Supply and delivery of four (4) hpe servers to parliament of RSA

{"closingDate":"04 September 2026","closingTime":"12H00","briefingSession":"{"date":"28 September 2026","time":"12H00","venue":"e & Time 28 September 2026 at 12H00","is_compulsory":true}"}

{"name":"Mr N Ntanjana","email":"[email protected]","phone":null,"department":null,"address":"al extension after the above days, Parliament will request approval from"}

9.1. Prospective bidders may submit their questions to [email protected] or contact the

person assigned to deal with enquiries on the advertisement for this bid.

9.2. Parliament may request bidders to provide additional pricing information to be utilised for

comparative purposes during evaluations.

9.3. Parliament reserves the right to invite shortlisted bidders to make presentations to its evaluation

team.

9.4. Parliament may request a site visit prior to awarding the bid.

9.5. The successful bidder/s must enter into a formal service level agreement with Parliament upon

appointment and must go through a security clearance process.

9.6. The successful bidder must sign confidentiality or non-disclosure agreement.

9.7. Parliament reserves the right to re-appoint or extend the service of the service provider where there

is a natural continuation of assignments.

9.8. Parliament reserves the right not to award this bid in total or part thereof.

9.9. Parliament reserves the right to award this bid to one or more bidders.

9.10. Price adjustments will only be considered if there are statutory requirements and/or unforeseen

circumstances (e.g. natural disasters, etc.).

9.11. Copyright on all materials designed and developed remains property of Parliament.

9.12. Upon arrival in the DR Site, the assigned team must adhere to all Health & Safety protocols.

9.13. Parliament will bear the costs of software licensing directly with the software vendors.

9.14. Parliament will manage all Operating Systems and software patching and maintenance.

23 initial__________

10. Proposed bill of materials:

NB: The quantities and products listed below are an indication/basis of the requirements. Bidders

may add or remove and replace items in the list below.

