Supply and delivery of colilert consumables for water microbiological analysis – RFQ in kwazulu-natal

{"name":"MRS D NDLOVU-GAMBU","email":"[email protected]","phone":"033 392 2343","department":"Offices, 5th","address":"VICE PROVIDER FOR SUPPLY AND DELIVERY OF COLILERT"}

Bidder must be registered on the National Treasury Central Supplier Database (CSD) and provide CSD Supplier Number and Unique Registration Reference Number. Valid tax compliance status required (TCS pin or SARS tax clearance certificate). Bidder must complete and sign all mandatory returnable documents: Invitation to Bid (MBD 1), Authority to Sign, Statement of Previous Experience, Schedule of Resources, Declaration of Municipal Fees, Declaration of Interest (MBD 4), Declaration of Past Supply Chain Management Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), Pricing Schedule, and Annexures A, B, C, D, F, G. No CIDB grading or professional body registration required for this supply contract. Foreign suppliers must complete pre-award questionnaire. No bids accepted from persons in the service of the state.

1.1 The quotation calls for a service provider to supply and deliver the required items as per

detailed specification below:

2. Detailed specification

The provider will be required to provide the following: following:

Item description quantity required

1 Colilert 18 reagents (WQT2K) 200(BOX) 3 BOXES

2 Quanti trays 51 well (WQT2K) 100(BOX) 6 BOXES

3 Colilert 18 120ml vessels (WQT2K) 200(BOX) 3 BOXES

4 Easy disc PCA (HPC) 100(BOX) 6 BOXES

3. Contract period

3.1 Supply and delivery of above items must be within ten (10) working days upon receiving

an official order.

4. Place of delivery and delivery period

4.1 Environmental Health Laboratory, 3rd Floor, AS Chetty Centre, 333 Church Street,

Pietermaritzburg, 3201

4.2 The expected period for delivery will be as per item 3.0.

5. Tender briefing meeting

Not Applicable.

6. Samples

Not applicable.

• 13 -

7. Conditions of contract governing the contract

7.1 Standard Conditions of contract of Msunduzi Municipality.

7.2 The delivery must be effective within ten (10) days upon receiving an official order.

8. Compliance with any legislation, bylaws, etc

The contract shall be carried out subject to and in conformity with any law, regulation or

By-law which is of application thereto and shall be conditional upon any necessary consent

required by law being obtained, OHS Act etc.

9. Penalties

Upon any delay in delivery beyond the tendered delivery period, the Council shall be

entitled forthwith to purchase services of the same description as and in lieu of those

specified to be supplied, or forthwith to cancel the contract and to purchase elsewhere

such materials as may be required during the contract period and the Contractor shall

bear any difference in price between any materials so purchased and the tendered price.

The amount of such difference shall be paid by the Contractor to the Council immediately

on demand, or the Council may deduct such difference from moneys (if any) otherwise

payable to the Contractor in respect of materials or services already delivered under this

or any other contract.

10. Insurances required

Not applicable

11. Guarantee/warranty/defects liability period

Not Applicable

12. Retention and sureties

Not applicable

13. Escalation

13.1 The price is subject to remain firm for the contract period and will not be subject to

escalation.

• 14 -

14. Safety and quality of goods

All goods to be delivered must comply with the relevant South African National Standards

requirements.

Microbiological analysis of water

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box

Situated at:

Msunduzi Municipality’s Central Stores

2 Abattoir Road (Off Kershaw Street)

Pietermaritzburg

3201

(Coordinates -29.6126297;30.3610014)

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

Are you a foreign

Are you the accredited based supplier

REPRESENTATIVE IN SOUTH Yes No FOR THE GOODS Yes No

Africa for the goods /services /works

/Services /works offered? [If yes enclose proof] offered? [If yes, answer part b:3]

Total number of items

Offered total bid price r

Signature of bidder .................................... Date

Capacity under which this

Bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT Supply Chain Management CONTACT PERSON Vishal Singh

CONTACT PERSON Sibusile Mhlongo TELEPHONE NUMBER 033 392 2343

Telephone number 033 392 3093 facsimile number n/a

FACSIMILE NUMBER N/A E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

• 17 -

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to

Use this provision, taxpayers will need to register with SARS as e-filers through the website

Www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate

Tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

Must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Above.

Nb:

Failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...................................................

