Bid 2645s - ICT network maintenance and support

{"name":"Thabile Mahlangeni","email":"[email protected]","phone":"011 490 7794","department":"SCM CONTACT PERSON THABILE MAHLANGENI","address":"RED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7)."}

Returnable Documents: 1.1 INVITATION TO BID ( MBD 1 ), 1.3 CIDB STANDARD CONDITION OF TENDER, 2.2 FIRM PRICES FORM (MBD 3.1), 2.3 NON-FIRM PRICES FORM (MBD 3.2), 3.3 FORMAL CONTRACT (MBD 7.1),

• Invitation to Bid ( MBD 1),
• Form of Offer / Acceptance,
• Pricing Schedule – Firm Prices (MBD 3.1),
• Non-firm prices form (MBD 3.2),
• Declaration of Interest Form ( MBD 4 ),
• Declaration for Procurement above R10 000 000 ( MBD 5),
• Preference Claim Form ( MBD 6.1 ),
• Declaration for Purchase of Goods (MBD 7.1),
• Declaration of Bidder’s past SCM practices ( MBD 8 ),
• Certificate of Independent Bid Determination ( MBD 9 ),
• Valid Tax Clearance Certificate or SARS Pin,
• Central Supplier Database (CSD) Registration Report, 5.2 PRICING SCHEDULE (BILL OF QUANTITIES), INVITATION TO BID MBD 1

Pt−Pmin

Ps= 80 (1− Pmin)

Where

Ps = Points scored for comparative price of tender or offer under consideration;

Pt = Comparative price of tender or offer under consideration; and

Pmin = Comparative price of lowest acceptable tender or offer.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system):

Number of Number of Number of Number of

points points points claimed points

allocated allocated (90/10 system) claimed

The specific goals allocated points in (90/10 system) (80/20 system) (To be (80/20

terms of this tender (To be (To be completed by system)

completed by completed by the tenderer) (To be

the organ of the organ of completed by

state) state) the tenderer)

Enterprises owned by black people with 10

at least 51% shareholding

Enterprise owned by black women with 5

at least 30% shareholding

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Local suppliers within City of 5

Johannesburg Geographical area

F3.13.1 Tenders will only be accepted if:

a) The tenderer has in his or her possession an original valid tax clearance certificate or pin issued by the

South African Revenue Services or a pin

b) The tenderer is registered with Central System Database (CSD)

c) The tenderer is not in arrears for more than 3 months with municipal rates and taxes and municipal

service charges

d) The tenderer or any of its directors is not listed on the Register of Tender Defaulters in terms of the

Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business

with the public sector

e) The tenderer has not:

i) Abused the Employer’s Supply Chain Management System; or

ii) Failed to perform on any previous contract and has been given a written notice to this effect

f) Has completed the declaration of Interest Form and there are no conflicts of interest which may impact

on the tenderer’s ability to perform the contract in the best interest of the employer or potentially

compromise the tender process.

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1.4 CIDB standard conditions of tender

Annex F

(normative)

Standard Conditions of Tender

F.1 General

F.1.1 Actions

F.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these conditions

of tender. In their dealings with each other, they shall discharge their duties and obligations as set out

in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently, comply

with all legal obligations and not engage in anticompetitive practices.

F.1.1.2 The employer and the tenderer and all their agents and employees involved in the tender

process shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare

any such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any potential

conflict of interest in their tender submissions. Employees, agents and advisors of the employer shall

declare any conflict of interest to whoever is responsible for overseeing the procurement process at

the start of any deliberations relating to the procurement process or as soon as they become aware of

such conflict, and abstain from any decisions where such conflict exists or recuse themselves from the

procurement process, as appropriate.

Note: 1) A conflict of interest may arise due to a conflict of roles which might provide an incentive for

improper acts in some circumstances. A conflict of interest can create an appearance of

impropriety that can undermine confidence in the ability of that person to act properly in his or

her position even if no improper acts result.

2. Conflicts of interest in respect of those engaged in the procurement process include direct,

indirect or family interests in the tender or outcome of the procurement process and any

personal bias, inclination, obligation, allegiance or loyalty which would in any way affect any

decisions taken.

F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having a firm

intention and the capacity to proceed with the contract.

F.1.2 Tender Documents

The documents issued by the employer for the purpose of a tender offer are listed in the tender data.

F.1.3 Interpretation

F.1.3.1 The tender data and additional requirements contained in the tender schedules that are

included in the returnable documents are deemed to be part of these conditions of tender.

F.1.3.2 These conditions of tender, the tender data and tender schedules which are only required for

tender evaluation purposes, shall not form part of any contract arising from the invitation to tender.

F.1.3.3 For the purposes of these conditions of tender, the following definitions apply:

a) conflict of interest means any situation in which:

i) someone in a position of trust has competing professional or personal interests which make

it difficult to fulfill his or her duties impartially;

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ii) an individual or organisation is in a position to exploit a professional or official capacity in

some way for their personal or corporate benefit; or

iii) incompatibility or contradictory interests exist between an employee and the organisation

which employs that employee.

b) comparative offer means the price after the factors of a non-firm price and all unconditional

discounts it can be utilised to have been taken into consideration;

c) corrupt practice means the offering, giving, receiving or soliciting of anything of value to

influence the action of the employer or his staff or agents in the tender process;

d) fraudulent practice means the misrepresentation of the facts in order to influence the tender

process or the award of a contract arising from a tender offer to the detriment of the employer,

including collusive practices intended to establish prices at artificial levels;

e) organization means a company, firm, enterprise, association or other legal entity, whether

incorporated or not, or a public body;

f) functionality means the totality of features and characteristics of a product or service that

bear on its ability to satisfy stated or implied needs.

