Upgrading of s44 road (1.7 Km) and auxiliary works (36 km) between deneysville intersection and heilbron (phase ii)

SCM enquiries:

• Contact: Mr. K. Koenane
• Telephone: 082 059 9726
• Email: [email protected]

Technical enquiries:

• Contact: Mr. MS Ndaba
• Telephone: 082 525 3072
• Email: [email protected] (cc: [email protected])

Employer's Agent:

• Contact: Mr. VTN Ntaka
• Telephone: +27 82 0599 720
• Email: [email protected]
• Address: Hamilton Building, Roads Office, 26 Hartley Street, Bloemfontein

Engineer (per GCC 2025):

• Contact: S Ndaba
• Telephone: 082 525 3072
• Email: [email protected] (cc: [email protected])
• Address: Hamilton Building, Roads Office, 26 Hartley Street, Bloemfontein

Submission address (tender box):

Ground Floor, 45 Charlotte Maxeke Street, Perm Building, Bloemfontein, 9300

Postal address for correspondence:

The Head, Department of Community Safety, Roads and Transport, PO Box 690, Room 219, Perm Building, Charlotte Maxeke Street, Bloemfontein, 9300

Submission method: Physical delivery to tender box only (no electronic, telegraphic, telephonic, telex, facsimile, or email submissions).

Submission address: Ground Floor, 45 Charlotte Maxeke Street, Perm Building, Bloemfontein, 9300.

Closing date and time: 02 November 2026 at 11:00.

Late submissions: Not accepted under any circumstances.

Number of copies: Original only (no copies required).

Packaging: Seal the original tender offer as a single package marked "ORIGINAL" with the Employer's address, identification details (Contract No. CSR&T/BID06/2026/27), project description, and the Tenderer's name and contact address on the outside.

Two-envelope system: Not used.

Returnable forms and documents (all must be completed, signed in black ink, and submitted):

• SBD 1 (Invitation to Bid): Signed offer cover page with bidder details.
• SBD 4 (Declaration of Interest): Discloses state employment or connections of directors/shareholders.
• SBD 6.1 (Preference Points Claim): Claims B-BBEE points under the 80/20 system.
• SBD 6.2 (Declaration for Local Production and Content): Declares local content compliance.
• SBD 8 (Declaration of Past SCM Practices): Declares past supply chain conduct.
• SBD 9 (Certificate of Independent Bid Determination): Certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: Authorises the named signatory to bind the bidder.
• Valid SARS Tax Pin or Tax Clearance Certificate (each JV partner if applicable).
• CIDB Registration Certificate (or each JV member's certificate with senior partner indicated).
• CSD registration printout or MAAA number.
• Proof of attendance at compulsory clarification meeting (signed attendance register).
• Joint Venture documents if applicable: signed JV agreement, Certificate of Authority for Signature (Power of Attorney), CIDB grading calculated in JV name.

Disqualification risks:

• Non-attendance at compulsory clarification meeting.
• Any mandatory returnable form left unsigned, incomplete, or omitted.
• Submission after closing time.
• Failure to meet mandatory eligibility criteria (CIDB 7CE+, CSD registration, tax compliance).

Evaluation system: 80/20 preference points (price 80, B-BBEE 20) per Preferential Procurement Regulations 2022.

Evaluation stages:

Stage 1 – Mandatory requirements (pass/fail):

• Attendance at compulsory clarification meeting (verified by signed attendance register).
• Valid SARS Tax Pin/Tax Clearance Certificate for each JV partner.
• All standard bidding documents (SBD 1, 4, 6.1, 6.2, 8, 9) and returnable schedules fully completed and signed in black ink.
• CSD registration (MAAA number provided).
• CIDB grading 7CE or higher (or JV combined grading meeting 7CE).
• For JVs: signed JV agreement, Power of Attorney, JV CIDB grading certificate.

Failure on any mandatory requirement renders the bid non-responsive.

Stage 2 – Functionality (quality) scoring (minimum qualifying score not explicitly stated in extracted text):

• Experience (8 points): Appointment letters and completion certificates for similar road projects > R40 million each, not earlier than 01 January 2016. 5+ projects = 8 pts; 3-4 = 6 pts; 1-2 = 3 pts; 0 = 0 pts. Letters must be on client letterhead, refer to similar work, match completion certificates, contain contact details, signatures, dates; consultant-signed certificates require consultant appointment letter from roads agency/state organ.
• Contracts Manager capacity (7 points): Years of roads construction experience with B.Tech/B.Eng in Civil Engineering and professional registration (ECSA, SACPCMP). >10 years = 7 pts; 7-10 years = 5 pts; 3-6 years = 2 pts; <3 years or missing qualifications/certified copies/employment contract = 0 pts. CVs and certified qualification copies (SAPS, not older than 3 months) and employment contract required.
• Site Agent capacity (5 points): Years of roads construction experience with Diploma in Civil Engineering. ≥5 years = 5 pts; 2-<4 years = 4 pts; <2 years or missing qualifications/certified copies/employment contract = 0 pts. Same documentation requirements.
• Plant/Equipment owned in Free State Province (15 points): Proof of ownership (e-Natis certificates) or lease agreements with lessor's e-Natis. 1 point per grader (max 2), other plant items scored similarly (details truncated in source).

