36‑Month wordpress website revamp and maintenance – wmmlm

Advert date: 02 October 2026

Closing date and time: 03 November 2026 at 12:00

No compulsory briefing or site visit indicated

Technical enquiries:

• Name: Ms N Ntlanga
• Role: Senior Manager: Corporate Services
• Telephone: 083 359 8347
• Email: [email protected]

Supply Chain Management enquiries:

• Name: Mr Z. Khala
• Telephone: 079 886 0942
• Email: [email protected] / [email protected]

Submission address (email): [email protected]

Municipal address:

Winnie Madikizela-Mandela Local Municipality

P.O. Box 12

Bizana, 4800

Submission method: Email only to [email protected]

Closing: 03 November 2026 at 12:00

Packaging: Must use original bid documentation provided by the municipality; clearly mark with project name and reference number (WMM LM 05/02/25/02 WRM)

Disqualifiers: Late, hand-delivered, incomplete, or facsimile bids; unsigned alterations in pricing schedule; missing mandatory returnable documents

Returnable forms (all must be completed, signed and submitted):

• MBD1 (Invitation to Bid): bidder details and signed offer cover page
• MBD4 (Declaration of Interest): discloses state employment or connections of directors/shareholders
• MBD6.1 (Preference Points Claim): claims B-BBEE specific-goal points under 80/20 system
• MBD8 (Declaration of Past SCM Practices): declares any prior supply-chain misconduct
• MBD9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure

Other mandatory documents:

• CIPC registration documents
• Certified ID copies of all directors (not older than 3 months)
• Proof of CSD registration
• Valid SARS Tax PIN printout
• Signed letter certifying no undisputed municipal accounts overdue >30 days, with proof
• Annual financial statements for latest three financial years

Joint venture additional requirements: valid Tax PIN of each partner, signed JV agreement naming lead partner

Validity period: 90 days from closing date, extendable by written agreement

All documents must be completed in full; incomplete compulsory portions render bid non-responsive

Two-stage evaluation:

1. Functionality (pre-qualification) – minimum 70/100 points required to proceed

• Experience (40 points max): reference letters ≤3 months old, each appointment ≥R300 000

• 2 appointments + signed references = 10 pts
• 3 appointments + signed references = 20 pts
• 4 appointments + signed references = 40 pts

• Expertise (50 points max): CVs, certificates, certified ID copies ≤3 months old

• Proof of website hosting & disaster-recovery infrastructure or hosting facilities
• ISPA certificate with signed agreement and physical address for verification
• Key personnel: National Diploma in IT or Web Design/Development certificate
• CV showing >3 years web design/development experience

• Methodology (10 points max): implementation approach & methodology, draft project implementation plan

2. Price & Specific Goals (80/20 preference point system)

• Price: 80 points
• Specific Goals: 20 points (allocated per MBD6.1: SA ownership, Black ownership, Women, Youth, Disability, Military Veterans)

Bids scoring <70 on functionality are non-responsive and disqualified

Scope: Website revamp and maintenance for 36 months

Platform: WordPress-based

Core requirements:

• Revamp existing WordPress website
• Update core WordPress, plugins, themes
• Develop security management plan
• Technical support
• Google CDN integration
• Google Maps integration
• Full social logon support
• Tender workflow with auto-expiry
• Vacancies module with LinkedIn CV support
• Visitors Information Centre (WMMLM Tourism)
• Download manager with Dropbox & Google Drive support
• Automated backup to Dropbox
• SSL encryption
• Google API driven local business listing
• Content changes for users without admin rights
• User management
• Monthly & annual Google Analytics reports (PDF & CSV)
• Transfer maintenance from current provider
• Monthly full website testing (links, link checks, enquiry boxes)
• Monthly social media optimisation for SEO
• Monthly blog post optimisation for SEO
• Daily spam comment removal
• Security installation: SQL injection protection, XSS protection
• 1× daily Twitter & Facebook posts fed to website for 36 months

Deliverables:

