Appointment of a service provider to supply and deliver mini desktops and routers for air traffic and navigation services (atns) ATNS/RFQ004/ITOT/2025/2026/DESKTOPS & routers_ re advert

{"closingDate":"08 September 2026","closingTime":"10:00"}

{"name":null,"email":"[email protected]","phone":"011 607 1492","department":"Price Total Price","address":"Contact person Lesedi Mashiloane person"}

Returnable Documents: VAT Registration Number

Bidder must be registered on National Treasury Central Supplier Database (CSD) with full report submitted. Must submit completed and signed SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder's Disclosure), and SBD 6.1 (Preference Points Claim). Valid SARS tax clearance certificate or PIN required. For specific goals points (20 points for 51% Black Owned), must provide CIPC registration documents, shareholder certificates, and shareholder identity documents. If distributor/reseller, valid OEM authorisation letter required. Joint ventures/consortiums require joint responsibility agreements. No bids accepted from persons in service of the state or connected to such persons.

Appointment of a service provider to supply and deliver mini

Desktops and routers for air traffic and navigation services

(ANSP), ATNS operates on a “user-pays” principle, relying on revenues and debt funding

to cover operational and capital expenses.

1.4.1. Must be registered on the National Treasury CSD (Central Supplier database): A full

report must be submitted.

1.4.2. Fully completed and signed Standard Bidding Documents (SBD) forms: (SBD 1, SBD

3, SBD 4, and SBD 6.1): duly completed and signed by the duly authorised person.

1.4.3. Tax clearance certificate and PIN.

1.4.4. Quotation on the company letterhead (Aligned to ATNS pricing schedule).

1.4.5. If the Bidder failed to comply with any of the administrative requirements, or if ATNS

is unable to verify whether the requirements are met, then ATNS reserves the right

to-

(a) Reject the bid and not evaluate it, or

(b) Accept the bid for evaluation, on condition that the Bidder must submit within 7

(seven) days any supplementary information to achieve full compliance,

provided that the supplementary information is administrative and not

substantive in nature.

1.5. Stage 2: Price and specific goals

2.2.1 The 80/20 preference points system will be utilised for this RFQ. This preference

points system is for the acquisition of goods or services with a Rand value up to R50

million as follows:

Price Proposed bid price 80,00

Preference points Specific goals 20,00

Total points 100,00

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2.2.2 Pricing schedule

NB!! This is a once off supply and deliver.

2.2.2.1 Provide quoted prices which are inclusive of all items (preparation, material, labour,

and transport costs).

2.2.2.2 Provide quoted price which Include VAT and be valid for 60 days from closing date of

the quotation.

2.2.2.3 Quote must be in South African Rands.

NB: The pricing schedule must be fully completed (100%) and submitted. Failure to

comply with this instruction will result in the bid being disqualified.

specific goals. The application of the specific goals will be per request, per tender up to the

maximum points as per the applicable pricing formula, the 80/20 system.

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not submitted in the relevant part, may not be considered for evaluation purposes.

2.20. SARS tax clearance certificate(s)

3.17.1 Bidde must ensure compliance with their tax obligations.

3.17.2 Bidders are required to submit their unique personal identification number (PIN) issued

by SARS to enable the organ of state to view the taxpayer’s profile and tax status.

3.17.3 Application for tax compliance status (TCS) or PIN may also be made via e-filing. To

use this provision, taxpayers will need to register with SARS as e-filers through the

website www.sars.gov.za .

3.17.4 Bidders may also submit a printed TCS together with the bid.

3.17.5 In bids where consortia/ joint ventures/ sub-contractors are involved; each party must

submit a separate proof of TCS/ PIN/ CSD number.

3.17.6 Where no TCS is available, but the bidder is registered on the Central Supplier

Database (CSD), a CSD number must be provided.

3.17.7 Bids submitted without any one of the above, will be deemed to be non-responsive.

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2.21. Declaration of interest

Each party to the bid must complete and return the “Declaration of Interest”. Bids

submitted without a complete and signed Declaration of Interest will be deemed to be

non-responsive.

