Supply only of gabion stones for mzimvubu water project access road near maclear, eastern cape (80/20 preference system)

Supply only of gabion stones to the Mzimvubu Water Project access road near Maclear in the Eastern Cape Province. Estimated quantity 2400 tons. Delivery site: Construction East Site Office, R396 Road, Ntabelanga Dam, Maclear.

Closing date: 02 October 2026 at 11:00

Compulsory briefing session: 28 September 2026 at 10:00

Venue: Ntabelanga Dam Site Camp

Coordinates: 31°9'38.88"S 28°33'0.76"E (-31.122012, 28.683064)

Travel route from Mthatha Town: https://maps.app.goo.gl/DqTMBckSQFu5vjta8

Attendance is mandatory; failure to attend renders the bid non-responsive.

Compulsory briefing session: 28 September 2026 at 10:00 am, venue Ntabelanga Dam Site Camp, coordinates 31°9'38.88"S 28°33'0.76"E, travel route from Mthatha Town provided. Attendance is mandatory; failure to attend will render the bid non-responsive.

Administrative enquiries:

• Contact: Ms Senzy Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr N. Mbambo
• Email: [email protected]
• Telephone: 060 475 8171

Submission address:

Bid box at the entrance of Mthatha Dam Office Building

Department of Water and Sanitation

Mthatha Dam

5100

Delivery site:

Department of Water and Sanitation

Construction East Site Office

Mzimvubu close to Maclear town, Eastern Cape Province

R396 Road, Ntabelanga Dam, Maclear

Coordinates: 31°9'38.88"S 28°33'0.76"E (-31.122012, 28.683064)

Submission method: sealed envelope deposited in the bid box at the entrance of the Mthatha Dam Office Building, Department of Water and Sanitation, Mthatha Dam, 5100.

Envelope must be endorsed: "Original Bid: WTE1050CE: SUPPLY ONLY OF GABION STONES TO MZIMVUBU WATER PROJECT – ACCESS ROAD NEAR MACLEAR IN THE EASTERN CAPE PROVINCE" and show the bidder's name.

Closing time: 11:00 on 02 October 2026. Late bids will not be accepted.

Bids must be submitted on the official forms provided, not retyped. All spaces must be completed in full. The bid document must not be separated or pages detached.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Annexure 1 (Percentage Ownership Affidavit): stamped by a commissioner of oaths.
• Annexure 2 (Location of Enterprise Affidavit): stamped by a commissioner of oaths, with proof of premises.
• Certified copy of B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
• Proof of authority to sign (e.g., company resolution).
• For joint ventures: original or certified copy of the JV agreement and authorisation certificates from each party.
• Foreign suppliers: complete the foreign supplier questionnaire.

Disqualification risks:

• Failure to attend the compulsory briefing session.
• Failure to complete, sign and submit SBD 1, SBD 3.1, SBD 4.
• Failure to comply with the specification requirements in Phase 3.
• Bids received after the closing time.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Evaluation uses the 80/20 preference points system under the Preferential Procurement Regulations 2022. Maximum 80 points for price, maximum 20 points for specific goals.

Four phases:

• Phase 1 (Mandatory Requirements): attendance of compulsory briefing; complete, sign and submit SBD 1, SBD 3.1, SBD 4. Failure disqualifies.
• Phase 2 (Administrative Compliance): submit SBD 6.1; be registered on the Central Supplier Database; be tax compliant with SARS; be registered with CIPC; submit certified B-BBEE certificate or sworn affidavit; submit Annexure 1 and 2 stamped by commissioner of oaths. Failure to submit SBD 6.1, B-BBEE certificate, or Annexures forfeits the relevant preference points.
• Phase 3 (Technical Evaluation): confirm specification compliance for 2400 tons of gabion stones. Non-compliance disqualifies.
• Phase 4 (Preference Points): specific goals and maximum points (80/20 system):
• Women ownership: up to 5
• Disability ownership: up to 5
• Youth ownership: up to 5
• Location of enterprise (Eastern Cape): up to 2
• B-BBEE status level 1 or 2 (QSE/EME): up to 3

Points for ownership are calculated pro-rata based on the percentage shareholding of the relevant group. Claims must be supported by the required documentation; otherwise points are not allocated.

Scope: Supply only of gabion stones to the Mzimvubu Water Project access road near Maclear, Eastern Cape. Estimated quantity: 2400 tons.

