Frequently Asked Questions — Appointment of Panel of Legal Service Providers – 5-Year Tender in Gauteng

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents:

Question 2

How will bids be evaluated?

Accepted Answer

 Pt − P min  Ps = 80 1 −   P min  Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender of 34 Table 1: Specific goals for the tender and points claimed are indicated per the table below. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of Number of points points claimed allocated (80/20 The specific goals allocated points in (80/20 system) system) Proof/documents to terms of this tender (To be (To be claim points completed by completed the organ of by the state) tenderer) Procurement from black women owned 5 ID Document, CIPC entities (At least 30% ownership). Documents (company document), BBBEE certificate or Affidavit Procurement from black owned entities 8 BBBEE certificate or (At least 51% ownership). sworn Affidavit Procurement from youth owned entities 5 ID Document, CIPC (At least 51% owned by youth). Documents (company document) Procurement from entities owned by 2 Letter from the medical persons with disabilities (At least 51% doctor confirming disability. owned by PWD). TOTAL 20 DECLARATION WITH REGARD TO COMPANY/FIRM 3.2. Name of company/firm............................................................................... 3.3. Company registration number: ..................................................................... 3.4. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] of 34 3.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ............................................................... ............................................................... of 34 The evaluation criteria for the assessment of the proposals will be based on both qualitative and financial aspects of the proposal. Service Providers will be evaluated on functionality. The bidders who score the minimum threshold provided on functionality will be considered. provided in terms of the Preferential Procurement Regulations, 2022. The Bid documents will be evaluated individually on a score sheet, by a representative of the evaluation panel according to the evaluation criteria indicated in the Terms of Reference. Service Providers will be shortlisted and may possibly be invited to do a presentation on their proposals at their own cost. All bidders who score less than the minimum threshold of 80 out of 100 points for functionality will not be considered further. In accordance with the SAFCOL Supply Chain Management Policy, the bid evaluation process shall be carried out in three (3) phases namely: • Phase 1 (a) Administrative Compliance • Phase 1 (b) Mandatory Requirements of 34 • Phase 2 Functionality Evaluation • Phase 3 Specific Goals Evaluation Phase 1 (a) Administrative Compliance Description Comply Not Comply Completion in full the Request for Proposal document Completion of all SBD Forms (Declaration For…

Question 3

What are the technical specifications?

Accepted Answer

of 34 10 Security clearances 10.1 Employees and subcontractors of the successful bidder may be required to be in possession of valid security clearances to the level determined by the SSA and/or SAFCOL commensurate with the nature of the project activities they are involved in. The cost of obtaining suitable clearances is for the account of the bidders. The bidders shall supply and maintain a list of personnel involved on the project indicating their clearance status. 10.2 Employees and subcontractors of the successful bidder will be required to sign a non-disclosure agreement. 11 Occupational Injuries and Diseases Act The Bidder warrants that all its employees (including the employees of any sub-contractor that may be appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act and that the cover shall remain in force for the duration of the adjudication of this bid and/ or subsequent agreement. SAFCOL reserves the right to request the Bidder to submit documentary proof of the Bidder’s registration and “good standing” with the Compensation Fund, or similar proof acceptable to SAFCOL. 12 Formal contract 12.1 This RFP, all the appended documentation and the proposal in response thereto read together, form the basis for a formal contract to be negotiated and finalized between SAFCOL and/or its clients and the enterprise(s) to whom SAFCOL awards the bid in whole or in part. 12.2 Any offer and/or acceptance entered verbally between SAFCOL and any vendor, such offer shall not constitute a contract and thus not binding on the parties. 13 Protection of Personal Information In responding to this bid, SAFCOL acknowledges that it may obtain and have access to personal data of the respondents. SAFCOL agrees that is shall only process the information disclosed by bidders in their response to this bid for the purpose of evaluating and subsequent award of business and in accordance with any applicable law. Furthermore, SAFCOL will not otherwise modify, amend or alter any personal data submitted by Respondents or disclose or permit the disclosure of any personal data to any Third Party without the prior written consent from the Respondents. Similarly, SAFCOL requires Respondents to process any process any personal information disclosed by SAFCOL in the bidding process in the same manner. 14 Reasons for disqualification 14.1 SAFCOL reserves the right to disqualify any bidder, which does any one or more of the following, and such disqualification may take place without prior notice to the offending bidder, however the bidder shall be notified in writing of such disqualification: 14.1.1 bidders whose tax matters have not been declared by the South African Tax Revenue services to be in order, or that satisfactory arrangements have been made with the South African Tax Revenue Services to meet the bidder’s tax obligations; 14.1.2 bidders who submitted incomplete information and documentation essential for the adjudication of the requirements of this RFP; 14.1.3 bidders who submitted information that is fraudulent, factually untrue for inaccurate, for example memberships that do not exist, Work references, experience, etc.; of 34 14.1.4 bidders who received information not available to other vendors through fraudulent means; and/or 14.1.5 bidders who do not comply with mandatory requirements as stipulated in this RFP. 14.1.6 bidders who made false declarations on the Standard Bidding Documents, or misrepresent facts; and/or; 14.1.7 bidders who are listed on the National Treasury’s database of restricted suppliers and defaulters. 15 National Treasury’s Central Supplier Database (CSD) 15.1 Tenderers are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. SAFCOL is required to ensure that price proposals are invited and accepted from prospective Tenderers listed on the CSD. Tender may not be awarded to a Tenderer who has failed to register on the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/. Respondents are required to provide the following to SAFCOL, to enable SAFCOL to verify information on the CSD: Supplier Number: ________ unique registration reference number: _________________. 16 Bid preparation 16.1 All additions to the proposal documents i.e. annexures, supporting documentation pamphlets, photographs, technical specifications and other support documentation covering the goods offered etc. shall be neatly bound as part of the schedule concerned. 16.2 All responses regarding questions posed in the annex attached herewith shall be answered in accordance with the prescribed RFP response format. 16.3 There shall be no public opening of the Bids received. Unless specifically provided for in the proposal docum…

