Supply and delivery of cleaning materials – naledi local municipality (SCMNLM2027-062519)

Closing

• Friday, 06 November 2026 at 12h00

Offer validity

• 60 days from the closing date

Briefing or site visit

• None stated.

Procedural enquiries

• Department: Finance
• Contact: Chief Financial Officer
• Telephone: (053) 928 2200
• Fax: (053) 927 6181

Information enquiries

• Contact: T THUE
• Telephone: 053 928 2162
• Fax: (053) 927 2390

Submission address

Bid box:

19A Market Street

Vryburg

8601

Postal address:

P.O. Box 35

Vryburg

8600

Submission method

• Sealed envelope deposited in the municipality's bid box. Email, fax, telegram and similar channels are not accepted.
• Envelope must be marked with the quotation number (SCMNLM2027-062519) and the quotation description.
• Closing: Friday, 06 November 2026 at 12h00. Late quotations are not admitted.
• Bid box hours: Monday to Friday, 07H30 to 16H15.

Delivery addresses

• Bid box: 19A Market Street, Vryburg, 8601
• Postal: P.O. Box 35, Vryburg, 8600

Document format

• Submit on the municipality's official forms; documents may not be retyped.
• Keep the document as supplied and submit it whole with all schedules and forms completed. A document taken apart may be rejected.
• Complete in black ink. Prices must be VAT inclusive unless stated otherwise.
• No correction fluid. Mistakes must be crossed out in ink and each alteration signed in full.
• Attach all other certificates and documents as annexures to the official document.

Returnable documents

• Quotation Declaration (section 3): binds the bidder to the offer and the municipality's SCM policy.
• Board of Directors / Members / Partners resolution (section 4): authorises the named signatory to bind the enterprise.
• Consortium or Joint Venture resolution (section 5): authorises the signatory and accepts joint and several liability.
• MBD 1 (Invitation to Quotation): bidder details and signed offer cover page.
• MBD 2 (Tax Clearance Requirements): confirms tax affairs are in order.
• MBD 3.1 (Pricing Schedule – Firm Prices): itemised pricing.
• MBD 4 (Declaration of Interest): discloses any link between the bidder and persons in the service of the state.
• MBD 5 (Declaration for Procurement above R10 million): declaration required for higher-value procurement.
• MBD 6.1 (Preference Points Claim Form, PPPR 2022): claims preference points for specific goals.
• MBD 6.2 (Declaration Certificate for Local Production and Content): declares local content against SATS 1286.
• MBD 7.1 (Contract Form / Form of Offer – Purchase of Goods/Works): contract offer.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Previous Work Experience of a Similar Nature (section 9): completed and signed.
• Original receipt for the quotation document administration fee.
• Certified copies of the CC/company registration and VAT registration certificates.
• Certified copy of the identity document for a sole proprietorship.
• Original and valid tax clearance certificate plus tax compliance status pin.
• Original or certified B-BBEE status level verification certificate, or a sworn affidavit where the bidder qualifies as an EME.
• CSD report not older than 14 days before the closing date.
• Covering letter; a company profile and detail of previous work may be added.

Disqualification risks

• Quotations received after the closing time.
• Quotations sent by email, fax, telegram or similar.
• Forms or schedules not completed and signed.
• Certified copies of the tax clearance certificate and tax compliance status pin instead of the originals.
• Failure to submit the CSD report or to be registered on the CSD.
• Offers from persons in the service of the state.

Preference point system

• 80/20 system applies: price 80 points, specific goals 20 points, total 100.
• No minimum qualifying score is stated.

Specific goals (20 points)

• B-BBEE status: Level 1 = 4 points, Level 2 = 3 points, Level 3 = 1 point, Level 4 and below = 0 points. Evidence: B-BBEE certificate or sworn affidavit.
• Ownership by Black people: 4 points.
• People or businesses residing in Naledi Local Municipality: 4 points. Evidence: municipal rates and taxes statement not older than three months, or a tribal letter.
• Women: 4 points. Evidence: identity document.
• People with disabilities: 4 points. Evidence: medical report confirming disability.
• Youth aged 18 to 35: 4 points. Evidence: identity document.

Evaluation stages

• Administrative compliance check against the quotation checklist.
• Only bidders registered on the National Treasury Central Supplier Database who submit a full CSD report are considered for evaluation.
• Preference points are awarded for price and specific goals; failure to submit the required proof means the specific-goal points are not claimed.
• The municipality may require a bidder to substantiate any preference claim before or after adjudication.
• The municipality is not obliged to accept the lowest or any quotation and may accept the whole or any portion of a quotation.

Scope

• Supply and delivery of cleaning materials for Naledi Local Municipality.
• All delivery costs must be included in the quoted price, delivered to the prescribed destination.

Quantities required

• Pine Gel 25L: 30
• Bleach Thick 25L: 30
• Domestos 750ml x 20: 15
• Black Dip 5L: 30
• Brush Toilet Set: 60
• Air Freshener: 48
• Toilet Roll 2-ply, 48 rolls: 30
• Wax White 20kg: 15
• Drain Cleaner 5L: 30
• Mop: 40
• Broom: 40
• Dust Cloth: 100
• Multi Purpose Polish Aerosol 440ml: 48
• Gloves Yellow: 200
• Gloves (Crayfish Orange Rubber Coated): 200

Compliance

• Only bidders registered on the National Treasury Central Supplier Database, with a full CSD report submitted, will be evaluated.
• The bidder must state whether the offer complies with the specifications and list any deviations.

