{"closingDate":"10 SEPTEMBER 2026","closingTime":"13H00","briefingSession":"{"date":"16 SEPTEMBER 2026","time":"13H00","venue":"e for submission of FRIDAY 25 SEPTEMBER 2026 @13:00HRS","is_compulsory":true}"}

A compulsory site inspection will be held on Wednesday 16 September 2026 at 13:00 at the EWSETA head office, 22 Wellington Road, Parktown. Attendance is mandatory; bidders must sign an attendance register. Bidders must take their own measurements and assess site conditions.

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Returnable Documents: 4.2.1 Company Registration Documents (CIPC), 4.2.2 Bidders CSD (Central Supplier Database) Report / Number, 4.2.3 Joint Venture Agreement, if applicable, 4.2.5.1 SBD 1 (Annexure 1), 4.2.5.2 SBD 4 (Annexure 2)

Returnable administrative documents include: Company Registration Documents (CIPC), CSD report/number, Joint Venture Agreement if applicable, valid B-BBEE certificate or affidavit, completed SBD forms (SBD 1, SBD 4), signed General Conditions of Purchase, POPI consent forms, and SARS Tax PIN. Bidders will not be disqualified at this stage if documents are missing, but must provide them before award.

Bidders must submit a valid CIDB certificate of 1GB or higher, a valid COIDA letter of good standing, and proof of public liability insurance of R1 million or more. Attendance at the compulsory site inspection is mandatory. Administrative documents required include CIPC registration, CSD report/number, joint venture agreement (if applicable), valid B-BBEE certificate or affidavit, completed SBD 1 and SBD 4 forms, signed Annexure 3 (General Conditions of Purchase), signed POPI consent form (Annexure 4), and SARS tax pin or tax clearance certificate. Bidders must be tax compliant and registered on the CSD. B-BBEE status level points are awarded per the 80/20 system, with level 1 scoring 20 points and non-compliant contributors scoring 0.

The purpose of this Request for Quotation (RFQ) is to appoint a suitably qualified and experienced service

provider to undertake the refurbishment of the flooring in the Chief Executive Officer (CEO)’s office at the

EWSETA Head Offices situated at Ground Floor 22 Wellington Road, Parktown 2193.

The works will entail the removal and disposal of the existing carpet flooring and the supply and installation

of new, high-quality wooden flooring, including all associated preparation and finishing works necessary to

provide a complete and professionally finished installation.

The exact dimensions of the CEO’s office are not included in this RFQ. A compulsory site inspection will

therefore be conducted to enable bidders to inspect the site, take accurate measurements, assess the

existing floor conditions and obtain all information necessary to prepare a comprehensive and accurate

quotation.

The appointed service provider will be required to provide all labour, materials, tools, equipment, transport

and associated services necessary to complete the flooring refurbishment.

The scope shall include, but shall not necessarily be limited to, the following:

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3.1. Removal of Existing Carpet

The service provider shall:

 Carefully remove the existing carpet flooring from the CEO’s office;

 Remove carpet underlay, adhesive, carpet grippers and other associated materials, where applicable;

 Remove all resulting waste and debris from the premises; and

 Take care to avoid damaging walls, skirting boards, doors, furniture, electrical installations, and other

existing fixtures.

 Dispose of the removed carpet and other waste materials responsibly and in accordance with

applicable requirements.

3.2 Floor Preparations

Following removal of the existing carpet, the service provider shall inspect and prepare the floor surface

for installation of the new flooring.

This shall include, where applicable:

 Cleaning and removal of residual adhesive and other debris;

 Minor repairs to the existing floor surface;

 Levelling or smoothing of uneven areas;

 Preparation of the subfloor to ensure that it is suitable for the proposed wooden flooring; and

 Any other reasonable preparation required to ensure a durable and professionally finished

installation.

Any substantial remedial work identified during the site inspection or after removal of the carpet must be

clearly identified and communicated to EWSETA before such additional work is undertaken.

3.3 Supply of Wooden Flooring

The service provider shall supply high-quality, durable wooden flooring suitable for professional

office use.

The proposed flooring should:

 Be suitable for a high-quality corporate office environment;

 Be durable and capable of withstanding regular office foot traffic;

 Have an appropriate professional and executive appearance suitable for the CEO’s office;

 Be of a consistent and high-quality finish;

 Be suitable for installation over the existing subfloor following appropriate preparation; and

 Be supplied with all necessary accessories and installation materials.

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Bidders must clearly state the proposed flooring type, brand/manufacturer, product specification,

thickness, finish/colour, warranty and other relevant product information in their quotation.

