Supply and delivery of material and equipment for community safety park – tender in eastern cape

Closing date: 09 October 2026 at 12:00

No formal site inspection will be held. Bidders are deemed to have satisfied themselves of all conditions and circumstances affecting the bid.

Tender documents available from 02 October 2026, 08h00 to 16h00, at the SCM office, 25-27 Owen Street, Queenstown, and downloadable from www.enochmgijima.gov.za.

No formal site inspection will be held, but it is very important that bidders are fully aware of the requirements. By bidding, the bidder is deemed to have satisfied himself as to all conditions and circumstances affecting the bid.

SCM / bidding procedure enquiries:

• Contact: Mr K Mgoboza
• Telephone: 045 807 2091
• Email: [email protected]

Technical enquiries:

• Contact: Ms P Mdebuka
• Telephone: 045 807 2608
• Email: [email protected]

Issued by: A. Sihlahla, Municipal Manager

Submission address:

Budget and Treasury Office

25-27 Owen Street

Queenstown

Submission method: sealed envelope, deposited in the Bid Box at the Budget and Treasury Office, 25-27 Owen Street, Queenstown, by 12:00 on 09 October 2026. Envelope must be endorsed with the bid number and description, and show the bidder's name on the outside. Postal/couriered bids must arrive in time to be placed in the Bid Box; the municipality is not responsible for placement. Telegraphic, faxed, emailed or other electronic submissions are not accepted. Late bids will not be considered and may be returned unopened.

Returnable documents (all must be completed, signed and submitted):

• Form of Offer (MBD1): signed and witnessed; total price inclusive of VAT written in words and numerically.
• MBD4 (Declaration of Interest): discloses any connection to state employees or evaluators.
• MBD6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• MBD6.2 (Local Production and Content Declaration): declares local content percentage, with Annex C submitted.
• Company registration (CK) document.
• CSD registration proof.
• SARS Tax Compliance Status PIN.
• Certified ID copies of directors/members (not older than 3 months).
• Municipal account statement (not older than 3 months) or lease agreement or SAPS affidavit or ward councillor letter.
• Company profile with proven previous experience.
• Original/certified B-BBEE certificate or sworn affidavit.
• Comprehensive JV agreement where applicable.
• Quotation as costing schedule.

Disqualification risks:

• Any returnable document omitted or unsigned.
• Documents submitted loose or detached; must be intact.
• Documents not completed in black pen ink.
• Use of tipex or unsigned alterations to prices.
• Misrepresentation of business address to earn points.

Evaluation follows the Preferential Procurement Regulations, 2022 (PPPFA) and the Enoch Mgijima Local Municipality Supply Chain Management Policy, using the 80/20 preference point system.

Stage 1 – Compliance/Administrative Check: verifies all mandatory requirements, completeness of documents, validity of signatures and general legal compliance. Non-compliant bids are deemed non-responsive and not evaluated further.

Stage 2 – Financial Offer and B-BBEE Status Level Contribution: only bids scoring at least 60 points in Stage 2 proceed. Scoring:

• Price: 80 points
• B-BBEE status level: 10 points
• Locality (specific goals): 10 points
• Total: 100 points

B-BBEE status level points: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.

Locality points: within Enoch Mgijima Municipality = 10; within Chris Hani District Municipality = 7; outside CHDM but within Eastern Cape = 5; outside Eastern Cape but within South Africa = 3.

Tie-breaking: highest B-BBEE points, then highest functionality (if applicable), then drawing of lots.

Supply and deliver material and equipment for the Community Safety Park.

Items:

• 12 picnic concrete benches and 6 tables: 1600mm diameter, 1100mm height, mass approx. 900kg, smooth natural grey concrete finish, 30MPa steel reinforced, umbrella hole in the middle of the table, SABS approved.
• 2 wooden triple swings: SABS approved.
• 50 bags of cement.
• 12 tubes of ready mix.
• 20 threaded rods 12mm x 1m.
• 5 hex nuts ZN plated 12mm.
• 5 large washers ZN plated 12x45x1.5mm.
• 5 shutter ply 18mm x 1.2mm x 2.440m.
• 25 treated poles 3m (75/100) net.
• 25 treated poles 2.4m (75/100) net.
• 8 heavy duty hinges.
• 6 barrel bolts.
• Steel poles 76mm x 38m x 1.2 x 4a.
• Steel poles 76x76x2x6x2.

Bidders must attach a company profile with proven previous experience; failure to do so renders the bid non-responsive. A supply chain past experience schedule is required, listing project name, project description, year and reference.

The service provider must attach a quotation as the costing schedule and ensure the total price inclusive of VAT is written in the Form of Offer in words and numerically, and signed. Failure to do so means the offer is recorded as 'no offer' and the bid is evaluated as without an offer. All bid prices must be inclusive of 15% VAT; failure to comply will invalidate the bid.