10.1 Servers

Qty Product # Product Description

4 P73282-B21 HPE ProLiant Compute DL380 Gen12 SFF NC Configure-to-order Server

4 P73282-B21 B19 HPE DL380 Gen12 SFF NC CTO Svr

8 P74570-B21 Intel Xeon 6527P 3.0GHz 24-core 255W Processor for HPE

8 P74570-B21 0D1 Factory Integrated

64 P69728-B21 HPE 64GB (1x64GB) Dual Rank x4 DDR5-6400 CAS-52-52-52 EC8 Registered Smart Memory Kit

64 P69728-B21 0D1 Factory Integrated

4 P75740-B21 HPE ProLiant Compute DL3XX Gen12 8SFF x1 U.3 Tri-Mode Drive Cage Kit

4 P75740-B21 0D1 Factory Integrated

4 S4S01A HPE SN1620E 32Gb 2p FC SecureHBA

4 S4S01A 0D1 Factory Integrated

4 P01366-B21 HPE 96W Smart Storage Lithium-ion Battery with 145mm Cable Kit

4 P01366-B21 0D1 Factory Integrated

4 P48918-B21 HPE ProLiant DL360 Gen11 Storage Controller Enablement Cable Kit

4 P48918-B21 0D1 Factory Integrated

4 P47781-B21 HPE MR416i-o Gen11 x16 Lanes 8GB Cache OCP SPDM Storage Controller

4 P47781-B21 0D1 Factory Integrated

4 P10097-B21 Broadcom BCM57416 Ethernet 10Gb 2-port BASE-T OCP3 Adapter for HPE

4 P10097-B21 0D1 Factory Integrated

8 P44712-B21 HPE 1800W-2200W Flex Slot Titanium Hot Plug Power Supply Kit

8 P44712-B21 0D1 Factory Integrated

8 P78145-B21 HPE C13 - C14 250V 10Amp 2m FIO Power Cord

4 BD505A HPE iLO Advanced 1-server License with 3yr Support on iLO Licensed Features

4 BD505A 0D1 Factory Integrated

4 S1A05A HPE Compute Cloud Management Server FIO Enablement

4 P72203-B21 HPE ProLiant Compute DL3XX/ML350 Gen12 CPU1 to Rear OCP SlotB x8 Cable Kit

4 P72203-B21 0D1 Factory Integrated

4 P76452-B21 HPE ProLiant Compute DL380 Gen12 8SFF/2SFF UMB OROC Cable Kit

4 P76452-B21 0D1 Factory Integrated

4 P48820-B21 HPE ProLiant DL380/DL560 Gen11 2U High Performance Fan Kit

4 P48820-B21 0D1 Factory Integrated

4 P50400-B21 HPE Gen11 2U Bezel Kit

4 P50400-B21 0D1 Factory Integrated

4 P52341-B21 HPE ProLiant DL3XX Gen11 Easy Install Rail 3 Kit

4 P52341-B21 0D1 Factory Integrated

4 P73325-B21 HPE ProLiant Compute Localization FIO Kit

4 P74755-B21 HPE ProLiant Compute DL380 Gen12 NS204i-u Rear Boot Device Enablement Kit

24 initial__________

4 P74755-B21 0D1 Factory Integrated

8 P74792-B21 HPE ProLiant Compute DL380 Gen12 Performance Heat Sink Kit

8 P74792-B21 0D1 Factory Integrated

4 P78279-B21 HPE NS204i-u v2 480GB NVMe Hot Plug Boot Optimized Storage Device

4 P78279-B21 0D1 Factory Integrated

4 P79552-B21 HPE ProLiant Compute 30C System Inlet Ambient Operating Temperature Configuration Tracking

4 R7A12AAE HPE Compute Ops Management Standard 5-year Upfront ProLiant SaaS

1 HA114A1 HPE Installation and Startup Service

4 HA114A1 5A6 HPE Proliant DL/ML Startup SVC

1 HU4A6A5 HPE 5Y Tech Care Essential Service

4 HU4A6A5 R2M HPE iLO Advanced Non Blade Support

4 HU4A6A50C4V HPE DL380 Gen12 Support

25 initial__________

Annexure e: contractual obligations

Conditions and Procedures to be complied with as part of the Contract with Parliament.

1. Statutory requirements

All persons employed by the Contractor working within the premises of Parliament shall

comply with the Regulations of the Occupational Health and Safety Act, Act No. as amended.

The Contractor shall designate, in writing, one of his full time employees in terms of the

provisions of General Safety Regulations or Section 8 of the Occupational Health and

Safety Act who shall be in charge of work on site.

The above designation shall be made before work commences on site. The appointed

person, for inspection purposes, shall hold one copy on site and a duplicate copy shall

be handed to NDPW / WSP employee in charge of that particular project.

The Contractor shall instruct his authorised site representative to report to the NDPW /

WSP employee who is in charge of the project.

2. General regulations

The Contractor shall submit a list of all portable electrical tools and equipment to security

before permission is granted to enter or leave the premises. Vehicles will be subjected

to a search before entry and when leaving the premises.

Contractors are not permitted to stay on the premises after their shift has been completed.

The Safety, Health and Environmental Manager (hereinafter the Safety Manager) must

authorise any work, which could affect or interfere with normal activities of Parliament.

All excavation work must be railed off or barricaded, debris or material, which cannot be

removed immediately, must be placed in such manner as to allow adequate and safe

passage.

The Safety Manager will authorise areas where rubble and other material may be stored.

The Contractor will stay confined to the area of his work.

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Submission of bids

17. The electronic bid submissions must be emailed to [email protected]

on or before the closing date and time. No faxed copies will be accepted.

Time frames

18. Bidders are advised that Parliament reserves the right to change any of the dates

indicated.

19. The timing and sequencing of events resulting from this Bid will be determined by

Parliament.

Ownership of Proposals

20. All proposals in response to this bid, whether successful or unsuccessful, will become

the property of Parliament.

21. Any costs incurred by the service providers in preparing and submitting their response

to the RFB will be the sole responsibility of the service provider.

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Preferential Point System

22. The following preference point systems are applicable to all bids:

a) the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

b) the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

23. The value of this bid is estimated to be below R50 000 000 (all applicable taxes

included) and therefore the 80/20 system shall be applicable.

23.1 Preference points applicable for this bid will be 80/20. Points will be awarded for:

(a) Price 80

(b) Specific HDI and/or RDP Goals 20

Calculation of points for HDI and/or RDP Goals

Bidders must complete column 3 to indicate the points they are claiming.

Points will only be awarded to a bidder who has claimed points and who has supplied

the supporting documents as listed in the table below:

Specific goals: Number Points Bidders must supply the

of claimed following documents when

points: by the claiming preference points:

Bidder

HDI goals

Black 6 ID Document/CSD Report

Women 4 ID Document/CSD Report

People with disabilities 3 Medical Certificate/CSD Report

Rdp goals

Youth 4 ID Document/CSD Report

SMMEs 3 Annual Turnover/CSD Report

HDI – Historically Disadvantaged Individual as defined in Parliament’s Preferential

Procurement Policy.

RDP – Reconstruction and Development Programme as defined in the Government Gazzette

Notice No. .

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Discounts

24 When calculating comparative prices, Parliament will take into account any discounts

which have been offered unconditionally.

25 A discount which has been offered conditionally will be implemented when payment

is effected despite not being taken into account for evaluation purposes.

Bid Declaration

26 Only a bidder who has completed and signed the declaration part of the tender

documentation will be considered for preference points.

Visits / Meetings / Inspection

27 As part of the adjudication process Parliament may request certain providers to

organize a visit to an existing facility under the management of the service provider

to gain an understanding of the provider’s service standards.

