Civil Engineering & ECSA Registration 10 Certified copies of qualifications,
Curriculum Vitae with authentic reference
& ECSA Registration.
Diploma in Civil Engineering 5 Certified copies of qualifications and
Curriculum Vitae with authentic reference.
No Submission 0 None
Economists/ Economic Developer
Degree in Economics/ B Com in Economics/ 10 Certified copies of qualifications and
Development Studies/ Registration as an Curriculum Vitae with authentic reference/
Economic Associate Developer Certified Economic Development Council
of South Africa (EDCSA) registration
Methodology
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdf(Director or One of the Directors) – Town Planning Qualification 10
Methodology (Approach Paper) 10
Project Leader (Can be the Director or One of the Directors) 5
Company Experience (Relevant) 10
Project Team (Qualifications & Registration with Professiona 65
Bodies)
Total Possible Points 100
Bidders must score a minimum of 70% to pass functionality evaluation.
Panel of town & regional planning consultants (36 months) 4
(ii) 80/20 Preference Points System of 2022 as detailed below for all tenders.
Approach paper covered relevant requirement 10 Approach paper
under scope of works
Approach paper partially covered relevant 5 Approach paper
requirement under scope of works
No approach paper submitted 0 Approach paper
Experience & Qualifications
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdfvalues
Panel of town & regional planning consultants (36 months) 2
Umuziwabantu local municipality
Bid NO. UMUZ/11/2026
Panel of town & regional planning
Consultants for 36 months
Bid invitation
Panel of town & regional planning consultants (36 months) 3
Umuziwabantu local municipality
Panel of town & regional planning consultants for 36 months
Tender number: UMUZ/11/2026
Umuziwabantu hereby invites Bids from suitable qualified and experienced service provider
to provide services to the municipality.
Tender
Name Briefing Date Tender No Amount Closing date
PANEL OF TOWN & REGIONAL 02 Sept 2026 23 Sept 2026 @
Plannign consultants for 36 UMUZ/11/2026 @ 10:00 r 250.00 12:00
Months
All Bid documents are obtainable from 24th of August to the 01st of September 2026 between
08:00 and 15:30 (bid documents need to be reserved prior to the purchase if they will be
collected on briefing session day and no documents will be sold on the briefing day) at the
Finance (SCM) offices at the Municipal Buildings, Murchison Street, Harding, 4680, at a non-
refundable payment of 250. Bid documents can also be downloaded on Municipal website:
www.umuziwabantu.gov.za & etenders.gov.za
Invalid or non-submission of the following documents will render the Tenderer disqualified,
BBBEE points will not be allocated if the Certificate is not submitted
Municipal rates are not in arrears for more than 90 days or;
accredited by SANAS / Original SWON Affidavit
paying any Municipal rates
Copy of marriage certificate if Municipal account is under your spouse
name of the signatory in the JV.
Registration
The Evaluation criteria will have two stages (i) Functionality detailed in each documentation
Criterion Possible Full Points
(Director or One of the Directors) – Town Planning Qualification 10
Methodology (Approach Paper) 10
Project Leader (Can be the Director or One of the Directors) 5
Company Experience (Relevant) 10
Project Team (Qualifications & Registration with Professiona 65
Bodies)
Total Possible Points 100
Bidders must score a minimum of 70% to pass functionality evaluation.
Panel of town & regional planning consultants (36 months) 4
(ii) 80/20 Preference Points System of 2022 as detailed below for all tenders.
SPECIFIC GOALS POINTS Verification Document
SPECIFIC GOALS POINTS Verification Document
South African;
black South African;
South African;
Total points 20
80/20 Preference Points System will be used on the following projects, functionality will be
considered and Umuziwabantu Local Municipal SCM policy.
Bids must be deposited in the bid box at the Finance (SCM) offices at the Municipal Buildings, 10
Murchison Street, Harding, 4680, before closing date and time. Telegraphic, telefax, or faxed bids
will not be considered and late bids will not be accepted. All tenders must be valid for 120 days after
tender closing.
The successful Bidder will be required to enter into a Service Level Agreement with Umuziwabantu
Local Municipality. The bidder or a person who is directly employed by the bidder and is suitably
qualified and experienced to comprehend the implications of the work involved must represent the
bidder at the compulsory briefing session. Failure to attend the compulsory briefing sessions
will invalidate your bid.
Bid enquiries
Bid enquiries are to be addressed to:
Mr L Ndawonde (SCM Enquires) at telephone number 039 433 3565
Mr N Mthembu (Technical Enquires) at telephone number 039 433 3500
Umuziwabantu Local Municipality is not bound to accept the lowest bid and it reserves the right to
accept whole or part of any bid or not to consider any bid not suitably endorsed or to reject any or
the entire bid without stating the reasons thereof.
MR TP CELE Umuziwabantu Local Municipality
MUNICIPAL MANAGER 10 Murchison Street
P/Bag 1023, Harding, 4680
Panel of town & regional planning consultants (36 months) 5
Part a – mbd 1
Invitation to bid
You are hereby invited to bid for requirements of the (umuziwabantu local municipality )
Bid number: UMUZ/11/2026 closing date: 23 september 2026 closing time: 12:00
Description panel of town & regional planning consultants for 36 months
The successful bidder will be required to fill in and sign a written contract form (mbd7).
Bid response documents may be deposited in the official
BID BOX SITUATED AT Main Office, 10 MURCHISON STREET,
Harding, 4680
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Cellphone number
Facsimile number code number
E-mail address
VAT registration number
TAX COMPLIANCE STATUS TCS PIN: OR CSD No:
(Yes/No;
N/a)
qualified and experienced to comprehend the implications of the work involved must represent the
bidder at the compulsory briefing session. Failure to attend the compulsory briefing sessions
will invalidate your bid.
In order to reach the final stage, the bidder must obtain at least 70% of the points for
functionality. The company should demonstrate the relevant experience of the project.
Bidder who do not score more than 70% will not be considered for the 2nd stage and will be
eliminated. The points scored in this stage are for qualification only and they will not be
added to the final stage.