• Redesign & development of official WMMLM website
• Migration from current provider including archived data
• Daily website security
• Backups per scope
• Disaster recovery testing & restore
• Document uploads
• 24/7 log monitoring for suspicious activity
• 24/7 uptime & defacement monitoring
• Regular virus scanning
• IP firewall & HTTP firewall
• Monthly website traffic statistic reports
• Social media & government website integration
• Personnel workshops as requested
• 3-year maintenance contract provision
• Domain hosting on municipal platform
• Annual hosting fees for 3 years
• Full migration of website AND domain from current provider

Methodology evaluated for 10 points in functionality:

• Implementation Approach and Methodology
• Draft Project Implementation Plan

Bidder must submit clear methodology of implementing the solution as part of functionality evaluation.

Experience (40 pts max): Proven website development/revamp experience with reference letters ≤3 months old, each appointment ≥R300 000:

• 2 appointments + signed references = 10 pts
• 3 appointments + signed references = 20 pts
• 4 appointments + signed references = 40 pts

Expertise (50 pts max): Key personnel qualifications:

• National Diploma in Information Technology or Web Design/Development certificate
• CV with >3 years web design/development experience
• Certified ID copies ≤3 months old
• Foreign qualifications must be SAQA-evaluated & NQF-aligned

Infrastructure proof:

• Website hosting & disaster recovery infrastructure or hosting facilities
• ISPA certificate with signed agreement & physical address for verification

Inspections & tests (GCC clauses 8.1–8.8):

• Pre-tender testing at bidder's account
• Bidder/contractor premises open for purchaser inspection at reasonable hours if tender requires
• Purchaser arranges & pays for inspections if not in tender but later required
• Cost of inspections borne by purchaser if goods/services comply; by supplier if non-compliant
• Non-compliant goods/services may be rejected
• Rejected goods held at supplier's cost/risk; supplier must remove & replace promptly
• Purchaser may procure substitute goods at supplier's expense if supplier fails
• Penalties/termination rights unaffected by inspection outcomes

Service-level quality requirements from scope:

• 24/7 log monitoring for suspicious activity
• 24/7 uptime & defacement monitoring
• Regular virus scanning
• IP firewall & HTTP firewall
• Daily security management
• Automated backups (Dropbox)
• Disaster recovery testing & restore
• Monthly full website run-through testing (links, enquiry boxes)
• SSL encryption
• SQL injection & XSS protection

Pricing schedule not detailed in extracted text. General conditions:

• Prices in Rand unless otherwise stipulated
• Prices fixed for 90-day validity period
• Arithmetical error corrections by municipality (rates not adjusted)
• Payment within 30 days of invoice
• Performance security required per SCC
• Local content 100% minimum threshold
• VAT registration required if taxable supplies >R2.3 million

Pricing: Fixed price for 36-month contract (pricing schedule not detailed in extracted text)

Local content: Minimum threshold 100%

VAT registration: Bidders with taxable supplies >R2.3 million must be VAT registered or prove registration before closing

Bid security / performance guarantee: Successful bidder must furnish performance security within 30 days of award notification (amount specified in Special Conditions of Contract); acceptable forms: bank guarantee, irrevocable letter of credit, or cashier's/certified cheque

Payment terms: Within 30 days of invoice submission; payment in Rand

Price validity: 90 days from closing date, extendable by written agreement

Arithmetical corrections: Municipality may correct extension errors; bidder informed; rates not adjusted

No contract awarded if tax matters not in order (SARS certification required)

No contract awarded if municipal rates/taxes/services in arrears

Mandatory eligibility:

• CSD registration (proof required)
• Valid SARS Tax PIN / Tax Compliance Status certificate
• CIPC registration documents
• Certified ID copies of all directors (≤3 months old)
• Signed declaration: no undisputed municipal accounts >30 days overdue, with proof
• Annual financial statements for latest 3 financial years
• Not in service of the state (directors, shareholders, key personnel)

B-BBEE: 80/20 preference point system; specific-goal points claimed via MBD6.1 (SA ownership, Black, Women, Youth, Disability, Military Veterans)

Local content: 100% minimum threshold

Joint ventures: each partner submits Tax PIN; signed JV agreement naming lead partner