Bidders are encouraged to provide product images, brochures or samples where available.

3.4 Installation

The appointed service provider shall:

 Install the wooden flooring in accordance with the manufacturer's installation requirements and

applicable industry standards;

 Ensure that flooring is properly aligned, levelled and securely installed;

 Provide all required underlay, adhesives, trims, transition strips, edging and other installation

accessories;

 Ensure neat and professional finishing around walls, doorways and other fixtures;

 Reinstall or replace skirting/finishing components where required and agreed;

 Ensure that all joints, edges and transitions are neatly finished; and

 Ensure that the completed flooring is free from visible defects, damage, unevenness or poor

workmanship.

3.5 Cleaning and Handover

Upon completion of the works, the service provider shall:

 Remove all excess materials, packaging and construction waste from the site;

 Thoroughly clean the newly installed flooring and affected areas;

 Leave the CEO’s office in a clean, neat and usable condition;

 Remove all tools and equipment from the premises; and

 Conduct a final inspection with the EWSETA representative before handover.

3.6 Compulsory Site Inspection

Attendance at the site inspection is compulsory. Bidders will be required to attend the site inspection to:

 Inspect the CEO’s office and existing carpet flooring;

 Take accurate measurements of the floor area in square metres (m2);

 Assess the condition of the existing floor and subfloor;

 Determine the extent of work required for the removal of the existing carpet;

 Assess whether any floor preparation, levelling, repairs or other remedial work may be required

before installation;

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 Determine the appropriate quantity of wooden flooring, including reasonable wastage/cutting

allowance;

 Assess access requirements and any logistical considerations associated with the removal and

installation;

 Obtain any other information required to accurately cost and execute the works; and

 Raise any queries or seek clarification regarding the scope before submitting a quotation.

Bidders will be required to undertake their own measurements and site assessment. EWSETA will not be

responsible for discrepancies arising from incorrect measurements or assumptions made by a bidder who

has attended the compulsory site inspection. Bidders must carry their own equipment/tools that they will

utilise during the site inspection.

3.7 Workmanship and Quality Requirements

The appointed service provider shall be responsible for ensuring that:

 All work is performed by suitably skilled and experienced personnel;

 Materials supplied are new and of good quality;

 Installation is carried out professionally and in accordance with the manufacturer's requirements;

 The finished flooring is level, secure, properly aligned and free from visible defects;

 The work area is protected during the refurbishment;

 Existing EWSETA property and fixtures are protected against damage; and

 Any damage caused by the service provider during the execution of the work is repaired at the

service provider's cost.

3.8 Protection of EWSETA Property

The service provider shall take all reasonable precautions to protect existing furniture, walls, doors,

electrical fittings, fixtures and other EWSETA property during the execution of the works.

Where furniture needs to be moved to facilitate the work, the bidder will be responsible for this requirement

and must make provision for the safe movement and reinstatement of such furniture as part of its quotation,

unless otherwise agreed with EWSETA.

3.9 Completion Period

The bidder must indicate the proposed turnaround time for completion as part of the bid submission.

The appointed service provider shall commence the work with EWSETA as soon as possible and over

weekend (Saturday & Sunday) to minimise disruption to the CEO's office and normal business operations.

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3.10 Warranty

The service provider must provide details of the manufacturer's warranty for the proposed wooden flooring

as well as any workmanship/installation warranty applicable to the works.

The warranty period and terms must be clearly stated in the quotation.

3.11 Deliverables

The appointed service provider will be required to deliver:

1. Removal and responsible disposal of the existing carpet flooring;

2. Preparation of the existing floor/subfloor;

3. Supply of high-quality wooden flooring and all required accessories;

4. Professional installation of the wooden flooring;

5. Completion of all associated finishing works;

6. Removal of all waste and construction debris;

7. Cleaning of the work area; and

8. Handover of a completed, clean and professionally finished CEO's office.

3.12 Bidder's Responsibility

It is the responsibility of each bidder to ensure that sufficient information is obtained during the compulsory

site inspection to enable the bidder to submit an accurate, comprehensive and competitive quotation.