F.1.4 Communication and employer’s agent

Each communication between the employer and a tenderer shall be to or from the employer's agent

only, and in a form that can be readily read, copied and recorded. Communications shall be in the

English language. The employer shall not take any responsibility for non-receipt of communications

from or by a tenderer. The name and contact details of the employer’s agent are stated in the tender

data.

F.1.5 Cancellation and Re-Invitation of Tenders

F1.5.1 An organ of state may, prior to the award of the tender, cancel a tender if-

(a) due to changed circumstances, there is no longer a need for the services, works or goods requested;

or

(b) funds are no longer available to cover the total envisaged expenditure; or

(c) no acceptable tenders are received.

F1.5.2 The decision to cancel a tender must be published in the CIDB website and in the government

Tender Bulletin for the media in which the original tender invitation was advertised.

F.1.6 Procurement procedures

F.1.6.1 General

Unless otherwise stated in the tender data, a contract will, subject to F.3.13, be concluded with the

tenderer who in terms of F.3.11 is the highest ranked or the tenderer scoring the highest number of

tender evaluation points, as relevant, based on the tender submissions that are received at the closing

time for tenders.

F.1.6.2 Competitive negotiation procedure

F.1.6.2.1 Where the tender data require that the competitive negotiation procedure is to be followed,

tenderers shall submit tender offers in response to the proposed contract in the first round of

submissions. Notwithstanding the requirements of F.3.4, the employer shall announce only the names

of the tenderers who make a submission. The requirements of F.3.8 relating to the material deviations

or qualifications which affect the competitive position of tenderers shall not apply.

F.1.6.2.2 All responsive tenderers, or not less than three responsive tenderers that are highest ranked

in terms of the evaluation method and evaluation criteria stated in the tender data, shall be invited in

each round to enter into competitive negotiations, based on the principle of equal treatment and

keeping confidential the proposed solutions and associated information. Notwithstanding the provisions

of F.2.17, the employer may request that tenders be clarified, specified and fine-tuned in order to

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improve a tenderer’s competitive position provided that such clarification, specification, fine-tuning or

additional information does not alter any fundamental aspects of the offers or impose substantial new

requirements which restrict or distort competition or have a discriminatory effect.

F.1.6.2.3 At the conclusion of each round of negotiations, tenderers shall be invited by the employer to

make a fresh tender offer, based on the same evaluation criteria, with or without adjusted weightings.

Tenderers shall be advised when they are to submit their best and final offer.

F.1.6.2.4 The contract shall be awarded in accordance with the provisions of F.3.11 and F.3.13 after

tenderers have been requested to submit their best and final offer.

F.1.6.3 Proposal procedure using the two stage-system

F.1.6.3.1 Option 1

Tenderers shall in the first stage submit technical proposals and, if required, cost parameters around

which a contract may be negotiated. The employer shall evaluate each responsive submission in terms

of the method of evaluation stated in the tender data, and in the second stage negotiate a contract with

the tenderer scoring the highest number of evaluation points and award the contract in terms of these

conditions of tender.

F.1.6.3.2 Option 2

F.1.6.3.2.1 Tenderers shall submit in the first stage only technical proposals. The employer shall invite

all responsive tenderers to submit tender offers in the second stage, following the issuing of

procurement documents.

F.1.6.3.2.2 The employer shall evaluate tenders received during the second stage in terms of the

method of evaluation stated in the tender data, and award the contract in terms of these conditions of

tender.

F.2 Tenderer’s obligations

F.2.1 Eligibility

F.2.1.1 Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the

tenderer, or any of his principals, is not under any restriction to do business with employer

.

F.2.1.2 Notify the employer of any proposed material change in the capabilities or formation of the

tendering entity (or both) or any other criteria which formed part of the qualifying requirements used by

the employer as the basis in a prior process to invite the tenderer to submit a tender offer and obtain

the employer’s written approval to do so prior to the closing time for tenders.

F.2.2 Cost of tendering

F2.2.1 Accept that, unless otherwise stated in the tender data, the employer will not compensate the

tenderer for any costs incurred in the preparation and submission of a tender offer, including the costs

of any testing necessary to demonstrate that aspects of the offer complies with requirements.

F2.2.2 The cost of the tender documents charged by the employer shall be limited to the actual cost

incurred by the employer for printing the documents. Employers must attempt to make available the

tender documents on its website so as not to incur any costs pertaining to the printing of the tender

documents.

F.2.3 Check documents

Check the tender documents on receipt for completeness and notify the employer of any discrepancy

or omission.

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F.2.4 Confidentiality and copyright of documents

Treat as confidential all matters arising in connection with the tender. Use and copy the documents

issued by the employer only for the purpose of preparing and submitting a tender offer in response to

the invitation.

F.2.5 Reference documents

Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards,

specifications, conditions of contract and other publications, which are not attached but which are

incorporated into the tender documents by reference.

F.2.6 Acknowledge addenda

Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if

necessary apply for an extension to the closing time stated in the tender data, in order to take the

addenda into account.

F.2.7 Clarification meeting

Attend, where required, a clarification meeting at which tenderers may familiarize themselves with

aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are

stated in the tender data.