28 Parliament may require presentations or meetings with bidders, at the cost of bidders,

as part of the evaluation process to provide further information, submission of

substantiating documentation or clarification to Parliament as deemed necessary.

Award of Bid

29 The award of this Bid by the Secretary to Parliament shall constitute a binding

contract, and such acceptance may be by letter, email or facsimile message.

30 The Secretary to Parliament may award this Bid to more than one successful Bidder,

either in full or in part.

31 Parliament reserves the right not to award this contract.

32 Service Level Agreements, where applicable, will be concluded with the successful

service provider.

Subcontracting

33 A person awarded a contract may not sub-contract any part of the contract after an

award has been made. Bidders must indicate upfront their intention to sub-contract

and submit the sub-contractors relevant documentation.

Other

34 Parliament may amend or cancel this Bid before the award should Parliament deem

it necessary.

8 initial__________

Security and occupancy

35 Security

All the areas covered by this contract fall within areas defined in the relevant Security

and Access Acts as “Restricted Areas” and all of the provisions of these Acts will

apply to this contract.

All buildings involved in this contract are subject to stringent access control for all personnel

and for materials delivered to and removed from the site. In addition, all workmen and staff

on site or in any way involved in this contract are subject to prior security clearance.

Bidders will be required to submit a list of the minimum sufficient persons required affecting

the work on site plus those directly involved on site with this contract. If any person is

rejected for security reasons Bidder will be required to replace them on their list. If the Bidder

is ultimately unable to offer personnel with satisfactory security clearance his Bid may be

rejected on such grounds.

Any person rejected by the SAPS for failing to meet the security requirements, inclusive of

security clearance, wandering away from an escort or from the immediate contract area, or

any misconduct on the site will immediately, without any recourse by the Contractor, be

removed from site and refused re-entry to site. This refusal to site shall be in addition to any

legal action the SAPS may institute.

Successful Bidder will be required to hand in to the Department within Forty-Eight (48) hours

after being requested, following formal acceptance of the Bid, the following information:

• Full names of each of the persons intended to be utilized on site, including supervisory

staff.

• Position in firm plus service to be performed.

• Intended areas they will be working in.

• A copy of Identification Document, certified as a true copy of the original by the SAPS. –

Such document shall be the original certified copy.

• Home address.

The Bidder are recommended to have such documentation, both for their own staff and for

their Sub-contractors, if applicable, available prior to the closing date of Bids so as to

minimise delays in security clearance of personnel once the Bid is awarded.

Any time lost due to delays in submitting the called for list of personnel required entering

site, the rejection of personnel on the list, or the subsequent removal and banning from site

of personnel will not be accepted as motivation for extension of the contract period.

Such clearance for this project shall remain valid for a period not exceeding 12 months and

shall only apply for this project.

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In addition, the Oath of Secrecy form attached to this Bid document shall be fully completed

and every person having necessity to observe or work with any part of documentation

relating to this project is it on or off site.

Legible copies of the Oath of Secrecy document may be made. (will be provided to the

successful bidder)

36 Safeguarding of documents

This project has been classified by the authorities as “Confidential”. As such, all

specifications and drawings must be kept in a safe place at all times, and under no

circumstances may they be shown or distributed to parties not directly concerned with the

project.

All documents will be individually numbered on issue and records kept as to what documents

have been issued to whom.

It will be the responsibility of the service provider to ensure that drawings do not get issued

to unauthorized persons, that all superseded drawings are kept in a secure place until they

have been destroyed, and that current drawings are kept in a safe and secure environment.

All documents issued to sub-contractors or suppliers must be signed for, and such sub-

contractors and suppliers must also accept responsibility for the safeguarding of such

documents while they are in their possession.

All documentation shall be strictly handled as set out in the NIA Minimum Information

Security Standards (MISS), a copy of which shall be provided to the successful contractor

at the time of site hand over.

It will be the main contractor's responsibility to familiarise themselves with the MISS

document and make sure his personnel and sub-contractors are advised accordingly.

Bidders must maintain strict confidentiality relating to all information provided by Parliament,

Members of Parliament and Parliament officials in line with the provisions of the Protection

of Personal Information Act, 2013 (Act ).

