Qcto-accredited solar pv installation tester training for 15 candidates — PRASA RFQ DMP/11/26/GAU-FAC (re-advert)

Closing date: 09 October 2026 at 10:00

Issue date: 02 October 2026

No compulsory briefing or site visit is stated.

Enquiries:

• Contact: Khuthadzo Tshikhudo
• Telephone: 011 085 7060
• Email: [email protected]
• Secondary email: [email protected]

Complaints: [email protected]

Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein

Submission method: hand delivery only. No email or fax accepted.

Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein.

Closing time: 09 October 2026 at 10:00. Late bids will not be accepted.

Bids must be submitted on the official forms provided, not re-typed.

Quotations must be in a sealed envelope and must not include documents or references relating to any other quotation.

Returnable documents (mandatory, failure to submit leads to disqualification):

• Completed Pricing and Delivery Schedule (Section 4)
• Completed BOQ/Pricing Schedule (Section 10)
• Proof of QCTO accreditation for curriculum code 900279-000-00-00

Other returnable documents (may be requested within 3 working days if missing):

• Signed and completed RFQ document and all SBD forms
• Letter of Good Standing: COIDA
• Valid SARS PIN
• All RFP documentation including all declarations
• Joint Venture, Consortium, Partnering or Subcontract Agreement signed by all parties, indicating the leading bidder where applicable
• CSD supplier registration number
• Proof of authority to sign (e.g. company resolution)

Changes to a quotation after closing will not be considered.

Attempts to canvass SCM officers or PRASA employees between closing and award will lead to disqualification.

Evaluation stages:

Stage 1A – Mandatory requirements: submission of the Pricing and Delivery Schedule, BOQ/Pricing Schedule, and proof of QCTO accreditation. Failure to submit any of these results in automatic disqualification.

Stage 1B – Other mandatory requirements: signed RFQ and SBD forms, COIDA letter, SARS PIN, all declarations, joint venture/subcontract agreement if applicable, and CSD registration. Missing items may be requested within 3 working days; failure to provide leads to disqualification.

Stage 2 – Technical/Functionality: minimum threshold of 60%. Scoring based on number of similar successfully completed projects:

• 0 projects or incomplete submission = 0 points
• 1 project = 20 points
• 2 projects = 40 points
• 3 projects = 60 points
• 4 projects = 80 points
• 5 or more projects = 100 points

Evidence required for each project: copy of appointment letter on company letterhead, description of project, purchase order, client name and contact (email and office number), project start and end dates, extension of time where applicable, contract value inclusive of VAT, and a completion certificate or letter from the client confirming successful completion.

Stage 3 – Price and Specific Goals: 80/20 preference point system.

• Price: 80 points
• Specific goals: 20 points

Specific goals and evidence:

• Black Women owned: 10 points, certified copy of ID documents of the owners
• EME or QSE 51% Black Owned: 10 points, audited annual financial statements, B-BBEE certificate or affidavit

Price formula: Ps = 80 (1 - (Pt - Pmin)/Pmin), where Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

PRASA may apply objective criteria to award to a bidder other than the highest scoring, including negative track record, spreading awards, or avoiding concentration of awards.

PRASA reserves the right to split the award between multiple service providers.

If the preferred bidder fails to sign the contract within 14 days of being called upon, or fails to provide required security, bonds or guarantees, PRASA may appoint the next ranked bidder.

The department requires a service provider to deliver Solar Photovoltaic Installation Tester Training.

Curriculum code: 900279-000-00-00

Accreditation: QCTO (proof required)

Purpose: prepare learners to operate as Solar PV Installation Testers, including electrical inspection, maintenance, safe testing, fault diagnosis, troubleshooting, and performance evaluation of solar PV systems.

