Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
175 LUNNON STREET - HILLCREST - Pretoria - 0083
Organization Type
GOVERNMENT
Published
15 Sept 2026
OCDS Reference
ocds-9t57fa-170408
The public protector south africa (ppsa) is seeking a property developer, owner, or facilities management service provider to lease office accommodation for its provincial office in durban cbd (or within a 5km radius) for a period of 9 years and 11 months, with an option to renew. The facility must provide at least 700m² of usable office space and 27 onsite parking bays, be accessible to people with disabilities and public transport, and be delivered within four months of award. Bidders must pass a four-phase evaluation, including mandatory compliance documents, a technical evaluation and site visit (each requiring a minimum of 80 out of 100 points), and an 80/20 price and specific-goals scoring, with the highest total points winning the contract.
Closing: 07 October 2026 at 11:00; bids must be deposited in the bid box at Public Protector South Africa, 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083. Late bids are not accepted.
Non-compulsory briefing: 22 September 2026, 10:00–12:00 via Microsoft Teams (Meeting ID: 317 241 049 252 446, Passcode: eP3UY9QG).
Mandatory Phase 2 documents (non-submission disqualifies): property ownership proof (title deed, deed of transfer, power of attorney/mandate, deed of sale, or signed lease), Electrical Certificate of Compliance, Plumbing Certificate of Compliance, three months' municipal statements showing rates/levies up to date, building insurance or letter of intent with insurer quotation, and Occupational Health and Safety Compliance certificate.
Functionality thresholds: Must score at least 80/100 in both Functionality A (technical evaluation) and Functionality B (site visit) to proceed to Phase 4. Technical evaluation requires 700m² office area, 27 parking bays, disability access, detailed maintenance plans, at least 4 signed reference letters (≤5 years old) for commercial leasing, CVs for Property/Building/Facility Manager (5+ years for full points), fibre optic access, 16m² fireproof server room, and A-grade or newly constructed building.
Pricing: Firm prices only (no exchange-rate variations); all-inclusive gross rental (VAT inclusive) for office space and parking bays over 9 years 11 months with annual escalations, plus detailed operating costs and tenant installation allowance. Total cost must be stated in the SBD 3.1 pricing schedule.
Specific goals (80/20 system, max 20 points): 51%+ black ownership = 10 points, 51%+ women = 5 points, 51%+ youth = 3 points, 51%+ disability = 2 points. Proof required: CIPC documents, B-BBEE certificate/sworn affidavit, SA ID, CSD, or medical certificate for disability.
Registrations and compliance: Must be registered on the Central Supplier Database (CSD) and provide SARS Tax Compliance Status (TCS) PIN or printed certificate; each consortium/joint venture party must submit separate PIN/CSD number. Bids from persons in service of the state or companies with directors in state service will not be considered.
Bid validity: 120 days from closing date. All returnable forms (SBD 1, SBD 3.1, SBD 4, SBD 6.1) must be completed and signed; missing or unsigned forms may disqualify the bid.
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Date & Time
Wednesday, 07 October 2026 - 11:00
Venue
https://teams.microsoft.com/meet/317241049252446?p=y8KoMUAXhJvF2cdxvv
Categories
Request for Bid(Open-Tender)
175 LUNNON STREET - HILLCREST - Pretoria - 0083
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Description
Source: PPSA Office Accomodation Durban Specification..pdf15 Sept
2026
Tender Published
Tender was published
07 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
PPSA Office Accomodation Durban Specification..pdf
No summary available
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Public Protector South AfricaContact Person
Tiyani Tuketane/ Cleopar Mahlangu
Phone
012-366-7252
Matched by category & region
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Open Supplier Readiness HubMedian Estimate
R 1 906 340
Range
Based on 11 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Public Protector South Africa (PPSA) requires office accommodation in Durban for its provincial office for a period of 9 years and 11 months with an option to renew. The facility must be located within the Durban CBD or within a 5km radius, easily accessible to internal and external stakeholders, and comply with Batho Pele principles for service delivery. Total usable area of 700m² comprising offices, meeting rooms, consultation rooms, server room, library, strong rooms, storage, reception, waiting areas, kitchen, canteen, wellness facilities, and ablutions per SANS 10400. Parking requirement: 27 onsite bays (19 secured/undercover, 4 lockable garage, 1 disabled staff, 2 visitor, 1 disabled visitor). Building must be disability-accessible, near public transport, professionally presented, safe and secure. Bidder must provide space-planning, interior design, architecture, engineering, facilities management and lease management services. Tenant installation/renovation proposal with designs required. Project delivery within 4 months of award.