F.2.8 Seek clarification

Request clarification of the tender documents, if necessary, by notifying the employer at least two

weeks before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full

cover required in terms of the conditions of contract identified in the contract data. The tenderer is

advised to seek qualified advice regarding insurance.

F.2.10 Pricing the tender offer

F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except

Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and

levies being those applicable 14 days before the closing time stated in the tender data.

F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total

of the prices.

F.2.10.3 Provide prices that are fixed for the duration of the contract, thereafter subject to price

adjustment as per formula in MBD 3.2. Please provide formula for this adjustment.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in other currencies.

F.2.11 Alterations to documents

Do not make any alterations or additions to the tender documents, except to comply with instructions

issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the

tender offer shall initial all such alterations.

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F.2.12 Alternative tender offers

F.2.12.1 Unless otherwise stated in the tender data, submit alternative tender offers only if a main

tender offer, strictly in accordance with all the requirements of the tender documents, is also submitted

as well as a schedule that compares the requirements of the tender documents with the alternative

requirements that are proposed.

F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the tender

data or criteria otherwise acceptable to the employer.

F.2.12.3 An alternative tender offer may only be considered in the event that the main tender offer is

the winning tender.

F.2.13 Submitting a tender offer

F.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member in a joint

venture to provide the whole of the works, services or supply identified in the contract data and

described in the scope of works, unless stated otherwise in the tender data.

F.2.13.2 Return all returnable documents to the employer after completing them in their entirety, either

electronically (if they were issued in electronic format) or by writing legibly in non-erasable ink.

F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the number of

copies stated in the tender data, with an English translation of any documentation in a language other

than English, and the parts communicated electronically in the same format as they were issued by the

employer.

F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender data.

The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories for

tenderers proposing to contract as joint ventures shall state which of the signatories is the lead partner

whom the employer shall hold liable for the purpose of the tender offer.

F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the

packages as "ORIGINAL" and "COPY". Each package shall state on the outside the employer's

address and identification details stated in the tender data, as well as the tenderer's name and contact

address.

F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal the

returnable documents listed in the tender data in an envelope marked ―financial proposal‖ and place

the remaining returnable documents in an envelope marked ―technical proposal‖. Each envelope shall

state on the outside the employer’s address and identification details stated in the tender data, as well

as the tenderer's name and contact address.

F.2.13.7 Seal the original tender offer and copy packages together in an outer package that states on

the outside only the employer's address and identification details as stated in the tender data.

F.2.13.8 Accept that the employer will not assume any responsibility for the misplacement or premature

opening of the tender offer if the outer package is not sealed and marked as stated.

F.2.13.9 Accept that tender offers submitted by facsimile or e-mail will be rejected by the employer,

unless stated otherwise in the tender data.

F.2.14 Information and data to be completed in all respects

Accept that tender offers, which do not provide all the data or information requested completely and in

the form required, may be regarded by the employer as non-responsive.

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F.2.15 Closing time

F.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender data

not later than the closing time stated in the tender data. Accept that proof of posting shall not be

accepted as proof of delivery.

F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any reason,

the requirements of these conditions of tender apply equally to the extended deadline.

F.2.16 Tender offer validity

F.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the validity

period stated in the tender data after the closing time stated in the tender data.

F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender data

for an agreed additional period with or without any conditions attached to such extension.

F.2.16.3 Accept that a tender submission that has been submitted to the employer may only be

withdrawn or substituted by giving the employer’s agent written notice before the closing time for

tenders that a tender is to be withdrawn or substituted.

F.2.16.4 Where a tender submission is to be substituted, submit a substitute tender in accordance with

the requirements of F.2.13 with the packages clearly marked as ―SUBSTITUTE.

F.2.17 Clarification of tender offer after submission

Provide clarification of a tender offer in response to a request to do so from the employer during the

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction

of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the

competitive position of tenderers or substance of the tender offer is sought, offered, or permitted.

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a preferred tenderer following a

competitive selection process, should the Employer elect to do so.

F.2.18 Provide other material

F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender offer,

the tenderer’s commercial position (including notarized joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the employer for the purpose of a full

and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason as to

why it cannot be provided, by the time for submission stated in the employer’s request, the employer

may regard the tender offer as non-responsive.

F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required.

F.2.19 Inspections, tests and analysis

Provide access during working hours to premises for inspections, tests and analysis as provided for in

the tender data.

F.2.20 Submit securities, bonds and policies

If requested, submit for the employer’s acceptance before formation of the contract, all securities,

bonds, guarantees, policies and certificates of insurance required in terms of the conditions of contract

identified in the contract data.

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F.2.21 Check final draft

Check the final draft of the contract provided by the employer within the time available for the employer

to issue the contract.

F.2.22 Return of other tender documents

If so instructed by the employer, return all retained tender documents within 28 days after the expiry of

the validity period stated in the tender data.

F.2.23 Certificates

Include in the tender submission or provide the employer with any certificates as stated in the tender

data.

F.3 The employer’s undertakings

F.3.1 Respond to requests from the tenderer

F.3.1.1 Unless otherwise stated in the tender Data, respond to a request for clarification received up to

five working days before the tender closing time stated in the Tender Data and notify all tenderers who

drew procurement documents.

F.3.1.2 Consider any request to make a material change in the capabilities or formation of the tendering

entity (or both) or any other criteria which formed part of the qualifying requirements used to prequalify

a tenderer to submit a tender offer in terms of a previous procurement process and deny any such

request if as a consequence:

a) an individual firm, or a joint venture as a whole, or any individual member of the joint venture fails to

meet any of the collective or individual qualifying requirements;

b) the new partners to a joint venture were not prequalified in the first instance, either as individual firms

or as another joint venture; or

c) in the opinion of the Employer, acceptance of the material change would compromise the outcome

of the prequalification process.