2.22. Invitation to bid

Bidders must complete, sign and return the full “Invitation to Bid” document. Bids

submitted without a completed and signed Invitation to Bid will be deemed to be non-

responsive.

2.23. Pricing schedule

3.20.1 Any budget amount that may be indicated in this document shall be deemed to be a

guide only and Bidders are expected to submit a costing that is fair and reasonable.

3.20.2 All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission.

3.20.3 Bids submitted without a price or with an incomplete price, will be deemed to be non-

responsive.

3.20.4 A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

2.24. Registration on the CSD

2.6 Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD

number must be provided.

2.7 No bids will be considered from persons in the service of the state, companies with directors who are persons

in the service of the state, or close corporations with members persons in the service of the state.

NB: Failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ................................................

Capacity under which this bid is signed: ................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ................................................

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Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: Only firm prices will be accepted. non-firm prices (including prices

subject to rates of exchange variations) will not be considered

pricing schedule must be submitted for each delivery point

tax compliance status (TCS) or PIN may also be made via e-filing

Tax compliance system PIN: Central

tax compliance

Tax compliance requirements

Tax Compliance Status (TCS) PIN may be made via e-filing through the SARS website

TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD

CSD number

CSD number must be provided

Central Supplier Database

Central Supplier database): A full

Central Supplier Database (CSD)

Central Supplier Database (CSD), a CSD number must be provided

Central Supplier Database (CSD), a CSD

Joint Venture Agreement or Consortium Agreement

1.4.4. Quotation on the company letterhead (Aligned to ATNS pricing schedule).

2.2.2 Pricing schedule

NB: The pricing schedule must be fully completed (100%) and submitted. Failure to

VAT Registration Number

B-BBEE Details: a) Companies and Intellectual Property Commission (CIPC) documents (company

registration documents),

b) Shareholder certificates, and

c) Copy/ies of Identity document(s) of shareholder(s).

Bidders who fail to submit the above documents will not qualify for points allocated for specific

goals.

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2. Section C: Tender conditions and instructions to bid

2.4. Disclaimer

2.4.1. The Bidder shall bear all costs incurred in connection with the preparation and

submission of their Bid Response and for finalisation of the contract and the

attachments thereof. ATNS will in no case be responsible for payment to the Bidder

for these costs.

2.4.2. The Company reserves the right to reject any or all Bids, to undertake discussions with

one or more Bidders, and to accept that Bid or modified Bid which in its sole judgment,

will be most advantageous to the Company, price and other evaluation factors having

been considered.

2.5. Contract terms

2.5.1. Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief,

the Company accepts no liability in relation to the accuracy of any representations

made. Bidders should accept that their tender response is on the basis and reliance of

its own judgment and information. ATNS reserves the right to vary the scope and terms

as described in this document. If any variation does take place tenderer will be advised

as soon as possible in writing.

2.5.2. The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

that the information provided shall only be used for the preparation of a response to this document. The information

furnished will not be used for any other purpose than stated and that the information will not directly or indirectly, by

agent, employee or representative, be disclosed either in whole or in part, to any other third party without the express

written consent by the Company or its representative.

RFQ reference number: ATNS/RFQ004/ITOT/2025/2026/DESKTOPS & ROUTERS_Re Advert

Description: Appointment of a Service Provider to supply and deliver Mini

Safety and customer centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

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ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company

Act (Act ) to provide air traffic services aligned with ICAO standards and South

identify any possible teaming arrangement which could be established with South African B-

capital, efforts, skill and knowledge in an activity for the execution of a contract.

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Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of

the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I certify that the information furnished in paragraphs 1, 2 and 3 above is correct.

I accept that the state may reject the bid or act against me in terms of paragraph 6 OF

PFMA SCM Instruction /22 on preventing and combating abuse in the supply

chain management system should this declaration prove to be false.

.................................... .....................................................

economic, social, and environmental sustainability.