Important Dates
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Issue date: 15 September 2026.
Non-compulsory briefing session: 22 September 2026, 10:00–12:00 via Microsoft Teams (Meeting ID: 317 241 049 252 446, Passcode: eP3UY9QG).
Closing date and time: 07 October 2026 at 11:00.
Bid validity period: 120 days from closing date.
Briefing Session
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Non-compulsory briefing session:
Attendance not mandatory but recommended for clarity on requirements.
Contact Information
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)SCM enquiries:
Technical enquiries:
Submission address (bid box):
Public Protector South Africa
175 Lunnon Street
Hillcrest Office Park
Pretoria, 0083
Service delivery address:
Durban CBD (or within 5km radius), KwaZulu-Natal.
Submission Guidelines
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Submission method: Physical deposit in bid box at Public Protector South Africa, 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083.
Closing: 07 October 2026 at 11:00. Late bids not accepted.
Bid validity: 120 days from closing date.
Returnable forms (all must be completed, signed and submitted):
Mandatory compliance documents (Phase 2):
Disqualification risks: missing or unsigned returnable forms; non-submission of mandatory documents; late submission; incomplete or misleading information; fraudulent conduct; failure to meet 80/100 in Functionality A (technical) or Functionality B (site visit).
Briefing session: Non-compulsory, 22 September 2026, 10:00–12:00 via Microsoft Teams (Meeting ID: 317 241 049 252 446, Passcode: eP3UY9QG).
Evaluation Criteria
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Four-phase evaluation:
Phase 1 – Administrative Compliance: All returnable forms (SBD 1, 3.1, 4, 6.1) completed and signed; CSD registration; specific-goal proof submitted. Pass/fail.
Phase 2 – Mandatory Requirements: All six compliance documents submitted (property ownership, ECOC, PCOC, municipal statements, insurance, OHS certificate). Pass/fail – non-submission disqualifies.
Phase 3 – Functionality (total 200 points, split into two 100-point sub-phases):
Functionality A – Technical Evaluation (threshold 80/100 to proceed):
Functionality B – Site Visit Due Diligence (threshold 80/100 to proceed):
Location within 5km of Durban CBD (10), building grade (10), disability access (10), electricity meter (10), water meter (5), backup power (5), backup water (5), public transport ≤1km (5), fire protection (10), HVAC (10), ≥27 parking bays (20).
Phase 4 – Price & Specific Goals (80/20): Only bidders scoring ≥80 in Functionality B evaluated. Price max 80 points, specific goals max 20 points (HDI ownership 51%+ black =10, women=5, youth=3, disability=2). Highest total points wins; tie-break on specific goals then drawing of lots.
Technical Specifications
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Scope: Lease of office accommodation for PPSA provincial office in Durban CBD (or within 5km radius) for 9 years 11 months with renewal option.
Total usable area: 700m² comprising:
Parking: 27 onsite bays (19 secured/undercover, 4 secured lockable garage for office vehicles, 1 disabled staff, 2 visitors, 1 disabled visitor).
Building requirements: Stand-alone single-tenant or interconnected multi-storey; visible from major routes; disability access (lifts/ramps/signage); within walking distance of public transport; professional, safe, secure environment; capability for space-planning, interior design, architecture, engineering, facilities management, lease management; tenant installation/renovation proposal with designs and core installations; all alterations to meet PPSA requirements.
Project delivery: Methodology/plan with fixed deliverables and timelines demonstrating delivery within 4 months of award. Site inspection by PPSA to verify property. CVs of project team (Team Leader) required.