Degree/ B Tech / Honours Degree Town & 10 Certified copies of qualifications and
National Diploma in Town & Regional Planning/ 5 Certified copies of qualifications and
No experience 0 No letters
Masters / Honours Degree in Electrical 10 Certified copies of qualifications and
Degree / B Tech in Electrical Engineering 10 Certified copies of qualifications and
Panel of town & regional planning consultants (36 months) 15
Diploma Electrical Engineering 8 Certified copies of qualifications and
Degree in Architecture/ Architectural Technology 10 Certified copies of qualifications and
Diploma in Architecture/ Architectural Technology 5 Certified copies of qualifications and
Bachelor of Law (LLB) & Admission as attorney by 10 Certified copies of qualifications and
Bachelor of Law (LLB) 5 Certified copies of qualifications and
Degree in Civil Engineering & ECSA Registration 10 Certified copies of qualifications,
& ECSA Registration.
Diploma in Civil Engineering 5 Certified copies of qualifications and
Degree in Economics/ B Com in Economics/ 10 Certified copies of qualifications and
of South Africa (EDCSA) registration
certificate
National Diploma in Economics/ B Com in 5 Certified copies of qualifications and
Registered Land Surveyor 10 SAGC/ SAGI certificate & Certified copies
of qualifications and Curriculum Vitae with
authentic reference.
Degree in Land Surveying 5 Certified copies of qualifications and
registration, qualifications documents, and reference letters for previously completed
projects, failure to do so will render the bid invalid.
Pricing Schedule
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdfMunicipal rates are not in arrears for more than 90 days or;
paying any Municipal rates
Compliance Requirements
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdf (TENDER)National Diploma in Economics/ B Com in 5 Certified copies of qualifications and Economics Curriculum Vitae with authentic reference. No Submission 0 None Environmentalist Registered Environmental Assessment 10 EAPASA certificate Certified copies of Practitioner qualifications and Curriculum Vitae with authentic reference. Environmental Assessment Practitioner 5 Certified copies of qualifications and Curriculum Vitae with authentic reference. No Submission 0 None PANEL OF TOWN & REGIONAL PLANNING CONSULTANTS (36 MONTHS) 16 Land Surveyor Registered Land Surveyor 10 SAGC/ SAGI certificate & Certified copies of qualifications and Curriculum Vitae with authentic reference. Degree in Land Surveying 5 Certified copies of qualifications and Curriculum Vitae with authentic reference. No Submission 0 None Property Valuer The South African Council for the Property Valuers 5 Certified SACPVP Certificate and Profession (SACPVP) Curriculum Vitae with authentic reference. No Submission 0 None Total 100 PLEASE NOTE: Bidders are required to provide proof for each of the following, namely company registration, qualifications documents, and reference letters for previously completed projects, failure to do so will render the bid invalid. Failure to complete the pre - qualification card will disqualify your proposal and bidders need to score a minimum of 70 points out of 100 (i.e 70%) to be eligible.
B-BBEE Details: B-BBEE STATUS LEVEL
Yes STATUS LEVEL Yes
Verification certificate
Sworn[tick applicable box]
No AFFIDAVIT No
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED
In order to qualify for preference points for b-bbee]
Are you a
Foreign based
Are you the accredited supplier for
Representative in south the goods
AFRICA FOR THE GOODS Yes No /SERVICES Yes No
/Services /works offered? /Works
[If yes enclose proof] offered? [If yes, answer part b:3 ]
Total number of items
Offered total bid price r
Signature of bidder
.................................... Date
Capacity under which this
Bid is signed
Bidding procedure enquiries may be directed to: technical information may be directed to:
DEPARTMENT FINANCE CONTACT PERSON Mr. N Mthembu
CONTACT PERSON MR. M.L Ndawonde TELEPHONE NUMBER 039 433 3500
Telephone number 039 433 3565 facsimile number 039 433 1208
FACSIMILE NUMBER 039 433 1208 E-MAIL ADDRESS [email protected]
E-MAIL ADDRESS [email protected]
Panel of town & regional planning consultants (36 months) 6
Part b
Terms and conditions for bidding
1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be
Accepted for consideration.
1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online
1.3. This bid is subject to the preferential procurement policy framework act and the preferential
Procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any
Other special conditions of contract.
2.1 Bidders must ensure compliance with their tax obligations.
2.2 Bidders are required to submit their unique personal identification number (pi
Environmental
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdfo Office Parks
o Industrial Parks
o Residential Developments
Panel of town & regional planning consultants (36 months) 10
o Mixed-Use Developments
o Tourism Nodes and Catalytic Projects
o Layout planning and development concept formulation
o Infrastructure coordination and service integration
o Land capability and suitability assessments
o Environmental planning integration (as required)
o Pre-feasibility and bankable feasibility studies
o Market analysis and demand assessments
o Financial modelling and development viability assessments
o Socio-economic impact assessments
o Risk analysis and mitigation strategies
o Project structuring for PPPs and alternative funding models
o Preparation of investor-ready information memoranda
o Investment promotion support documentation
Registered Environmental Assessment 10 EAPASA certificate Certified copies of
authentic reference.
Environmental Assessment Practitioner 5 Certified copies of qualifications and
Contractual Terms
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdfPanel of town & regional planning consultants (36 months) 19
General Conditions of Contract
1.2 “Closing time” means the date and hour specified in the bidding
documents for the receipt of bids.
1.3 “Contract” means the written agreement entered into between the
purchaser and the supplier, as recorded in the contract form signed by
the parties, including all attachments and appendices thereto and all
documents incorporated by reference therein.
1.4 “Contract price” means the price payable to the supplier under the
contract for the full and proper performance of his contractual
obligations.
1.5 “Corrupt practice” means the offering, giving, receiving, or soliciting of
anything of value to influence the action of a public official in the
procurement process or in contract execution.
1.6 "Countervailing duties" are imposed in cases where an enterprise
abroad is subsidized by its government and encouraged to market its
products internationally.