Gabion stone specifications (per SANS 1200):

• Rock must be un-weathered, solid, clean, hard boulders or rock fragments, without flaking or weathering.
• Size: 100 mm to 250 mm (largest dimension).
• At least 85% of rocks must be at or above the average least dimension.
• Relative density: at least 2,650 kg/m³.
• Weathering test: loss of mass not exceeding 5%.
• For dolerites, durability test: stones broken near middle not exceeding 5% of total.
• Rocks must not disintegrate on exposure to water or weathering.
• Soft rocks and flat rocks are not permitted.
• Acceptable rock types: dolerite, hard limestone, granite, basalt, calcareous pebbles or similar approved un-weathered rocks.
• Allowance: 1.5 tons of rock per 1 m³ of gabion, plus approximately 20% for wastage or fines.

Quarry requirements:

• Quarry must be within a 100 km radius of the site camp, with accessible roads.
• Bidder selects the quarry/crusher, but samples must be tested and approved by the Department before use.
• Department may inspect the quarry before, during and after award.

Delivery/collection:

• Department provides its own trucks for collection.
• 24 hours' notice before collection.
• Collection hours: 6h30 to 15h15, Monday to Thursday, excluding Fridays after 14h00, weekends, public holidays, and the last Thursday and Friday of the month.
• Supplier must nominate a contact person for scheduling.
• Non-compliant products will be declined and must be removed within 48 hours.
• Ownership and risk pass to the Department at the point of collection (signed acceptance).
• Deliveries required 7 days after official order.
• Weigh bridge slips required for every truck delivered.

Bidders must provide for all labour, plant, material, implements and vehicles necessary for execution. Bidders must acquaint themselves with road conditions and distances. Quarry selection is bidder's responsibility but must be within 100 km radius and approved by Department after sample testing. Department may inspect quarry before, during and after award.

Gabion stones must comply with SANS 1200: un-weathered, solid, clean, hard boulders or rock fragments; size 100-250 mm; at least 85% of rocks at or above average least dimension; relative density at least 2650 kg/m³; weathering loss not exceeding 5%; dolerite durability test breakage not exceeding 5%; no soft or flat rocks; acceptable types include dolerite, hard limestone, granite, basalt, calcareous pebbles. Quarry must be within 100 km radius of site. Allowance of 1.5 tons per m³ and 20% for wastage. Samples must be tested and approved by the Department.

Pricing schedule (SBD 3.1) for supply of 2400 tons gabion stones, firm prices, inclusive of all costs including VAT and delivery. Offer valid for 120 days from closing date. Delivery to site within 14 days of order. Payment per ton collected, monthly on receipt of tax invoice, within 30 days of approval. No upfront payments. Weigh bridge slips required.

Pricing format: SBD 3.1 Pricing Schedule (firm prices). Unit price per ton for 2400 tons of gabion stones. All-inclusive prices required, including VAT, collection and all other costs. Prices in South African Rand.

Offer validity: 120 days from closing date.

Delivery period: firm, within 14 days after receipt of official order.

Payment:

• Payment per ton of gabion stones collected from the quarry to the site.
• Monthly payment on receipt of specified tax invoices.
• Payment within 30 days of receipt and approval of the original invoice, by electronic fund transfer into the bidder's bank account.
• No cash, cheque or upfront payments.
• Payment requires collected notes signed by the official checking the collection, and weigh bridge slips.

Firm prices subject only to statutory changes (VAT, customs/excise levies with written proof).

No bid security, bonds or guarantees specified.

Mandatory eligibility:

• Attendance of compulsory briefing session (28 September 2026).
• Complete, sign and submit SBD 1, SBD 3.1, SBD 4.

Administrative compliance:

• Registered on National Treasury's Central Supplier Database (CSD).
• Tax compliant with SARS (TCS PIN or CSD number). Each party in a consortium/JV/subcontract must submit separate TCS/CSD.
• Actively registered with the Companies and Intellectual Property Commission (CIPC).
• Submit certified copy of B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
• Submit Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), both stamped by a commissioner of oaths.
• Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members in the service of the state.

B-bbee:

• Preference points for specific goals: women ownership up to 5, disability ownership up to 5, youth ownership up to 5, location of enterprise (Eastern Cape) up to 2, B-BBEE status level 1 or 2 (QSE/EME) up to 3.
• Verification: B-BBEE certificate from a SANAS-accredited agency, or sworn affidavit for EME/QSE. Annexure 1 for ownership claims, Annexure 2 for location claim with proof of premises.
• The Construction Sector Code applies to entities deriving more than 50% of revenue from construction-related activities.

Local content: Bidders using locally manufactured components must complete the Department Declaration for Annexure C (Local Production and Content).

Preference points for specific goals: women ownership up to 5 points, disability ownership up to 5, youth ownership up to 5, location of enterprise (Eastern Cape) up to 2, B-BBEE status level 1 or 2 (QSE/EME) up to 3. Verification documents: Percentage Ownership Affidavit (Annexure 1), Location of Enterprise Affidavit (Annexure 2) with proof of premises, B-BBEE certificate from SANAS-accredited agency or sworn affidavit for EME/QSE. Points calculated pro-rata based on ownership percentage.