Important notice .......................................................................................................... 6

1. Section A: Introduction and scope of work ........................................................... 7

1.1. Introduction ............................................................................................................... 7

1.2. Objective ................................................................................................................... 8

1.3 Scope of work ............................................................................................................ 9

1.5 Duration for the services ............................................................................................ 9

1.6 Validity period .......................................................................................................... 10

1.7 Warranty .................................................................................................................. 10

1.8 Procedures for submitting quotations ...................................................................... 10

2. Section B: Bid evaluation process ....................................................................... 11

2.1. Stage 1: Administrative requirements ...................................................................... 11

2.2. Stage 2: Price and specific goals ............................................................................. 11

3. Section C: Tender conditions and instructions to bid ........................................ 14

3.1. Disclaimer ............................................................................................................... 14

3.2. Contract terms ......................................................................................................... 14

3.3. Cancellation of procurement process ...................................................................... 15

3.4. Bid submission conditions, instruction and evaluation process/criteria..................... 15

3.5. Negotiation and contracting ..................................................................................... 15

3.6. Reasons for rejection ............................................................................................... 15

3.7. General Conditions of Contract................................................................................ 16

3.8. Additional information requirements ........................................................................ 16

3.9. Confidentiality .......................................................................................................... 16

3.10. Intellectual property, inventions and copyright ......................................................... 16

3.11. Non-compliance with delivery terms ........................................................................ 16

3.12. Warrants .................................................................................................................. 17

3.13. Parties not affected by waiver or breaches .............................................................. 17

3.14. Retention ................................................................................................................. 17

3.15. Central Supplier Database ....................................................................................... 17

3.16. Format of bids ......................................................................................................... 18

3.17. SARS tax clearance certificate(s) ............................................................................ 18

3.18. Declaration of interest .............................................................................................. 19

3.19. Invitation to bid ........................................................................................................ 19

3.20. Pricing schedule ...................................................................................................... 19

3.21. Registration on the CSD .......................................................................................... 19

4. Section D: Standard Bidding Documents ............................................................ 20

Sbd1: invitation to bid ................................................................................................ 20

Sbd 3.1 .............................................................................................................................. 23

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SBD 4: Bidder’s disclosure .................................................................................................. 25

SBD 6.1: Preference points claim form in terms of the Preferential Procurement Regulations

2022 ................................................................................................................................ 29

General conditions of contract ............................................................................................. 35

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Navigation Services Company Limited (ATNS) and no representation or warranty, express or

implied, is made as to the accuracy, completeness, or thoroughness of the content of this

Request for Proposal (RFP).

Bruma,2198

1.4.2 Supply and delivery of goods must include the off-loading and setting to use thereof

at the service provider’s own risk and cost to the designated delivery address as

indicated above.

1.5 Duration for the services

1.5.1 The contract period for the delivery of these requirements is estimated at sixty (60)

days from the date of appointment.

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1.6 Validity period

1.6.1 The proposal provided to ATNS in terms of this request for quotations will be valid for

a period of 60 days from the date of submission except for the Tax and B-BBEE

certificates which must still be valid at the time of award.

1.6.2 Should there be a need to request extension of the finalisation of the award of the RFQ,

the bidders will be duly informed, and the priced proposal will remain valid for the

amended duration.

1.7 Warranty

1.7.1 All product items should carry (minimum of 1 year) guarantees or warranties and

defective items will be replaced at the service provider’s cost. The service provider will

be responsible for ensuring that the products are replaced (Retailers to

Manufacturers), where applicable.

1.8 Procedures for submitting quotations

1.8.1 The closing date and time for submitting quotations is 8 September 2026 at 10:00,

51% Black Owned Suppliers (Section 2(1)(d)(i) of the 20,00

PPPFA)

Total 20,00

2.2.3.2 Bidders must submit the following documents as a means of verification for

specific goals:

a) Companies and Intellectual Property Commission (CIPC) documents (company

registration documents),

b) Shareholder certificates, and

c) Copy/ies of Identity document(s) of shareholder(s).

goals.