Bidders must submit a detailed project plan covering removal of existing carpet, subfloor preparation, installation, finishing, cleaning, disposal, project programme, risk management, material data sheets, and quality control measures.

many skills-related needs of the sector and its respective labour markets. By carrying out its primary

mandate, the EWSETA incrementally achieves skills development

2. Purpose

The purpose of this Request for Quotation (RFQ) is to appoint a suitably qualified and experienced service

provider to undertake the refurbishment of the flooring in the Chief Executive Officer (CEO)’s office at the

EWSETA Head Offices situated at Ground Floor 22 Wellington Road, Parktown 2193.

resources, qualifications and abilities to deliver the required Service. All submissions will be

regarded in a fair manner in terms of evaluation criteria and process. The received proposals will be

evaluated in the following four (4) stages:

The RFQ stages: evaluated in four (04) stages as follows:

STAGE 1: Mandatory Requirements

STAGE 2: Pre-Qualification Criteria: Returnable Administrative documents

STAGE 3: Functionality Criteria

STAGE 4: Price and Specific Goals

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4.1 Stage 1: mandatory requirements

score

Relevant previous experience and Reference 3 or more relevant reference letters 30

Letters attached = 30 points

Reference letters from previous clients for 2 relevant reference letter attached =

completed projects involving flooring installation, 20 points

flooring refurbishment, wooden/laminate/vinyl

flooring installation, or similar works.

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1 relevant reference letter attached =

NB: The Reference Letter(s) must not be older 10 points

than three (03) years, must be on:

(a) The letterhead of the previously No or unsatisfactory reference letter(s)

serviced client and attached = 0 points

(b) Should reflect at least the name of the

client,

(c) Title of the related work conducted,

(d) Year(s) conducted and completed,

(e) Contactable reference name and

contact details, and

(f) Be signed by the appropriate delegate.

(g) The Reference Letter should indicate

the quality of the service rendered.

Qualifications of Key Personnel – Project Qualifications 15

Relevant NQF level 6 or higher

Relevant qualification = 15 pointsThe bidder must submit certified copies of the

proposed Project Manager's qualifications.

Relevant NQF level 5 qualification = 10

pointsQualification should be in construction

management, building science, quantity

Relevant NQF level 4 qualification = 5surveying, project management or a related field

points

NB: Bidders must attach relevant certified

Certification may not be older than 6 qualification/certificate/uncertified

months. qualifications = 0 points

accompanied by a SAQA evaluation.

Key Personnel Experience-Project Manager Experience in the role applied for 25

The potential bidder must attach a brief CV of More than 10 years' relevant

experience in managing flooringthe project manager indicating relevant

installation/refurbishment or similarexperience, “experience managing flooring

construction projects = 25 points

installation/refurbishment or similar

construction projects” 6 - 9 years relevant experience in

managing flooring

installation/refurbishment or similar

construction projects = 15 points

3 – 5 years relevant experience in

managing flooring

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installation/refurbishment or similar

construction projects =10 points

Less than 3 years of relevant

experience = 10 points

Issue Date THURSDAY 10 SEPTEMBER 2026

Compulsory site inspection wednesday 16 september 2026

@ Ewseta head office, time: @13h00

of new, high-quality wooden flooring, including all associated preparation and finishing works necessary to

provide a complete and professionally finished installation.

The exact dimensions of the CEO’s office are not included in this RFQ. A compulsory site inspection will

therefore be conducted to enable bidders to inspect the site, take accurate measurements, assess the

existing floor conditions and obtain all information necessary to prepare a comprehensive and accurate

quotation.

3. Scope of work

 Remove all excess materials, packaging and construction waste from the site;

 Thoroughly clean the newly installed flooring and affected areas;

 Leave the CEO’s office in a clean, neat and usable condition;

 Remove all tools and equipment from the premises; and

 Conduct a final inspection with the EWSETA representative before handover.

3.6 Compulsory Site Inspection

responsible for discrepancies arising from incorrect measurements or assumptions made by a bidder who

has attended the compulsory site inspection. Bidders must carry their own equipment/tools that they will

utilise during the site inspection.

3.7 Workmanship and Quality Requirements

site inspection to enable the bidder to submit an accurate, comprehensive and competitive quotation.

4. Evaluation criteria

are not submitted = 0 points

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 Quality control and workmanship

measures, including proposed

inspection and handover process

Total 100

4.4 Stage 4: Pricing and Preference Points Stage

4.4.1 The applicable preference point system for this tender is the 80/20 preference points system; 80

points are awarded for price, and 20 points are awarded for specific goals.

4.4.2 The points scored in respect of specific goals will be added to the points scored for price.

4.4.3 The following formula will be used to calculate the points for Price:

Pt  P min

Ps  80 1(  )

standardised pricing schedule reflecting the verified floor area and relevant quantities will thereafter be

issued to all bidders who attended the compulsory site inspection.