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37 General Conditions of Contract (GCC)

a) Parliament cannot award contracts to provide goods or services to a Member of

Parliament or Cabinet, a Member of a Provincial Legislature or Member of a

Provincial Executive Council, a municipal councillor, a person in the employ of the

state whose participation in bidding for the contract may result in a conflict of interest,

or any entity in which any of the mentioned persons is a Director or has controlling or

other substantial interest.

b) Where a joint venture / partnership submits an offer for this bid, a joint venture /

partnership agreement must be attached, which specifies the names of the

companies that have formed the joint venture / partnership, the name of the joint

venture / partnership. Companies that are members of the joint venture / partnership

will be individually required to comply with tax compliance requirements by the South

African Revenue Services (SARS).

c) Parliament reserves the right, for purposes of promoting the values of

competitiveness and fairness, not to award the bid to the highest scoring bidder, if

such bidder has been awarded a bid by Parliament or has performed services for

Parliament during the last twelve (12) months prior to the closing date of the bid.

d) In terms of Section 4(1) of the Competition Act No., as amended, an

agreement between, or concerted practice by, firms, or a decision by an association

of firms, is prohibited if it is between parties in a horizontal relationship and if a

bidder(s) is/are or a contractor/s was/were involved in:

i.Directly or indirectly fixing a purchase or selling price or any other trading condition,

ii.Dividing markets by allocating customers, suppliers, territories or specific types of

goods or services, or

iii.Collusive bidding.

Please visit www.parliament.gov.za for detailed document.

11 initial__________

Annexure c: tax clearance requirements

IT is a condition of bidding that –

1. The taxes of the successful Bidder must be in order, or that satisfactory arrangements

have been made with the Receiver of Revenue to meet his/her tax obligations (Proof

from SARS must be submitted).

2. Bidders may submit a valid tax pin number or submit an original and valid Tax

Clearance Certificate in order not to invalidate the bid. “Refer to “Bid

Compliance Checklist”.

3. No contract shall be concluded with any bidder whose tax matters are not in order Prior

to the award of a bid, Parliament must be in possession of an original tax clearance

certificate, or tax pin number submitted by the bidder.

4. In bids where Consortia/Joint Ventures/Sub-contractors are involved, each party must

submit a separate Tax Clearance Certificate or tax pin number.

12 initial__________

Supply and delivery of four (4) hpe

Servers to parliament of RSA

Request for Bids (RFB)

The bid evaluation process consists of three (3) stages, according to the nature of the bid. A bid

must qualify for each state to be eligible to proceed to the next stage of evaluation. The stages are:

Table 1: Evaluation stages:

Applicable for this

Stage Description

RFB (yes/no)

Stage 1 Administrative requirements YES

Stage 2 Mandatory requirements YES

Stage 3 Price and preference points YES

6.1 Administrative requirements (stage 1):

Compliance with administrative requirements as stated in the standard bidding documents and the

mandatory requirements listed in this section. In this evaluation stage, all bidders who fail to provide

the required information and documentation will be disqualified from further evaluation.

6.2 Mandatory requirements (stage 2):

Compliance with the mandatory requirements listed in this section. In this evaluation stage, all

bidders who fail to provide the required information and documentation will be disqualified from

further evaluation.

6.2.1 Instruction and evaluation criteria:

6.2.1.1 Bidders must comply with ALL the requirements as per the mandatory requirements below by

providing substantiating evidence in the form of documentation or information, failing which it

will be regarded as “NOT COMPLIANT”.

6.2.1.2 Bidders must provide a unique reference number (e.g. binder/folio, chapter, section, page) to

locate substantiating evidence in the bid response.

6.2.1.3 Bidders must comply with ALL the technical mandatory requirements in order for the bid

response to proceed to the next stage of the evaluation.

17 initial__________

6.2.2 Mandatory requirements:

Description: Substantiating evidence of Evidence reference (to be

compliance (used to evaluate completed by bidder):

RFB):

1. Bidder capacity requirements:

1.1. Bidders must be an accredited Submission of valid proof of HPE Provide unique reference to

partner of Hewlett Packard certification. locate substantiating

Enterprise at a minimum level evidence in the bid

of:

• HPE Gold Partner, or response.
• HPE Platinum Partner.
• HPE Gold Partner, or
• HPE Platinum Partner

Current proof of certification

must be provided.

2. Bidder’s experience:

2.1. Bidders must have experience Submission of at least one (1) Provide unique reference to

in implementing infrastructure positive testimonial from a client locate substantiating

in a data centre within South where similar project(s) were evidence in the bid

Africa. undertaken. response.

6.3 Price and preference points evaluation (stage 3):

6.3.1 Costing and pricing conditions:

6.3.1.1 South African Pricing - The total price must be VAT inclusive and be quoted in South African

Rand (ZAR).

6.3.1.2 Total price:

(a) All quoted prices are the total price for the entire scope of required services and deliverables to

be provided by the bidder.

(b) All additional costs as well as cost of delivery, labour, S&T, overtime, etc. must be included in

this RFB.

(c) All services, accessories, upgrades and options required by the solution or specified by the client

must be included in the quoted price. If not included, suppliers will be required to supply these

accessories at no cost to the client.

(d) Parliament reserves the right to negotiate pricing with the successful bidder prior to the award

as well as envisaged quantities.

