Fire systems and water tank installation at ESKOM rosherville distribution site (12-Month contract)

The bidder must complete a Contract Quality Plan showing how quality will be managed on the contract. The plan is prepared against the guidelines in SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2, and covers the scope of work, communication with Eskom, the project organogram, interfacing documents, suppliers and sub-suppliers, inspection and test planning, records, non-conformance handling, databooks, tools and equipment, customer property, product preservation, traceability, and commissioning and post-delivery support.

Returnable document

• Contract Quality Plan (CQP): the bidder must complete the template and submit it with the tender.
• The plan is compiled by the bidder's representative at Revision 0 for tender evaluation, then revised to Revision 1 after contract signature.
• The bidder's organisation owner approves the plan.
• Eskom's review and acceptance blocks (project coordinator, site engineer, QC, contract manager, end user, project manager) are left blank and completed only after award.
• Commencement and completion dates are left blank until the contract is awarded.

Scope

• Provision of fire systems and water tank installation at the Eskom Rosherville distribution site over a twelve-month period.
• The bidder must mark which scope categories apply: design, manufacturing, supply and delivery/transportation, construction/installation/maintenance, commissioning, professional services, or other.

Contract Quality Plan content

• Full description of the works information.
• Communication channels between supplier and Eskom on quality matters: document and supplier representative contacts, meeting minutes, fixed contract meetings, weekly progress meetings and reporting.
• Organogram showing designations, roles, responsibilities and outputs, covering the QA and QC functions and who verifies work.
• Index of interfacing documents: work instructions, processes, policies, procedures, industry standards, specifications and drawings.
• List of suppliers and sub-suppliers, including materials and components to be purchased and activities to be outsourced.
• How suppliers, contractors and sub-suppliers will be monitored after award.
• Interface of sub-suppliers with the supplier's QMS.
• Index of items to be manufactured, refurbished or newly purchased, with descriptions, production schedule and in-house versus outsourced status.
• Items and activities requiring a Quality Control Plan / Inspection and Test Plan, offsite and onsite.
• Processes needing special controls under manufacturing and fabrication codes, such as welding and NDT/NDE.
• Index of documented information to be submitted to Eskom during the project: method statements, inspection reports, signed QCPs, technical assurance reports, warranty and material certificates, dimension and test reports.
• Control and retention of records, using an indexed and cross-referenced filing system.
• Concession and non-conformance management, covering defects, repair and rework, and inspection management.
• Databook management, including databook index and operating and maintenance manual.
• Management of tools and equipment, with calibration, maintenance or test status for each item.
• Dealing with customer property in line with ISO 9001.
• Product preservation: identification, handling, contamination control, packaging, storage, transport and protection.
• Identification and traceability methods for activities affected by statutory and regulatory requirements.
• Commissioning and post-delivery activities: warranty period and conditions, customer satisfaction measurement, technical support, defect correction period and retention funds.

Standards referenced

• SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2 (guidelines for quality plans).

High-risk category work covering fire water tank, hydrant and fire alarm installation at the Eskom Rosherville Distribution Site over a twelve-month period.

• The scope spans substation building, civil work and electrical work.

SHE evaluation and scoring card for high-risk category work.

• Each listed SHE criterion is tracked for submission and scored 1 (compliant) or 0 (non-compliant).
• All criteria must be satisfied before the contract is signed.

Scope: provision of fire systems and water tank installation at the Eskom Rosherville Distribution Site, including hydrant and fire alarm work, over a twelve-month period.

• Work spans substation building, civil work and electrical work.
• Classified as high-risk category work.

High-risk SHE requirements — all items must be in place before contract signing:

• Annexure B acknowledgement of Eskom's OHS rules, signed by the owner/CEO/MD and two witnesses.
• OH&S organogram approved by the CEO/director, listing names and appointment references.
• Occupational Health and Safety Plan aligned to the Eskom Health and Safety Specification, numbered to match the specification, covering substation building, civil and electrical work, with a review date and signed by the owner/CEO/MD.
• Baseline Risk Assessment (issue-based, with method statement and risk rating matrix), approved by the CEO/director and carrying a review date.
• Valid Letter of Good Standing (COID, RMA or FEMA) stating services relevant to the scope, e.g. electrical-related construction work.
• Health and Safety Policy signed by the owner/CEO/MD, describing the organisation and arrangements for protecting employees.
• Appointed and trained personnel: SACPCMP-registered safety officer (state full-time or part-time), SHE representative (section 17), construction manager (CR 8(1)), HCS controller, incident investigator (GAR 9(2)), excavation supervisor (CR 13(1)), work-at-heights fall arrest and rescue training, demolition supervisor (CR 14(1)), and first-aid training (GSR 3(4)).
• Medical fitness certificates for a minimum of three personnel, on the Annexure 3 template, issued by an occupational health practitioner, nurse or doctor.
• Fall Protection Plan per CR 10, including rescue plan and fall risks, with a next review date and signed by the CEO/MD.
• Substance abuse policy or procedure signed by the CEO/MD.
• SHE costing for this contract type (e.g. PPE).

SHE evaluation and scoring card for high-risk category work.

• Each criterion is tracked for submission and scored 1 (compliant) or 0 (non-compliant).
• All criteria must be met before contract signing.

Quality Control Plan / Inspection Test Plan (QCP/ITP)

• The contractor must produce a QCP/ITP covering each activity, with the inspection and test regime agreed with Eskom before work proceeds.
• Each activity line must record: activity number, description/requirement, scheduled date, statutory or non-statutory category, inspection and test method, controlling document, acceptance criteria, and the records to be retained.
• Inspection and test methods include visual, microscopy, NDT, liquid/dye penetrant, magnetic particle and eddy current testing.
• Acceptance criteria cover functionality, performance measures, regulatory compliance and chemical testing.