Tasks:

• Conduct inspections and evaluate functionality of installed solar PV systems
• Maintain, test and replace inverters and transformers
• Interpret test results and rectify systems for performance optimisation
• Test and troubleshoot faults under supervision

Training quantities (per BOQ):

• Theory: 15 candidates
• Practical training: 15 candidates
• Solar Green Card Certificate: 15 candidates

Supplier responsibilities:

• Provide own resources: projector, pens, whiteboard markers, flip chart
• Manage attendance register and provide it to the end user
• Handle all administration during the course
• Issue hardcopy Certificate of Competency and licence

Facilities required: standard classroom training facilities, learning materials, facilitation aids, media, whiteboard, flipchart stand and projector screen.

Organisational experience: scored on number of similar successfully completed projects (see evaluation criteria). Evidence required for each project.

SDP qualifications: NQF Level 4 qualification with communication.

QCTO accreditation is mandatory.

Training must be delivered in accordance with the specified curriculum (900279-000-00-00) and QCTO accreditation requirements.

Supplier must manage attendance registers and provide them to the end user.

Supplier must issue hardcopy Certificate of Competency and licence to each candidate.

Supplier responsible for all administration related issues throughout the course duration.

Pricing must be submitted on the provided BOQ/Pricing Schedule (Section 10).

Items: Theory (per candidate, qty 15), Practical Training (per candidate, qty 15), Solar Green Card Certificate (per candidate, qty 15).

Prices inclusive of VAT (15%).

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Deviation from the pricing schedule may render the bid non-responsive.

Prices must be quoted in South African Rand, inclusive of all applicable taxes.

Price offer must be firm and indicate the basis.

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Pricing must be submitted strictly in accordance with the provided pricing schedule; deviation may render the bid non-responsive.

Discounted prices will only be considered at the final evaluation stage on an unconditional basis.

If the highest scoring bidder's price is not market-related, PRASA may negotiate a market-related price with the highest, then second, then third scoring bidder; if no agreement, PRASA cancels the RFQ.

Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

No bid security or guarantee is specified.

CSD registration: mandatory for all bidders except foreign suppliers with no local registered entity. Business may not be awarded to a bidder not registered on the CSD.

Tax compliance: bidders must submit a valid SARS PIN or a printed TCS certificate. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

State employees: bids from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees will not be considered.

COIDA: Letter of Good Standing required.

QCTO accreditation: mandatory for the training provider.

SDP qualifications: NQF Level 4 qualification with communication.

Legal compliance: compliance with relevant occupational health, safety and environmental regulations.

SBD 4 (Bidder's Disclosure): discloses whether any director/shareholder is employed by the state, relationships with procuring institution staff, and PEP/PIP status. False declarations may lead to disqualification or contract termination.

SBD 6.1 (Preference Points Claim): claims specific goals points under the 80/20 system.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

Supplier must comply with relevant occupational health, safety and environmental regulations.

COIDA Letter of Good Standing is required.

Warranty: supplier warrants items are in accordance with PRASA's requirements, fit for purpose, and free from defects for one year from acceptance (unless another period is stated in the order).

Indemnity: supplier indemnifies PRASA against claims arising from supplier's negligence, infringement of intellectual or legal rights, breach of statutory duty, defective design, materials or workmanship.

Assignment and sub-contracting: sub-contracting requires PRASA's prior approval. The successful bidder remains liable for performance.

Governing law: contract governed by South African law, subject to non-exclusive jurisdiction of South African courts.

Validity period: 90 working days from closing date. PRASA may request extension on same terms.

PRASA may cancel the contract if information furnished by the bidder is proved incorrect after award.

If the preferred bidder fails to sign or commence the contract within a reasonable period, PRASA may award to the next ranked bidder.

Stage 1A mandatory: Pricing and Delivery Schedule, BOQ/Pricing Schedule, proof of QCTO accreditation.

Stage 1B other mandatory: signed RFQ and SBD forms, COIDA letter, SARS PIN, all declarations, JV/subcontract agreement if applicable, CSD number.

Stage 2 technical: minimum 60% threshold, scored on number of similar projects.

Stage 3 price and specific goals: 80/20 system, price 80 points, specific goals 20 points.

Objective criteria may be applied to award to a bidder other than the highest scoring.

PRASA may split the award.