GIS and remote sensing services and spatial datasets – as-and-when-required, five-year contract (ESKOM)

The tender covers the provision of GIS and remote sensing services and spatial datasets on an as-and-when-required basis.

Duration: 3 years (per this document; tender record indicates 5 years — verify).

Returnable documents

• Completed and signed SBD forms as listed in the tender pack (invitation, pricing schedule, declarations, preference points claim, contract form).
• B-BBEE improvement or retention plan (to be submitted within 30 days of contract signature).
• Proof of skills development commitment: letter of competence / proof of attendance / service contract / certificate of compliance, as applicable.

Submission method

• Not stated in this document.

Disqualification risks

• Missing or unsigned mandatory forms.
• Bids submitted after the closing date and time.
• Failure to meet the SDL&I obligations after award may trigger penalties and retention.

Evaluation structure

• Price: 80 points maximum.
• Specific goals (B-BBEE status level): 20 points maximum.
• Total score is price points plus specific-goal points, rounded to two decimal places.
• Contract awarded to the tenderer scoring the highest total, subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act.

Preference points (80/20 system)

• B-BBEE Level 1 = 20 points
• Level 2 = 18 points
• Level 3 = 14 points
• Level 4 = 12 points
• Level 5 = 8 points
• Level 6 = 6 points
• Level 7 = 4 points
• Level 8 = 2 points
• Non-compliant contributor = 0 points

Missing preference-points documentation

• Bidder is not disqualified but scores 0 out of 20 for specific goals.
• Price will be scored out of 80 only.

Objective criteria (condition for award, not mandatory at closing)

• Designated sectors: not applicable
• CIDB skills development: not applicable
• National Industrial Participation Programme: not applicable
• Mandatory subcontracting: not applicable (panel contract)

Scope

• Provision of GIS and remote sensing services and spatial datasets on an as-and-when-required basis.
• Duration: 3 years (as per SDL&I template; tender record states 5 years — verify the contract period).

SDL&I skills development methodology

• Identified skill types/occupations must be proposed by the tenderer.
• One candidate to be skilled for every R3 million cumulative spend (per purchase orders/instructions).
• Candidates must be unemployed graduates from universities or TVET campuses.
• Candidates to be drawn from all provinces, representative of SA demographics.
• Tenderer bears all costs; approach SETAs and SARS for incentives.

Proof of skills development implementation:

• Letter of competence, proof of attendance, service contract, or certificate of compliance required as evidence.
• Implementation required one month after reaching the threshold.

SDL&I penalties and retention

• Eskom will apply a penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations.
• Eskom will apply a retention of 2.5% on every invoice (excluding VAT) if the supplier fails to submit SDL&I performance reports each quarter or fails to meet SDL&I obligations.
• The 2.5% retention is released if compliance reports are positive; retained if non-compliant.

Cost of skills development

• The successful tenderer bears the full cost of skills development; Eskom makes no financial contribution.

B-BBEE requirements

• A valid B-BBEE certificate, sworn affidavit, or CIPC affidavit is required to claim preference points.
• Annual total revenue up to R10 million (EME): sworn affidavit may be submitted.
• Annual total revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard relevant to the sector, unless at least 51% black-owned, in which case a sworn affidavit is required.
• Annual total revenue above R50 million: valid B-BBEE certificate is required.
• A valid B-BBEE certificate or sworn affidavit is a condition for contract award.

Affidavit validity requirements

• Deponent's name as per identity document and identity number.
• Designation (director, owner, member) must be indicated.
• Enterprise name as per CIPC registration and business address.
• Percentage of black ownership, black female ownership, and designated group must be reflected.
• Total revenue for the year under review and basis (audited or management account) must be stated.
• Financial year end as per registration documents.
• Only one B-BBEE status level per enterprise.
• Empowering supplier status must be indicated.
• Sworn affidavit must be signed in the presence of a Commissioner of Oath; Commissioner must sign and stamp; dates must be the same.
• Commissioner of Oath cannot be an employee or ex officio of the enterprise.