Intervention points

• Hold Point: work may not proceed until the required approval is given.
• Witness Point: the activity is witnessed by the nominated party.
• Document Review: documents are reviewed before release.
• Surveillance and Verification: ongoing oversight by the Approved Inspection Authority where applicable.

Intervention codes

• AP: document requires approval.
• IN: document required for information only.
• T1: 100% testing; T2: sample testing.
• A1: 100% inspection; A2: sample inspection.
• W1: 100% witness; W2: sample witness.
• R1: 100% document review; R2: sample document review.

Approvals

• The plan must be signed off by the contractor/supplier, the subcontractor where applicable, Eskom, and the Approved Inspection Authority (AIA) where applicable.
• Third-party inspection (TPI) and notification body (NOBO) involvement applies where indicated.

Environmental scope of works specification for the Rosherville Super Store Fire Protection Project, issued by the Eskom Gauteng Operating Unit.

Template identifier: 240-DX-GP-003T, Revision 1, authorised 09/02/2023, next review 09/02/2026.

Compiled by Ivy Sibiya on 19/08/2026.

Environmental evaluation of the bidder's environmental management system, scored out of 100 with a 100% pass rate required.

Weighted criteria (Final Criteria sheet):

• Environmental management policy: 10%
• Environmental aspects identified: 15%
• Environmental resources, roles and responsibilities: 10%
• Competence, training and development: 10%
• Communication: 5%
• Emergency preparedness: 10%
• Environmental method statement for site rehabilitation: 10%
• Non-conformity and corrective action procedure: 5%
• Waste management plan: 10%
• Environmental management plan detail: 15%

Supplier evaluation sheet scoring:

• Policy: 20
• Environmental aspects: 2
• Environmental resources, roles and responsibilities: 10
• Competence: 5
• Communications: 5
• Document control: 5
• Emergency preparedness plan: 5
• Method statement: 10
• Non-conformance: 5
• Waste management plan: 15
• Environmental management plan: 18
• Total score: 100
• Pass rate: 100

Evaluation is conducted in up to three rounds, each recorded with evaluator name, date and signature.

Scope: environmental scope of works for the Rosherville Super Store Fire Protection Project, Eskom Gauteng Operating Unit.

Environmental management system:

• Must align with ISO 14001:2015; certification is not required, compliance only.

Environmental management policy:

• Company environmental policy, integrated with safety or standalone.
• Must commit to compliance with all relevant environmental legislation, pollution prevention and continual improvement.
• Must be signed off by a senior company member (MD/CEO).

Environmental aspects:

• Environmental risk assessment register.
• Environmental controls and risks identified.
• Compliance obligations under national legislation and policies identified for the aspects relating to the work.

Roles and responsibilities:

• Signed appointment letter setting out environmental resource responsibilities.

Competence, training and development:

• Evidence that representatives attended environmental law training, or an environmentally related certificate, diploma or degree.

Communication:

• A plan for environmental communications.

Document control:

• All company documents to be controlled.

Emergency preparedness:

• Response to environmental incidents such as bees, wildlife interaction and hydrocarbon spillages.

Site rehabilitation:

• Method statement for rehabilitating the site in different environments, including near water courses, in wetlands, on slopes and in road reserves.

Non-conformity and corrective action:

• Procedure for managing environmental non-conformances (NCRs).

Waste management:

• List of waste streams arising during construction and a register of those waste types.
• Management plan for storage and disposal of the waste streams.

Environmental management plan must cover: access control, landowner liaison, monitoring, environmental incident log, site establishment, sanitation, protection of water resources, storm water management, vegetation management, fencing, stockpiling, erosion, hazardous substances management, heritage resources, protection of fauna, noise control, dust and waste management.

Environmental management system:

• Must comply with ISO 14001:2015; certification is not required.

Environmental policy:

• Must commit to compliance with all relevant environmental legislation, pollution prevention and continual improvement.
• Must be signed off by the MD/CEO or another senior company member.

Environmental resources:

• A signed appointment letter must state the environmental resource responsibilities.

Competence:

• Environmental law training attended, or an environmentally related certificate, diploma or degree, must be evidenced.

Compliance obligations:

• National legislation and policies relevant to the environmental aspects of the work must be identified.

No CSD registration, tax clearance, B-BBEE level, CIDB grading or other pre-qualification thresholds are stated in this specification.

Documented control of externally provided processes, products and services, covering the criteria for evaluation, selection, monitoring of performance and re-evaluation of external providers (ISO 9001 clause 8.4).

Returnable quality documents (Category 3 — Quality Requirements, Ref 240-105658000):

• Section A — Quality Management System: either a valid ISO 9001 certificate from an accredited certification body (Option 1), or documented evidence of a QMS complying with ISO 9001 (Option 2).
• Section B — Evidence of QMS in operation: organisation chart and responsibility matrix covering the quality management function (ISO 9001 clause 5.3), plus documented control of externally provided processes, products and services including evaluation, selection, monitoring and re-evaluation criteria (clause 8.4).
• Section C — Draft contract quality plan specific to the scope of work (ISO 10005).
• Section D — Draft or example quality control plan / inspection and test plan (ITP/QCP) for similar or previous work (ISO 10005).
• Section E — Form A, completed and signed.

No submission method, submission address or closing time is stated in this document.

Quality requirements are evaluated under Category 3 (deliverables to be evaluated, indicator = 1).