No financial proposal is required at RFQ submission stage. After the compulsory site inspection, EWSETA will issue a standardised pricing schedule based on verified measurements. Pricing must include removal and disposal of carpet, furniture removal, floor preparation, supply and installation of wooden flooring, underlay, skirting, transport, waste disposal, and VAT.

B-BBEE status level contribution points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Bidders must submit valid B-BBEE certificates. Sub-contracting more than 25% to non-qualifying enterprises may forfeit points.

The Energy and Water Sector Education and Training Authority (EWSETA) is a statutory body

established through the Skills Development Act No (the Act) to enable its stakeholders to

advance the national and global position of the energy and water sector by facilitating the effective

development of skills required to respond to related imperatives as envisaged in the National

Development Plan (NDP).

 Carefully remove the existing carpet flooring from the CEO’s office;

 Remove carpet underlay, adhesive, carpet grippers and other associated materials, where applicable;

 Remove all resulting waste and debris from the premises; and

 Take care to avoid damaging walls, skirting boards, doors, furniture, electrical installations, and other

existing fixtures.

 Dispose of the removed carpet and other waste materials responsibly and in accordance with

applicable requirements.

3.2 Floor Preparations

 Cleaning and removal of residual adhesive and other debris;

 Minor repairs to the existing floor surface;

 Levelling or smoothing of uneven areas;

 Preparation of the subfloor to ensure that it is suitable for the proposed wooden flooring; and

 Any other reasonable preparation required to ensure a durable and professionally finished

installation.

 Be suitable for a high-quality corporate office environment;

 Be durable and capable of withstanding regular office foot traffic;

 Have an appropriate professional and executive appearance suitable for the CEO’s office;

 Be of a consistent and high-quality finish;

 Be suitable for installation over the existing subfloor following appropriate preparation; and

 Be supplied with all necessary accessories and installation materials.

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 Install the wooden flooring in accordance with the manufacturer's installation requirements and

applicable industry standards;

 Ensure that flooring is properly aligned, levelled and securely installed;

 Provide all required underlay, adhesives, trims, transition strips, edging and other installation

accessories;

 Ensure neat and professional finishing around walls, doorways and other fixtures;

 Reinstall or replace skirting/finishing components where required and agreed;

 Ensure that all joints, edges and transitions are neatly finished; and

 Ensure that the completed flooring is free from visible defects, damage, unevenness or poor

workmanship.

3.5 Cleaning and Handover

 All work is performed by suitably skilled and experienced personnel;

 Materials supplied are new and of good quality;

 Installation is carried out professionally and in accordance with the manufacturer's requirements;

 The finished flooring is level, secure, properly aligned and free from visible defects;

 The work area is protected during the refurbishment;

 Existing EWSETA property and fixtures are protected against damage; and

 Any damage caused by the service provider during the execution of the work is repaired at the

service provider's cost.

3.8 Protection of EWSETA Property

experience = 0 points

Project Plan and Material Data Sheets The project plan fully covers all aspects 30

of the scope of work, is detailed and

explaining how the proposed works will be understanding of the requirements,

executed. The plan must include the proposed provides a realistic implementation

flooring materials and the manufacturer's programme, and includes relevant

material/product data sheets. material/product data sheets for the

proposed flooring = 30 points

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

in SCC.

c. Notices

i. Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified

mail and any other notice to him shall be posted by ordinary mail to the address furnished in his bid

or to the address notified later by him in writing and such posting shall be deemed to be proper service

of such notice

ii. The time mentioned in the contract documents for performing any act after such aforesaid notice has

been given, shall be reckoned from the date of posting of such notice.

d. Taxes and Duties

i. A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such

levies imposed outside the purchaser’s country.

ii. A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until

delivery of the contracted goods to the purchaser.

iii. No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award

of a bid the Department must be in possession of a tax clearance certificate, submitted by the bidder.

1. Removal and responsible disposal of the existing carpet flooring;

2. Preparation of the existing floor/subfloor;

3. Supply of high-quality wooden flooring and all required accessories;

4. Professional installation of the wooden flooring;

5. Completion of all associated finishing works;

6. Removal of all waste and construction debris;

7. Cleaning of the work area; and

 Removal and disposal of the existing carpet flooring;

 Removal of furniture

 Floor preparation, including any required minor levelling or preparation works;

 Supply of the proposed wooden flooring per m2;

 Supply of underlay and other required installation materials;

 Installation of the wooden flooring;

 Skirting, trims, edging and transition strips, where applicable;

 Transport and delivery;

 Removal and disposal of installation waste;

 Any other costs directly associated with the completion of the works; and

 VAT, where applicable.