B-BBEE improvement or retention plan:

• Submit within 30 days of contract signature.
• Level 4 bidders at award must reach Level 3 by end of first year, then maintain.
• Level 5-8 or non-compliant bidders must reach Level 4 by end of first year, then improve one level to Level 3 by second anniversary.
• A valid B-BBEE certificate or sworn affidavit is a condition for award.

Affidavit validity – key points:

• Names, ID number, designation.
• Enterprise name and address.
• Percentage black ownership, black female ownership, designated group.
• Total revenue and basis (audited or management).
• Financial year end.
• Single B-BBEE status level.
• Empowering supplier status.
• Commissioner of Oath must sign and stamp; cannot be an employee/ex officio.

Affidavit validity:

• Deponent's name and ID number.
• Designation as director/owner/member.
• Enterprise name and address from CIPC.
• Black ownership and black female ownership percentages.
• Total revenue and basis (audited/management).
• Financial year end.
• Single B-BBEE status level.
• Empowering supplier status.
• Commissioner of Oath must sign and stamp; deponent and commissioner dates must be same.
• Commissioner cannot be an employee/ex officio of the enterprise.

SDL&I penalty and retention

• 2.5% penalty on invoice for failing SDL&I obligations.
• 2.5% retention on every invoice (excl. VAT) for failing to submit quarterly SDL&I reports or meeting SDL&I obligations.
• Non-compliant reports: Eskom retains 2.5%; compliant reports: funds released.

SDL&I obligations are contractual: commitments form part of contract, even though they don't form part of scoring.

• Tenderers who do not meet Eskom's targets are not disqualified.
• Quarterly reporting required; non-compliance leads to 2.5% retention.

Sworn affidavit validity details:

• All fields must be completed; no blank spaces.
• B-BBEE status level must be ticked.
• Empowering supplier status indicated; for QSEs, select basis.
• Affidavit must be signed in presence of Commissioner of Oath.
• Commissioner cannot have an interest in the enterprise.

Specific goals (B-BBEE) – maximum 20 points.

• Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• Missing preference-points documentation: bidder scores 0/20 for specific goals, price scored out of 80.
• Contract awarded to highest total score.

The document is a blank Eskom Quality Control Plan / Inspection and Test Plan (QCP/ITP) template. It is to be completed by the contractor/supplier to define quality control activities, inspection and test methods, acceptance criteria, and intervention points for the scope of work. The template includes approval blocks for the contractor, subcontractor, Eskom, and Approved Inspection Authority (AIA).

No eligibility or evaluation criteria are specified in the tender document. The document is a blank QCP/ITP template.

The document is an Eskom Quality Control Plan / Inspection and Test Plan (QCP/ITP) template. It is a blank form to be completed by the successful bidder, defining inspection and testing activities, intervention points (Hold, Witness, Surveillance, Verification), methods, acceptance criteria, and responsible parties. The template includes legend for intervention points and abbreviations (e.g., AIA, NOBO, TPI). Any contractor-specific QCP/ITP must be completed and approved by Eskom and relevant authorities before work commences.

The QCP/ITP template defines intervention point legend: Hold Point (AP - Document Requires Approval; T1 - 100% Testing; A1 - 100% Inspection; T2 - Sample Testing; A2 - Sample Inspection), Witness Point (W1 - 100% witness; W2 - Sample witness), Surveillance (S), Verification (V). Inspection and test methods include Visual, Microscopy, NDT, Liquid/Dye Penetrant, Magnetic Particle, Eddy Current, etc. Acceptance criteria include functionality, performance measures, regulatory compliance, chemical tests. Abbreviations: NOBO (Notification Body), TPI (Third Party Inspection). The completed QCP/ITP must be approved by the contractor, Eskom, and AIA where applicable.

The document contains no evaluation criteria. It only provides notes on inspection and test methods and acceptance criteria for the QCP/ITP.