• 18 -

The msunduzi municpality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Data sheet 2 - authority to sign document

I/We*, the undersigned, am/are* duly authorised to sign the tender document on behalf of

....................................................................................................................................................

by virtue of the Articles of Association/Resolution of the Board of Directors*, of which a certified

copy is attached, or ....................................................................................................................

Full Name of Signatory: .............................................................................................................

Capacity of Signatory: ................................................................................................................

Signature: .................................................................................................................................

Date: .........................................................................................................................................

Witnesses: -

(1) Full Name: ...............................................................................................................

Signature: ..................................................................Date......................................

(2) Full Name: ...............................................................................................................

Signature: ..................................................................Date......................................

• Delete whichever is inapplicable or complete as indicated if none are applicable.

• 19 -

The msunduzi municipality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Data sheet 3 - statement of previous experience

The nomination of works, preferably of a similar nature to the works in this contract and which the

Tenderer has successfully complete.

Please list in full the Employer's name and address, and the name of the professional person

responsible for supervising the works. Where a project has been supervised by a Consultant, the

name and address of the firm should also be listed.

Value of Works

Name of Company Contact Person Contact No. Nature of Works

and Duration

Signature: _______________________________ date: _________________________

• 20 -

The msunduzi municipality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Data sheet 4 - schedule of resources

Tenderers are required to submit details of their management, office and supervisory resources,

training programmes, yard and office facilities, full-time work force including trainees, and plant

and equipment for adjudication purposes.

Signature: _______________________________ date: _________________________

• 21 -

The msunduzi municipality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Data sheet 5 – declaration of municipal fees

I/We do hereby declare that the Municipal Fees of __________________________________

Is/are, as at the date of the tender closing, fully paid up, or arrangements have been concluded

with the Municipality to pay the said Fees:-

Description Account No.

Electricity ___________________________________________

Water ___________________________________________

Rates ___________________________________________

I/We acknowledge that should it be found that the Municipal Fees are not up to date, the Council

may take such remedial action as it required, including termination of contract, and any income

due to the Contractor shall be utilised to offset any monies due to the Council.

Full Name of Signatory...............................................................................................................

Capacity of Signatory.................................................................................................................

I.D. Number................................................................................................................................

Duly Authorised to sign on behalf of: -......................................................................................

Physical Address.......................................................................................................................

...................................................................................................................................................

........................................................................................................................

Signature.....................................................................DATE................................................

• 22 -

The msunduzi municipality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Data sheet 6 – declaration of interest

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood

relationship, may make an offer or offers in terms of this invitation to bid. In view of possible

allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons

connected with or related to persons in service of the state, it is required that the bidder or

their authorised representative declare their position in relation to the

evaluating/adjudicating authority.

3. In order to give effect to the above, the following questionnaire must be completed

and submitted with the bid.

3.1 Full Name of bidder or his or her representative: .......................................

3.2 Identity Number: .................................................................................

3.3 Position occupied in the Company (director, trustee shareholder2):

..........................................................................................................

3.4 Company Registration Number: ...............................................................

3.5 Tax Reference Number: .........................................................................

3.6 VAT Registration Number: ......................................................................

3.7 The names of all directors / trustees / shareholders’ members, their individual

identity numbers and state employee numbers must be indicated in paragraph 4

below.

3.8 Are you presently in the service of the state? YES / NO

3.8.1 If yes, furnish particulars. ........................................................................

..........................................................................................................

1MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

• 23 -

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999

(Act No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

‘’Shareholder” means a person who owns shares in the company and is actively involved in

the management of the company or business and exercises control over the company.

3.9 Have you been in the service of the state for the past twelve months? YES / NO

3.9.1 If yes, furnish particulars ...................................................................

......................................................................................................

3.10 Do you have any relationship (family, friend, other) with persons in the service of the

state and who may be involved with the evaluation and or adjudication of this bid?

Yes / NO

3.10.1If yes, furnish particulars..................................................................

..............................................................................................................

3.11 Are you, aware of any relationship (family, friend, other) between any other bidder

and any persons in the service of the state who may be involved with the evaluation

and or adjudication of this bid? YES / NO

3.11.1 If yes, furnish particulars ..................................................................

..............................................................................................................