Methodology
Source: PPSA Office Accomodation Durban Specification..pdfBidder must submit detailed Project Methodology/Project Plan or Development Implementation Plan with fixed deliverables and timelines demonstrating ability to deliver office accommodation within 4 months of award.
Methodology must explain approach for conducting and delivering required accommodation.
PPSA will conduct site inspection to verify property descriptions, location, accessibility, main roads.
Skilled, experienced team members required; CVs of project team (Team Leader) servicing PPSA account must be included.
Experience & Qualifications
Source: PPSA Office Accomodation Durban Specification..pdfCapacity to Deliver: Minimum 4 duly signed and dated reference letters confirming commercial leasing service provision, with referee contact details, not older than 5 years (10 points for ≥4, 5 for 3, 1 for 1, 0 for none).
Team Expertise: CVs for Property Manager/Building Manager/Facility Manager showing years of experience – 5+ years for both roles (10), 3–4 years for one role (5), <2 years (0).
Bidder must demonstrate relevant skills and experience in well-established facilities management services, specifically provision of leasing office accommodation.
Property Developers/Owners, Facilities Management or similar companies invited.
Pricing Schedule
Source: PPSA Office Accomodation Durban Specification..pdfSBD 3.1 – Firm prices only, all-inclusive gross rental (VAT inclusive) for 9 years 11 months.
Office space and parking bays:
Operating costs (detailed breakdown, no generic categories):
Tenant installation: Space planning/design allowance + tenant installation allowance.
Total contract cost: Office+parking grand total + operating costs grand total + tenant installation total (all VAT inclusive).
Financial Requirements
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Pricing basis: Firm prices only (no exchange-rate variations). All-inclusive gross rental (VAT inclusive) for office space and parking bays over 9 years 11 months with annual escalations.
SBD 3.1 pricing schedule requires:
Operating costs (detailed breakdown required, no generic descriptions):
Tenant installation: Space planning/design allowance and tenant installation allowance.
Total contract cost: Office+parking grand total + operating costs grand total + tenant installation total (all VAT inclusive).
Payment terms: Per GCC; pricing in ZAR; VAT included; escalations for full contract period.
Compliance Requirements
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Mandatory registrations:
B-BBEE / Specific Goals (80/20 system, 20 points max):
Mandatory Phase 2 documents (non-submission disqualifies):
Professional requirements: CVs for Property/Building/Facility Manager with 5+ years experience for full points; reference letters (≤5 years old) for commercial leasing services.
B-BBEE Requirements
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Preference point system: 80/20 (contract value ≤R50 million). Specific goals allocation (20 points max):
Required proof for each claim:
Failure to submit proof = points not claimed. Organ of state may require substantiation at any time. Fraudulent claims lead to disqualification, cost recovery, contract cancellation, restriction from state business (≤10 years), criminal prosecution.
Health & Safety
Source: PPSA Office Accomodation Durban Specification..pdfOccupational Health and Safety Compliance certificate mandatory (Phase 2).
Disability access: Ramps to main entrance and elevators to all areas (10), ramp only no elevator (5), neither (0) – assessed in both technical evaluation and site visit.
Ablution facilities: Accessible male/female facilities for people with disabilities including wheelchair access (5 points technical, verified in site visit).
Fire protection: Extinguishers and other systems required (10), extinguishers only (5), none (0).
Backup power: Generator or solar equivalent to grid supply (5), none (0).
Backup water: Automated system supplying common areas (ablutions, kitchen) (5), none (0).
Electrical compliance: ECOC or Letter of Compliance confirming wiring, DB boards, plugs meet national safety standards (mandatory).
Plumbing compliance: PCOC or Letter of Compliance confirming geysers, pipes, fittings meet national standards (mandatory).
Building must be in safe, secure environment without security risk to staff working after hours.
Contractual Terms
Source: PPSA Office Accomodation Durban Specification..pdfContract period: 9 years 11 months, start date confirmed upon contract negotiation; performance review applicable.
General Conditions of Contract (GCC) per National Treasury apply.
Price basis: Single bidder allocation; prices in ZAR inclusive of VAT; pricing with escalations for full contract period; SBD 3.1 completion mandatory.