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thickness, finish/colour, warranty and other relevant product information in their quotation.

weekend (Saturday & Sunday) to minimise disruption to the CEO's office and normal business operations.

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3.10 Warranty

as well as any workmanship/installation warranty applicable to the works.

the table below with the bid documents by the closing date and time of the bid

Compliance Yes No

4.1.1 Valid CIBD certificate of 1GB or higher

4.1.2 Valid company letter of good standing with the compensation fund (COIDA

certificate)

4.1.3 Valid proof of public liability insurance from 1 million and above at any insurance

company of your choice

4.1.4 Compulsory site inspection: Bidders are required to attend a compulsory site

inspection scheduled for Wednesday 16 September 2026 @ 13:00 at the

EWSETA head office situated at 22 Wellington Road, Parktown 2193. Bidders will

be furnished with an attendance register upon arrival which must be signed by the

company representative. This register will serve as the official record of attendance

and will be used to verify compliance with this requirement during the evaluation

process.

4.2 Stage 2: pre-qualification criteria: returnable administrative documents

plan: The project plan covers most of the

 Removal of existing carpet, preparation requirements, but some aspects are

of subfloor, installation, finishing, insufficiently detailed or omitted.

cleaning and disposal Material/product data sheets are

 Detailed project programme indicating submitted but may lack some relevant

activities, sequence and estimated information = 15 points

completion timeframes

 Risk management and measures to The project plan covers only a few

ensure no breakage of materials or any elements of the requirements, lacks

door, walls and furniture disruption to sufficient detail and/or provides limited

the CEO's office and EWSETA information on the proposed approach.

operations Material/product data sheets are

 Material data sheets for proposed incomplete or insufficient = 10 points

wooden flooring, including product

specifications, durability, thickness, No project plan is submitted, or the

finish, installation requirements and submission does not align with the

warranty requirements of the scope of work.

of the bidder be in order at the time of award. Failure of the bidder for not complying with their tax

matters at the time of award will result in the bidder being disqualified.

5.2 The EWSETA will not be liable to reimburse any costs incurred by applicants in preparing their

proposals.

5.3 Bids received late shall not be considered under any circumstances. A bid will be considered late

if it arrives after 13h00 on/after the closing date.

5.4 EWSETA does not bind itself into making an appointment from proposals and offers received.

5.5 EWSETA reserves the right, at its sole discretion, to cancel this request for proposals,

presentations and price or not to make any appointment at all.

5.6 EWSETA will not make upfront payments.

5.7 Successful bidder must undertake to abide by the confidentiality undertakings contained in the

agreement to be concluded.

5.8 The successful bidder will be informed of the outcome. A contract will only be deemed to be

concluded when reduced to writing and signed by the designated responsible person of both

5.9 parties (duly authorised). The designated responsible person of the EWSETA is the Chief

termination, and/or reporting to the National Treasury.

combining their expertise, property, capital, efforts, skill and knowledge in an activity for

the execution of a contract.

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Annexure 3: EWSETA GENERAL CONDITIONS OF PURCHASE

a. General

i. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense

incurred in the preparation and submission of a bid. Where applicable a non-refundable fee for

documents may be charged.

ii. With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The

Government Tender Bulletin may be obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

b. Standard

i. The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

c. Use of contract documents and information; inspection

i. The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or

on behalf of the purchaser in connection therewith, to any person other than a person employed by

the supplier in the performance of the contract. Disclosure to any such employed person shall be

made in confidence and shall extend only so far as may be necessary for purposes of such

performance.

ii. The supplier shall not, without the purchaser’s prior written consent, make use of any document or

information mentioned in GCC clause 5.1 except for purposes of fulfilling the contract.

iii. Any document, other than the contract itself mentioned in GCC clause 5.1, remain the property of the

purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s

performance under the contract, if so, required by the purchaser.

iv. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance

of the supplier and to have them audited by auditors appointed by the purchaser, if so, required by

the purchaser.

d. Patent rights

i. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,

trademark, or industrial design rights arising from use of the goods or any part thereof by the

purchaser.

e. Performance security

i. Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish

to the purchaser the performance security of the amount specified in SCC.

ii. The proceeds of the performance security shall be payable to the purchaser as compensation for any

loss resulting from the supplier’s failure to complete his obligations under the contract.