Scoring:

• Section A (Quality Management System): Option 2 documented QMS — 7 points; Option 1 ISO 9001 certification — recorded score 0.
• Section B (evidence of QMS in operation) — 2 points.
• Section C (contract quality plan) — 1 point.
• Section D (quality control plan / ITP) — 1 point.
• Section E (Form A) — 1 point.

Total available: 12 points.

No minimum qualifying score, price weighting or preference point system is stated in this document.

Scope: provision of fire systems and water tank installation at the Eskom Rosherville Distribution Site over a 12-month period.

Quality deliverables must be specific to this scope of work, referencing Eskom specifications 240-105658000, 240-109253698 and 240-109253302.

Form A must be completed and signed as part of the quality requirements.

Quality compliance (Category 3, Ref 240-105658000):

• ISO 9001 route: valid certification by an ISO-accredited body, with the product/service scope defined and relevant, issued by an approved and authorised certification authority holding recognised international accreditation, and within its validity period; OR documented QMS complying with ISO 9001.
• Documented QMS must cover: QMS manual defining the system and its scope, quality policy and quality objectives approved by top management, control of documented information (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), and internal audit (clause 9.2).
• Organisation chart and responsibility matrix including the quality management function (clause 5.3).
• Documented control of externally provided processes, products and services (clause 8.4).
• Draft contract quality plan (ISO 10005).
• Draft or example quality control plan / ITP (ISO 10005).
• Form A completed and signed.

No tax, B-BBEE, CIDB or CSD requirements are stated in this document.

Category 3 quality requirements are scored as follows:

• Section A — Quality Management System: Option 2 documented QMS scores 7 points; Option 1 ISO 9001 certification is recorded at 0 points.
• Section B — Evidence of QMS in operation: 2 points (organisation chart and responsibility matrix including the quality management function, clause 5.3; control of externally provided processes, clause 8.4).
• Section C — Draft contract quality plan specific to the scope of work (ISO 10005): 1 point.
• Section D — Draft or example quality control plan / inspection and test plan for similar or previous work (ISO 10005): 1 point.
• Section E — Form A completed and signed: 1 point.

Total available: 12 points.

Returnable document

• Annexure B — Acknowledgement Form for Eskom SHE Rules and other Identifier Requirements (form identifier 240-43921804 Rev 5, covering document 240-77471499 Rev 2): the bidder acknowledges receipt of the SHE documents and accepts the consequences of non-compliance.
• The form must be signed by the authorised person (CEO, Director or Managing Director) and witnessed by two witnesses.

No submission channel, submission address, number of copies or closing time is stated in this annexure.

SHE non-conformance

• Financial penalties are enforced against the main supplier for non-conformance with Eskom or statutory SHE requirements, whether the non-conformance is that of the main supplier, its sub-contractor or its supplier.
• Work stoppages arising from SHE issues do not entitle the supplier to claim financial compensation from Eskom.
• All employees of contractors and suppliers must complete the relevant Eskom induction and the company induction.

Financial consequences of SHE non-compliance

• Financial penalties are enforced against the main supplier for any SHE non-conformance, whether it arises from the main supplier, its sub-contractors or its suppliers.
• Work stoppages triggered by SHE issues do not entitle the supplier to claim financial compensation from Eskom.

SHE compliance obligations

• The supplier must comply with Eskom contractor Health and Safety requirements standard 32-136, the SHE specification issued with the tender, the Occupational Health and Safety Act, the Mine Health and Safety Act (where applicable), the Compensation for Occupational Diseases and Illnesses Act, the National Environmental Management Act, Operating a Vehicle Mounted Crane DMN 34-110, Excavations DMN 34-1981, and the Covid-19 Regulations.
• After contract award, the supplier must align its own processes, policies, procedures and standards with Eskom's SHE requirements.
• All employees of the contractor or supplier must complete both the Eskom induction and the company induction.

Contractor and supplier management

• The main supplier must show Eskom the process and selection criteria it uses to appoint contractors and suppliers.
• Eskom must be notified before any contractor or supplier is appointed to start work.
• The main supplier must confirm that its contractors and suppliers have adequate resources and competencies.
• The main supplier remains accountable for ensuring its contractors and suppliers meet the legal and Eskom requirements applicable during contract execution.
• The main supplier must audit and assess its contractors and suppliers for SHE compliance during the work.
• The main supplier must set out the grounds on which contractor or supplier work may be terminated.
• Non-conformances by contractors or suppliers at any tier are handled directly with the main supplier under the performance and penalty processes.
• Eskom may verify compliance at any time and may require testimonials, references and client contact details for similar previous work.

SHE compliance

• The supplier must comply with Eskom contractor Health and Safety requirements standard 32-136, the SHE specification, the Occupational Health and Safety Act, the Mine Health and Safety Act (where applicable), the Compensation for Occupational Diseases and Illnesses Act, the National Environmental Management Act, Operating a Vehicle Mounted Crane DMN 34-110, Excavations DMN 34-1981, and the Covid-19 Regulations.
• After contract award, the supplier must align its company processes with Eskom's SHE requirements.
• Work stoppages caused by SHE issues do not entitle the supplier to claim financial compensation from Eskom.
• Financial penalties apply for non-conformance with Eskom or statutory SHE requirements.
• All employees must complete the relevant Eskom and company inductions.
• The main supplier must demonstrate contractor and supplier selection criteria, notify Eskom before appointing contractors, confirm adequate resources and competencies, manage contractor compliance, monitor through audits, provide grounds for termination, and handle non-conformances directly.
• Eskom may verify compliance and request references.

