Supply and delivery of goods and services – 2025/2026 framework contract with industrial participation requirements

Closing date: 27 October 2026 at 11:00

Compulsory briefing session: 09 October 2026 at 10:00

Venue: Imbizo Hall, Harvest House, 30 Hamilton Street, Pretoria

Compulsory briefing session: 09 October 2026 at 10:00 at Imbizo Hall, Harvest House, 30 Hamilton Street, Pretoria. Attendance is mandatory.

Technical enquiries:

• Contact: Ms Adel Ferreira
• Telephone: 082 827 0612
• Email: [email protected]

Bid-related enquiries:

• Contact: Mr Ben Coetzer
• Telephone: (012) 312 8375
• Email: [email protected]

Submission address:

Department of Agriculture

20 Steve Biko Road

Arcadia

Pretoria

Submission method: Deliver in a sealed envelope to the bid box at Department of Agriculture, 20 Steve Biko Road, Arcadia, Pretoria, before closing time. The envelope must clearly show the bidder's name and address, bid number (5/2/2/1(018)2025/2026), and closing date (27 October 2026). Failure to comply will disqualify the bid. Bids received after closing time will not be considered.

Returnable documents (each must be completed and signed):

• SBD 1 (Invitation to Bid): provide bidder details, CSD reference number, and sign as offer cover page.
• SBD 3 (Pricing Schedule): for the EHW programme services.
• SBD 4 (Declaration of Interest): disclose any state employment or relationships with the department; false disclosure disqualifies the bid.
• SBD 5 (National Industrial Participation Programme Declaration): signed as part of the bid.
• SBD 6.1 (Preference Points Claim Form): claim specific goals preference points under the 80/20 system.
• SBD 9 (Certificate of Independent Bid Determination): certify the price was set independently, with no collusion.
• CSD registration reference number (Central Supplier Database).
• Tax Compliance Status PIN from SARS, or CSD number if not yet available.
• Proof of authority (e.g., company resolution) for the signatory.

Disqualification risks:

• Any required form omitted or unsigned.
• Late submission, regardless of reason.
• Bidders in the service of the state, or with directors/partners in state service.
• Submission not in a sealed envelope with required details.

Evaluation method: 80/20 preference point system (all applicable taxes included).

Price: maximum 80 points.

Formula: Ps = 80(1 − (Pt - Pmin)/Pmin) where Pmin is the lowest acceptable tender price.

Specific goals: maximum 20 points. Points are claimed for specific goals as per the Preference Points Claim Form (SBD 6.1). Bidders must submit proof for each claim (e.g., identity documents, company registration, doctor's letter for disability). Failure to claim or to submit proof results in zero points for specific goals.

General: Bids not compliant with tax requirements or from restricted suppliers (Register for Tender Defaulters / List of Restricted Suppliers) will be disqualified. Bidders must attend the compulsory briefing session.

The service provider is to manage and implement an Employee Health and Wellness (EHW) Management Programme for the Department of Agriculture over a period of three (3) years. The scope includes the full management and implementation of the programme, as per the specifications in the tender document.

Pricing must reflect all applicable taxes. The preferential procurement system is 80/20 (price 80 points, specific goals 20 points).

National Industrial Participation (NIP) Programme:

• Applies where imported content of the contract equals or exceeds US$10 million (or multiple contracts over two years totalling US$10 million).
• The NIP obligation is 30% of the imported content.
• Successful bidders with contracts above R10 million must report to the DTI within 5 working days of award.
• A performance guarantee may be required, as per GCC.

Performance security: The successful bidder must furnish a performance security within 30 days of contract award, as specified in the Special Conditions of Contract.

Tax compliance: Bidders must be tax compliant encoded in CSD. Submit a SARS Tax Compliance Status PIN (via e-Filing) or a printed TCS certificate. Where no PIN is available, provide CSD number. No bids from persons in the service of the state.

CSD registration: Bidders must register on the Central Supplier Database and provide the reference number on SBD 1.

B-BBEE: The 80/20 preference point system applies; bidders claim points for specific goals via SBD 6.1 with supporting evidence. Bidders must provide proof for each claimed goal (e.g., HDI, female, disability, youth).

Other mandatory documents: SBD 4, SBD 5, SBD 6.1, and SBD 9 as listed in submission guidelines.

The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals. Bidders must complete SBD 6.1 to claim points for specific goals such as HDI ownership, female ownership, disability, and youth. The HDI requirement threshold is 25% ownership to claim points. Proof such as identity documents, company registration, and doctor's letters must accompany the claim. Bidders must also comply with the Preferential Procurement Regulations 2022 and submit a B-BBEE certificate or affidavit as applicable.

The contract is subject to the General Conditions of Contract (GCC) and the Special Conditions of Contract (SCC), which take precedence over the GCC in case of conflict. Key obligations: the supplier must not assign the contract without written consent; delays in performance may incur penalties calculated at the prime interest rate per day, and the purchaser may terminate for default. The contract may be terminated for insolvency, and disputes are first to be resolved amicably, then through mediation, and finally in a South African court. Payment is due within 30 days of invoice submission, provided all obligations are met. The supplier must indemnify the purchaser against third-party claims of patent infringement. The contract is governed by South African law.

A compulsory briefing session will be held on 09 October 2026 at 10:00 at Imbizo Hall, Harvest House, 30 Hamilton Street, Pretoria. Attendance is mandatory; failure to attend may disqualify the bid. The National Industrial Participation Programme (NIP) applies to contracts with imported content equal to or exceeding US$10 million. The NIP obligation is 30% of the imported content and must be discharged over seven years.

In addition to the standard SBD forms, bidders must complete the National Industrial Participation (NIP) declaration (SBD 5) if applicable. Bidders must also provide proof of authority for the signatory, and comply with the preferential procurement regulations (2022).

In addition to the 80/20 preference point system, the National Treasury's central database of restricted suppliers (Register for Tender Defaulters) will be checked; bidders on the register are disqualified. Also, the bid must be compliant with SBD 6.1; failure to submit the correct form or to correctly claim points results in zero points for specific goals.