The service is for the provision of GIS and Remote Sensing services and spatial datasets on an as-and-when-required basis for a period of five years (60 months). The GIS Centre of Excellence within Eskom Distribution requires spatial data acquisition, collation, creation, development, analysis and feature extraction. All spatial and related attribute data delivered becomes property of Eskom Holdings SOC Ltd.

Closing date: 21 October 2026 at 10:00

Contract period: 5 years (60 months) from starting date (to be confirmed).

No briefing or site visit dates are stated.

Enquiries:

• Contact: Not specified in the document.

Submission address: To be confirmed in tender advertisement.

Service Manager details to be inserted at contract award.

Returnable documents:

• Complete and sign the Form of Offer and Acceptance (C1.1), including the Schedule of Deviations (if any).
• Complete Contract Data Part 2 (C1.2B), providing contractor details, key people with CVs, and the tendered total of the Prices.
• Complete and price the Price List (C2.2) for all four categories.
• Provide any required securities, bonds, guarantees, proof of insurance within two weeks of receiving the signed contract.
• CVs and key person data must be included.

Submission method and address: To be confirmed in the tender advertisement or tender data.

Closing time: 10:00 on 21 October 2026 (as per tender record).

Evaluation will use NEC3 TSC3 Option A (priced contract with price list).

The tenderer must complete the Price List; pricing is based on lump sums and rates for quantities.

No specific evaluation scoring split or minimum qualifying score is stated in the contract data.

Preference points may apply under the PPPFA; B-BBEE status affects contract terms, but no specific points threshold is mentioned.

The Employer may evaluate capability per category; bidders are not required to be 100% competent in all categories.

Scope: Provision of GIS and Remote Sensing services and spatial datasets on an as-and-when-required basis for 60 months.

Four categories:

1. Spatial Data Acquisition and Maintenance: acquire and maintain national datasets (Points of Interest, Roads, Living Standard Measure, Suburbs, Address, Towns, Deeds/ownership, Solar panel footprint, New Developments, Accident Hot Spots).
2. Spatial Data Collation: collate data for business needs (renewable energy, network planning, land development, grid planning, etc.).
3. Spatial Data Creation and Development: create datasets (building count, land cover, land use, geometric network) as per task orders.
4. GIS and Remote Sensing Data Analysis & Feature Extraction: data analysis, modelling, application development, image processing, feature extraction.

Deliverables to be provided in specified formats (e.g., GeoPackage or shapefiles) with spatial reference system WGS84 / Hartebeeshoek94.

All data delivered becomes property of Eskom.

Metadata must comply with SANS 19115 and SANS 1878-1.

Work is instructed via Task Orders, which include scope, price, delivery method, start and completion dates.

Service delivery approach:

• Services provided as and when required via Task Orders.
• Four work categories: spatial data acquisition, collation, creation/development, and analysis/feature extraction.
• Contractor must indicate level of capability per category; not compulsory to be 100% competent in all.
• Data deliverables must include GIS methodology and data lineage, naming conventions, metadata per SANS standards.
• Contractor must link Price List items to service plan operations.
• Employer provides service specifications as required via task orders.

Key personnel requirements:

• Contract Data Part 2 requires key people with names, job titles, responsibilities, qualifications, experience, and CVs.
• Resource profiles include: Candidate Geomatics Professional, Geomatics/GISc Technician in Training, Geomatics/GISc Technician, GISc Technologist, GISc Professional Practitioner.
• No specific years of experience or minimum qualifications stated in the extracted text.