Contractor and supplier management

• The main supplier must demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Eskom must be notified before contractors or suppliers are appointed to commence work.
• The main supplier must ensure its contractors and suppliers have adequate resources and competencies.
• The main supplier is accountable for managing its contractors and suppliers so that the legal and Eskom requirements applicable during contract execution are met.
• The main supplier must monitor contractors and suppliers through audits and assessments of SHE compliance during the work.
• The main supplier must provide the grounds on which contractor or supplier work may be terminated.
• Non-conformances by contractors or suppliers at any tier are dealt with directly with the main supplier under the performance and penalty processes.
• Eskom may verify compliance when it deems necessary and may instruct the contractor to supply testimonials, references and client contact details for similar previous work, including work done for Eskom.

Eskom's Supplier Quality Management specification (240-105658000 / QM 58, Revision 3) sets the minimum quality requirements for existing and potential Eskom suppliers and the criteria for their selection, evaluation, vendor registration, management, monitoring, assessment and auditing.

• Applies across all Eskom divisions and subsidiaries and to suppliers and sub-suppliers.
• Forms part of all Eskom RFIs, RFQs and RFPs and of contracts for the procurement of products and services.
• Eskom's stated position is to work with suppliers that demonstrate commitment to a QMS conforming to ISO 9001 and that continually improve it.

Returnable documents

• Form A (240-68099512, Tender and Contract Quality Requirements): must be completed, signed and returned with the bid to acknowledge and accept Eskom's supplier quality requirements and the applicable ISO 9001 requirements.
• Quality documentation for the category Eskom selects in Form A (Category 1, 2, 3 or 4), as listed in the List of Tender Returnables (240-12248652).
• Draft Contract Quality Plan specific to the scope of work, meeting the ISO 10005 minimum requirements.
• Where applicable, an example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from similar or previous work.
• Standard National Treasury forms listed in the tender returnables, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim) and SBD 9 (Certificate of Independent Bid Determination).

Quality requirements are selected by Eskom's quality representative using Form A, which identifies the requirements the bidder must meet.

• Quality requirements are grouped into four categories (1, 2, 3 and 4); only one category applies to a procurement.
• Category 1: a valid ISO 9001 certificate from an accredited certification body is required, together with the full returnable set.
• Categories 2 and 3: objective evidence of a developed QMS conforming to ISO 9001 is required instead of the certificate.
• Category 4: a quality method statement based on ISO 9001 is required.
• Capability and capacity assessments are performed before contract award on suppliers providing high-risk products or services, working on critical plant and equipment, supplying critical plant items or components, or performing special processes.

Quality management system

• Suppliers and sub-suppliers must develop, implement, maintain and continually improve a QMS conforming to the latest ISO 9001 or an applicable equivalent standard.
• Unless excluded by the applicable category, a valid ISO 9001 certificate from an accredited certification body is required.
• Sub-suppliers performing design and development, manufacturing, maintenance, testing, storage, delivery, installation, commissioning or project management must meet the same requirements; Eskom may assess sub-supplier facilities.
• The main supplier must inform Eskom of any planned QMS or staff changes before they take effect.

Contract Quality Plan (CQP)

• Required where specified in the evaluation criteria or the List of Tender Returnables; must follow ISO 10005.
• Must cover records management, material tests and certification, free access for inspection, submission of final documentation and the manufacturing data book before shipment, welding controls (WPS, WQR and PQR), special installation and fabrication procedures, personnel qualification and training, and storage and preservation instructions.
• Must be submitted before the initial scope kick-off or pre-fabrication meeting and before manufacturing starts, whichever is earlier.

Quality Control Plan / Inspection and Test Plan (QCP/ITP)

• Must cover all stages from contract review through materials verification, manufacturing, fabrication, assembly, final testing, commissioning, hand-over documentation and certification.
• Must be reviewed and accepted by Eskom or its inspection agency before work starts, and must allow Eskom to insert hold and witness points.
• Changes to an accepted QCP/ITP require Eskom's agreement before the affected work starts.
• A separate QCP/ITP is required for each sub-supplier scope of work; the main supplier remains accountable for all sub-supplier QCPs/ITPs.
• Once signed, QCPs and ITPs become addendums to the main contract.
• Required content includes the Eskom contract number and title, supplier order number, area of works, work description, QCP/ITP number, sequence of operations, reference specifications and drawings, acceptance criteria with clause references, intervention points, and inspection and test records.

Meetings and oversight

• A quality kick-off meeting is held at contract start and, if required, at the start of each phase.
• Coordination meetings with Eskom require 14 days' advance notice.
• Mandatory pre-inspection meetings are convened by Eskom or its inspection agency and must be attended by supplier and sub-supplier representatives, including quality representatives.
• Eskom may appoint resident quality inspectors at supplier or sub-supplier premises and on site; the supplier must provide workspace at no cost.
• Eskom may appoint an Approved Inspection Authority or inspection agency, and suppliers may not obstruct their work.

Preservation

• The supplier must run a preservation programme covering temporary, long-term and in-transit preservation of systems, components, equipment and materials, including valves, motors, rotating equipment, piping, instrumentation, flange faces, gaskets, coatings and insulation.
• Preservation requirements must be documented in purchase orders and work authorisations and communicated to sub-suppliers and project functions.
• Eskom must have free and unrestricted access to all preservation records.

Method statements and inspection planning

• A Method Statement Template (240-126469599) is provided for use where the supplier has no equivalent.
• QCP/ITP documentation must describe the equipment and the location of each activity, identify the quality verification activity and stage, and reference the procedures, method statements, standards and specifications to be used, including specific sections and pages.
• Acceptance criteria must be defined for each inspection or test, aligned with the specified tolerances.