3.12 Are any of the company’s directors, trustees, managers, principle shareholders or

stakeholders in service of the state? YES / NO

3.12.1 If yes, furnish particulars .................................................................

.............................................................................................................

3.13 Are any spouse, child or parent of the company’s directors’ trustees, managers,

principle shareholders or stakeholders in service of the state? YES / NO

3.13.1 If yes, furnish particulars ................................................................

.............................................................................................................

3.14 Do you or any of the directors, trustees, managers, principle shareholders, or

stakeholders of this company have any interest in any other related companies or

business whether or not they are bidding for this contract? YES / NO

3.14.1 If yes, furnish particulars...............................................................

.............................................................................................................

• 24 -

4. Full details of Directors / Trustees / Members / Shareholders.

Full Name Identity Number State Employee Number

Certification

I, the undersigned, (name) ..............................................................................

Certify that the information furnished on this declaration form is

Correct.

I accept that the state may act against me should this declaration prove

To be false.

............................................ ............................................

Signature Date

• 25 -

The msunduzi municipality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Data sheet 7 – declaration of bidder’s past supply chain management

Practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in

ensuring that when goods and services are being procured, all reasonable steps are

taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or

committed any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal

or other public sector contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the

Prevention and Combating of Corrupt Activities Act (No ).

4 In order to give effect to the above, the following questionnaire must be

completed and submitted with the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Yes No

Database of Restricted Suppliers as companies or persons

prohibited from doing business with the public sector?

(Companies or persons who are listed on this Database were informed

in writing of this restriction by the Accounting Officer/Authority of the

institution that imposed the restriction after the audi alteram partem

rule was applied).

The Database of Restricted Suppliers now resides on the National

Treasury’s website (www.treasury.gov.za) and can be accessed by

clicking on its link at the bottom of the home page.

4.1.1 If so, furnish particulars:

• 26 -

4.2 Is the bidder or any of its directors listed on the Register for Tender Yes No

Defaulters in terms of section 29 of the Prevention and Combating of

Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National

Treasury’s website (www.treasury.gov.za) by clicking on its link at

the bottom of the home page.

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law Yes No

(including a court of law outside the Republic of South Africa) for fraud

or corruption during the past five years?

4.3.1 If so, furnish particulars:

4.4 Does the bidder or any of its directors owe any municipal rates and Yes No

taxes or municipal charges to the municipality / municipal entity, or to

any other municipality / municipal entity, that is in arrears for more

than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal Yes No

entity or any other organ of state terminated during the past five years

on account of failure to perform on or comply with the contract?

4.7.1 If so, furnish particulars:

Certification

I, the undersigned (name) ...........................................................................

...........................................................................................................................

Certify That The Information Furnished On This Declaration Form Is Correct.

I Accept That The State May Act Against Me Should This Declaration Prove To Be False.

Signature................................................DATE..............................................

• 27 -

The msunduzi municipality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Data sheet 8: certificate of independent bid dertermination

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive bidding

(or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot be justified

under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy

must provide measures for the combating of abuse of the supply chain management

system, and must enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abused the

supply chain management system of the municipality or municipal entity or has

committed any improper conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or

fraudulent act during the bidding process or the execution of the contract.

4 This MBD serves as a certificate of declaration that would be used by institutions to ensure

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9)

must be completed and submitted with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or

lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging

is, therefore, an agreement between competitors not to competed

• 28 -

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by:

(Name of Municipality / Municipal Entity)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:_______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not

to be true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid,

on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by

the bidder to determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organization, other than the bidder, whether or

not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

6. The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor. However

communication between partners in a joint venture or consortium3 will not be construed

as collusive bidding.

• 29 -

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market

allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and

conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications and

conditions or delivery particulars of the products or services to which this bid invitation

relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening

or of the awarding of the contract.

3 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and

knowledge in an activity for the execution of a contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat

any restrictive practices related to bids and contracts, bids that are suspicious will be

reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No and

or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not

exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities

Act No or any other applicable legislation.

......................................................... .................................

Signature Date

.......................................................... .................................