1.7 “Country of origin” means the place where the goods were mined,
grown or produced or from which the services are supplied. Goods are
produced when, through manufacturing, processing or substantial and
major assembly of components, a commercially recognized new
product results that is substantially different in basic characteristics or
in purpose or utility from its components.
1.8. “Database application form” means the application form required by
the Umuziwabantu Municipality to be filled in by the successful
tenderer, following the award of the contract, for inclusion on the
UMUZ database before payment is made.
1.9 “Day” means calendar day.
1.10 “Delivery” means delivery in compliance of the conditions of the
contract or order.
1.11 “Delivery ex stock” means immediate delivery directly from stock
actually on hand.
1.12 “Delivery into consignees store or to his site” means delivered and
unloaded in the specified store or depot or on the specified site in
compliance with the conditions of the contract or order, the supplier
bearing all risks and charges involved until the goods are so delivered
and a valid receipt is obtained.
1.13 "Dumping" occurs when a private enterprise abroad market its goods
on own initiative in the RSA at lower prices than that of the country of
origin and which have the potential to harm the local industries in the
RSA.
1.14 ”Force majeure” means an event beyond the control of the
supplier and not involving the supplier’s fault or negligence and not
foreseeable. Such events may include, but is not restricted to, acts of
Panel of town & regional planning consultants (36 months) 20
the purchaser in its sovereign capacity, wars or revolutions, fires,
floods, epidemics, quarantine restrictions and freight embargoes.
1.15 “Fraudulent practice” means a misrepresentation of facts in
order to influence a procurement process or the execution of a
contract to the detriment of any bidder, and includes collusive practice
among bidders (prior to or after bid submission) designed to establish
bid prices at artificial non-competitive levels and to deprive the bidder
of the benefits of free and open competition.
1.16 “GCC” means the General Conditions of Contract.
1.17 “Goods” means all of the equipment, machinery, and/or other
materials that the supplier is required to supply to the purchaser under
the contract.
1.18 “Imported content” means that portion of the bidding price represented
by the cost of components, parts or materials which have been or are
still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other
direct importation costs such as landing costs, dock dues, import duty,
sales duty or other similar tax or duty at the South African place of
entry as well as transportation and handling charges to the factory in
the Republic where the goods covered by the bid will be
manufactured.
1.19 “Local content” means that portion of the bidding price, which is not
included in the imported content provided that local manufacture does
take place.
1.20 “Manufacture” means the production of products in a factory using
labour, materials, components and machinery and includes other
related value-adding activities.
1.21 “Order” means an official written order issued for the supply of goods
or works or the rendering of a service.
1.22 “Project site,” where applicable, means the place indicated in bidding
documents.
1.23 “Purchaser” means the organization purchasing the goods.
1.24 “Republic” means the Republic of South Africa.
1.25 “SCC” means the Special Conditions of Contract.
1.26 “Services” means those functional services ancillary to the supply of
the goods, such as transportation and any other incidental services,
such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such
obligations of the supplier covered under the contract.
1.27 “Supplier” means the successful bidder who is awarded the contract to
maintain and administer the required and specified service(s) to the
State.
1.28 “Tort” means in breach of contract.
Panel of town & regional planning consultants (36 months) 21
1.29 “Turnkey” means a procurement process where one service provider
assumes total responsibility for all aspects of the project and delivers
the full end product / service required by the contract.
1.30 “Written” or “in writing” means hand-written in ink or any form of
electronic or mechanical writing.
contracts and orders including bids for functional and professional
services (excluding professional services related to the building and
construction industry), sales, hiring, letting and the granting or
acquiring of rights, but excluding immovable property, unless
otherwise indicated in the bidding documents.
2.2 Where applicable, special conditions of contract are also laid down to
cover specific goods, services or works.
2.3 Where such special conditions of contract are in conflict with these
general conditions, the special conditions shall apply.
purchaser shall not be liable for any expense incurred in the
preparation and submission of a bid. Where applicable a
nonrefundable fee for documents may be charged.
3.2 Invitations to bid are usually published in locally distributed news
media and on the municipality/municipal entity website.
mentioned in the bidding documents and specifications.
contract consent, disclose the contract, or any provision thereof, or documents
any specification, plan, drawing, pattern, sample, or and information
furnished by or on behalf of the purchaser in information connection
therewith, to any person other than a person inspection employed by the
supplier in the performance of the
contract. Disclosure to any such employed person shall be made in
confidence and shall extend only so far as may be necessary for
purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent,
make use of any document or information mentioned in GCC clause
5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause
5.1 shall remain the property of the purchaser and shall be returned
(all copies) to the purchaser on completion of the supplier’s
performance under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s
records relating to the performance of the supplier and to have them
Panel of town & regional planning consultants (36 months) 22
audited by auditors appointed by the purchaser, if so required by the
purchaser.
party claims of infringement of patent, trademark, or industrial design
rights arising from use of the goods or any part thereof by the
purchaser.
6.2 When a supplier developed documentation / projects for the
municipality / municipal entity, the intellectual, copy and patent rights
or ownership of such documents or projects will vest in the
municipality / municipal entity.
contract award, the successful bidder shall furnish to the
purchaser the performance security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the
purchaser as compensation for any loss resulting from the supplier’s
failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the
contract, or in a freely convertible currency acceptable to the
purchaser and shall be in one of the following forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a
reputable bank located in the purchaser’s country or abroad,
acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the
purchaser; or
(b) a cashier’s or certified cheque.
7.4 The performance security will be discharged by the purchaser and
returned to the supplier not later than thirty (30) days following the
date of completion of the supplier’s performance obligations under the
contract, including any warranty obligations, unless otherwise
specified.
tests and
analyses 8.2 If it is a bid condition that goods to be produced or services
to be rendered should at any stage be subject to inspections, tests
and analyses, the bidder or contractor’s premises shall be open, at all
reasonable hours, for inspection by a representative of the purchaser
or organization acting on behalf of the purchaser.
8.3 If there are no inspection requirements indicated in the bidding
documents and no mention is made in the contract, but during the
contract period it is decided that inspections shall be carried out, the
purchaser shall itself make the necessary arrangements, including
payment arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and
8.3 show the goods to be in accordance with the contract
Panel of town & regional planning consultants (36 months) 23
requirements, the cost of the inspections, tests and analyses shall be
defrayed by the purchaser.