Preservation planning

• The supplier must review and track compliance with Eskom's and its own engineering specification for preservation, and with sub-supplier preservation requirements and recommendations.
• Prospective temporary and longer-term material storage sites must be evaluated against the preservation programme.
• A preservation work plan must be developed and the performance of parties providing transport, handling or storage services evaluated.
• A records management process must be established giving Eskom ready access to all preservation programme records.
• A documented programme must identify pre-operation preservation requirements for all physical assets, including bulk materials, consumables, equipment systems and components transferred to project control but not yet in operational use.

Quality audits and performance reviews must be carried out by trained, accredited and experienced personnel, following documented procedures.

• Personnel performing special processes (for example welding, non-destructive examination, coating and heat treatment) whose results cannot be fully verified by later inspection must be suitably qualified and, where legally required, registered with statutory bodies.
• Personnel must be certified competent through a certificate of competency, either under the supplier's internal training and competency procedures or through an accredited external provider meeting SETA requirements.
• Training needs for all personnel whose work affects quality must be identified and documented; training certificates must show the completed unit standard and the service provider's accreditation number.
• Supplier and inspection agency inspection personnel must be competent and qualified for their inspection and testing assignments.

Nonconformity management

• Suppliers must respond to and rectify nonconforming products within the contractual conditions.
• Repeated nonconformities within a six-month period must be escalated to management review committees and the supplier review committee.

Special processes

• Operators performing special processes must be suitably qualified, and qualification records must be maintained and available to Eskom.

Quality management system

• QMS conforming to the latest ISO 9001, or an applicable equivalent standard.
• Valid ISO 9001 certificate from an accredited certification body, unless the applicable category excludes it.
• Sub-suppliers must meet the same QMS requirements for their scope of work.

Returnable quality documentation by category

• Category 1: signed Form A; valid ISO 9001 certificate; latest internal and external audit reports including nonconformities and remedial actions; draft CQP; example ITP/QCP where applicable; documented information for control of externally provided processes, products and services; roles, responsibilities and authorities documentation; management review records.
• Category 2: signed Form A; objective evidence of a developed, implemented and maintained QMS (QMS manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure); latest internal audit reports; draft CQP; example ITP/QCP; externally provided processes documentation; roles and responsibilities documentation; management review records.
• Category 3: signed Form A; the same QMS documented information as Category 2; draft CQP; example ITP/QCP; externally provided processes documentation; roles and responsibilities documentation.
• Category 4: signed Form A; quality method statement based on ISO 9001; signed quality policy; quality objectives; externally provided processes documentation; roles and responsibilities documentation.

Other

• Only one quality category applies per procurement, as selected by Eskom in Form A.
• Personnel performing special processes must be suitably qualified, certified competent and, where legally required, registered with statutory bodies; qualification records must be maintained and available to Eskom.
• Quality audits and performance reviews must be carried out by trained, accredited and experienced personnel.

Safety, health, environment and quality matters are governed by Eskom's SHEQ Policy (32-727).

• IAEA Safety Standard GS-R-3.1 (Application of the Management System for Facilities and Activities) applies.
• Equipment whose failure affects personnel safety or health, causes an environmental incident, major production loss or major equipment damage is classified as Level 1 plant and is subject to the strictest quality controls.

Preservation

• The supplier must run a preservation management programme covering temporary, long-term and in-transit preservation of systems, components, equipment, materials and other procured goods.
• Special precautions are required for valves, electrical motors and components, mechanical and rotating equipment, piping and fittings, instrumentation, flange faces, gaskets, coatings and insulation, including supplier-specified maintenance such as periodic shaft rotation, engine turnover and lubrication.
• Preservation requirements must be documented in purchase orders, work authorisations and communications with sub-suppliers, and communicated to project logistics, construction management, quality and security functions.
• Responsibility for executing each element of the programme must be clearly assigned within the project team and to sub-suppliers.
• Eskom must have free and unrestricted access to all preservation records for inspection and audit.

Contract documents

• Once signed, QCPs and ITPs become addendums to the main contract and may be reviewed at Eskom's discretion based on performance or other risks.

Quality requirements are selected by Eskom's quality representative using Form A, which identifies the applicable supplier quality requirements.

• Quality requirements are grouped into four categories (1, 2, 3 and 4); only one category applies to a procurement.
• Bidders must complete and sign Form A and submit the quality documentation required for the selected category, as listed in the List of Tender Returnables (240-12248652).
• Capability and capacity assessments are performed before contract award on suppliers providing high-risk products or services, working on critical plant and equipment, supplying critical plant items or components, or performing special processes.

Eskom requires contractors to carry out work without harm to people or the environment, in line with its Safety, Health, Environmental and Quality Policy.

• Contractor requirements are the documented SHE prerequisites that apply to a contract or project.
• Contractors are responsible for executing work safely and for ensuring that their own employees and those of any appointed contractors comply with occupational health and safety legislation and with Eskom's policies and procedures.
• The standard sets minimum legislative and organisational SHE requirements; hazards specific to a project that fall outside it must be addressed in the contractor's own SHE plans, procedures, manuals and work instructions.
• It applies to Eskom Holdings SOC Ltd, its divisions, subsidiaries and entities it controls, and to all employees and contractors performing contract work for or on behalf of Eskom.
• The client or agent must inform contractors of revisions to the referenced documents that they must follow while working for Eskom.
• The standard takes effect on the date of signature and its implementation is monitored six months after authorisation.

Risk assessments must be conducted for every job or task before work commences.

• Method statements or written safe work procedures must be prepared and used.
• These must be reviewed and updated if work is extended or halted due to inclement weather.
• The method statement must detail the key activities for safe planning and execution of the project.