Bidders must complete the Previous Work Experience of a Similar Nature section, listing main work of a similar nature successfully executed and completed, or still ongoing, in the last five years.

• For each entry: institution or client, project description, start date, projected or actual completion date, project value in Rand, and the name and contact details of a reference at the institution.
• The municipality may contact the listed references to verify the information supplied.

Pricing is submitted on MBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices are accepted; non-firm prices and prices subject to exchange rate variation are excluded.

• Prices must be VAT inclusive and include all applicable taxes.
• All delivery costs must be included in the quoted price.
• Where different delivery points affect pricing, a separate pricing schedule is required for each delivery point.
• The total quotation price including VAT is carried forward to the front cover.

Items and quantities to be priced

• Pine Gel 25L: 30
• Bleach Thick 25L: 30
• Domestos 750ml x 20: 15
• Black Dip 5L: 30
• Brush Toilet Set: 60
• Air Freshener: 48
• Toilet Roll 2-ply, 48 rolls: 30
• Wax White 20kg: 15
• Drain Cleaner 5L: 30
• Mop: 40
• Broom: 40
• Dust Cloth: 100
• Multi Purpose Polish Aerosol 440ml: 48
• Gloves Yellow: 200
• Gloves (Crayfish Orange Rubber Coated): 200

The bidder must state whether the offer complies with the specifications, list any deviations, and give the required delivery period and delivery basis.

Pricing

• Firm prices only. Non-firm prices, including prices subject to exchange rate variation, are not accepted.
• Prices must be VAT inclusive and all applicable taxes included.
• All delivery costs must be carried in the quoted price.
• Pricing is submitted on MBD 3.1 (Pricing Schedule – Firm Prices); where different delivery points affect pricing, a separate schedule is required for each point.
• The total quotation price including VAT is carried forward to the front cover.

Offer validity

• 60 days from the closing date.

Bid security, guarantees and retention

• None stated.

Payment terms

• Not stated.

Registration and tax

• Registered and accredited on the National Treasury Central Supplier Database (CSD); a full CSD report not older than 14 days before the closing date must accompany the bid.
• Original and valid tax clearance certificate plus a tax compliance status pin (valid one year from approval). Certified copies are not accepted. Consortia, joint ventures and sub-contractors must each submit their own.
• Certified copies of the CC/company registration and VAT registration certificates; certified identity document for a sole proprietorship.
• Registration certificate for the relevant industry body where applicable.

B-bbee

• An original or certified B-BBEE status level verification certificate, or a sworn affidavit where the bidder qualifies as an EME, is required to claim preference points.
• Certificates must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer as contemplated in the Close Corporation Act.

Local content

• MBD 6.2 (Declaration Certificate for Local Production and Content) must be completed and signed by the Chief Financial Officer or another legally responsible person nominated in writing; the obligation cannot be transferred to an external representative.
• Local content is calculated per SABS SATS 1286 using the SARB exchange rate published at 12:00 seven calendar days before the closing date, with proof of the rate submitted.
• No minimum local content threshold is specified for this bid.

Eligibility

• No quotation will be accepted from a person in the service of the state.
• Bidders must disclose any kinship or relationship with persons in the service of the state who may be involved in evaluating or adjudicating the quotation.

Returnable forms

• MBD 1, MBD 2, MBD 3.1, MBD 4, MBD 5, MBD 6.1, MBD 6.2, MBD 7.1, MBD 8, MBD 9, the Quotation Declaration, and the board or joint venture resolution must all be completed and signed.

Governing terms

• The quotation and its acceptance are subject to the municipality's Supply Chain Management Policy, the General Conditions of Contract (July 2010) and any special conditions of contract.
• South African law governs the contract; the bidder must nominate a domicilium citandi et executandi in South Africa for legal notices.
• Acceptance may be communicated by letter or order sent by certified or registered mail, effective from the date of posting.

Withdrawal and default

• If the bidder withdraws within the 60-day validity period, or fails to perform when called upon, the municipality may cancel the contract and recover any additional cost of arranging alternative supply, including by set-off against money due or against any guarantee or deposit held.
• The bidder accepts that errors in prices and calculations are at its own risk.

Intellectual property

• Copyright in documents produced, and patent rights or ownership in plant, machinery, systems or processes devised during the service, vest in Naledi Local Municipality.

Contract form

• MBD 7.1 (Contract Form / Form of Offer – Purchase of Goods/Works) must be completed and signed.

Preference points are awarded for specific goals under the 80/20 system, 20 points in total:

• B-BBEE status: Level 1 = 4 points, Level 2 = 3 points, Level 3 = 1 point, Level 4 and below = 0 points. Evidence: B-BBEE certificate or sworn affidavit.
• Ownership by Black people: 4 points.
• People or businesses residing in Naledi Local Municipality: 4 points. Evidence: municipal rates and taxes statement not older than three months, or a tribal letter.
• Women: 4 points. Evidence: identity document.
• People with disabilities: 4 points. Evidence: medical report confirming disability.
• Youth aged 18 to 35: 4 points. Evidence: identity document.

Claimants must state the company name, registration number and type of entity on the claim form. Points claimed on a fraudulent basis may lead to disqualification, recovery of costs, cancellation of the contract, restriction from state business for up to 10 years and criminal prosecution.