No CIDB grading required (non-construction)

Professional registrations: none specified beyond IT/web qualifications in functionality

Preference point system: 80/20 (Price 80, Specific Goals 20)

Specific goals points allocation (80/20):

• South African ownership: 1.5
• Black ownership: 1.5
• Women: 1.75
• Youth: 1.75
• People with disability: 1.75
• Military veterans: 1.75

Total specific goals: 10 points (out of 20 for specific goals; remaining 10 points for other goals per MBD6.1)

B-BBEE evidence required per revenue threshold:

• EME (≤R10m): qualifying sworn affidavit
• QSE (≤R50m): applicable certificate or qualifying affidavit

• R50m: valid B-BBEE certificate from SANAS-accredited verifier

Failure to submit proof = no specific-goal points claimed

No specific occupational health & safety requirements stated in the tender document beyond general GCC provisions. The work is website revamp and maintenance (IT services), not construction or physical works.

General Conditions of Contract (GCC) apply; Special Conditions of Contract (SCC) prevail where conflicting

Contract duration: 36 months

Performance security: due within 30 days of award notification (amount per SCC); bank guarantee, irrevocable LOC, or certified cheque; released 30 days after completion including warranty

Warranty: 12 months after delivery/acceptance or 18 months after shipment (goods clauses; may not directly apply to services)

Payment: within 30 days of invoice; Rand currency

Price adjustments: only as authorised or for validity extension; rates fixed during validity

Variation orders: ≤15% of contract value without price escalation

Assignment: not permitted without purchaser's written consent

Subcontracting: must notify purchaser; does not relieve liability

Delays: supplier must notify in writing; purchaser may extend time with/without penalties

Penalties: prime interest rate per day on delayed goods/services; purchaser may terminate for default

Termination for default: failure to deliver/perform, other breach, corrupt/fraudulent practices

Force majeure: relieves liability if notified promptly; supplier must mitigate

Termination for insolvency: immediate on bankruptcy

Dispute resolution: mutual consultation → 30 days → mediation → South African court

Governing law: South African law

Language: English

Notices: registered/certified mail to tender address

Taxes: local supplier responsible for all taxes until delivery

Transfer/cession: not permitted without written permission

Amendments: only in writing signed by both parties

Restricted practices: collusive bidding prohibited; Competition Commission referral possible; up to 10-year public sector ban

Key special conditions:

• Submission by email only to [email protected]
• Original bid documentation mandatory; no re-typing
• Project name & reference number must be clearly marked
• Unsigned alterations in pricing schedule invalidate submission
• 90-day validity from closing date, extendable by written agreement
• Municipality may accept whole/part/multiple tenders; not obliged to accept lowest
• No late, hand-delivered, incomplete, fax bids
• Municipality not liable for bid preparation costs
• Municipality may request clarification post-closing
• Bidder may request withdrawal post-closing (municipality discretion)
• Arithmetical corrections by municipality (rates unchanged)
• No telegraphic/fax quotations
• Company: directors' resolution authorising signatory
• Close corporation: written authority from all members
• JV/consortium: written authority from all parties + JV agreement
• Tax clearance mandatory for award (SARS certification)
• Municipal accounts must not be in arrears
• Results published on municipal website

Mandatory returnable documents (failure to submit renders bid non-responsive):

• Completed original bid document issued by municipality
• CIPC registration documents
• Certified ID copies of all directors (≤3 months old)
• Proof of CSD registration
• Valid SARS Tax PIN printout
• Fully completed & signed MBD1, MBD4, MBD6.1, MBD8, MBD9
• Signed letter certifying no undisputed municipal accounts >30 days overdue, with proof
• Annual financial statements for latest 3 financial years

Joint venture additional:

• Valid Tax PIN of each partner
• Signed JV agreement naming lead partner

Other:

• Local content 100% minimum
• VAT registration if taxable supplies >R2.3 million
• No bids from persons in service of the state

Already covered in evaluationCriteria section. No additional criteria beyond functionality (70/100 minimum) and 80/20 price/specific goals.