Appointment of a service provider for the hiring of decor for the elderly month programme for a period of 36 months

Closing date: 11/09/2026 at 12H00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Enquiries: Mrs. Y Mqingwana, Manager: Supply Chain Management, Tel: (047) 050 1156, during office hours. Technical information: N. Mvume, Tel: 047 050 1338 / 082 576 4242, E-mail: [email protected]. Submission address: Mnquma Local Municipality, No 61-Rev Tiyo Soga Building, Blyth Street, Butterworth 4960.

Submit bids on the official forms (not to be re-typed) and deposit them in the bid box at Mnquma Local Municipality, No 61-Rev Tiyo Soga Building, Blyth Street, Butterworth 4960, before the closing time. Late bids will not be accepted. The bid box is generally open 24 hours a day, 5 days a week. Bids must remain valid for 90 days from closing. Bids submitted by a company, close corporation, or partnership/consortium/joint venture must be accompanied by the required authority (Schedules 1 or 2) and, for partnerships/consortiums/joint ventures, a joint venture agreement. All parties to a joint venture must be registered on the Central Supplier Database. Failure to complete any portion of the tender document may result in the bid being declared non-responsive. Required returnable forms include the completed tender document, pricing schedules (MBD 3.1, MBD 3.3), preference point claim (MBD 6.1), and all annexures as listed.

ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS – (NOT TO BE RE-TYPED). Bidders must complete and submit the official tender document, including all required schedules and annexures.

Preference points system applies under the Preferential Procurement Policy Framework Act and 2022 Regulations. Points are allocated for specific goals: 20 points for the tender price; 10 points for an EME or QSE at least 51% owned by black people (with fully completed and signed MBD 6.1 and a full CSD report not older than one month); 10 points for the promotion of enterprises located in the municipality (with municipal rates or municipal confirmation letter or lease agreement). Bids will be evaluated in stages, and only bids that meet the minimum qualifying criteria will proceed. The municipality is not obliged to accept the lowest or any tender.

The tender includes a detailed specification (Annexure A) and a pricing schedule and specification (Section 2). The bidder must offer goods/services at the prices reflected in the Contract Form/Price Schedule, inclusive of VAT and all other charges. Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.

Annexure B – Past Experience must be completed. Annexure C – Joint Venture Disclosure Form and Annexure D – Company Composition must be completed where applicable. Annexure E – Bid Check List is provided to ensure all required documents are included.

Pricing must be submitted on MBD 3.1 (Pricing Schedule – Firm Prices) and MBD 3.3 (Pricing Schedule and Specification). Only firm prices are accepted. The total offer must be inclusive of VAT and all other charges. The pricing schedule includes a section for the municipality to allocate points for preference goals.

Pricing must be on a firm price basis (MBD 3.1 – Pricing Schedule – Firm Prices). Bidders must submit a total offer inclusive of VAT and all other charges. No bonds or guarantees are mentioned. The bidder must not owe municipal rates and taxes or municipal charges to the municipality or any other municipality in arrears for more than three months.

Bidders must be registered on the Central Supplier Database (CSD) and provide a full CSD report not older than one month where required. Tax compliance: submit a SARS PIN or printed Tax Compliance Status (TCS) certificate; each party in a consortium/joint venture/sub-contracting arrangement must submit a separate TCS/PIN/CSD number. Foreign suppliers must complete the Pre-Award Questionnaire in Part B:3 and the Questionnaire to Bidding Foreign Suppliers. Bidders must complete and sign MBD 6.1 (Preference Points Claim). Bidders must complete the Declaration of Bidder's Past Supply Chain Management Practices (SBD 8) and the Certificate of Independent Bid Determination (SBD 9). No bids will be considered from persons in the service of the state. Bidders must complete the required company authority schedules (Schedule 1 or 2).

The General Conditions of Contract (GCC) apply to all bids, contracts and orders, excluding immovable property unless otherwise indicated. The municipality may accept the whole or part of a tender, or more than one tender, and is not obliged to accept the lowest or any tender. The municipality may request additional information or clarification after closing. A tenderer may request withdrawal of a tender after closing, at the municipality's discretion. Inducements, rewards, gifts or other abuses of the SCM system may lead to rejection, cancellation, blacklisting or other remedies. The municipality is not responsible for costs incurred in preparing tenders.

This bid is subject to the Preferential Procurement Policy Framework Act and 2022 Regulations, the General Conditions of Contract (GCC), and any other special conditions of contract. No bids will be considered from persons in the service of the state.

Evaluation includes preference points for price and specific goals as described. Bids that do not meet the minimum qualifying criteria will not proceed. The municipality may accept more than one tender and is not obliged to accept the lowest or any tender.