Bidders are required to adhere to the Department's Safety and Environmental policies. No further specific OHS requirements are stated in the document.

The Department is not liable for bidder's expenses. The Department does not bind itself to accept the lowest or any bid. Payment by Electronic Fund Transfer only. Firm prices subject only to statutory changes (VAT, customs/excise levies). The successful bidder must sign a written contract (SBD 7). Quantities are not guaranteed; orders placed as requirements arise. No compensation for quantity variations. Supply must commence within 14 days after receipt of official DWS order.

Delivery/collection: Department provides own trucks for collection; 24 hours notice before collection; collection hours 6h30-15h15 Monday to Thursday, excluding Fridays after 14h00, weekends, public holidays, and last Thursday/Friday of month. Supplier must nominate contact person. Non-compliant products declined and must be removed within 48 hours. Ownership and risk pass to Department at point of collection. Deliveries required 7 days after official order. Technical support: representative on site within 24 hours, solution within 24 hours, replacement within 48 hours at supplier's expense.

Mandatory requirements: complete and sign SBD 1, SBD 3.1, SBD 4; attend compulsory briefing. Administrative compliance: submit SBD 6.1, be registered on Central Supplier Database, be tax compliant with SARS, be registered with CIPC, submit certified B-BBEE certificate or sworn affidavit, submit Annexure 1 and 2 stamped by commissioner of oaths. Bidders must not be persons in the service of the state.

Evaluation uses the 80/20 preference points system under the Preferential Procurement Regulations 2022. Four phases: Phase 1 Mandatory Requirements (submit SBD 1, SBD 3.1, SBD 4; attend compulsory briefing), Phase 2 Administrative Compliance (SBD 6.1, CSD registration, tax compliance, CIPC registration, B-BBEE certificate, Annexures 1 and 2), Phase 3 Technical Evaluation (compliance with specification for 2400 tons gabion stones), Phase 4 Preference Points (specific goals: women up to 5, disability up to 5, youth up to 5, location Eastern Cape up to 2, B-BBEE level 1-2 QSE/EME up to 3).

Returnable documents:

• SBD 4 (Bidder's Disclosure): must be completed and signed. Discloses whether the bidder or its directors/trustees/shareholders/members/partners are employed by an organ of state, have relationships with procuring institution employees, or have interests in other related enterprises. Failure to disclose all CSD-registered active companies linked to directors leads to disqualification.

Disqualification risks:

• Being listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Submitting a false declaration.

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. SBD 4 must be completed and signed. All CSD-registered active companies linked to directors must be disclosed; failure to disclose will lead to disqualification.

No specific requirements found

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. SBD 4 must be completed and signed. All CSD-registered active companies linked to directors must be disclosed; failure to disclose will lead to disqualification.

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): completed, signed, and submitted with the quotation to claim specific goal points.
• Supporting documentation for each claimed specific goal (women, disability, youth ownership, Eastern Cape location, B-BBEE level 1-2 QSE/EME).

Failure to submit proof for claimed specific goals means those points will not be awarded.

Evaluation uses the 80/20 preference point system.

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals and points available:

• Women Ownership: 5 points
• Disability Ownership: 5 points
• Youth Ownership: 5 points
• Location of enterprise (Eastern Cape Province): 2 points
• B-BBEE status level contribution (level 1-2, QSE or EME): 3 points

Bidders must indicate on SBD 6.1 how they claim points for each specific goal and provide supporting documentation. The organ of state may require substantiation of any preference claim before or after adjudication.

B-BBEE requirements:

• Bidders claiming the specific goal for B-BBEE status level contribution must be level 1 or 2 and be a QSE or EME.
• Proof of B-BBEE status (e.g., certificate or affidavit) must be submitted with the bid to claim these points.

Other compliance requirements are not stated in the provided document.

B-BBEE specific goal: 3 points for bidders with B-BBEE status level 1 or 2 who are QSEs or EMEs. Supporting documentation must be submitted with the bid to claim these points.

SBD 6.1 includes a declaration that the information provided is true and correct. If specific goals are claimed fraudulently or conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from doing business with the state for up to 10 years, or refer for criminal prosecution.

The 80/20 preference point system applies. Price is allocated 80 points, specific goals 20 points. Specific goals and points: Women Ownership 5, Disability Ownership 5, Youth Ownership 5, Location of enterprise (Eastern Cape Province) 2, B-BBEE status level contribution (level 1-2, QSE or EME) 3. Total specific goals points: 20. Bidders must complete SBD 6.1 and provide supporting documentation for claimed goals.