8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not
comply with the contract requirements, irrespective of whether such
goods or services are accepted or not, the cost in connection with
these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and
which do not comply with the contract requirements may be rejected.
8.7 Any contract goods may on or after delivery be inspected, tested or
analysed and may be rejected if found not to comply with the
requirements of the contract. Such rejected goods shall be held at the
cost and risk of the supplier who shall, when called upon, remove
them immediately at his own cost and forthwith substitute them with
goods, which do comply with the requirements of the contract. Failing
such removal the rejected goods shall be returned at the suppliers
cost and risk. Should the supplier fail to provide the substitute goods
forthwith, the purchaser may, without giving the supplier further
opportunity to substitute the rejected goods, purchase such goods as
may be necessary at the expense of the supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the
purchaser to cancel the contract on account of a breach of the
conditions thereof, or to act in terms of Clause 22 of GCC.
required to prevent their damage or deterioration during transit to their
final destination, as indicated in the contract. The packing shall be
sufficient to withstand, without limitation, rough handling during transit
and exposure to extreme temperatures, salt and precipitation during
transit, and open storage. Packing, case size weights shall take into
consideration, where appropriate, the remoteness of the goods’ final
destination and the absence of heavy handling facilities at all points in
transit.
9.2 The packing, marking, and documentation within and outside the
packages shall comply strictly with such special requirements as shall
be expressly provided for in the contract, including additional
requirements, if any, and in any subsequent instructions ordered by
the purchaser.
documents clearance obligations, shall be made by the supplier in accordance
with the terms specified in the contract.
insured in a freely convertible currency against loss or damage
incidental to manufacture or acquisition, transportation, storage and
delivery in the manner specified.
required, this shall be specified.
services following services, including additional services, if any:
Panel of town & regional planning consultants (36 months) 24
(a) performance or supervision of on-site assembly and/or
commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance
of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual
for each appropriate unit of the supplied goods;
(d) performance or supervision or maintenance and/or repair of
the supplied goods, for a period of time agreed by the parties,
provided that this service shall not relieve the supplier of any
warranty obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant
and/or on-site, in assembly, start-up, operation, maintenance,
and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not
included in the contract price for the goods, shall be agreed upon in
advance by the parties and shall not exceed the prevailing rates
charged to other parties by the supplier for similar services.
or all of the following materials, notifications, and information
pertaining to spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from
the supplier, provided that this election shall not relieve the
supplier of any warranty obligations under the contract; and;
(b) in the event of termination of production of the spare parts:
(i) advance notification to the purchaser of the pending
termination, in sufficient time to permit the purchaser to
procure needed requirements; and
(ii) following such termination, furnishing at no cost to the
purchaser, the blueprints, drawings, and specifications
of the spare parts, if requested.
contract are new, unused, of the most recent or current models, and
that they incorporate all recent improvements in design and materials
unless provided otherwise in the contract. The supplier further
warrants that all goods supplied under this contract shall have no
defect, arising from design, materials, or workmanship (except when
the design and/or material is required by the purchaser’s
specifications) or from any act or omission of the supplier, that may
develop under normal use of the supplied goods in the conditions
prevailing in the country of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the
goods, or any portion thereof as the case may be, have been
delivered to and accepted at the final destination indicated in the
contract, or for eighteen (18) months after the date of shipment from
Panel of town & regional planning consultants (36 months) 25
the port or place of loading in the source country, whichever period
concludes earlier, unless specified otherwise.
15.3 The purchaser shall promptly notify the supplier in writing of any
claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period
specified and with all reasonable speed, repair or replace the
defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s)
within the period specified, the purchaser may proceed to take such
remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser
may have against the supplier under the contract.
supplier under this contract shall be specified.
16.2 The supplier shall furnish the purchaser with an invoice accompanied
by a copy of the delivery note and upon fulfillment of other obligations
stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case
later than thirty (30) days after submission of an invoice or claim by
the supplier.
16.4 Payment will be made in Rand unless otherwise stipulated.
16.5. Payment will only be made if the supplier has filled in and submitted
the necessary database application form to the satisfaction of the
Chief Financial Officer.
services performed under the contract shall not vary from the prices
quoted by the supplier in his bid, with the exception of any price
adjustments authorized or in the purchaser’s request for bid validity
extension, as the case may be.
orders changes in purchase does not vary more than 15% of the total value
of the original contract, the contractor may be instructed to deliver the
goods or render the services as such. In cases of measurable
quantities, the contractor may be approached to reduce the unit price,
and such offers may be accepted provided that there is no escalation
in price.
obligations to perform under the contract, except with the purchaser’s
prior written consent.
sub-contracts awarded under this contracts if not already specified in
the bid. Such notification, in the original bid or later, shall not relieve
the supplier from any liability or obligation under the contract.
Panel of town & regional planning consultants (36 months) 26
supplier’s made by the supplier in accordance with the time schedule
performance prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its
subcontractor(s) should encounter conditions impeding timely delivery
of the goods and performance of services, the supplier shall promptly
notify the purchaser in writing of the fact of the delay, its likely duration
and its cause(s). As soon as practicable after receipt of the supplier’s
notice, the purchaser shall evaluate the situation and may at his
discretion extend the supplier’s time for performance, with or without
the imposition of penalties, in which case the extension shall be
ratified by the parties by amendment of contract.
21.3 The right is reserved to procure outside of the contract small quantities
or to have minor essential services executed if an emergency arises,
the supplier’s point of supply is not situated at or near the place where
the goods are required, or the supplier’s services are not readily
available.
21.4 Except as provided under GCC Clause 25, a delay by the supplier in
the performance of its delivery obligations shall render the supplier
liable to the imposition of penalties, pursuant to GCC Clause 22,
unless an extension of time is
agreed upon pursuant to GCC Clause 22.2 without the application of
penalties.