Competent persons are those with the knowledge, training, experience and qualifications specific to the task, with qualifications registered under the South African Qualifications Authority Act where applicable.

• Health and safety officers must be appointed according to the nature and scope of the project and must liaise with Eskom's OHS departments.

ISO 9001 Quality Management Systems is referenced, so contractors must align with quality management principles.

• Record keeping must be maintained for auditing and inspection purposes, in line with legislative and Eskom requirements.

Applicable framework

• Contractors, appointed contractors, suppliers, vendors, service providers and consultants working for Eskom Holdings SOC Ltd must comply with Eskom Standard 32-136 (Contractor Health and Safety Requirements, Revision 4) in addition to legislation.
• The standard sets minimum requirements only; it does not replace the Occupational Health and Safety Act, 1993 or its regulations.
• All applicable national, provincial and municipal legislation applies, including the OHS Act and Construction Regulations, the Mine Health and Safety Act, the National Environmental Management Act, 1998, the National Environmental Management: Waste Act, 2008, the Compensation for Occupational Injuries and Diseases Act, 1993, the National Road Traffic Act, 1996 and the Basic Conditions of Employment Act, 1997.

Professional registration

• Persons responsible for construction project management, construction management and construction health and safety must be registered with the South African Council for the Project and Construction Management Professions (SACPCMP) in the appropriate category.
• Construction health and safety officers must be registered with a statutory body approved by the Chief Inspector and must be competent and adequately resourced.
• Medical certificates of fitness, valid for one year and issued by an occupational health practitioner registered with the Health Professions Council of South Africa, are required where applicable.

Environmental duty

• Anyone causing or likely to cause significant pollution or degradation must take reasonable measures to prevent, minimise and rectify it.
• Waste must be managed under the Waste Act and Eskom procedure 32-245.
• Asbestos-containing material may be handled only under the Asbestos Regulations of the OHS Act.

Joint ventures

• Each partner is accountable for its own SHE compliance and liable for its own contraventions.
• All parties must sign the section 37(2) agreement required by the OHS Act.

Eskom Standard 32-136 sets the minimum legislative and organisational health and safety requirements for contractors working for Eskom Holdings SOC Ltd, and applies to all Eskom and subsidiary employees and to contractors.

• Risk assessments must be completed before work commences.
• Health and safety files and specifications must be maintained.
• Competent health and safety officers must be appointed.
• The OHS Act and other applicable legislation must be complied with.
• Eskom's Life-Saving Rules must be adhered to.
• Incidents must be reported and records kept.
• Eskom's SHE policies and procedures apply in addition to legislation, and all employees must be aware of their responsibilities.
• Referenced documents include ISO 9001, Eskom procedures such as 32-726 and 32-529, and South African legislation including the OHS Act and NEMA.

Contractors must comply with the National Environmental Management Act, 1998 and the National Environmental Management: Waste Act, 2008.

• Environmental protection forms part of the contractor's responsibilities.
• Waste management procedures (Eskom 32-245) must be followed.

Contractor obligations

• Contractors must comply with all legislative requirements and with any further requirements in their contract with Eskom.
• Where a single business entity is used, that entity must fulfil all SHE requirements.
• Each company remains liable for its own contraventions.
• Eskom as client has duties to the contractor, and the contractor has duties to its employees and to Eskom under the contractual arrangements.
• Business units may require additional non-statutory appointments, which must be made under Eskom Standard 32-296.

Provision of fire systems and water tank installation at the Eskom Rosherville Distribution Site over a twelve-month period. The tender is issued as an open invitation to tender for the whole contract.

Closing

• Date: 03 November 2026
• Time: 10:00
• Late tenders are not accepted.

Site clarification meeting (non-compulsory)

• Date: 07 October 2026
• Time: 10:00
• Venue: Eskom Research and Development Centre, Lower Germiston Road, Rosherville (RDC Boardroom)
• Bidders must confirm their intention to attend with the Eskom Representative, giving the name, position and contact details of each proposed attendee.

Clarification queries

• Must be submitted in writing to the Eskom Representative no later than 5 working days before the tender submission deadline.

Tender validity

• 90 days from the closing date and time.

A non-compulsory site clarification meeting will be held on 07 October 2026 at 10:00 at the Eskom Research and Development Centre, Lower Germiston Road, Rosherville (RDC Boardroom). Bidders must confirm their intention to attend with the Eskom Representative, stating the name, position and contact details of each attendee.

Eskom Representative

• Name: Phenyo Menwe
• Telephone: (011) 800 8493
• Email: [email protected]
• All queries and clarifications must be addressed in writing to the Eskom Representative and to no other Eskom official.

Procurement Manager

• Name: Thembile Mbhiza

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission

• Method: electronic, via the Eskom e-tendering portal at https://etendering.eskom.co.za

Site

• Eskom Research and Development Centre
• Lower Germiston Road
• Rosherville

Submission method

• Electronic submission only, through the Eskom e-tendering portal at https://etendering.eskom.co.za.
• No hard copies are accepted; tenders are downloaded electronically and there is no public opening.
• Documents must be uploaded into the Technical, Commercial, Financial and Other folders.
• All documents in PDF. The price list must be submitted as a PDF plus a copy in Excel (the Excel copy is non-disqualifiable).
• Upload limit: 500 MB per document; 4 GB total submission.
• Zip or condensed files may not be uploaded.
• The submission status must be shown as complete.
• If a tender is resubmitted, only the latest version is accepted and all earlier submissions become void.
• Late tenders are not accepted.