iii. The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

16. a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the

purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding

documents or another form acceptable to the purchaser; or

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17. a cashier’s or certified cheque

i. The performance security will be discharged by the purchaser and returned to the supplier not later

than thirty (30) days following the date of completion of the supplier’s performance obligations under

the contract, including any warranty obligations, unless otherwise specified in SCC.

b. Use of contract documents and information; inspection

i. The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or

on behalf of the purchaser in connection therewith, to any person other than a person employed by

the supplier in the performance of the contract. Disclosure to any such employed person shall be

made in confidence and shall extend only so far as may be necessary for purposes of such

performance.

ii. The supplier shall not, without the purchaser’s prior written consent, make use of any document or

information mentioned in GCC clause 5.1 except for purposes of fulfilling the contract.

iii. Any document, other than the contract itself mentioned in GCC clause 5.1, remains the property of

the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s

performance under the contract if so, required by the purchaser.

iv. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance

of the supplier and to have them audited by auditors appointed by the purchaser, if so, required by

the purchaser.

c. Patent rights

i. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,

trademark, or industrial design rights arising from the use of the goods or any part thereof by the

purchaser.

d. Performance security

i. Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish

to the purchaser the performance security of the amount specified in SCC.

ii. The proceeds of the performance security shall be payable to the purchaser as compensation for any

loss resulting from the supplier’s failure to complete his obligations under the contract.

iii. The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

18. a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the

purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding.

19. documents or another form acceptable to the purchaser; or (b) a cashier’s or certified cheque

i. The performance security will be discharged by the purchaser and returned to the supplier not later

than thirty (30) days following the date of completion of the supplier’s performance obligations under

the contract, including any warranty obligations unless otherwise specified in SCC.

b. Inspections, tests, and analyses

i. All pre-bidding testing will be for the account of the bidder.

ii. 8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage

during production or execution or on completion be subject to inspection, the premises of the bidder

or contractor shall be open, at all reasonable hours, for inspection by a representative of the

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iii. 8.3 If there are no inspection requirements indicated in the bidding documents and no mention is

made in the contract, but during the contract period it is decided that inspections shall be carried out,

the purchaser on their own shall make the necessary arrangements, including payment arrangements

with the testing authority concerned.

iv. 8.4 If the inspections, tests, and analyses referred to in clauses 8.2 and 8.3 show the supplies to be

in accordance with the contract requirements, the cost of the inspections, tests, and analyses shall

be defrayed by the purchaser.

v. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such supplies or services are accepted or not, the cost in

connection with these inspections, tests, or analyses shall be defrayed by the supplier.

vi. Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

vii. Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected

if found not to comply with the requirements of the contract. Such rejected supplies shall be held at

the cost and risk of the supplier who shall, when called upon, remove them immediately at his own

cost and forthwith substitute them with supplies that do comply with the requirements of the contract.

Failing such removal, the rejected supplies shall be returned at the suppliers’ cost and risk. Should

the supplier fail to provide the substitute supplies forthwith, the purchaser may, without giving the

supplier further opportunity to substitute the rejected supplies, purchase such supplies as may be

necessary at the expense of the supplier.

viii. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract

on account of a breach of the conditions thereof or to act in terms of Clause 23 of GCC.

c. Packing

i. The supplier shall provide such packing of the goods as is required to prevent their damage or

deterioration during transit to their final destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during transit and exposure to extreme

temperatures, salt, and precipitation during transit, and open storage. Packing, case size, and weights

shall take into consideration, where appropriate, the remoteness of the goods’ final destination and

the absence of heavy handling facilities at all points in transit.

ii. The packing, marking, and documentation within and outside the packages shall comply strictly with

such special requirements as shall be expressly provided for in the contract, including additional

requirements, if any, specified in SCC, and in any subsequent instructions ordered by the purchaser.

d. Delivery and documents

i. Delivery of the goods shall be made by the supplier in accordance with the terms specified in the

contract. The details of shipping and/or other documents to be furnished by the supplier are specified

in SCC.

ii. Documents to be submitted by the supplier are specified in SCC.

e. Insurance

i. The goods supplied under the contract shall be fully insured in a freely convertible currency against

loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery in the

manner specified in the SCC.

f. Transportation

i. Should a price other than an all-inclusive delivered price be required, this shall be specified in the

g. Incidental services

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i. The supplier may be required to provide any or all of the following services, including additional

services, if any, specified in SCC:

20. performance or supervision of on-site assembly and/or commissioning of the supplied goods;
21. furnishing of tools required for assembly and/or maintenance of the supplied goods;
22. furnishing of a detailed operations and maintenance manual for each appropriate unit of the

supplied goods;