F.3.2 Issue Addenda

If necessary, issue addenda that may amend or amplify the tender documents to each tenderer during

the period from the date that tender documents are available until three days before the tender closing

time stated in the Tender Data. If, as a result a tenderer applies for an extension to the closing time

stated in the Tender Data, the Employer may grant such extension and, shall then notify all tenderers

who drew documents.

F.3.3 Return late tender offers

Return tender offers received after the closing time stated in the Tender Data, unopened, (unless it is

necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned.

F.3.4 Opening of tender submissions

F.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in the

presence of tenderers’ agents who choose to attend at the time and place stated in the tender data.

Tender submissions for which acceptable reasons for withdrawal have been submitted will not be

opened

.

F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, at a venue

indicated in the tender data, the name of each tenderer whose tender offer is opened and, where

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applicable, the total of his prices, number of points claimed for its B-BBEE status level and time for

completion for the main tender offer only.

F.3.4.3 Make available the record outlined in F.3.4.2 to all interested persons upon request.

F.3.5 Two-envelope system

F.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open only the

technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend at the

time and place stated in the tender data and announce the name of each tenderer whose technical

proposal is opened.

F.3.5.2 Evaluate functionality of the technical proposals offered by tenderers, then advise tenderers

who remain in contention for the award of the contract of the time and place when the financial

proposals will be opened. Open only the financial proposals of tenderers, who score in the functionality

evaluation more than the minimum number of points for functionality, stated in the tender data, and

announce the score obtained for the technical proposals and the total price and any points claimed on

B-BBEE status level. Return unopened financial proposals to tenderers whose technical proposals

failed to achieve the minimum number of points for functionality.

F.3.6 Non-disclosure

Not disclose to tenderers, or to any other person not officially concerned with such processes,

information relating to the evaluation and comparison of tender offers, the final evaluation price and

recommendations for the award of a contract, until after the award of the contract to the successful

tenderer.

F.3.7 Grounds for rejection and disqualification

Determine whether there has been any effort by a tenderer to influence the processing of tender offers

and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt

or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the

tender documents without material deviation or qualification. A material deviation or qualification is one

which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified

in the Scope of Work,

b) significantly change the Employer's or the tenderer's risks and responsibilities under the

contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be

rectified. Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by

correction or withdrawal of the non-conforming deviation or reservation.

F.3.9 Arithmetical errors, omissions and discrepancies

F.3.9.1 Check the highest ranked tender or tenderer with the highest number of tender evaluation points

after the evaluation of tender offers in accordance with F.3.11 for:

a) the gross misplacement of the decimal point in any unit rate;

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b) omissions made in completing the pricing schedule or bills of quantities; or

c) arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in bills of quantities or

schedules of prices; or

ii) the summation of the prices.

F3.9.2 The employer must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amounts in words and amounts in figures, the amount

in words shall govern.

b) If bills of quantities or pricing schedules apply and there is an error in the line item total resulting

from the product of the unit rate and the quantity, the line item total shall govern and the rate shall

be corrected. Where there is an obviously gross misplacement of the decimal point in the unit rate,

the line item total as quoted shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required by

this checking process or in the tenderer's addition of prices, the total of the prices shall govern and

the tenderer will be asked to revise selected item prices (and their rates if bills of quantities apply)

to achieve the tendered total of the prices.

Consider the rejection of a tender offer if the tenderer does not correct or accept the correction of the

arithmetical error in the manner described above.

F.3.10 Clarification of a tender offer

Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract arising

from the tender offer.

F.3.11 Evaluation of tender offers

F.3.11.1 General

Appoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to a comparative

offer and evaluate it using the tender evaluation method that is indicated in the Tender Data described below:

Method 1: 1. Rank tender offers from the most favourable to the least favourable comparative

Financial offer offer.

2. Recommend highest ranked tenderer for the award of the contract, unless

there are compelling and justifiable reasons not to do so.

Method 2: 1.Score tender evaluation points for financial offer

Financial offer and 2. Confirm that tenderers are eligible for the preferences claimed and if so, score

Preferences Tender evaluation points for preferencing

3. Calculate total tender evaluation points.

4. Rank tender offers from the highest number of tender evaluation points to the

lowest.

5. Recommend tenderer with the highest number of tender evaluation points for

The award of the contract, unless there are compelling and justifiable reasons not

to do so.

Method 3: 1.Score quality, rejecting all tender offers that fail to score the minimum number

Financial offer and of points for Quality stated in the Tender data

Quality 2. Score tender evaluation points for financial offer

3. Calculate total tender evaluation points
4. Rank tender offers from the highest number of tender evaluation to the lowest

5. Recommend tenderer with the highest number of tender evaluation points for

the award of the contract, unless there are compelling and justifiable reasons not

to do so.

Method 4: 1.Score quality, rejecting all tender offers that fail to score the minimum number

Financial offer, quality of points for Quality stated in the Tender data.

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And preferences 2. Score tender evaluation points for financial offer.

Preferences 3. Confirm that tenderers are eligible for the preferences claimed, and if so, score

tender evaluation points for preferencing.

3. Calculate total tender evaluation points.
4. Rank tender offers from the highest number of tender evaluation to the lowest.