Position Name of Bidder

• 30 -

Plumbing South Africa (IOPSA) or any other relevant authority shall be considered for

appointment. In this instance, certified proof of such registration must be submitted

together with the tender for adjudication purposes. Failure to comply with these

conditions will prejudice the tender.

i) Tenderers should propose a detailed implementation plan for the completion of works and

the production of deliverables. The following framework should serve as a rough guide for

the preparation of tenders:

• Background of the Contractor;
• Experience and capacity relevant for the project;
• Overall management of the project in terms of personnel;
• Approach and understanding of the project requirements;
• Implementation plan to achieve the objectives within the required time

frame;

• Phasing of tasks, deliverables and reports for the project; and,

biographic data, educational qualifications and experience.

consortium/joint venture that draws on multiple disciplines, practices and experiences.

“competitor” shall include any individual or organization, other than the bidder, whether or

not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

3 been submitted with the tender? D

Has the compulsory “Site Inspection/Tender Briefing” meeting

been attended and has the “Site Inspection/Tender Briefing”

4 Certificate been completed and signed at the meeting? D

inspected at the offices of the Head: Supply Chain Management, 5th Floor, A S Chetty

Building, 333 Church Street, Pietermaritzburg.

1.2 Further to the above, the following terms and conditions shall also apply: -

a) Where in the tender document reference is made to a compulsory Site Inspection/Tender

distribution of work in order to empower SMME’S and BEE’S. Such distribution may take

place with reference to items, sections as indicated in the price schedule or such other

bases the council may decide.

Electricity ___________________________________________

Water ___________________________________________

Rates ___________________________________________

Treasury’s website (www.treasury.gov.za) by clicking on its link at

the bottom of the home page.

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law Yes No

(including a court of law outside the Republic of South Africa) for fraud

or corruption during the past five years?

4.3.1 If so, furnish particulars:

4.4 Does the bidder or any of its directors owe any municipal rates and Yes No

taxes or municipal charges to the municipality / municipal entity, or to

any other municipality / municipal entity, that is in arrears for more

than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal Yes No

entity or any other organ of state terminated during the past five years

on account of failure to perform on or comply with the contract?

4.7.1 If so, furnish particulars:

Payment Terms: certificate of payment issued by the Engineer and will be made by means of a cheque

drawn upon the Council's bankers in Pietermaritzburg. No cash payments shall be made.

Where the value of the works exceeds R3 000.00 excluding VAT, the Tenderer must quote

the Council’s VAT Registration No. (460 010 783 5) on all Tax Invoices for payment

purposes.

Where offers of

valid Tax Clearance Status Verification Pin attached to the

valid Tax Clearance Certificate and a Tax Compliance Status Verification Pin issued by SARS

valid Tax Clearance Certificate and a Tax Compliance Status

valid Tax Clearance Certificate

Tax Compliance Status Verification Pin issued by SARS

Tax Compliance Status

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

TCS PIN: OR CSD No

Csd registration report

CSD report

Csd number

Central Supplier Database (CSD), then there is no need to submit a

Central supplier database (csd)

Central Supplier Database (CSD) has been open for registration

Central supplier database (csd), a csd number

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to

Tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

to indicate in their tender document their CIDB Registration No. for adjudication purposes.

biographic data, educational qualifications and experience.

Points Allocation: 20 points

B-BBEE Details: ons

placed in the Tender Box shall be accepted.

The Validity period shall hold firm for ninety (90) days commencing from closing date of the

quotation.

Tender Adjudication & Evaluation Criteria: Tenderers shall be evaluated on a 80/20

Preference Point system in accordance with the Msunduzi Municipality’s Supply Chain

Management Policy (incorporating Preferential Procurement) as prescribed in terms of the

Preferential Procurement Regulations 2022, pertaining to the Preferential Procurement Policy

Framework Act, Act No. .

The allocation of Preference Points will be according to the following Specific Goals:

• 4 -

Specific Goals Description Max

Points

At least 51% South African Black ownership and/or more 7

Black Owned

than 51% management controlled by South African black

Enterprise (BOE)”

people (Black Owned Enterprise (BOE)

Location of Business The promotion of enterprises located in a specific municipal 6

Enterprise area for work to be done or services rendered – Within

KwaZulu - Natal jurisdiction.

Business Enterprise At least 51% Owned by Youth Enterprise or 51% 7

Owned by Youth management control by Youth

Total Preference Points (Specific Goals) 20

The Msunduzi Municipality does not bind itself to accept the lowest or any quotation and reserves

the right to accept the whole or any part of a quotation. Each Service Provider will be informed

of the quotation result. The Msunduzi Municipality expects businesses within the Pietermaritzburg

and Midlands Region to support its contract and BEE/SMME initiatives.