23. performance or supervision or maintenance and/or repair of the supplied goods, for a period of

time agreed by the parties, provided that this service shall not relieve the supplier of any warranty

obligations under this contract; and

24. training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, startup,

operation, maintenance, and/or repair of the supplied goods.

i. Prices charged by the supplier for incidental services, if not included in the contract price for the goods,

shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to

other parties by the supplier for similar services.

b. Spare parts

c. As specified in SCC, the supplier may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the supplier:

25. such spare parts as the purchaser may elect to purchase from the supplier, provided that this

election shall not relieve the supplier of any warranty obligations under the contract; and

26. in the event of termination of production of the spare parts: of 51

purchaser to procure needed requirements; and

28. following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and

specifications of the spare parts, if requested.

a. Warranty

i. The supplier warrants that the goods supplied under the contract are new, unused, of the most recent

or current models, and that they incorporate all recent improvements in design and materials unless

provided otherwise in the contract. The supplier further warrants that all goods supplied under this

contract shall have no defect, arising from design, materials, or workmanship (except when the design

and/or material is required by the purchaser’s specifications) or from any act or omission of the

supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the

country of final destination.

ii. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the

case may be, have been delivered to and accepted at the final destination indicated in the contract,

or for eighteen (18) months after the date of shipment from the port or place of loading in the source

country, whichever period concludes earlier, unless specified otherwise in SCC. 15.3 The purchaser

shall promptly notify the supplier in writing of any claims arising under this warranty.

iii. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all

reasonable speed, repair or replace the defective goods or parts thereof, without costs to the

purchaser.

iv. If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC,

the purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk

and expense and without prejudice to any other rights which the purchaser may have against the

supplier under the contract.

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b. Payment

i. The method and conditions of payment to be made to the supplier under this contract shall be

specified in SCC.

ii. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note

and upon fulfillment of other obligations stipulated in the contract.

iii. Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after

submission of an invoice or claim by the supplier.

iv. 16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

c. Prices

i. Prices charged by the supplier for goods delivered and services performed under the contract shall

not vary from the prices quoted by the supplier in his bid, with the exception of any price adjustments

authorized in SCC or in the purchaser’s request for bid validity extension, as the case may be.

d. Contract amendments

i. No variation in or modification of the terms of the contract shall be made except by a written

amendment signed by the parties concerned.

e. Assignments

i. The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except

with the purchaser’s prior written consent.

f. Subcontracts

i. The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not

already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier

from any liability or obligation under the contract.

g. Delays in the supplier’s Performance

i. Delivery of the goods and performance of services shall be made by the supplier in accordance with

the time schedule prescribed by the purchaser in the contract.

ii. If at any time during the performance of the contract, the supplier or its subcontractor(s) should

encounter conditions impeding the timely delivery of the goods and performance of services, the

supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely duration and its

cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall evaluate

the situation of 51

iii. No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a

national department, provincial department, or local authority.

iv. The right is reserved to procure outside of the contract small quantities or to have minor essential

services executed if an emergency arises, the supplier’s point of supply is not situated at or near the

place where the supplies are required, or the supplier’s services are not readily available.

v. Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery

obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause

vi. unless an extension of time is agreed upon pursuant to GCC Clause 21.2 without the application of

penalties.

vii. Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall,

without cancelling the contract, be entitled to purchase supplies of similar quality and up to the same

quantity in substitution of the goods not supplied in conformity with the contract and to return any

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goods delivered later at the supplier’s expense and risk, or to cancel the contract and buy such goods

as may be required to complete the contract and without prejudice to his other rights, be entitled to

claim damages from the supplier.

h. Penalties

i. Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the

services within the period(s) specified in the contract, the purchaser shall, without prejudice to its other

remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the

delivered price of the delayed goods or unperformed services using the current prime interest rate

calculated for each day of the delay until actual delivery or performance. The purchaser may also

consider termination of the contract pursuant to GCC Clause 23.

i. Termination for default

i. The purchaser, without prejudice against any other remedy for breach of contract, by written notice of

default sent to the supplier, may terminate this contract in whole or in part:

29. if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or

within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2;

30. if the Supplier fails to perform any other obligation(s) under the contract; or
31. if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in

competing for or in executing the contract.

i. In the event the purchaser terminates the contract in whole or in part, the purchaser may procure,

upon such terms and in such manner as it deems appropriate, goods, works or services similar to

those undelivered, and the supplier shall be liable to the purchaser for any excess costs for such

similar goods, works or services. However, the supplier shall continue the performance of the contract

to the extent not terminated.