Pricing format: attach a quotation as the costing schedule. The total price inclusive of VAT must be written in the Form of Offer in words and numerically, and signed. Failure to do so means the offer is recorded as 'no offer' and the bid is evaluated as without an offer.

All bid prices must be inclusive of 15% VAT; failure to comply invalidates the bid.

Prices must be firm for the full duration of the contract; no price adjustments will be considered.

Prices must include all costs: administrative, transport and delivery.

Prices must not be linked to any exchange rate.

No bid security or guarantee is specified.

Mandatory requirements (failure renders bid non-responsive):

• Registered on the National Treasury Central Supplier Database (CSD).
• Submit SARS Tax Compliance Status PIN.
• Submit company registration document (CK).
• Submit certified ID copies of directors/members (not older than 3 months).
• Submit a municipal account statement not older than 3 months, or a lease agreement, or a SAPS affidavit stating not obliged to pay municipal rates, or a letter from a ward councillor.
• Submit a company profile with proven previous experience.
• Submit a comprehensive JV agreement where applicable.
• Complete all tender forms (e.g., Form of Offer, declaration of interest).
• All requested certified documentation must not be older than 3 months.

B-BBEE: submit an original/certified B-BBEE certificate issued by a SANAS-accredited verification agency, or a sworn affidavit for EMEs/QSEs, to claim preference points.

Local content: complete MBD6.2 and submit Annex C (Local Content Declaration: Summary Schedule). Declarations D and E must be kept for verification for at least 5 years.

No quotations will be considered from persons in the service of the state.

Preference points for B-BBEE status level of contribution and specific goals (20 points total). B-BBEE status level points: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant contributor = 0. Specific goals (locality) points: within Enoch Mgijima Municipality = 10; within Chris Hani District Municipality = 7; outside CHDM but within Eastern Cape = 5; outside the Eastern Cape but within South Africa = 3. Bidders must submit an original/certified B-BBEE certificate issued by a SANAS-accredited verification agency, or a sworn affidavit for EMEs/QSEs, to qualify for preference points.

The bid must be signed and witnessed on the Form of Bid; the Schedule of Quantities must be fully priced and totalled in South African Rand and the summary signed. Bids that do not comply with the contract in all aspects may be rejected. The lowest or any bid will not necessarily be accepted; the full or a portion of any bid may be accepted. Prices must be firm for the contract duration, inclusive of 15% VAT, and not linked to exchange rates. The Council is not responsible for goods delivered without an Official Municipal Order, signed delivery note and invoice signed by an authorised person. Submission of a bid and written acceptance by Council constitutes a binding contract. A SARS Tax Clearance Certificate current on the day of the bid must be supplied, failing which the bidder is automatically disqualified; proof must also be supplied that the firm is not in arrears with local municipal rates or service charges by more than 30 days. Late bids will not be accepted and may be returned unopened. Telegraphic, faxed, emailed or otherwise electronically transmitted bids are not acceptable. The municipality reserves the right to disqualify any service provider whose members and/or shareholders owe the municipality rates and taxes. No quotations will be considered from persons in the service of the state.

Additional bid/RFQ conditions: bid/RFQ documents must be submitted intact and no portion may be detached — loose submissions will be rejected during the closing session and the bidder's document will only be stamped and not recorded in the closing register. Bid/RFQ documents must be completed in black pen ink; failure to do so will result in disqualification during the closing session, with the document only stamped and not recorded in the closing register.

Mandatory requirements — failure to comply renders a bid non-responsive: submit a copy of the company registration document (CK); be registered on the National Treasury Central Supplier Database (CSD); submit a SARS Tax Compliance Status pin; submit certified ID copies of directors (copy accepted if within 3 months validity); all requested certified documentation must not be older than three months; submit a comprehensive JV agreement where applicable; complete the tender forms (e.g. Form of Offer, declaration of interest); submit a municipal account statement not older than three months, or a lease agreement, or a SAPS affidavit stating the bidder is not obliged to pay municipal rates, or a letter from a ward councillor; complete documents in accordance with the conditions and bid rules; attach a company profile with proven previous experience. All alterations in prices/quotes must be signed; use of tipex is prohibited. Misrepresentation of business address to earn points may lead to disqualification. Bids remain valid for 90 days; if the company has not heard within this period it should consider itself unsuccessful.

Evaluation uses the 80/20 preference point system: Price 80, B-BBEE 10, Specific Goals (locality) 10. Stage 1 is a compliance/administrative check; Stage 2 evaluates financial offer and B-BBEE status, with a minimum threshold of 60 points to proceed. B-BBEE and locality points are awarded per the tables in the main evaluation criteria.