21.5 Upon any delay beyond the delivery period in the case of a
goods contract, the purchaser shall, without cancelling the contract, be
entitled to purchase goods of a similar quality and up to the same
quantity in substitution of the goods not supplied in conformity with the
contract and to return any goods delivered later at the supplier’s
expense and risk, or to cancel the contract and buy such goods as
may be required to complete the contract and without prejudice to his
other rights, be entitled to claim damages from the supplier.
any or all of the goods or to perform the services within the period(s)
specified in the contract, the purchaser shall, without prejudice to its
other remedies under the contract, deduct from the contract price, as
a penalty, a sum calculated on the delivered price of the delayed
goods or unperformed services using the current prime interest rate
calculated for each day of the delay until actual delivery or
performance. The purchaser may also consider termination of the
contract pursuant to GCC Clause 23.
for default breach of contract, by written notice of default sent to the supplier,
may terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within the
period(s) specified in the contract, or within any extension
thereof granted by the purchaser pursuant to GCC Clause
21.2;
Panel of town & regional planning consultants (36 months) 27
(b) if the supplier fails to perform any other obligation(s) under the
contract; or
(c) if the supplier, in the judgement of the purchaser, has engaged
in corrupt or fraudulent practices in competing for or in
executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part,
the purchaser may procure, upon such terms and in such manner, as
it deems appropriate, goods, works or services similar to those
undelivered, and the supplier shall be liable to the purchaser for any
excess costs for such similar goods, works or services. However, the
supplier shall continue performance of the contract to the extent not
terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the
purchaser may decide to impose a restriction penalty on the supplier
by prohibiting such supplier from doing business with the public sector
for a period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any
person associated with the supplier, the supplier will be allowed a time
period of not more than fourteen (14) days to provide reasons why the
envisaged restriction should not be imposed. Should the supplier fail
to respond within the stipulated fourteen (14) days the purchaser may
regard the supplier as having no objection and proceed with the
restriction.
23.5 Any restriction imposed on any person by the purchaser will, at the
discretion of the purchaser, also be applicable to any other enterprise
or any partner, manager, director or other person who wholly or partly
exercises or exercised or may exercise control over the enterprise of
the first-mentioned person, and with which enterprise or person the
first-mentioned person, is or was in the opinion of the purchaser
actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working
days of such imposition, furnish the National Treasury, with the
following information:
(a) the name and address of the supplier and / or person restricted
by the purchaser;
(b) the date of commencement of the restriction;
(c) the period of restriction; and
(d) the reasons for the restriction.
These details will be loaded in the National Treasury’s central
database of suppliers or persons prohibited from doing business with
the public sector.
23.7 If a court of law convicts a person of an offence as contemplated in
sections 12 or 13 of the Prevention and Combating of Corrupt
Activities Act, No. , the court may also rule that such
person’s name be endorsed on the Register for Tender Defaulters.
Panel of town & regional planning consultants (36 months) 28
When a person’s name has been endorsed on the Register, the
person will be prohibited from doing business with the public sector for
a period not less than five years and not more than 10 years. The
National Treasury is empowered to determine the period of restriction
and each case will be dealt with on its own merits. According to
section 32 of the Act the Register must be open to the public. The
Register can be perused on the National Treasury website.
and required, or anti-dumping or countervailing duties are
countervailing imposed, or the amount of a provisional payment or anti-
duties and rights dumping or countervailing right is increased in respect of any dumped
or subsidized import, the State is not liable for any amount so required
or imposed, or for the amount of any such increase. When, after the
said date, such a provisional payment is no longer required or any
such anti-dumping or countervailing right is abolished, or where the
amount of such provisional payment or any such right is reduced, any
such favourable difference shall on demand be paid forthwith by the
supplier to the purchaser or the purchaser may deduct such amounts
from moneys (if any) which may otherwise be due to the supplier in
regard to goods or services which he delivered or rendered, or is to
deliver or render in terms of the contract or any other contract or any
other amount which may be due to him.
majeure the supplier shall not be liable for forfeiture of its performance security,
damages, or termination for default if and to the extent that his delay
in performance or other failure to perform his obligations under the
contract is the result of an event of force majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify
the purchaser in writing of such condition and the cause thereof.
Unless otherwise directed by the purchaser in writing, the supplier
shall continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means
for performance not prevented by the force majeure event.
for insolvency giving written notice to the supplier if the supplier becomes bankrupt
or otherwise insolvent. In this event, termination will be without
compensation to the supplier, provided that such termination will not
prejudice or affect any right of action or remedy, which has accrued or
will accrue thereafter to the purchaser.
of disputes between the purchaser and the supplier in connection with or arising
out of the contract, the parties shall make every effort to resolve
amicably such dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute
or difference by such mutual consultation, then either the purchaser or
the supplier may give notice to the other party of his intention to
commence with mediation. No mediation in respect of this matter may
be commenced unless such notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it
may be settled in a South African court of law.
Panel of town & regional planning consultants (36 months) 29
27.4 Notwithstanding any reference to mediation and/or court proceedings
herein,
(a) the parties shall continue to perform their respective
obligations under the contract unless they otherwise agree;
and
(b) the purchaser shall pay the supplier any monies due the
supplier for goods delivered and / or services rendered
according to the prescripts of the contract.
liability misconduct, and in the case of infringement pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in
contract, tort, or otherwise, for any indirect or consequential
loss or damage, loss of use, loss of production, or loss of
profits or interest costs, provided that this exclusion shall not
apply to any obligation of the supplier to pay penalties and/or
damages to the purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether
under the contract, in tort or otherwise, shall not exceed the
total contract price, provided that this limitation shall not apply
to the cost of repairing or replacing defective equipment.
language correspondence and other documents pertaining to the contract that is
exchanged by the parties shall also be written in English.
law African laws, unless otherwise specified.
Supplier concerned by registered or certified mail and any other notice
to him shall be posted by ordinary mail to the address furnished in his
bid or to the address notified later by him in writing and such posting
shall be deemed to be proper service of such notice.