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

Minimum functionality/qualifying score: 80 TAX COMPLIANCE STATUS TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID TAX COMPLIANCE REQUIREMENTS TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE CSD NUMBER CSD NUMBER MUST BE PROVIDED Central Supplier Database Registration Summary Report CENTRAL SUPPLIER DATABASE (CSD) TO CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED Central Supplier Database (CSD) Joint Venture Agreement (If Applicable) SBD 3.1: PRICING SCHEDULE 1 Please indicate your total bid price here: R....................................... (Incl of VAT) VAT registration number COIDA number B-BBEE Details: B-BBEE STATUS LEVEL STATUS VERIFICATION CERTIFICATE Yes No LEVEL Yes No [TICK APPLICABLE BOX] SWORN AFFIDAVIT IF YES, WHO WAS THE CERTIFICATE ISSUED BY? of 34 AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT AN ACCOUNTING OFFICER AS CONTEMPLATED IN (CCA) AND NAME THE THE CLOSE CORPORATION ACT (CCA) APPLICABLE IN THE TICK BOX A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS) A REGISTERED AUDITOR NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT (FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS ON SPECIFIC GOALS, WHERE APPLICABLE] ARE YOU A Yes ARE YOU THE ACCREDITED FOREIGN BASED No Yes No REPRESENTATIVE IN SOUTH SUPPLIER FOR AFRICA FOR THE GOODS THE GOODS [IF YES [IF YES ANSWER /SERVICES /WORKS /SERVICES ENCLOSE PART B:3 BELOW] OFFERED? /WORKS PROOF] OFFERED? SIGNATURE OF BIDDER DATE CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; e.g., resolution of directors, etc.) TOTAL BID TOTAL NUMBER OF ITEMS PRICE (ALL OFFERED INCLUSIVE) BIDDING PROCEDURE ENQUIRIES MAY BE TECHNICAL INFORMATION MAY BE DIRECTED TO: DIRECTED TO: DEPARTMENT/ PUBLIC Zomabomvu SAFCOL CONTACT PERSON ENTITY Ngubane TELEPHONE CONTACT PERSON Lungile Moeketsi N/A NUMBER FACSIMILE TELEPHONE NUMBER N/A N/A NUMBER FACSIMILE NUMBER N/A E-MAIL ADDRESS tenders@safcol.co. E-MAIL ADDRESS za of 34 SBD1 PART B TERMS AND CONDITIONS FOR BIDDING BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR ONLINE 1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"26 OCTOBER 2026","closingTime":"12H00","briefingSession":"{\"date\":\"08 OCTOBER 2026\",\"time\":\"11H00\",\"venue\":\"E: 08 OCTOBER 2026\",\"is_compulsory\":true}"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":null,"phone":null,"department":null,"address":"NAME OF BIDDER"}

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Appointment of panel of legal service providers – 5-Year tender in gauteng

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Tender context

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Financial Services Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

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Supplier Readiness Hub

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Issuer-specific rules

Companies Act

Sector-specific rules

Financial Intelligence Centre Act (FICA)

Legal Tenders: How to Join Government Panels (2025 Guide)

Corporate Law Tenders: Serving State-Owned Entities

Labour Law Requirements in Government Tenders

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