18 initial__________

6.3.1.3 These conditions will form part of the Contract between Parliament and the bidder. However,

Parliament reserves the right to include or waive the condition in the Contract.

6.3.1.4 The bidder must complete the declaration of acceptance as per par 6.3.2 below by marking with

an “X” either “ACCEPT ALL”, or “DO NOT ACCEPT ALL”, failing which the declaration will be

regarded as “DO NOT ACCEPT ALL” and the bid will be disqualified.

6.3.2 Declaration of acceptance:

Accept all do not accept

All

1. The bidder declares to ACCEPT ALL the Costing and

Pricing conditions as specified in par 6.3.1 above by

indicating with an “X” in the “ACCEPT ALL” column, or

2. The bidder declares to NOT ACCEPT ALL the Costing

and Pricing Conditions as specified in par 6.3.1 above by

(a) Indicating with an “X” in the “DO NOT ACCEPT

ALL” column, and;

(b) Provide reason and proposal for each of the

condition not accepted.

Comments by bidder:

Provide the condition reference, the reasons for not accepting the condition(s).

....................................................................................................................................

......................................................................................................................................

6.3.3 Bid pricing schedule:

6.3.3.1 The bidder must complete in full all the preference requirements.

6.3.3.2 Allocation of points per requirements: The points allocation of bidders’ responses to the

requirements will be determined by the completeness, relevance and accuracy of substantiating

evidence.

6.3.3.3 The bidder must provide a unique reference number (e.g. binder/folio, chapter, section, page)

to locate substantiating evidence in the bid response. During evaluation, Parliament reserves

the right to treat substantiation evidence that cannot be located in the RFB response, as “NOT

Compliant”.

6.3.3.4 Preference goal requirements:

(a) The applicable preference point system for this RFB and points claimed is 80/20.

(b) Failure on the part of a bidder to the 80/20 preference point systems and submit proof or

documentation required in terms of this RFB to claim preference points for the preference goal

requirements, will be interpreted to mean that preference points for specific goals are not

claimed.

19 initial__________

(c) Failure on the part of a bidder to submit proof or documentation required in terms of this tender

to claim preference points for the preference goal requirements for this RFB, will be interpreted

to mean that preference points are not claimed.

(d) Parliament reserves the right to require from a bidder, either before an RFB is adjudicated or at

any time subsequently, to substantiate any claim with regards to preferences, in any manner

required by Parliament.

(e) Parliament reserves the right to verify information / evidence provided by the bidder.

Table 3: Preference goal requirements:

Specific goals: Number Bidders must supply the following

of points: documents when claiming preference

points:

HDI goals

Black 6 ID Document/CSD Report

Women 4 ID Document/CSD Report

People with 3 Medical Certificate/CSD Report

disabilities

Rdp goals

Youth 4 ID Document/CSD Report

SMME 3 Annual Turnover/CSD Report

20 initial__________

7. The responses

Bidders’ responses must be submitted as outlined in the standard bidding documents.

7.1. Bidder’s contact details:

7.1.1. Specify name, position, address and other contact details (e-mail, telephone, etc.) of the person

within the bidder’s organisation responsible for leading the bid process and to whom all

correspondence should be directed.

7.1.2. Who, within the bidder’s organisation, will be authorised to conduct the contract negotiations and

sign the eventual contract.

7.2. Bidder’s profile:

7.2.1. Bidder’s name and address.

7.2.2. Organisational structure.

7.2.3. Commencement date of business.

7.2.4. Certificate of Incorporation.

7.2.5. Detailed bill of materials with model names and numbers clearly indicated. The bill of materials

must be signed off by the Original Equipment Manufacturer (OEM), Hewlett Packard Enterprise

(Hpe).

21 initial__________

8. Pricing structure

8.1. All pricing must be quoted in South African Rands and must be inclusive of Value Added Tax (VAT)

and delivery costs.

8.2. All costs for disbursements (e.g. accommodation, labour rates, travel, etc.) must be incorporated

into the price offer.

8.3. Price will be evaluated based on 80 points and applicable formula of calculating points scored by

each bidder.

8.4. Bidders must indicate their price elements in the pricing schedule and bill of materials below.

Unit price

Item Unit of Sub-totals

Deliverables: Qty: (incl.

no: measure: (incl. VAT):

VAT):

Supply and delivery of HPE DL380 Gen12+

1. servers to the relevant data centre at Each Four (4)

Parliament in 90 Plein Street, Cape Town

Supply of all required licences for

Management and Software – ComputeOps Five (5)

2. Annual

with iLO6 Advanced for a period of five (5) years

years.

Supply of licences for five (5) years Tech Five (5)

3. Annual

Care Essential Support. years

Provision of professional services:

4. Full Installation, Configuration, and Each One (1)

Replication of data from the old servers to

the newly acquired servers.