5. Rank tender offers from the highest number of tender evaluation points to the

lowest.

6. Recommend tenderer with the highest number of tender evaluation points for

the award of the contract, unless there are compelling and justifiable reasons not

to do so.

Where:

Pm = the comparative offer of the most favourable tender offer.

P = the comparative offer of tender offer under consideration.

F.3.11.3 Scoring quality (functionality)

Score quality in each of the categories in accordance with the Tender Data and calculate total score

for quality.

F.3.12 Insurance provided by the employer

If requested by the proposed successful tenderer, submit for the tenderer's information the policies and /

or certificates of insurance which the conditions of contract identified in the contract data, require the

employer to provide.

F.3.13 Acceptance of tender offer

Accept the tender offer, if in the opinion of the employer, it does not present any risk and only if the

tenderer:

a) is not under restrictions, or has principals who are under restrictions, preventing participating in

the employer’s procurement,

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she possesses

the professional and technical qualifications, professional and technical competence, financial

resources, equipment and other physical facilities, managerial capability, reliability, experience

and reputation, expertise and the personnel, to perform the contract,

c) has the legal capacity to enter into the contract,

d) is not insolvent, in receivership, under Business Rescue as provided for in chapter 6 of the

Companies Act, 2008, bankrupt or being wound up, has his affairs administered by a court or a

judicial officer, has suspended his business activities, or is subject to legal proceedings in respect

of any of the foregoing,

e) complies with the legal requirements, if any, stated in the tender data, and

f) is able, in the opinion of the employer, to perform the contract free of conflicts of interest.

F.3.14 Prepare contract documents

F.3.14.1 If necessary, revise documents that shall form part of the contract and that were issued by the

employer as part of the tender documents to take account of:

a) addenda issued during the tender period,

b) inclusion of some of the returnable documents, and

c) other revisions agreed between the employer and the successful tenderer.

F.3.14.2 Complete the schedule of deviations attached to the form of offer and acceptance, if any.

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F.3.15 Complete adjudicator's contract

Unless alternative arrangements have been agreed or otherwise provided for in the contract, arrange for

both parties to complete formalities for appointing the selected adjudicator at the same time as the main

contract is signed.

F.3.16 Notice to unsuccessful tenderers

F.3.16.1 Notify the successful tenderer of the employer's acceptance of his tender offer by completing

and returning one copy of the form of offer and acceptance before the expiry of the validity period stated

in the tender data, or agreed additional period.

F.3.16.2 After the successful tenderer has been notified of the employer’s acceptance of the tender, notify

other tenderers that their tender offers have not been accepted.

F.3.17 Provide copies of the contracts

Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy of

the contract as soon as possible after completion and signing of the form of offer and acceptance.

F.3.18 Provide written reasons for actions taken

Provide upon request written reasons to tenderers for any action that is taken in applying these conditions

of tender, but withhold information which is not in the public interest to be divulged, which is considered

to prejudice the legitimate commercial interests of tenderers or might prejudice fair competition between

tenderers.

F3.19 Transparency in the procurement process

F3.19.1 The CIDB prescripts require that tenders must be advertised and be registered on the CIDB i-Tender

system.

F3.19.2 The employer must adopt a transparency model that incorporates the disclosure and

accountability as transparency requirements in the procurement process.

F3.19.3 The transparency model must identify the criteria for selection of projects, project information

template and the threshold value of the projects to be disclosed in the public domain at various intervals

of delivery of infrastructure projects.

F3.19.4 The client must publish the information on a quarterly basis which contains the following

information:

▪ Procurement planning process

▪ Procurement method and evaluation process

▪ Contract type

▪ Contract status

▪ Number of firms tendering

▪ Cost estimate

▪ Contract title

▪ Contract firm(s)

▪ Contract price

▪ Contract scope of work

▪ Contract start date and duration

▪ Contract evaluation reports

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F3.19.5 The employer must establish a Consultative Forum which will conduct a random audit in the

implementation of the transparency requirements in the procurement process.

F3.19.6 Consultative Forum must be an independent structure from the bid committees.

F3.19.7 The information must be published on the employer’s website.

F 3.19.8 Records of such disclosed information must be retained for audit purposes.

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Mbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: price adjustments will be allowed at the periods and times specified in the

Bidding documents (including prices subject to rates of exchange

Variations)

In cases where different delivery points influence the pricing, a

Separate

Pricing schedule must be submitted for each delivery point

Name of Bidder............................................................Bid Number.............................................................

Closing Time ...........................................................Closing Date .........................................................

Offer to be valid for 120 days from the closing date of bid.

_

Item quantity description bid price in RSA currency

NO. ** (all applicable taxes included)

1 1 Cost per unit R

Note:

• Required by: ........................................

• At: ........................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

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Mbd 3.2

Pricing schedule – non-firm prices

(Purchases)

Note: price adjustments will be allowed at the periods and times specified in the

Bidding documents.

In cases where different delivery points influence the pricing, a separate pricing

Schedule must be submitted for each delivery point

Name of Bidder............................................. Bid number...................................................

Closing Time ................................................ Closing Date ................................................

Offer to be valid for 120 days from the closing date of bid.

Item quantity description bid price in RSA currency

NO. (all applicable taxes incuded)

1 Cost per unit R

Note:

• Required by: ........................................

• At: ........................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” excludes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions

and skills development levies.