Returnable documents — disqualifiable if not completed, signed and submitted by closing

• Annexure A: Authorisation Form, supported by a certified board resolution, members' resolution, power of attorney or trustees' resolution as applicable.
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer's Particulars.
• Annexure D: Integrity Pact Declaration Form (the Eskom Supplier Integrity Pact must be read first).
• Annexure E: CPA requirements for local goods/services; Annexure F: CPA(IG) for imported goods/services, where applicable.
• Annexure G1–G4: SBD 6.2 local production and content declarations, only where designated materials are included.
• Annexure H: SBD 1 Invitation to Bid, completed by all tenderers including foreign suppliers.
• Annexure J: SBD 4 Declaration of Interest.
• E-tendering Help Manual acknowledgement form.
• Completed pricing schedule / BOQ in PDF; failure to complete the BOQ in full makes the tender non-responsive.
• Completed NEC contract.
• Valid CIDB proof of grading, or registration within 21 working days of closing.
• Tax clearance certificate for foreign tenderers with a South African footprint that are not on CSD and have no SARS PIN, and for local tenderers without a SARS e-filing PIN or CSD profile.
• Tax Evaluation Questionnaire determining personal service provider status for PAYE.
• Employment Equity Act compliance proof, including proof of submission of the EE report to the Department of Labour (South African tenderers only).
• COIDA certificate of good standing or proof of application (South African tenderers only).
• Quality, environmental and SHE documents listed in the returnable schedule.
• SDL&I undertaking.
• Financial statements for the financial viability analysis.

Non-disqualifiable returnable

• Excel copy of the price list.

Scored returnable

• Annexure I: SBD 6.1 Preference Points Claim Form (PPPFA 2022). If it is not submitted the bid is not disqualified, but scores zero for specific goals.

Joint venture bids

• Letter of intent to form a JV, or a valid JV agreement stating each partner's rights, obligations and profit-sharing ratios.
• Written confirmation that the JV will operate as a single business entity for the duration of the contract.
• Confirmation of a single designated JV bank account, independent of the individual partners.

Disqualification risks

• Any disqualifiable returnable missing, incomplete or unsigned at closing.
• Late submission.
• Submitting more than one tender, individually or as a JV partner.
• Subcontracting 100% of the scope of work.
• A conflict of interest.
• A tender signed by an unauthorised person.

Disqualifiable returnables due at closing: Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services, Annexure G1–G4 SBD 6.2 local production and content declarations where designated materials apply, Annexure H SBD 1, Annexure J SBD 4, the E-tendering Help Manual acknowledgement form, the completed pricing schedule/BOQ, the completed NEC contract, CIDB proof of grading, tax clearance certificate where applicable, the Tax Evaluation Questionnaire, Employment Equity compliance proof, COIDA certificate, quality, environmental and SHE documents, the SDL&I undertaking and financial statements. Annexure I SBD 6.1 is scored: failure to submit it scores zero for specific goals but does not disqualify. The Excel copy of the price list is non-disqualifiable.

Evaluation order

1. Eligibility screening.
2. Functionality (technical) evaluation — minimum threshold 70%.
3. Price and specific goals scoring under the PPPFA 80/20 system.
4. Contractual requirements assessed after ranking, before award.

Functionality — Stage 1 gatekeepers (pass/fail)

• Key staff competency: proof of registration with ASIB and SAQCC.
• Key contractor competency: proof of professional registration with FDIA.
• Equipment selection.

Functionality — Stage 2 qualitative (100%, threshold 70%)

• Method statement for design and installation: 30%
• List of completed similar installation projects, with partnership agreement or letter of intent where applicable: 20%
• Organogram of key project staff with CVs: 25%
• Project programme: 25%

Bidders scoring below the 70% threshold are disqualified.

Price and preference

• Price: 80 points. Prices are evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies in the BOQ or activity schedule, adjusted for acceptable variations, and compared on net present value where applicable. Unconditional discounts count for evaluation; conditional discounts do not.
• Specific goals: 20 points under the PPPFA. Failure to submit proof of a specific goal claim does not disqualify the bid but scores zero for that goal.
• Ranking: price and specific goal scores are added and suppliers ranked from highest to lowest; one supplier is appointed.

Other

• Objective criteria: not applicable.
• Reverse e-auction: not applicable.
• Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking, and proof must be submitted before contract award.

Scope

• Provision of fire systems and water tank installation at the Eskom Rosherville Distribution Site.
• Contract period: twelve (12) months.
• The tender is for the whole contract.

Technical gatekeeper requirements

• Key staff: registration with ASIB and SAQCC.
• Key contractor: professional registration with FDIA.
• Equipment selection to be submitted.

Technical submission requirements

• Method statement for design and installation.
• List of completed similar installation projects, with partnership agreement or letter of intent where applicable.
• Organogram of key project staff with CVs.
• Project programme.

Other

• The BOQ must be completed in full.
• The successful tenderer may be required to provide cataloguing information per item after contract award and must label all materials to Eskom's labelling specification; where cataloguing applies, the pricing schedule must include a line item for it and Eskom pays for the cataloguing.
• Additional documents may be required per scope: ECSA, SACPCMP, CVs, permits, licences and specific registration documents.

Bidders must submit a method statement for design and installation (30% of functionality), a list of completed similar installation projects with a partnership agreement or letter of intent where applicable (20%), an organogram of key project staff with CVs (25%) and a project programme (25%).

Bidders must be registered with the required CIDB contractor grading (6SF or higher) by the closing date, or be capable of registration within 21 working days of closing. Key staff must be registered with ASIB and SAQCC, and the key contractor must be professionally registered with FDIA. Financial statements, including a signed independent auditors' or reviewers' report and statements of assets and liabilities, are required, or consolidated financials with a holding company guarantee where applicable.