Grand total:

22 initial__________

13 initial__________

Contents

Contents ........................................................................................................................... 14

1 background ............................................................................................................. 15

2 objectives ................................................................................................................ 15

3 purpose of the request for bid (RFB) .................................................................. 15

4 scope of the required service ............................................................................... 16

5 project deliverables .............................................................................................. 16

6 evaluation criteria .................................................................................................. 17

7 the responses .......................................................................................................... 21

8 pricing structure .................................................................................................... 22

9 specific conditions .................................................................................................. 23

10 proposed bill of materials: ................................................................................... 24

14 initial__________

Parliament of the Republic of South Africa hereafter “Parliament” seeks to identify and appoint a suitable

service provider to supply, configure, and deliver four (4) HPE DL380 Gen 12+ servers at its premises

in Cape Town.

The new servers will serve to replace 4 HPE servers that have reached End of Life (EoL) which are

currently in production.

The decision to go with the HPE DL380 Gen12+ servers is motivated by the requirement to maintain

interoperability of the backend ICT infrastructure that comprises mainly of HPE servers and HPE storage.

2. Objectives

2.1. The broad objectives of this RFB are to:

Provide prospective service providers with adequate information in order to understand and respond to

Parliament’s requirements to supply, deliver, install and configure:

(a) 4 x HPE DL380 Gen12+ servers.

Ensure uniformity in the responses received from each prospective service provider; and

Provide a structured framework for the evaluation of proposals.

3. Purpose of the request for bid (RFB)

3.1. The purpose of this RFB is to identify and appoint a suitable service provider/s with the requisite

capacity to supply, deliver, install and configure four (4) HPE DL380 Gen12+ servers.

15 initial__________

4. Scope of the required service

4.1 The successful service provider will be required to:

Supply and deliver three (4) HPE DL380 Gen12+ servers to the relevant data centre in 90 Plein street,

Cape town.

Supply all required licences for Management and Software – ComputeOps with iLO6 Advanced for a

period of five (5) years.

Supply licences for five (5) years Tech Care Essential Support.

Provide professional services:

Full Installation, Configuration, and Replication of data from the old servers to the newly acquired

servers.

5. Project deliverables

5.1 The successful service provider must have delivered on the requirements listed in section 4

(Scope of the required services) above.

16 initial__________

Contents ........................................................................................................................... 14

1 background ............................................................................................................. 15

2 objectives ................................................................................................................ 15

3 purpose of the request for bid (RFB) .................................................................. 15

4 scope of the required service ............................................................................... 16

5 project deliverables .............................................................................................. 16

6 evaluation criteria .................................................................................................. 17

7 the responses .......................................................................................................... 21

8 pricing structure .................................................................................................... 22

9 specific conditions .................................................................................................. 23

10 proposed bill of materials: ................................................................................... 24

14 initial__________

1. Background

Parliament of the Republic of South Africa hereafter “Parliament” seeks to identify and appoint a suitable

service provider to supply, configure, and deliver four (4) HPE DL380 Gen 12+ servers at its premises

in Cape Town.

The new servers will serve to replace 4 HPE servers that have reached End of Life (EoL) which are

currently in production.

The decision to go with the HPE DL380 Gen12+ servers is motivated by the requirement to maintain

interoperability of the backend ICT infrastructure that comprises mainly of HPE servers and HPE storage.

6.3 Price and preference points evaluation (stage 3):

6.3.1 Costing and pricing conditions:

6.3.1.1 South African Pricing - The total price must be VAT inclusive and be quoted in South African

Rand (ZAR).

6.3.1.2 Total price:

(a) All quoted prices are the total price for the entire scope of required services and deliverables to

be provided by the bidder.

(b) All additional costs as well as cost of delivery, labour, S&T, overtime, etc. must be included in

this RFB.

(c) All services, accessories, upgrades and options required by the solution or specified by the client

must be included in the quoted price. If not included, suppliers will be required to supply these

accessories at no cost to the client.

(d) Parliament reserves the right to negotiate pricing with the successful bidder prior to the award

as well as envisaged quantities.

18 initial__________

6.3.1.3 These conditions will form part of the Contract between Parliament and the bidder. However,

Pricing conditions as specified in par 6.3.1 above by

indicating with an “X” in the “ACCEPT ALL” column, or

and Pricing Conditions as specified in par 6.3.1 above by

(a) Indicating with an “X” in the “DO NOT ACCEPT

ALL” column, and;

(b) Provide reason and proposal for each of the

condition not accepted.

Provide the condition reference, the reasons for not accepting the condition(s).

....................................................................................................................................

......................................................................................................................................

6.3.3 Bid pricing schedule:

6.3.3.1 The bidder must complete in full all the preference requirements.

6.3.3.2 Allocation of points per requirements: The points allocation of bidders’ responses to the

requirements will be determined by the completeness, relevance and accuracy of substantiating

evidence.

