Supply & delivery of personal protective equipment (PPE) for the bergrivier municipal stores from 01 july 2027 until 30 june 2030

Technical enquiries:

• Contact: Ms. Casey-Lee Smit
• Email: [email protected]
• Telephone: 022 913 6000

Bid procedure and document enquiries:

• Contact: Mr. Coellin Julius
• Email: [email protected]
• Telephone: 022 913 6000

Documents available on website: www.bergmun.org.za (free) or hard copy at non-refundable fee of R70.00 from Mr. Coellin Julius.

Submission address:

Municipal Offices

13 Kerk Street

Piketberg

7320

Submission method: sealed envelope, clearly marked "Tender No 8/3/55-2026 / MN202-2026: Supply & delivery of personal protective equipment (PPE) for the Bergrivier Municipal stores from 01 July 2027 until 30 June 2030", placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg, before 12:00 on 02 November 2026. Bids addressed to any municipal official in a personal capacity will be disqualified. Bids must be completed in black ink on the original documentation. Late, incomplete, faxed or emailed bids will not be accepted. Proof of dispatch is not proof of receipt. Bids deposited in the wrong tender box will not be considered. Bids must be valid for 120 days after closing.

Returnable forms (all must be completed, signed and attached):

• Authority to Sign a Bid: certified copy of resolution (for companies/CCs) or partnership/consortium authorisation.
• Tax Compliance Status Pin (valid).
• MBD 4 (Declaration of Interest): discloses any connection to state employees.
• MBD 6.1 (Preference Points Claim form): claims preference points under the 80/20 system.
• Certified B-BBEE Certificate or sworn affidavit.
• MBD 8 (Declaration of Past Supply Chain Practices).
• MBD 9 (Certificate of Independent Bid Determination).
• MBD 10 (Certificate of Payment of Municipal Accounts): provide ID numbers, residential addresses and municipal account numbers of all members/directors, with copies of accounts.
• OHSA form: with a valid Letter of Good Standing from the Compensation Commissioner.
• Form of Indemnity.
• Pricing Schedule.
• Form of Offer.
• Declaration by Tenderer.

Evaluation under the Council's Supply Chain Management Policy using the 80/20 preference point system:

• Price: 80 points
• Specific participation goals: 10 points
• B-BBEE: 10 points

Bids must be registered on CSD and have a valid TCS PIN. Failure to submit TCS PIN/CSD number may invalidate the bid. Bidders must not have municipal rates and taxes or services charges in arrears. No CIDB grading required. The Preference Point Claim form must be completed in full to claim preference points.

Supply and delivery of personal protective equipment (PPE) for the Bergrivier Municipal stores for the period 01 July 2027 to 30 June 2030, as set out in the specifications. Goods must conform to the standards in the bidding documents and specifications. The municipality reserves the right to procure more items if prices are cost effective.

Variation orders: the municipality may instruct changes up to 15% of the original contract value without price adjustment; for measurable quantities, the contractor may be asked to reduce unit prices, but no escalation is allowed.

Goods must conform to the standards in the bidding documents and specifications. The municipality may inspect, test or analyse goods; costs of such tests are borne by the supplier if goods do not comply. Rejected goods must be replaced at the supplier's cost. Pre-bidding testing is for the bidder's account.

Prices must be quoted in South African Rand, inclusive of VAT. The bid price must be VAT inclusive. For contracts exceeding R1 million, bidders must be registered for VAT. Bergrivier Municipality's VAT registration number is 4000 846 172. The Pricing Schedule form must be completed and signed.

Bid price must be VAT inclusive, quoted in South African Rand. For contracts exceeding R1 million, bidders must be registered for VAT. Bergrivier Municipality's VAT registration number is 4000 846 172. Payment will be made within 30 days of submission of a valid invoice. No bid security or performance security amount is specified in the document. Bidders must not be in arrears with municipal rates and taxes or services charges; if they are, they must sign an agreement for deductions from payments.

CSD registration: mandatory, with CSD number (MAAA...) submitted.

Tax Compliance Status (TCS) PIN: mandatory, valid PIN required; failure may invalidate the bid.

B-BBEE: originally certified B-BBEE certificate or sworn affidavit required; failure results in 0 points for B-BBEE, not disqualification.

Municipal accounts: MBD 10 must be completed with all municipal account numbers in the Bergrivier area for which the enterprise or directors are responsible.

OHSA: complete OHSA form and attach valid Letter of Good Standing from Compensation Commissioner.

No CIDB grading required.

Bidders must complete the OHSA (Occupational Health and Safety) form and attach a valid Letter of Good Standing from the Compensation Commissioner.

General Conditions of Contract (GCC) apply. Key terms: warranty of 12 months after delivery or 18 months after shipment, whichever ends earlier; payment within 30 days of invoice; penalties for late delivery calculated at the prime interest rate per day of delay; termination for default, insolvency, or corrupt/fraudulent practices; force majeure relief; disputes resolved by consultation, then mediation, then South African courts; supplier liability limited to the contract price; contract governed by South African law; no assignment without consent; subcontracts must be notified in writing.

The award is subject to signing a Service Level Agreement (SLA) between the successful bidder and Bergrivier Municipality. Council is not obliged to accept the lowest or any bid and reserves the right to accept any bid or part thereof. If prices are cost effective, Council may procure more items.

Bidders must be registered on CSD and submit a valid TCS PIN and CSD number. B-BBEE certificate or sworn affidavit required (0 points if not submitted). Bids must be valid for 120 days after closing. Bids must be completed in black ink on original documentation. Late, incomplete, faxed or emailed bids will not be accepted. Bidders must not have municipal arrears.

Evaluation under the 80/20 system: 80 points for price, 10 points for specific participation goals, 10 points for B-BBEE. The Preference Point Claim form must be completed in full.