31.2 The time mentioned in the contract documents for performing any act
after such aforesaid notice has been given, shall be reckoned from the
date of posting of such notice.
duties stamp duties, license fees, and other such levies imposed outside the
purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties,
license fees, etc., incurred until delivery of the contracted goods to the
purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are
not in order. Prior to the award of a bid SARS must have certified that
the tax matters of the preferred bidder are in order.
Panel of town & regional planning consultants (36 months) 30
1.9 “Day” means calendar day.
1.10 “Delivery” means delivery in compliance of the conditions of the
contract or order.
1.11 “Delivery ex stock” means immediate delivery directly from stock
actually on hand.
1.12 “Delivery into consignees store or to his site” means delivered and
unloaded in the specified store or depot or on the specified site in
compliance with the conditions of the contract or order, the supplier
bearing all risks and charges involved until the goods are so delivered
and a valid receipt is obtained.
1.13 "Dumping" occurs when a private enterprise abroad market its goods
on own initiative in the RSA at lower prices than that of the country of
origin and which have the potential to harm the local industries in the
RSA.
1.14 ”Force majeure” means an event beyond the control of the
supplier and not involving the supplier’s fault or negligence and not
foreseeable. Such events may include, but is not restricted to, acts of
Panel of town & regional planning consultants (36 months) 20
the purchaser in its sovereign capacity, wars or revolutions, fires,
floods, epidemics, quarantine restrictions and freight embargoes.
1.15 “Fraudulent practice” means a misrepresentation of facts in
order to influence a procurement process or the execution of a
contract to the detriment of any bidder, and includes collusive practice
among bidders (prior to or after bid submission) designed to establish
bid prices at artificial non-competitive levels and to deprive the bidder
of the benefits of free and open competition.
1.16 “GCC” means the General Conditions of Contract.
1.17 “Goods” means all of the equipment, machinery, and/or other
materials that the supplier is required to supply to the purchaser under
the contract.
1.18 “Imported content” means that portion of the bidding price represented
by the cost of components, parts or materials which have been or are
still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other
direct importation costs such as landing costs, dock dues, import duty,
sales duty or other similar tax or duty at the South African place of
entry as well as transportation and handling charges to the factory in
the Republic where the goods covered by the bid will be
manufactured.
1.19 “Local content” means that portion of the bidding price, which is not
included in the imported content provided that local manufacture does
take place.
1.20 “Manufacture” means the production of products in a factory using
labour, materials, components and machinery and includes other
related value-adding activities.
1.21 “Order” means an official written order issued for the supply of goods
or works or the rendering of a service.
1.22 “Project site,” where applicable, means the place indicated in bidding
documents.
1.23 “Purchaser” means the organization purchasing the goods.
1.24 “Republic” means the Republic of South Africa.
1.25 “SCC” means the Special Conditions of Contract.
1.26 “Services” means those functional services ancillary to the supply of
the goods, such as transportation and any other incidental services,
such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such
obligations of the supplier covered under the contract.
1.27 “Supplier” means the successful bidder who is awarded the contract to
maintain and administer the required and specified service(s) to the
1.28 “Tort” means in breach of contract.
Panel of town & regional planning consultants (36 months) 21
1.29 “Turnkey” means a procurement process where one service provider
assumes total responsibility for all aspects of the project and delivers
the full end product / service required by the contract.
1.30 “Written” or “in writing” means hand-written in ink or any form of
electronic or mechanical writing.
contracts and orders including bids for functional and professional
services (excluding professional services related to the building and
construction industry), sales, hiring, letting and the granting or
acquiring of rights, but excluding immovable property, unless
otherwise indicated in the bidding documents.
2.2 Where applicable, special conditions of contract are also laid down to
cover specific goods, services or works.
2.3 Where such special conditions of contract are in conflict with these
general conditions, the special conditions shall apply.
purchaser shall not be liable for any expense incurred in the
preparation and submission of a bid. Where applicable a
nonrefundable fee for documents may be charged.
3.2 Invitations to bid are usually published in locally distributed news
media and on the municipality/municipal entity website.
mentioned in the bidding documents and specifications.
contract consent, disclose the contract, or any provision thereof, or documents
any specification, plan, drawing, pattern, sample, or and information
furnished by or on behalf of the purchaser in information connection
therewith, to any person other than a person inspection employed by the
supplier in the performance of the
contract. Disclosure to any such employed person shall be made in
confidence and shall extend only so far as may be necessary for
purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent,
make use of any document or information mentioned in GCC clause
5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause
5.1 shall remain the property of the purchaser and shall be returned
(all copies) to the purchaser on completion of the supplier’s
performance under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s
records relating to the performance of the supplier and to have them
Panel of town & regional planning consultants (36 months) 22
audited by auditors appointed by the purchaser, if so required by the
purchaser.
party claims of infringement of patent, trademark, or industrial design
rights arising from use of the goods or any part thereof by the
purchaser.
6.2 When a supplier developed documentation / projects for the
municipality / municipal entity, the intellectual, copy and patent rights
or ownership of such documents or projects will vest in the
municipality / municipal entity.
contract award, the successful bidder shall furnish to the
purchaser the performance security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the
purchaser as compensation for any loss resulting from the supplier’s
failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the
contract, or in a freely convertible currency acceptable to the
purchaser and shall be in one of the following forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a
reputable bank located in the purchaser’s country or abroad,
acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the
purchaser; or
(b) a cashier’s or certified cheque.
7.4 The performance security will be discharged by the purchaser and
returned to the supplier not later than thirty (30) days following the
date of completion of the supplier’s performance obligations under the
contract, including any warranty obligations, unless otherwise
specified.
tests and
analyses 8.2 If it is a bid condition that goods to be produced or services
to be rendered should at any stage be subject to inspections, tests
and analyses, the bidder or contractor’s premises shall be open, at all
reasonable hours, for inspection by a representative of the purchaser
or organization acting on behalf of the purchaser.