PPSA rights: Not to award/cancel at any time; negotiate with preferred/reserved bidders on terms/price; award in part or full; award to multiple bidders; negotiate contracted prices against market; cancel/terminate at any stage; conduct explanatory meetings; award to non-lowest/non-highest scoring bidder; correct mistakes; amend conditions/validity/specifications/closing date before closing; request verification documents; conduct background checks/FICA verification; monitor municipal agreements and cancel if not honoured.
Bidder undertakings: Offer binding for validity period; prepare for presentation/demonstration if required; accept full responsibility for execution; bear all bid preparation costs; submitted documents become PPSA property unless stated otherwise.
Special conditions: No canvassing of PPSA employees; enquiries in writing only; consent to background checks on entity and directors.
Special Conditions
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)PPSA reserves right to: not award/cancel bid at any time; negotiate with preferred/reserved bidders on terms/price without offering same to others; award in part or full; award to multiple bidders; negotiate contracted prices against market rates; cancel/terminate at any stage including after closing, presentations, evaluation, or preferred bidder notification; conduct explanatory meetings at bidder offices or client sites; award to non-lowest priced or non-highest scoring bidder; correct mistakes at any stage; amend bid conditions, validity, specifications, or extend closing date before closing (notified in writing and posted on website); request all relevant information/agreements/documents for verification; conduct background checks/FICA on bidding entity and directors; monitor municipal agreements and cancel contract if not honoured.
Bidder undertakings: Offer binding for validity period; prepare for presentation/demonstration; accept full responsibility for execution; bear all bid preparation costs; submitted documents become PPSA property unless stated otherwise.
No canvassing of PPSA employees; enquiries in writing only.
Requirements
Source: PPSA Office Accomodation Durban Specification..pdf (TENDER)Bidder eligibility: Property Developers/Owners, Facilities Management service providers or similar companies with relevant skills and experience in leasing office accommodation.
Mandatory administrative compliance: Signed SBD 1, completed SBD 3.1, signed SBD 4, signed SBD 6.1, specific-goal proof, CSD registration.
Mandatory Phase 2 documents: Property ownership proof, ECOC, PCOC, 3-month municipal statements, building insurance/letter of intent, OHS compliance certificate.
Functionality thresholds: ≥80/100 in Technical Evaluation (Functionality A) to proceed to site visit; ≥80/100 in Site Visit (Functionality B) to proceed to price evaluation.
Specific goals evidence: CIPC, B-BBEE certificate/sworn affidavit, ID documents, medical certificate for disability.
Team: CVs for Property/Building/Facility Manager with 5+ years experience for full points.
References: ≥4 signed reference letters (≤5 years) for commercial leasing.
Methodology: Detailed project plan with 4-month delivery timeline.
Site inspection: PPSA will verify property.
Tax compliance: TCS PIN or certificate; each JV/consortium party separate.
No state-employed persons/directors/members.
Section
Source: PPSA Office Accomodation Durban Specification..pdfFour-phase evaluation:
Phase 1 – Administrative Compliance: Returnable forms (SBD 1, 3.1, 4, 6.1) signed/completed; CSD registration; specific-goal proof. Pass/fail.
Phase 2 – Mandatory Requirements: Property ownership proof, ECOC, PCOC, municipal statements, insurance, OHS certificate. All required – non-submission disqualifies.
Phase 3 – Functionality (200 points total):
Functionality A – Technical (100 points, threshold 80): Building structure 40 (office area 20, parking 10, disability access 5, ablutions 5), planned maintenance 10, unplanned maintenance 10, capacity to deliver 10, team expertise 10, IT infrastructure 5, server room 5, building grade 10.
Functionality B – Site Visit (100 points, threshold 80): Location 10, building grade 10, disability access 10, electricity 10, water 5, backup power 5, backup water 5, public transport 5, fire protection 10, HVAC 10, parking 20.
Phase 4 – Price & Specific Goals (80/20): Only bidders ≥80 in Functionality B. Price 80 points, specific goals 20 points. Highest total wins; tie-break on specific goals then drawing of lots.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
175 LUNNON STREET - HILLCREST - Pretoria - 0083
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
23 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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