ii. Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose

a restriction penalty on the supplier by prohibiting such supplier from doing business with the public

sector for a period not exceeding 10 years.

iii. If a purchaser intends to impose a restriction on a supplier or any person associated with the supplier,

the supplier will be allowed a time period of not more than fourteen (14) days to provide reasons why

the envisaged restriction should not be imposed. Should the supplier fail to respond within the

stipulated fourteen (14) days the purchaser may regard the intended penalty as not objected against

and may impose it on the supplier.

iv. Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of

the Accounting Officer / Authority, also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or may exercise control over the

enterprise of the first-mentioned person, and with which enterprise or person the first-mentioned

person, is or was in the opinion of the Accounting Officer / Authority actively associated.

v. If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish

the National Treasury, with the following information:

32. the name and address of the supplier and / or person restricted by the purchaser;
33. the date of commencement of the restriction
34. the period of restriction; and
35. the reasons for the restriction

These details will be loaded in the National Treasury’s central database of suppliers or persons

prohibited from doing business with the public sector.

i. If a court of law convicts a person of an offense as contemplated in sections 12 or 13 of the Prevention

and Combating of Corrupt Activities Act, No. , the court may also rule that such person’s

name be endorsed on the Register for Tender Defaulters. When a person’s name has been endorsed

on the Register, the person will be prohibited from doing business with the public sector for a period

not less than five years and not more than 10 years. The National Treasury is empowered to determine

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the period of restriction, and each case will be dealt with on its own merits. According to the National

b. Anti-dumping and countervailing duties and rights

i. When, after the date of bid, provisional payments are required, or antidumping or countervailing duties

are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is not liable for any amount so

required or imposed, or for the amount of any such increase. When, after the said date, such a

provisional payment is no longer required or any such anti-dumping or countervailing right is

abolished, or where the amount of such provisional payment or any such right is reduced, any such

favorable difference shall on demand be paid forthwith by the contractor to the State or the State may

deduct such amounts from moneys (if any) which may otherwise be due to the contractor in regard to

supplies or services which he delivered or rendered, or is to deliver or render in terms of the contract

or any other contract or any other amount which may be due to him.

c. Force Majeure

i. Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture

of its performance security, damages, or termination for default if and to the extent that his delay in

performance or other failures to perform his obligations under the contract is the result of an event of

force majeure.

ii. If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such

conditions and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier

shall continue to perform its obligations under the contract as far as is reasonably practical and shall

seek all reasonable alternative means for performance not prevented by the force majeure event.

d. Termination for insolvency

i. The purchaser may at any time terminate the contract by giving written notice to the supplier if the

supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without

compensation to the supplier, provided that such termination will not prejudice or affect any right of

action or remedy which has accrued or will accrue thereafter to the purchaser.

e. Settlement of Disputes

i. If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in

connection with or arising out of the contract, the parties shall make every effort to resolve amicably

such dispute or difference by mutual consultation.

ii. If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual

consultation, then either the purchaser or the supplier may give notice to the other party of his intention

to commence with mediation. No mediation in respect of this matter may be commenced unless such

notice is given to the other party.

iii. Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African

court of law.

iv. Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the

36. the parties shall continue to fulfil their respective obligations under the contract unless they

otherwise agree; and

37. the purchaser shall pay the supplier any monies due to the supplier.

a. Limitation of liability

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i. Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant

to Clause 6;

38. the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any

indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest

costs, provided that this exclusion shall not apply to any obligation of the supplier to pay penalties

and/or damages to the purchaser; and

39. the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or

otherwise, shall not exceed the total contract price, provided that this limitation shall not apply to

the cost of repairing or replacing defective equipment.

a. Governing language

i. The contract shall be written in English. All correspondence and other documents pertaining to the

contract that is exchanged by the parties shall also be written in English

b. Applicable law

Mandatory requirements: valid CIBD certificate of 1GB or higher, valid COIDA letter of good standing, valid public liability insurance of R1 million or more, and attendance at the compulsory site inspection.

Evaluation is in four stages: Stage 1 - Mandatory compliance (CSD registration, tax compliance, etc.); Stage 2 - Pre-qualification (returnable administrative documents); Stage 3 - Functionality (if applicable); Stage 4 - Price and B-BBEE (80/20 system). Price contributes 80 points, B-BBEE status level contributes up to 20 points. Bidders intending to subcontract more than 25% of the contract value to an enterprise that does not qualify for at least the same points will not be awarded B-BBEE points.