Quality requirements: a QMS manual defining the QMS and its scope; a quality policy and quality objectives approved by top management; and documented information for document and record control (ISO 9001:2015 clause 7.5), control of nonconforming outputs (8.7), nonconformity and corrective action (10.2) and internal audit (9.2). Further SHE quality documents apply as required by the scope.

A completed pricing schedule / BOQ must be submitted in PDF, with a non-disqualifiable Excel copy, unless it is already contained in the NEC contract. Failure to complete the BOQ in full makes the tender non-responsive. Prices are evaluated inclusive of VAT, corrected for arithmetic errors and excluding contingencies, and are scored out of 80 points. Where cataloguing applies, the pricing schedule must include a line item for it.

Pricing

• Complete the pricing schedule / BOQ; submit it in PDF with an Excel copy.
• Failure to complete the BOQ in full makes the tender non-responsive.
• Prices are evaluated inclusive of VAT, corrected for arithmetic errors and excluding contingencies.
• Price carries 80 points.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Security and guarantees

• Where a performance bond or demand guarantee is required, the tenderer must nominate at least two financial institutions from Eskom's list of approved institutions.
• A parent company guarantee (X4) or performance bond (X15) may apply, on an institution's legally approved template.
• Retention applies (X16).
• Delay damages apply (X7).

Financial viability

• Financial analysis is a contractual requirement for CIDB-related transactions from R30 000 excluding VAT.
• Latest two years' comparative financial statements, not older than 18 months, are required.
• Companies: PIS score, ITA 34C income tax assessment where not audited, signed independent auditors'/reviewers' report, directors' report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes, all with comparative figures.
• Close corporations: PIS score, ITA 34C where not audited, signed accounting officers' report, members' report, and the same comparative statements and notes.
• Joint ventures: signed JV agreement showing percentage shareholding per entity.
• Entities less than one year old: owner's five-year tax returns and the owner's financial position (income and expenditure, assets and liabilities).
• A subsidiary without its own financial statements, or whose financials are consolidated into the holding company, must provide a signed guarantee letter from the holding company.

Eligibility

• The tenderer and its principals must not be restricted from doing business with Eskom or any state-owned company.
• Ineligible: tenderers with the nationality of a sanctioned country (also applies to proposed subcontractors and suppliers); tenderers submitting more than one tender individually or as a JV partner; JV or consortium bids whose agreement does not state joint and several liability; tenderers with a conflict of interest; tenders signed by unauthorised persons; tenderers restricted by National Treasury; tenderers on the Tender Defaulters list; tenderers restricted by Eskom; tenderers subcontracting 100% of the scope.

Mandatory registrations and certifications

• CSD registration (CSD number or CSD report) — mandatory contractual requirement.
• CIDB contractor grading of 6SF or higher, or capability of registration within 21 working days of the closing date.
• Tax compliance: a certified tax clearance certificate is required from foreign tenderers with a South African footprint that are not on CSD and have no SARS PIN, and from local tenderers that have not provided a SARS e-filing PIN or CSD profile. Foreign suppliers with no South African footprint complete SBD 1 but need no tax compliance proof.
• COIDA: original certificate of good standing, or proof of application, from the Compensation Fund or a licensed compensation insurer (South African tenderers only).
• Employment Equity Act compliance, including proof of submission of the EE report to the Department of Labour, for designated employers (South African tenderers only).

B-BBEE and preference

• Proof of B-BBEE status level: a certificate issued by an authorised body or person, a sworn affidavit under the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act.
• Specific goals carry 20 points under the PPPFA 80/20 system; no proof means zero points for that goal, not disqualification.

Quality

• QMS manual defining the QMS and its scope.
• Quality policy and quality objectives approved by top management.
• Documented information for document and record control (ISO 9001:2015 clause 7.5), control of nonconforming outputs (8.7), nonconformity and corrective action (10.2) and internal audit (9.2).

Environmental

• Environmental management policy.
• Environmental aspects identified (may be included in the EMP).
• Environmental roles and responsibilities, competence, training and development, communication, and emergency preparedness.
• Environmental method statement for site rehabilitation.
• Non-conformity and corrective action procedure.
• Waste management plan.
• Environmental management plan.

Other contractual requirements

• SHEQ requirements and SHE safety documents as required by the scope.
• SDL&I undertaking.
• Financial viability analysis with financial statements.
• Contractual requirements are assessed after evaluation and ranking; proof must be submitted before award, and failure to meet them by the deadline may make the tender non-responsive.

SHEQ requirements apply as a contractual requirement. South African tenderers must submit an original COIDA certificate of good standing, or proof of application, from the Compensation Fund or a licensed compensation insurer. Further SHE safety documents are required as set out in the scope of works.

The contract is the NEC3 Engineering and Construction Contract (ECC): main option B (priced contract with bill of quantities) and W1 (dispute resolution). Secondary clauses: X2 changes in law, X4 parent company guarantee, X7 delay damages, X15 performance bond, X16 retention, X18 limitation of liability, and Z additional conditions. Payment is within 30 days for contracts below R50 million including VAT and within 60 days above that. Where security for performance is required, the tenderer must nominate at least two Eskom-approved financial institutions. A parent company guarantee or performance bond may be required on an institution's legally approved template.

Functionality applies in two stages: gatekeepers (ASIB and SAQCC registration for key staff, FDIA registration for the key contractor, equipment selection) and a qualitative stage scored out of 100% with a 70% threshold. Price is scored out of 80 points and specific goals out of 20 points under the PPPFA 80/20 system. Objective criteria and reverse e-auction do not apply.