8.3 If there are no inspection requirements indicated in the bidding
documents and no mention is made in the contract, but during the
contract period it is decided that inspections shall be carried out, the
purchaser shall itself make the necessary arrangements, including
payment arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and
8.3 show the goods to be in accordance with the contract
Panel of town & regional planning consultants (36 months) 23
requirements, the cost of the inspections, tests and analyses shall be
defrayed by the purchaser.
8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not
comply with the contract requirements, irrespective of whether such
goods or services are accepted or not, the cost in connection with
these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and
which do not comply with the contract requirements may be rejected.
8.7 Any contract goods may on or after delivery be inspected, tested or
analysed and may be rejected if found not to comply with the
requirements of the contract. Such rejected goods shall be held at the
cost and risk of the supplier who shall, when called upon, remove
them immediately at his own cost and forthwith substitute them with
goods, which do comply with the requirements of the contract. Failing
such removal the rejected goods shall be returned at the suppliers
cost and risk. Should the supplier fail to provide the substitute goods
forthwith, the purchaser may, without giving the supplier further
opportunity to substitute the rejected goods, purchase such goods as
may be necessary at the expense of the supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the
purchaser to cancel the contract on account of a breach of the
conditions thereof, or to act in terms of Clause 22 of GCC.
required to prevent their damage or deterioration during transit to their
final destination, as indicated in the contract. The packing shall be
sufficient to withstand, without limitation, rough handling during transit
and exposure to extreme temperatures, salt and precipitation during
transit, and open storage. Packing, case size weights shall take into
consideration, where appropriate, the remoteness of the goods’ final
destination and the absence of heavy handling facilities at all points in
transit.
9.2 The packing, marking, and documentation within and outside the
packages shall comply strictly with such special requirements as shall
be expressly provided for in the contract, including additional
requirements, if any, and in any subsequent instructions ordered by
the purchaser.
documents clearance obligations, shall be made by the supplier in accordance
with the terms specified in the contract.
insured in a freely convertible currency against loss or damage
incidental to manufacture or acquisition, transportation, storage and
delivery in the manner specified.
required, this shall be specified.
services following services, including additional services, if any:
Panel of town & regional planning consultants (36 months) 24
(a) performance or supervision of on-site assembly and/or
commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance
of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual
for each appropriate unit of the supplied goods;
(d) performance or supervision or maintenance and/or repair of
the supplied goods, for a period of time agreed by the parties,
provided that this service shall not relieve the supplier of any
warranty obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant
and/or on-site, in assembly, start-up, operation, maintenance,
and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not
included in the contract price for the goods, shall be agreed upon in
advance by the parties and shall not exceed the prevailing rates
charged to other parties by the supplier for similar services.
or all of the following materials, notifications, and information
pertaining to spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from
the supplier, provided that this election shall not relieve the
supplier of any warranty obligations under the contract; and;
(b) in the event of termination of production of the spare parts:
(i) advance notification to the purchaser of the pending
termination, in sufficient time to permit the purchaser to
procure needed requirements; and
(ii) following such termination, furnishing at no cost to the
purchaser, the blueprints, drawings, and specifications
of the spare parts, if requested.
contract are new, unused, of the most recent or current models, and
that they incorporate all recent improvements in design and materials
unless provided otherwise in the contract. The supplier further
warrants that all goods supplied under this contract shall have no
defect, arising from design, materials, or workmanship (except when
the design and/or material is required by the purchaser’s
specifications) or from any act or omission of the supplier, that may
develop under normal use of the supplied goods in the conditions
prevailing in the country of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the
goods, or any portion thereof as the case may be, have been
delivered to and accepted at the final destination indicated in the
contract, or for eighteen (18) months after the date of shipment from
Panel of town & regional planning consultants (36 months) 25
the port or place of loading in the source country, whichever period
concludes earlier, unless specified otherwise.
15.3 The purchaser shall promptly notify the supplier in writing of any
claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period
specified and with all reasonable speed, repair or replace the
defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s)
within the period specified, the purchaser may proceed to take such
remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser
may have against the supplier under the contract.
supplier under this contract shall be specified.
16.2 The supplier shall furnish the purchaser with an invoice accompanied
by a copy of the delivery note and upon fulfillment of other obligations
stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case
later than thirty (30) days after submission of an invoice or claim by
the supplier.
16.4 Payment will be made in Rand unless otherwise stipulated.
16.5. Payment will only be made if the supplier has filled in and submitted
the necessary database application form to the satisfaction of the
services performed under the contract shall not vary from the prices
quoted by the supplier in his bid, with the exception of any price
adjustments authorized or in the purchaser’s request for bid validity
extension, as the case may be.
orders changes in purchase does not vary more than 15% of the total value
of the original contract, the contractor may be instructed to deliver the
goods or render the services as such. In cases of measurable
quantities, the contractor may be approached to reduce the unit price,
and such offers may be accepted provided that there is no escalation
in price.
obligations to perform under the contract, except with the purchaser’s
prior written consent.
sub-contracts awarded under this contracts if not already specified in
the bid. Such notification, in the original bid or later, shall not relieve
the supplier from any liability or obligation under the contract.
Panel of town & regional planning consultants (36 months) 26
supplier’s made by the supplier in accordance with the time schedule
performance prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its
subcontractor(s) should encounter conditions impeding timely delivery
of the goods and performance of services, the supplier shall promptly
notify the purchaser in writing of the fact of the delay, its likely duration
and its cause(s). As soon as practicable after receipt of the supplier’s
notice, the purchaser shall evaluate the situation and may at his
discretion extend the supplier’s time for performance, with or without
the imposition of penalties, in which case the extension shall be
ratified by the parties by amendment of contract.
21.3 The right is reserved to procure outside of the contract small quantities
or to have minor essential services executed if an emergency arises,
the supplier’s point of supply is not situated at or near the place where
the goods are required, or the supplier’s services are not readily
available.
21.4 Except as provided under GCC Clause 25, a delay by the supplier in
the performance of its delivery obligations shall render the supplier
liable to the imposition of penalties, pursuant to GCC Clause 22,
unless an extension of time is
agreed upon pursuant to GCC Clause 22.2 without the application of
penalties.