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2. Section C: Tender conditions and instructions to bid

2.4. Disclaimer

2.4.1. The Bidder shall bear all costs incurred in connection with the preparation and

submission of their Bid Response and for finalisation of the contract and the

attachments thereof. ATNS will in no case be responsible for payment to the Bidder

for these costs.

2.4.2. The Company reserves the right to reject any or all Bids, to undertake discussions with

one or more Bidders, and to accept that Bid or modified Bid which in its sole judgment,

will be most advantageous to the Company, price and other evaluation factors having

been considered.

2.5. Contract terms

2.5.1. Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief,

the Company accepts no liability in relation to the accuracy of any representations

made. Bidders should accept that their tender response is on the basis and reliance of

its own judgment and information. ATNS reserves the right to vary the scope and terms

as described in this document. If any variation does take place tenderer will be advised

as soon as possible in writing.

2.5.2. The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate

professional indemnity insurance. All Tenderers must bear in mind that if

circumstances dictate, ATNS reserves its right to withdraw from any commitments that

will be entered into within this statement of work.

2.5.3. All designs and documentation submitted by the tenderer will be treated as confidential.

2.5.4. ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or

modified tender which in its sole judgment, will be most advantageous to the Company,

price and other evaluation factors having been considered.

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2.6. Cancellation of procurement process

2.11. Additional information requirements

2.11.1. During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

2.11.2. No additional information will be accepted from any individual Bidder without such

information having been requested.

2.12. Confidentiality

2.13. Intellectual property, inventions and copyright

2.13.1. Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

2.13.2. This paragraph shall survive termination of this contract.

2.14. Non-compliance with delivery terms

2.16. Parties not affected by waiver or breaches

3.13.1 The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and conditions

hereof.

3.13.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a

waiver of such power or right nor shall any single or partial exercise of any such power

or right under this agreement.

2.17. Retention

3.14.1 On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the

right of retention, to ATNS.

3.14.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any

waiver of the requirement that the agreement to amend or vary shall be in writing.

2.18. Central Supplier Database

3.15.1 It is a requirement that all suppliers/ services providers to ATNS shall be registered on

the National Treasury Central Supplier Database (CSD).

3.15.2 Bidders are therefore required to register as a supplier on the CSD before submitting

a bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx.

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3.15.3 Bidders are therefore required to submit proof of their registration on the CSD, or if not

yet registered, provide proof of their application to be registered, with their bid.

3.15.4 No bid will be awarded, and a contract concluded with a bidder who is not registered

on the CSD.

2.19. Format of bids

3.16.1 Bidders must complete all the necessary bid documents and undertakings required in

this bid document. Bidders are advised that their proposal should be concise, written

in plain English and simply presented.

3.16.2 If applicable, Bidders are to set out their proposal in the format prescribed hereunder.

• Does the offer comply with the specification(s)? *Yes/No

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the

prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies.

*Delete if not applicable

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SBD 4: Bidder’s disclosure

2. Section B: Bid evaluation process ....................................................................... 11

2.1. Stage 1: Administrative requirements ...................................................................... 11

2.2. Stage 2: Price and specific goals ............................................................................. 11

3.4. Bid submission conditions, instruction and evaluation process/criteria..................... 15

(b) Accept the bid for evaluation, on condition that the Bidder must submit within 7

1.5. Stage 2: Price and specific goals

2.2.1 The 80/20 preference points system will be utilised for this RFQ. This preference

points system is for the acquisition of goods or services with a Rand value up to R50

Criteria Means of verification Points

Preference points Specific goals 20,00

Total points 100,00

2.2.3 Specific goals

specific goals. The application of the specific goals will be per request, per tender up to the

maximum points as per the applicable pricing formula, the 80/20 system.

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

1.1.1 the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

1.1.2 the 90/10 system for requirements with a Rand value above R50 000 000 (all

1.2.1 The applicable preference point system for this tender is the 80/20 preference point

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

1.3.2 Specific goals.

SBD 6.1: Preference points claim form in terms of the Preferential Procurement Regulations

(Mark one with an ‘X’ and provide documentation as applicable – see mandatory evaluation criteria)

Diversity: Embracing inclusion, equality and social differences