Price List structure (Option A priced contract):

• Category 1: Spatial Data Acquisition and Maintenance — national datasets with yearly prices (Y1–Y5) for items like Points of Interest, Road dataset, Living Standard Measure, Suburbs, Address dataset, Towns, Deeds, Solar panel footprint, New Developments, Accident Hot Spots.
• Category 2: Spatial Data Collation — hourly rates for resource profiles (Candidate, Technician in Training, Technician, Technologist, Professional).
• Category 3: Spatial Data Creation and Development — hourly rates for same resource profiles.
• Category 4: GIS and Remote Sensing Data Analysis & Feature Extraction — hourly rates plus per-area extraction rates for point, line, polygon features (e.g., below 1 km², 1–10 km², 10–100 km²).
• Pricing assumptions: lump sums or rates × expected quantity; no adjustment for lump sums; prices inclusive of everything necessary; link to plan required.

Pricing: Option A priced contract with price list. Prices are lump sums or rates multiplied by quantities. No adjustment to lump sums if quantities change; only compensation events.

Price list covers four categories: national datasets with yearly prices (Y1–Y5), hourly rates for geomatics professionals (Candidate, Technician in Training, Technician, Technologist, Professional), and per-area extraction rates.

Payment: assessed monthly; invoices submitted within one week of payment certificate.

Payment terms: Eskom pays within 30 days for contracts below R50 million incl. VAT, within 60 days for contracts above R50 million incl. VAT.

Interest on late payment at prime rate (Standard Bank).

No bid security or performance guarantee required (pro formas N/A).

Insurance: Contractor provides insurances per Table A; Employer provides insurances per Table B.

Liability: Contractor's liability for indirect/consequential loss limited to R0.00. Total liability limited to total value of revenue lost due to contractor's negligence. End of liability date: 3 months after service period.

Price adjustment for inflation: X1 applies from 16 months after base date, 85% CPI, 15% non-adjustable.

Low service damages: Contractor pays low service damages if performance fails as stated in service level table.

No financial turnover requirement stated.

CIDB: Tenderer's CIDB registration number must be entered in the Form of Offer and Acceptance. No minimum grade specified.

B-BBEE: Must notify Eskom of any change in B-BBEE status within 7 days; updated verification certificate within 30 days. No minimum level required for tender.

Tax: Must provide valid tax invoice with Eskom's VAT number 4740101508.

CSD registration: Not specified.

Health and Safety: Must comply with Construction Regulations 2014, Occupational Health & Safety Act, environmental laws. May be appointed as Principal Contractor.

Asbestos: Must comply with asbestos regulations; Employer manages asbestos, Contractor may stop work if unsafe.

Confidentiality: Must not disclose contract information; images require consent.

Ethics: No prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive).

Joint ventures: Allowed; members jointly and severally liable; must notify Service Manager of authorised key person within two weeks of Contract Date.

Insurance: Must provide insurance as per Table A from starting date.

Health, safety and environmental obligations:

• Contractor must take all reasonable precautions to maintain health and safety of persons.
• Employer may appoint Contractor as 'Principal Contractor' under Construction Regulations 2014.
• Contractor warrants that the Prices include sufficient amount for compliance with health & safety laws.
• Must comply with all applicable environmental laws and ensure subcontractors comply.
• Asbestos: Employer manages asbestos according to standard; Contractor may stop work and leave contaminated area; asbestos removal/disposal by registered contractor at Employer's expense.

Contractor must comply with all applicable environmental laws and regulations, and ensure subcontractors and others under Contractor's direction comply. No additional specific environmental requirements are stated.

Contract type: NEC3 Term Service Contract (TSC3) with Option A (priced contract with price list), Option W1 (dispute resolution via adjudicator, arbitration in Johannesburg). Secondary options: X1 (price adjustment for inflation), X2 (changes in law), X17 (low service damages), X18 (limitation of liability), X19 (Task Order). Additional conditions Z1–Z14.