21.5 Upon any delay beyond the delivery period in the case of a
goods contract, the purchaser shall, without cancelling the contract, be
entitled to purchase goods of a similar quality and up to the same
quantity in substitution of the goods not supplied in conformity with the
contract and to return any goods delivered later at the supplier’s
expense and risk, or to cancel the contract and buy such goods as
may be required to complete the contract and without prejudice to his
other rights, be entitled to claim damages from the supplier.
any or all of the goods or to perform the services within the period(s)
specified in the contract, the purchaser shall, without prejudice to its
other remedies under the contract, deduct from the contract price, as
a penalty, a sum calculated on the delivered price of the delayed
goods or unperformed services using the current prime interest rate
calculated for each day of the delay until actual delivery or
performance. The purchaser may also consider termination of the
contract pursuant to GCC Clause 23.
for default breach of contract, by written notice of default sent to the supplier,
may terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within the
period(s) specified in the contract, or within any extension
thereof granted by the purchaser pursuant to GCC Clause
21.2;
Panel of town & regional planning consultants (36 months) 27
(b) if the supplier fails to perform any other obligation(s) under the
contract; or
(c) if the supplier, in the judgement of the purchaser, has engaged
in corrupt or fraudulent practices in competing for or in
executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part,
the purchaser may procure, upon such terms and in such manner, as
it deems appropriate, goods, works or services similar to those
undelivered, and the supplier shall be liable to the purchaser for any
excess costs for such similar goods, works or services. However, the
supplier shall continue performance of the contract to the extent not
terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the
purchaser may decide to impose a restriction penalty on the supplier
by prohibiting such supplier from doing business with the public sector
for a period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any
person associated with the supplier, the supplier will be allowed a time
period of not more than fourteen (14) days to provide reasons why the
envisaged restriction should not be imposed. Should the supplier fail
to respond within the stipulated fourteen (14) days the purchaser may
regard the supplier as having no objection and proceed with the
restriction.
23.5 Any restriction imposed on any person by the purchaser will, at the
discretion of the purchaser, also be applicable to any other enterprise
or any partner, manager, director or other person who wholly or partly
exercises or exercised or may exercise control over the enterprise of
the first-mentioned person, and with which enterprise or person the
first-mentioned person, is or was in the opinion of the purchaser
actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working
days of such imposition, furnish the National Treasury, with the
following information:
(a) the name and address of the supplier and / or person restricted
by the purchaser;
(b) the date of commencement of the restriction;
(c) the period of restriction; and
(d) the reasons for the restriction.
These details will be loaded in the National Treasury’s central
database of suppliers or persons prohibited from doing business with
the public sector.
23.7 If a court of law convicts a person of an offence as contemplated in
sections 12 or 13 of the Prevention and Combating of Corrupt
and required, or anti-dumping or countervailing duties are
countervailing imposed, or the amount of a provisional payment or anti-
duties and rights dumping or countervailing right is increased in respect of any dumped
or subsidized import, the State is not liable for any amount so required
or imposed, or for the amount of any such increase. When, after the
said date, such a provisional payment is no longer required or any
such anti-dumping or countervailing right is abolished, or where the
amount of such provisional payment or any such right is reduced, any
such favourable difference shall on demand be paid forthwith by the
supplier to the purchaser or the purchaser may deduct such amounts
from moneys (if any) which may otherwise be due to the supplier in
regard to goods or services which he delivered or rendered, or is to
deliver or render in terms of the contract or any other contract or any
other amount which may be due to him.
majeure the supplier shall not be liable for forfeiture of its performance security,
damages, or termination for default if and to the extent that his delay
in performance or other failure to perform his obligations under the
contract is the result of an event of force majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify
the purchaser in writing of such condition and the cause thereof.
shall continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means
for performance not prevented by the force majeure event.
for insolvency giving written notice to the supplier if the supplier becomes bankrupt
or otherwise insolvent. In this event, termination will be without
compensation to the supplier, provided that such termination will not
prejudice or affect any right of action or remedy, which has accrued or
will accrue thereafter to the purchaser.
of disputes between the purchaser and the supplier in connection with or arising
out of the contract, the parties shall make every effort to resolve
amicably such dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute
or difference by such mutual consultation, then either the purchaser or
the supplier may give notice to the other party of his intention to
commence with mediation. No mediation in respect of this matter may
be commenced unless such notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it
may be settled in a South African court of law.
Panel of town & regional planning consultants (36 months) 29
27.4 Notwithstanding any reference to mediation and/or court proceedings
herein,
(a) the parties shall continue to perform their respective
obligations under the contract unless they otherwise agree;
and
(b) the purchaser shall pay the supplier any monies due the
supplier for goods delivered and / or services rendered
according to the prescripts of the contract.
liability misconduct, and in the case of infringement pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in
contract, tort, or otherwise, for any indirect or consequential
loss or damage, loss of use, loss of production, or loss of
profits or interest costs, provided that this exclusion shall not
apply to any obligation of the supplier to pay penalties and/or
damages to the purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether
under the contract, in tort or otherwise, shall not exceed the
total contract price, provided that this limitation shall not apply
to the cost of repairing or replacing defective equipment.
language correspondence and other documents pertaining to the contract that is
exchanged by the parties shall also be written in English.
law African laws, unless otherwise specified.
Section
Source: PANEL OF TOWN AND REGIONAL PLANNING CONSULTANTS.pdfThe Evaluation criteria will have two stages (i) Functionality detailed in each documentation
Criterion Possible Full Points
Total Possible Points 100
Bidders must score a minimum of 70% to pass functionality evaluation.
(ii) 80/20 Preference Points System of 2022 as detailed below for all tenders.
SPECIFIC GOALS POINTS Verification Document
Total points 20
80/20 Preference Points System will be used on the following projects, functionality will be
teria will have two stages (i) Functionality detailed in each documentation
o Land audits, property evaluation and development viability assessments;
planning panel capable of delivering high-quality, innovative and legally compliant planning
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
uMuziwabantu Local Municipality, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
27 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
uMuziwabantu Local Municipality, South Africa
Key Personnel
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