Stage 3 – Financial offer and preference points: Responsive bids passing functionality minimum are scored on price (80 points) and B-BBEE status (20 points). Total tender evaluation points calculated to two decimal places. Highest scoring bid recommended unless compelling reasons exist otherwise.

Tender validity: 90 calendar days from closing date.

Scope: Upgrading of S44 Road between Deneysville Intersection and Heilbron (Phase II).

Length: 1.7 km upgrading plus 36 km auxiliary work.

Contract period: 7 months.

Location: Free State Province, between Deneysville Intersection and Heilbron.

CIDB requirement: 7CE or higher (CE class of construction works).

Design standards and specifications:

• General Conditions of Contract for Construction Works, 4th Edition 2025 (GCC 2025).
• COTO Standard Specifications for Road and Bridge Works for State Road Authorities, October 2020.
• TG2 Third Edition August 2020: Bitumen Stabilised Materials Guideline.
• Occupational Health and Safety Act No. 85 and Construction Regulations (GNR June 2014).
• CIDB Act and Regulations.
• SANS 10396:2003 (Preferential Construction Procurement).
• SANS 1914:2003 (Targeted Construction Procurement).

Labour-intensive requirements: Management and supervisory staff must satisfy labour-intensive competencies per Scope of Work; NQF Level minimum for supervisors.

Sub-contracting: Minimum 30% of contract value must be sub-contracted to local contractors.

Key personnel requirements (for functionality scoring):

• Contracts Manager: B.Tech/B.Eng Civil Engineering, professional registration (ECSA/SACPCMP), relevant roads construction experience.
• Site Agent: Diploma Civil Engineering, relevant roads construction experience.

Plant/Equipment: Bidders must demonstrate ownership (or leased access with proof) of plant in Free State Province, including graders (max 2 points) and other equipment.

Reference documents to be purchased by tenderer: GCC 2025, COTO Specifications 2020, TG2 Third Edition 2020, OHS Act and Construction Regulations.

Pricing format: Bill of Quantities (C2.2) with Pricing Instructions (C2.1). Rates and prices are fixed for the contract duration and not subject to adjustment except as provided in the Conditions of Contract (GCC 2025). VAT must be shown separately as an addition to the tendered total. All duties, taxes (except VAT), and levies applicable 14 days before closing must be included in rates.

Tender offer validity: 90 calendar days from closing date (02 November 2026).

Bid security / guarantees / insurance: The successful tenderer must submit, before contract formation, all securities, bonds, guarantees, policies, and certificates of insurance required by the Conditions of Contract (GCC 2025). Specific amounts or percentages (e.g., performance guarantee, retention money) are not stated in the extracted text; they will be defined in the Contract Data (C1.2) and GCC 2025.

Payment terms: Not detailed in extracted text; will be per GCC 2025 and Contract Data.

Financial capacity: No explicit minimum turnover or financial capacity threshold stated, but bidders must demonstrate ability to execute works of this scale (projects > R40 million each for experience points).

Mandatory compliance requirements:

• CSD registration: Active registration on Central Supplier Database (MAAA number required).
• Tax compliance: Valid SARS Tax Pin or Tax Clearance Certificate (each JV partner separately).
• CIDB registration: Active registration in CE class with grading 7CE or higher (JV combined grading must meet 7CE).
• CIPC registration: Implied (company registration documents required for SBD 1).
• B-BBEE: Preference points claimed via SBD 6.1 under 80/20 system. Valid B-BBEE certificate (SANAS accredited) or sworn affidavit (for EMEs/QSEs) required to claim points. No minimum B-BBEE level stated for eligibility, but points affect scoring.
• Local content: SBD 6.2 (Declaration for Local Production and Content) must be submitted.
• Sub-contracting: Minimum 30% of contract value to local contractors (mandatory).
• Professional registrations: Contracts Manager must be registered with ECSA, SACPCMP or similar; Site Agent must hold relevant Civil Engineering qualification.
• Labour-intensive competencies: Supervisory/management staff must meet NQF Level requirements per Scope of Work.
• Standard forms (all mandatory): SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 8, SBD 9, Authority to Sign/Board Resolution.
• Joint Venture specific: Signed JV agreement, Power of Attorney, JV CIDB grading certificate, each partner's tax pin and CIDB certificate.
• Compulsory clarification meeting attendance: Verified by signed attendance register; non-attendance disqualifies.