Mr. Sf mndebele (municipal manager)

• 5 -

The msunduzi municipality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

The Conditions of Contr

9.1 Tender form ............................................................................................................ 36

9.2 Annexure “a” – alterations by tenderer ...................................................... 38

9.3 Annexure “b” – occupational health and safety act ............................... 39

9.4 Annexure “c” – preferential procurement policy ................................... 41

9.5 Annexure “d” – tax clearance certificate ................................................... 47

9.6 Annexure “f” – cipc registration certificate ............................................. 48

9.7 Annexure “g” – csd registration report...............................................49

• 2 -

– The latest Model Form document shall prevail

Professional Service Providers – Model Form 1 as published by

“smaller” but capable organizations, which, while strengthening the proposal, will also

receive some developmental benefit from partnering with larger organizations. In the

event the selected proposal is a consortium/joint venture, the contract will be signed with

the lead organization, which must be identified in the proposal.

• 9 -

j) Proposals are to be formulated using efficiency, effectiveness, economy and sustainability

as a basis.

k) Tenderers shall be required to detail their experience applicable to the works mentioned

herein in Data Sheet 1 – Statement of Previous Experience for adjudication purposes.

l) In the event of late delivery, penalties in the amount of R500.00 per calendar day shall be

levied. Such monies shall be deducted from any monies due to the Contractor or which

shall become due to the Contractor.

m) Service Providers claiming preference points shall be required to complete Annexure “C”

hereto in its entirety and to fully comply with the General Conditions, Definitions and

damages shall be accepted whilst samples are on Council’s premises.

u) The onus rests with the Tenderer to ensure the safekeeping of all property belonging to

the Tenderer whilst working on Council’s sites as no claims for any loss or damages will

be entertained.

v) Unless otherwise specified in these documents, the Tenderer shall state the period within

which the complete delivery of all items described in these tender documents and covered

by this contract is offered. Such period(s) shall form part of the Conditions of Contract and

may be taken into consideration in the adjudication of tenders.

w) If a Tenderer wishes to submit alternative proposals for consideration or wishes to change

the Conditions of Contract, Specification, Quantities or Drawing, or to qualify the tender in

any way, such changes and or proposals are to be listed in Annexure "A" hereto, failing

which the tender will be deemed to be unqualified. It must be clearly understood that the

Data sheet 1 – invitation to bid

Data sheet 2 - authority to sign document

I/We*, the undersigned, am/are* duly authorised to sign the tender document on behalf of

....................................................................................................................................................

by virtue of the Articles of Association/Resolution of the Board of Directors*, of which a certified

copy is attached, or ....................................................................................................................

Full Name of Signatory: .............................................................................................................

Capacity of Signatory: ................................................................................................................

Signature: .................................................................................................................................

Date: .........................................................................................................................................

Witnesses: -

(1) Full Name: ...............................................................................................................

Signature: ..................................................................Date......................................

(2) Full Name: ...............................................................................................................

Signature: ..................................................................Date......................................

• Delete whichever is inapplicable or complete as indicated if none are applicable.

• 19 -

Data sheet 3 - statement of previous experience

Data sheet 4 - schedule of resources

Data sheet 5 – declaration of municipal fees

I/We do hereby declare that the Municipal Fees of __________________________________

Data sheet 6 – declaration of interest

1. No bid will be accepted from persons in the service of the state1.

Data sheet 7 – declaration of bidder’s past supply chain management

1. Contents ...................................................................................................2

2. Tender submission checklist .................................................................3

3. Tender notice ..........................................................................................4

4. Conditions of contract ...............................................................................6

5. Terms and conditions.............................................................................................7

6. Specification...........................................................................................12

7. Pricing schedule....................................................................................16

8. Data sheets 1 - 8

8.1 Invitation to bid document ................................................................................ 22

8.2 Authority to sign document ............................................................................. 24

8.3 Statement of previous experience ................................................................ 25

8.4 Schedule of resources...................................................................................... 26

8.5 Declaration of municipal fees ......................................................................... 27

8.6 Declaration of interest..................................................................................... 28

8.7 Bidders past supply chain management practices .................................. 31

8.8 Certificate of independent bid determination .......................................... 33

c) The prices, rates or percentages quoted in the proposal shall be deemed to include all

costs, including but not limited to materials, plant, labour, patent rights and royalties,

freight, insurance, customs, railage, delivery, etc., unless the Service Provider states

otherwise on Annexure A hereto.