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Mbd 3.2

Price adjustments

A non-firm prices subject to escalation

1. In cases of period contracts, non-firm prices will be adjusted (loaded) with

The assessed contract price adjustments implicit in non firm prices when

Calculating the comparative prices

2. In this category price escalations will only be considered in terms of the

Following formula:

 R1t R 2t R 3t R 4t  Pa = (1 − V )Pt  D1 + D 2 + D 3 + D 4  + VPt

 R1o R 2o R 3o R 4o 

Where:

Pa = The new escalated price to be calculated.

(1-V) Pt = 85% of the original bid price. Note that Pt must always be the original bid price

and not an escalated price.

D1, D2.. = Each factor of the bid price eg. labour, transport, clothing, footwear, etc. The total

of the various factors D1,D2...etc. must add up to 100%.

R1t, R2t...... = Index figure obtained from new index (depends on the number of factors used).

R1o, R2o = Index figure at time of bidding.

VPt = 15% of the original bid price. This portion of the bid price remains firm i.e. it is not

subject to any price escalations.

3. The following index/indices must be used to calculate your bid price:

Index.......... Dated.......... Index.......... Dated.......... Index.......... Dated..........

Index.......... Dated.......... Index.......... Dated.......... Index.......... Dated..........

4. Furnish a breakdown of your price in terms of above-mentioned formula. The total

Of the various factors must add up to 100%.

Factor

Percentage of bid price

(D1, D2 etc. eg. Labour, transport etc.)

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Mbd 3.2

B prices subject to rate of exchange variations

1. Please furnish full particulars of your financial institution, state the currencies used in the conversion of the prices of

the items to South African currency, which portion of the price is subject to rate of exchange variations and the

amounts remitted abroad.

Amount in

Portion of

Foreign

Particulars of financial price

Item NO price currency rate currency

Institution subject to

Remitted

Roe

Abroad

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

2. Adjustments for rate of exchange variations during the contract period will be calculated by using the average

monthly exchange rates as issued by your commercial bank for the periods indicated hereunder: (Proof from bank

required)

Date date from which date until which

Average monthly exchange rates for documentation new calculated new calculated

The period: must be submitted prices will become price will be

To this office effective effective

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Part 3: agreements and contract data

3.1 Form of offer

The Chief Executive Officer

CITY POWER Johannesburg

Reuven, JOHANNESBURG

SIR, I (or We), the undersigned hereby BID and should this BID be accepted, undertake to supply and deliver

the GOODS AND SERVICES as described and referred to in the Specification, Schedule of Quantities,

Drawings and Schedule of Prices Conditions of Contract, and have no objection to enter into the formal

Contract with the said City Power, embodying the said Conditions of Contract, Specifications, Schedule of

Quantities, Drawings and Schedule of Prices, in consideration of the sum (Inclusive of Value Added Tax)

section of the scope as indicated under the headings below.

.

Amount in Figures

(VAT Incl.)

Amount in Words

based on the provisional quantities specified and unit rates incorporated by me (or us) in the said Schedule of

Quantities and Schedule of Prices or such other sum as may be ascertained in accordance with the

aforementioned documents.

Name of Authorised Person Signature of Authorised Person Date

If the Bidder is a Company, Corporation or Firm, state by what authority the person signing does so, whether

by Articles of Association, Resolution, Power of Attorney, or otherwise.

I (We) ___________________________________ am (are) authorised to enter into this contract on behalf of

______________________________ by virtue of ____________________

dated the ______ day of ________________ 20____, a certified copy of which is attached to this BID.

Witnesses: ____________________________ ____________________________

Signature Date

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Mbd 7.1

Contract form - purchase of goods/works

This form must be filled in duplicate by both the successful bidder (part 1) and the

Purchaser (part 2). Both forms must be signed in the original so that the

Successful bidder and the purchaser would be in possession of originally signed

Contracts for their respective records.

Part 1 (to be filled in by the bidder)

1. I hereby undertake to supply all or any of the goods and/or works described in the attached bidding

documents to (name of institution).............................................................in accordance with

the requirements and specifications stipulated in bid number............................. at the price/s

quoted. My offer/s remain binding upon me and open for acceptance by the purchaser during the

validity period indicated and calculated from the closing time of bid.

2. The following documents shall be deemed to form and be read and construed as part of this

agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and

rate(s) quoted cover all the goods and/or works specified in the bidding documents; that the price(s)

and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and

calculations will be at my own risk.

4. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions

devolving on me under this agreement as the principal liable for the due fulfillment of this contract.

5. I declare that I have no participation in any collusive practices with any bidder or any other person

regarding this or any other bid.

6. I confirm that I am duly authorised to sign this contract.

Name (print) .................................................

Witnesses capacity .................................................

1 .................................... Signature .................................................

2. .................................... Name of firm .................................................

Date .................................................

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Mbd 7.1

Contract form - purchase of goods/works

Part 2 (to be filled in by the purchaser)

1. I.......................................................in, my, capacity as..............................................accept

your bid under reference number.............................dated....................................for the supply

of goods/works indicated hereunder and/or further specified in the annexure(s).

2. An official order indicating delivery instructions is forthcoming.

3. I undertake to make payment for the goods/works delivered in accordance with the terms and

conditions of the contract, within 30 (thirty) days after receipt of an invoice accompanied by the delivery

note.