6.3.3.3 The bidder must provide a unique reference number (e.g. binder/folio, chapter, section, page)

to locate substantiating evidence in the bid response. During evaluation, Parliament reserves

the right to treat substantiation evidence that cannot be located in the RFB response, as “NOT

Compliant”.

6.3.3.4 Preference goal requirements:

(a) The applicable preference point system for this RFB and points claimed is 80/20.

(b) Failure on the part of a bidder to the 80/20 preference point systems and submit proof or

documentation required in terms of this RFB to claim preference points for the preference goal

requirements, will be interpreted to mean that preference points for specific goals are not

claimed.

19 initial__________

(c) Failure on the part of a bidder to submit proof or documentation required in terms of this tender

to claim preference points for the preference goal requirements for this RFB, will be interpreted

to mean that preference points are not claimed.

(d) Parliament reserves the right to require from a bidder, either before an RFB is adjudicated or at

any time subsequently, to substantiate any claim with regards to preferences, in any manner

required by Parliament.

(e) Parliament reserves the right to verify information / evidence provided by the bidder.

Table 3: Preference goal requirements:

Specific goals: Number Bidders must supply the following

of points: documents when claiming preference

points:

Bidders’ responses must be submitted as outlined in the standard bidding documents.

7.1. Bidder’s contact details:

7.1.1. Specify name, position, address and other contact details (e-mail, telephone, etc.) of the person

within the bidder’s organisation responsible for leading the bid process and to whom all

correspondence should be directed.

7.1.2. Who, within the bidder’s organisation, will be authorised to conduct the contract negotiations and

sign the eventual contract.

7.2. Bidder’s profile:

7.2.1. Bidder’s name and address.

7.2.2. Organisational structure.

7.2.3. Commencement date of business.

7.2.4. Certificate of Incorporation.

7.2.5. Detailed bill of materials with model names and numbers clearly indicated. The bill of materials

must be signed off by the Original Equipment Manufacturer (OEM), Hewlett Packard Enterprise

(Hpe).

21 initial__________

8.1. All pricing must be quoted in South African Rands and must be inclusive of Value Added Tax (VAT)

and delivery costs.

8.2. All costs for disbursements (e.g. accommodation, labour rates, travel, etc.) must be incorporated

into the price offer.

8.3. Price will be evaluated based on 80 points and applicable formula of calculating points scored by

each bidder.

8.4. Bidders must indicate their price elements in the pricing schedule and bill of materials below.

Safety harness (parachute type) shall be used whenever work is performed at a height of

2 meters or higher unless a suitable platform with handrails is provided.

Suitable eye protection must be used whenever there is a danger of flying particles or

splashing of chemicals.

Hearing protection shall be used whenever a noise zone is entered. Earmuffs shall

always be worn whenever a jackhammer is used.

Gloves and welding helmet shall always be used for welding operations.

The Contractor is responsible to provide the necessary protective equipment and to

ensure that it is used as required.

4. Isolation procedure

No one shall work above or on moving machinery, energy driven mechanical apparatus,

electrical panel or switchgear unless it has been isolated from power or movement by

means of applying a padlock on the main switch.

The Safety Manager must grant permission before padlock can be applied.

5. Elevated areas

No work may be performed above the heads of persons or aisles or roads unless suitable

precautions have been taken to ensure the safety of persons and property below. The

affected area must also be identified beforehand and effectively cordoned off.

All scaffolds and suspended loads must be left safe before leaving work at the end of

each day – i.e. loads lowered to the ground, scaffolds securely tied down and all loose

tools and equipment secured against falling.

Where scaffolding is erected, handrails, toe boards, etc., must be embodied and all such

equipment shall be lowered to the ground under competent supervision.

6. Tools and equipment

Contractors shall provide their own ladders, trestles, scaffolds, lifting tackle, tools and

portable electrical equipment.

Makeshift or unsafe equipment shall not be permitted on the premises and will be

confiscated for the duration of the contract.

No insulation tape or similar may be used on any electrical wiring or cables. Joints in

cables must be approved by the Safety Manager to use on the premises.

Contractors may not operate Parliament equipment, lifts and vehicles. In exceptional

instances the Safety Manager may grant permission. In such an event, the contractor

27 initial__________

shall produce a valid Certificate of Competency as described in the Occupational Health

and Safety Act. A copy of the certificate will be kept on the person of the Contractor who

operates the above-described equipment. Any employee of Parliament may ask such

Contractor to produce the said certificate.

All tools and equipment must be reported to Parliament Security whenever a Contractor

enters or leaves the premises. It is the duty of the Contractor to ensure that articles or

equipment are recorded in a Parliament register whenever it is brought on site.

7. Precautions against fires

The Contractor shall ensure that his employees do not smoke anywhere on the premises

except in identified smoking bays.