d) “Price” means an amount of money tendered for goods or services and includes all

applicable taxes less unconditional discounts. Section 64 (1) of the VAT Act states that:

document. These include, but are not limited to, the following:

• Declaration of Interest (MBD 4);
• Authority to Sign Document;
• Pricing Schedule (MBD 3.1 / 3.2 / 3.3 as applicable);
• Declaration of Bidder’s Past Supply Chain Management Practices (MBD 8);
• Certificate of Independent Bid Determination (MBD 9); and
• Any other applicable Data Sheets or forms contained within the tender documentation.

indicated on the Tax Clearance Certificate. No payment whatsoever will be made should

the Tenderer fail to comply with this requirement and the Council shall not be held liable

for any loss or damages sustained by the Tenderer in this regard.

• 10 -

o) Where Insurances or any other information as requested for in the tender are required,

the Tenderer shall submit such Insurances and/or information within fourteen (14) days

from date of letter of provisional acceptance. In cases of Insurances, these are to be kept

in force for the full duration of the contract period.

p) Once the requirements of the provisional letter of acceptance have been satisfied, a final

letter of acceptance will be forwarded by the Head: Supply Chain Management to the

state. This will significantly reduce the administrative burden for businesses, especially

small and medium sized enterprises. The database interfaces with the South African

Revenue Service (SARS), the Companies and Intellectual Property Commission (CIPC)

• 11 -

and the payroll system. It will electronically verify a supplier’s tax status and enable public

sector officials doing business with the state to be identified.

may take such remedial action as it required, including termination of contract, and any income

due to the Contractor shall be utilised to offset any monies due to the Council.

Data sheet 8: certificate of independent bid dertermination

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive bidding

(or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot be justified

under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy

must provide measures for the combating of abuse of the supply chain management

system, and must enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abused the

supply chain management system of the municipality or municipal entity or has

committed any improper conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or

fraudulent act during the bidding process or the execution of the contract.

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9)

must be completed and submitted with the bid:

The tender shall be evaluated using 80/20 Preference Point System as prescribed in terms

of the Preferential Procurement Regulations 2022, pertaining to the Preferential

Procurement Policy Framework Act, Act No. .

Price : 80 points

Specific goals : 20 points

Specific Description Points Verification Method

Goals

Race At least 51% South African Black 7 A Full CSD report

ownership and/or more than 51%

management controlled by South

African black people (Black Owned

Enterprise (BOE)

Location The enterprises must be located 6 Utility Bill/ A letter from the

within KwaZulu - Natal jurisdiction. Ward Councillor / Lease

Agreement

Youth At least 51% Owned by youth 7 A Full CSD report

Enterprise or 51% management

control by Youth

Total 20

• 15 -

The msunduzi municipality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Description quantity unit cost total cost

Colilert 18 reagents (WQT2K) 3 BOXES

Quanti trays 51 well (WQT2K) 6 BOXES

Colilert 18 120ml vessels 3 BOXES

(Wqt2k)

Easy disc PCA (HPC) 6 BOXES

TOTAL Excl. VAT

VAT @15%

TOTAL Incl. VAT

Notes:

1. When submitting this quote, regardless of the VAT status of being a VAT or non-VAT

vendor, the price must include VAT.

2. Further to the above, the price shall be deemed to be VAT inclusive regardless of whether

the tenderer is the VAT vendor or not.

Signed on behalf of the tenderer:

Name of Tenderer: ...................................................................................................

Name of Signatory: ...................................................................................................

Capacity of Signatory.................................................................................................

Signature ................................................... Date...............................................

• 16 -

The msunduzi municpality

QUOTATION No. Q12//27

Appointment of service provider for supply and delivery of colilert

Consumables for the microbiological analysis of water

Data sheet 1 – invitation to bid

Part a

You are hereby invited to bid for requirements of the (name of municipality/ municipal entity)

BID NUMBER: Q12//27 CLOSING DATE: 04 September 2026 CLOSING TIME: 12:00PM

Appointment of service provider for supply and delivery of colilert consumables for the