ICT network maintenance and support

Part 1: tendering procedure

1.1 Invitation to bid ( mbd 1 )

1.2 Tender data

1.3 CIDB standard condition of tender

Part 2: pricing data

2.1 Pricing instruction

2.2 Firm prices form (mbd 3.1)

2.3 Non-firm prices form (mbd 3.2)

2.4 Price schedule

Part 3: agreements and contract data

3.1 Form of acceptance

3.2 Contract data

3.3 Formal contract (mbd 7.1)

Part 4: returnable documents

4.1 Returnable documents required for evaluation purpose

• Municipal Rates and Taxes (Municipal Rates and Taxes (The municipal rates and taxes or municipal

charges owed by bidder or any of its directors to the municipality must not be in arrears for more

than three months)

• SHERQ Regulations
• Invitation to Bid ( MBD 1)
• Form of Offer / Acceptance
• Pricing Schedule – Firm Prices (MBD 3.1)
• Non-firm prices form (MBD 3.2)
• Declaration of Interest Form ( MBD 4 )
• Declaration for Procurement above R10 000 000 ( MBD 5)
• Preference Claim Form ( MBD 6.1 )
• Declaration Certificate for Local Content ( MBD 6.2 )
• Declaration for Purchase of Goods (MBD 7.1)
• Declaration of Bidder’s past SCM practices ( MBD 8 )
• Certificate of Independent Bid Determination ( MBD 9 )
• Certified copy of B-BBEE Certificate or Sworn Affidavit signed by the Commissioner of Oath. A

consolidated certificate or sworn statement in case of Joint Venture (Failure to attach certificate

will lead to non- allocation of points). Refer to evaluation criteria for more information regarding

specific goals.

• Valid Tax Clearance Certificate or SARS Pin
• Financial Statements for the past three years
• Central Supplier Database (CSD) Registration Report
• Additional Soft copy of Bid Document must be submitted on Memory Stick

4.2 Other documents required for evaluation purpose

4.3 Documents that will be incorporated in the contract

Part 5: scope of work

5.1 Evaluation criteria

5.2 Pricing schedule (bill of quantities)

5.3 Specifications

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1.1 Tender notice and invitation to tender

Invitation to bid mbd 1

Uniformity published in August 2019 are included in this document.

F1.1 The employer is City Power Johannesburg (SOC) Ltd

F1.2 The tender documents issued by the employer comprise:

Part 1: Tendering procedure

1.1 Invitation to Bid ( MBD 1 )

1.2 Tender data

1.3 CIDB Standard conditions of tender (updated August 2019)

Part 2: Pricing data

2.1 Pricing instruction

2.2 Firm Prices Form (MBD 3.1)

2.3 Non-firm prices form (MBD 3.2)

2.4 Price Schedule

Part 3: Agreements and contract data

3.1 Form of acceptance

3.2 Contract data

3.3 Formal contract (MBD 7.1)

Part 4: Returnable documents

.1 Returnable documents required for evaluation purpose

• Municipal Rates and Taxes (The municipal rates and taxes or municipal charges owed by

bidder or any of its directors to the municipality must not be in arrears for more than three

months) or a lease agreement must be duly signed by both the lessor or lessee

• SHERQ Regulations
• Invitation to Bid ( MDB 1)
• Form of offer / Acceptance
• Pricing Schedule – Firm Prices (MBD 3.1)
• Non-firm prices form (MBD 3.2)
• Declaration of Interest Form ( MBD 4 )
• Declaration for Procurement above R10 000 000 ( MBD 5 )
• Preference Claim Form ( MBD 6.1 )
• Declaration Certificate for Local Content ( MDB 6.2 )
• Declaration for Purchase of Goods (MBD 7.1)
• Declaration of Bidder’s past SCM practices ( MBD 8 )
• Certificate of Independent Bid Determination ( MBD 9 )
• Certified copy of B-BBEE Certificate or Sworn Affidavit signed by the Commissioner of Oath.

A consolidated certificate or sworn statement in case of Joint Venture (Failure to attach

certificate will lead to non- allocation of points). Refer to evaluation criteria for more

information regarding specific goals.

• Financial Statements for the past three years
• Valid Tax Clearance Certificate or SARS Pin
• Central Supplier Database (CSD) Registration Report

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4.2 Other documents required for evaluation purpose

4.3 Documents that will be incorporated in the contract

Part 5: Scope of work

5.1 Evaluation Criteria

5.2 Pricing Schedule (Bill of Quantities)

5.3 Specifications

F1.4 The employer’s agent is:

Name: Thabile Mahlangeni

Address: 40 Heronmere Road, Booysens, Johannesburg

Tel: 011 490 7794

E-mail: [email protected]

F1.5 The employer’s right to accept or reject any tender offer.

F1.5.1 The employer may accept or reject any variation, deviation, tender offer, or

alternative tender, and may cancel the tender process and reject all tender offers at any

time before the formation of contract. The employer shall not accept or incur any liability

to a tenderer for such cancellation and rejection but will give written reasons for such

action upon written request to do so.

F2.1 Only those bidders who satisfy the eligibility criteria are eligible to submit tenders

and the tenderer, or his principals, is not under any restriction to do business with

employer.

F2.7 Clarification meeting are: N/A

Location: N/A

Date: N/A

Starting time: N/A

F2.8 Requests for clarification from the employer will be allowed up to five working

days before the bid closes and all questions related to the bid should be communicated

via email to the buyer responsible for the bid.