Paint, thinners, petrol, oil or any flammable materials shall be stored within a designated

area.

The Contractor shall first obtain a Hot Work Permit from NDPW/ WSP before any naked

flame or grinder is used anywhere outside a workshop.

The said permit is valid for one day only and shall be kept on the person who is using a

naked flame.

The Contractor shall take all necessary precautions to eliminate all fire hazards and to

prevent fire damage.

All fires shall be reported immediately to the Safety Manager.

8. Housekeeping and first aid

The Contractor shall uphold high standards of housekeeping.

The clinic on site will assist with first aid treatment if required. Should the employee

require further medical attention, the emergency service provider will escort the person

to the nearest hospital.

All surplus material and builder’s rubble must be removed from the premises on

completion of the contract or as otherwise specified by the Safety Manager. Parliament

reserves the right to remove such material against cost within three days after completion

of the contract.

9. Trade unions

No employees of a Contractor shall be allowed to actively further the interests of any

Trade Union on site.

28 initial__________

10. Security

The principle of security fences must be upheld at all times.

Parliament does not accept responsibility for the safekeeping of any material, tools or

equipment brought on site.

All portable tools or equipment brought on site must be removed at the end of the day’s

work.

11. Procedure in the event of an accident / incident

The Contractor shall act as ‘The Employer’ in terms of Section 16 of the Occupational

Health and Safety Act.

The Contractor shall report any injuries sustained by his employees to the Department of

Labour and the Compensation Commissioner. The injuries and responsibilities are as

defined in Section 24 of the Occupational Health and Safety Act.

All accidents / incidents shall be reported to the Safety Manager.

In the event of an accident causing the loss of a life or the possibility of the loss of a life,

no person shall disturb the site at which the accident occurred or remove any objects

involved in the accident before the arrival of an inspector from the Department of Labour.

12. Sub-contractors

The Contractor shall inform the NDPW / WSP of any Sub-Contractors who may work on

site.

The Contractor shall ensure that Appendix 1 is properly completed and submitted to

NDPW / WSP prior to commencement of work.

The Contractor shall ensure that the Sub-Contractor complies fully with statutory and

Parliament requirements.

13. Using overhead cranes and lifting trucks

The following shall apply if the Contractor has to operate overhead cranes on site: -

The Contractor shall ensure that all his employees who have to operate a crane or lift

truck to render services as stipulated in the contract, have had formal training as required

by the Occupational Health and Safety Act.

The Contractor shall ensure that the training is valid in terms of the Act.

The Contractor shall present certificates of training to NDPW / WSP before work may

commence.

29 initial__________

14. Failure to comply with procedures

Failure to comply with the contents of this document could result in legal prosecution by

the Department of Labour.

Noncompliance by the Contractor with any of the requirements as stipulated in this

document could result in any or all of the following actions being taken by the Safety

Manager:

The Contractor could be requested to leave the premises and the contract for the project

tendered for would become null and void. All costs incurred by Parliament for such

actions would be borne by the Contractor.

A specific member of staff who breaches this contractual obligation could be requested

to leave the premises without delay and would not be permitted to enter the premises in

future. Any costs incurred would be borne by the Contractor.

Equipment which would be deemed as unsafe would be confiscated by NDPW / WSP /

Parliament and returned upon completion of the specific contract. Any costs incurred

would be borne by the Contractor.

30 initial__________

comply with the Regulations of the Occupational Health and Safety Act, Act No. as amended.

provisions of General Safety Regulations or Section 8 of the Occupational Health and

The Safety, Health and Environmental Manager (hereinafter the Safety Manager) must

authorise any work, which could affect or interfere with normal activities of Parliament.

26 initial__________

3. Personal protective equipment

Safety harness (parachute type) shall be used whenever work is performed at a height of

2 meters or higher unless a suitable platform with handrails is provided.

precautions have been taken to ensure the safety of persons and property below. The

affected area must also be identified beforehand and effectively cordoned off.

cables must be approved by the Safety Manager to use on the premises.

instances the Safety Manager may grant permission. In such an event, the contractor

27 initial__________

shall produce a valid Certificate of Competency as described in the Occupational Health

and Safety Act. A copy of the certificate will be kept on the person of the Contractor who

operates the above-described equipment. Any employee of Parliament may ask such

require further medical attention, the emergency service provider will escort the person

to the nearest hospital.

All surplus material and builder’s rubble must be removed from the premises on

completion of the contract or as otherwise specified by the Safety Manager. Parliament

reserves the right to remove such material against cost within three days after completion

of the contract.

defined in Section 24 of the Occupational Health and Safety Act.

site.

The Contractor shall ensure that Appendix 1 is properly completed and submitted to

truck to render services as stipulated in the contract, have had formal training as required

by the Occupational Health and Safety Act.

document could result in any or all of the following actions being taken by the Safety