• Z1: No cession, delegation, or assignment without written consent.
• Z2: Joint ventures allowed; members jointly and severally liable; must notify Service Manager of key authorised person within two weeks.
• Z3: B-BBEE status changes must be reported within 7 days; updated certificate within 30 days; decreased status may lead to renegotiation or termination.
• Z4: Confidentiality obligations; images require written consent; rights vest in Employer.
• Z5: Waiver and estoppel: no waiver without written agreement.
• Z6: Health, safety, environment: must comply with Construction Regulations and all applicable laws.
• Z7: Tax invoices: within one week of payment certificate; include Eskom's VAT number.
• Z8: Compensation events: must notify within eight weeks of becoming aware.
• Z9: Employer's liability for indirect/consequential loss limited to R0.00.
• Z10: Termination: includes business rescue order as termination reason.
• Z11: Ethics: prohibits corrupt, fraudulent, collusive, coercive, obstructive actions; termination for prohibited actions.
• Z12: Insurance: Contractor provides Table A insurances; Employer provides Table B insurances.
• Z13: Nuclear liability: Employer indemnifies Contractor for nuclear damage at Koeberg, with exceptions.
• Z14: Asbestos: Employer ensures safe levels; Contractor may stop work if unsafe; removal by registered asbestos contractor at Employer's expense.

No additional evaluation criteria are stated beyond the general tender process. The contract is a priced contract (Option A) with a price list; the tenderer's prices are evaluated. No functionality scoring or minimum qualifying score is mentioned.

The contract is for the provision of GIS (Geographic Information System) and Remote Sensing services, including spatial datasets, on an as-and-when-required basis. The service is required for a five-year period.

Closing date: 21 October 2026 at 10:00.

No briefing or site visit mentioned.

Returnable documents:

• Form A (Tender & Contract Quality Requirements for 240-105658000 and ISO 9001): must be completed, signed, and dated by the tenderer's quality representative, acknowledging acceptance of Eskom Supplier Quality Requirements. Category 4 pre-contract award quality requirements apply.
• Only one category selection is permitted on Form A.

Submission method and address not stated in the document. Closing time per tender record: 10:00 on 21 October 2026.

The tender is evaluated using the 90/10 preference point system (not explicitly stated, but implied by “Request for Bid” type? — not confirmed; no scoring split found in document).

Quality evaluation:

• The bidder must complete and sign Form A to confirm acceptance of Eskom Supplier Quality Requirements (specification 240-105658000) and ISO 9001 standard. This form is a returnable and likely a mandatory requirement for bid acceptance.
• Form A requires selection of the applicable quality category — Category 4 applies to this tender.
• No minimum qualifying score, functional evaluation split, or price/quality weighting is stated in the document.

Scope of services:

• Provision of GIS (Geographic Information System) and Remote Sensing services.
• Supply of spatial datasets.
• Services required on an “as and when required” basis.
• Contract period: five years (from tender record).

Quality requirements:

• The tenderer must comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and the ISO 9001 standard.
• Form A identifies applicable pre-contract award quality requirements: Category 4 (as per clause 3.5 of 240-105658000).
• Post-contract award requirements include: contract execution, supplier quality performance monitoring, Eskom rights of access, Eskom rights to information, preservation, quality audits, management of nonconformities, and special processes.
• The tenderer must acknowledge the ISO 9001 clauses and quality principles as applicable to the service.

The bidder must confirm, via Form A, that its quality management system addresses the ISO 9001 clauses and principles, including context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement. The selected quality principles (customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, relationship management) must be marked as applicable.

The tenderer must complete and sign Form A to accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001. This includes acknowledging pre-contract award quality requirements (Category 4) and post-contract award conditions: contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes. ISO 9001 clauses and quality principles are acknowledged as applicable.

The tenderer must complete and sign Form A (Tender & Contract Quality Requirements) to accept Eskom Supplier Quality Requirements and ISO 9001 standard. This includes accepting pre-contract award quality requirements (Category 4) and post-contract award obligations such as quality audits, access rights, and management of nonconformities.

Form A requires the bidder to indicate acceptance of Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001. The bidder must select only one quality category — Category 4 applies here. The form also requires ticking applicable ISO 9001 clauses and quality principles, ensuring the bidder's quality management system aligns with the standard.