F2.12 If a tenderer wishes to submit an alternative offer, the only criteria permitted for

such alternative offer is that it demonstrably satisfies the Employer’s standards and

requirements, the details of which may be obtained from the Employer’s agent.

b) The tenderer is registered with Central System Database (CSD)

c) The tenderer is not in arrears for more than 3 months with municipal rates and taxes and municipal

service charges

d) The tenderer or any of its directors is not listed on the Register of Tender Defaulters in terms of the

Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business

with the public sector

e) The tenderer has not:

i) Abused the Employer’s Supply Chain Management System; or

ii) Failed to perform on any previous contract and has been given a written notice to this effect

f) Has completed the declaration of Interest Form and there are no conflicts of interest which may impact

on the tenderer’s ability to perform the contract in the best interest of the employer or potentially

compromise the tender process.

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1.4 CIDB standard conditions of tender

weeks before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full

cover required in terms of the conditions of contract identified in the contract data. The tenderer is

advised to seek qualified advice regarding insurance.

F.2.10 Pricing the tender offer

F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except

Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and

levies being those applicable 14 days before the closing time stated in the tender data.

F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total

of the prices.

F.2.10.3 Provide prices that are fixed for the duration of the contract, thereafter subject to price

adjustment as per formula in MBD 3.2. Please provide formula for this adjustment.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in other currencies.

F.2.11 Alterations to documents

and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt

or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the

tender documents without material deviation or qualification. A material deviation or qualification is one

which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified

in the Scope of Work,

b) significantly change the Employer's or the tenderer's risks and responsibilities under the

contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be

rectified. Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by

correction or withdrawal of the non-conforming deviation or reservation.

F.3.9 Arithmetical errors, omissions and discrepancies

F.3.9.1 Check the highest ranked tender or tenderer with the highest number of tender evaluation points

after the evaluation of tender offers in accordance with F.3.11 for:

a) the gross misplacement of the decimal point in any unit rate;

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b) omissions made in completing the pricing schedule or bills of quantities; or

c) arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in bills of quantities or

schedules of prices; or

ii) the summation of the prices.

F3.9.2 The employer must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amounts in words and amounts in figures, the amount

in words shall govern.

b) If bills of quantities or pricing schedules apply and there is an error in the line item total resulting

from the product of the unit rate and the quantity, the line item total shall govern and the rate shall

be corrected. Where there is an obviously gross misplacement of the decimal point in the unit rate,

the line item total as quoted shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required by

this checking process or in the tenderer's addition of prices, the total of the prices shall govern and

the tenderer will be asked to revise selected item prices (and their rates if bills of quantities apply)

to achieve the tendered total of the prices.

of tender, but withhold information which is not in the public interest to be divulged, which is considered

to prejudice the legitimate commercial interests of tenderers or might prejudice fair competition between

tenderers.

F3.19 Transparency in the procurement process

F3.19.1 The CIDB prescripts require that tenders must be advertised and be registered on the CIDB i-Tender

system.

F3.19.2 The employer must adopt a transparency model that incorporates the disclosure and

accountability as transparency requirements in the procurement process.

F3.19.3 The transparency model must identify the criteria for selection of projects, project information

template and the threshold value of the projects to be disclosed in the public domain at various intervals

of delivery of infrastructure projects.

F3.19.4 The client must publish the information on a quarterly basis which contains the following

information:

▪ Procurement planning process

▪ Procurement method and evaluation process

▪ Contract type

▪ Contract status

▪ Number of firms tendering

▪ Cost estimate

▪ Contract title

▪ Contract firm(s)

▪ Contract price

▪ Contract scope of work

▪ Contract start date and duration

▪ Contract evaluation reports

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F3.19.5 The employer must establish a Consultative Forum which will conduct a random audit in the

implementation of the transparency requirements in the procurement process.

F3.19.6 Consultative Forum must be an independent structure from the bid committees.

F3.19.7 The information must be published on the employer’s website.

F 3.19.8 Records of such disclosed information must be retained for audit purposes.

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Mbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: price adjustments will be allowed at the periods and times specified in the

Bidding documents (including prices subject to rates of exchange

Variations)

monthly exchange rates as issued by your commercial bank for the periods indicated hereunder: (Proof from bank

required)

based on the provisional quantities specified and unit rates incorporated by me (or us) in the said Schedule of

2016

3.5.3 SUPPLIERS invoice(s) shall be fully detailed in respect of:

3.5.3.1 Information

• The CITY POWER Purchase Order Number.
• The full description of item(s) to which the invoice(s) relate(s)
• A unique Invoice Number.
• Date of issue of the invoice.
• Company/Close Corporation Registration Number
• VAT Registration Number
• Delivery Notes Number

3.5.3.2 Value Added Tax

• Amount of VAT.
• In the event of VAT being levied at differentiated rates, each

rate invoiced.

3.5.3.3 Structure of Invoice

• Total value of GOODS AND SERVICES excluding VAT
• VAT on amount payable
• Total amount payable
• Comments if applicable
• Settlement Discount ... %

3.6 Statement of accounts

3.6.1 SUPPLIER shall submit an original monthly statement to the Financial Department by not later than

the 10th day of the month following the month in which the GOODS AND SERVICES were delivered.

3.6.2 Said statement must reflect the following:

• Opening balance (which shall be the closing balance of the immediate

preceding statement).

• Add: Amount of the current month’s invoices

Payment Terms: payment terms are 30 days from the date of receipt of the invoice and statement of

account.

3.4 Method of payment

3.4.1 SUPPLIER must elect payment by cheque or electronic fund transfer for the purpose of a contract

within 14 (fourteen) days of a purchase order being awarded. SUPPLIER must exercise its choice in

writing and submit it to CITY POWER’s Financ